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1 HEMET PUBLIC LIBRARY BOARD OF TRUSTEES REGULAR MEETING November 16, 2018, 10AM 300 E. Latham Hemet, CA AGENDA ***Please silence your cell phones during the duration of the meeting.*** CALL TO ORDER/ Flag Salute PRESENTATIONS AND INTRODUCTIONS COMMUNICATIONS FROM THE PUBLIC Anyone who wishes to speak before action is taken on the following items may do so at this time. The Board generally cannot take action on items not on this agenda. CONSENT CALENDAR 1. Approval of Minutes - October 19, Expenditure Report- October, Performance Report- October, 2018 REMOVED FOR DISCUSSION: ANNOUNCEMENTS, COMMUNICATIONS AND REPORTS 1. President's Report- Noah Seaton 2. Trustees' Reports - Library Trustees 3. City Council Report - Council Member Krupa 4. Sr. Librarian's Report- Kathye Caines 5. Misc. Reports - Friends of the Library, Library Foundation, others. NEW BUSINESS: 1. Proposal for craft fair next year as fund raiser for Library UNFINISHED BUSINESS: 1. FY annual report 2. Veteran's Day event 3. Christmas Parade ADJOURNMENT: The next regular scheduled meeting will be held on Friday, December 21, :00am, Second floor 300 E. Latham Ave. Hemet CA 92543
2 r A B C D E F 1 COLLECTION I I TOTAL 18-Oct I 2 ITEMS HELD - FIRST OF MONTH 103,369 LIBRARY USE - - ~ r ~ ITEMS ADDED 680 NUMBER OF DAYS OPEN 16 4 ITEMS WITHDRAWN -238 MONTHLY CUSTOMER COUNT ITEMS HELD - END OF MONTH 103,811 AVERAGE DAILY ADULT 1JUV TOTAL INTERNET COMPUTER USERS TOTAL CIRCULATION 18 14,430 7,873 22,303 AVERAGE DAILY FICTION 4,468 I 4,775 9,243 Database Users NON-FICTION 1,681 1,011 2,692 AVERAGE DAILY PERIODICALS LITERACY CENTER USERS Spanish Website Visits Literacy TECHNICAL SERVICES 13 SUBTOTAL - PRINT 6,666 6,318 12,984 CATALOGED ITEMS ADDED BOO KO NT APE /CD-READALONGS 554 I DONATED MATERIALS ADDED ebooks 1, ,238 VOLUNTEER HOURS DONATED 16 MUSIC CD's LIBRARY DVD's 5,804 1,477 7,281 LITERACY SUBTOTAL- NON-PRINT 7,764 1,555 9,319 FRIENDS SELFCHECK: CHECKOUTS - 15,972 HERITAGE ROOM Kiosk TOTAL HOURS DONATED LIBRARY PROGRAMS attendance # of programs Monthly FTE Volunteers PRE-SCHOOL PROGRAM ATTENDANCE FINANCES - INTERNAL 23 SCHOOL-AGE PROGRAM ATTENDANCE Save our Library $ TEEN PROGRAM ATTENDANCE 14 1 FINES $ 1, ADULT PROGRAM ATTENDANCE RTA Bus Passes $ 1, TOTAL RTA Bus Pass Admin $ June July total COPIES $ lunch - Passports $ 1, snack 0 TOTAL INCOME $ 5, total meals Total Circulation 22, Average Daily 1, Hourly Circulation 147
3 expstat.rpt Expenditure Status Report Page: 1 11/01/ :58PM Periods: 4 through 4 City of Hemet 10/1/2018 through 10/31/ LIBRARY FACILITIES Adjusted Year-to-date Year-to-date Prct Account Number Appropriation Expenditures Expenditures Encumbrances Balance Used 6100 LIBRARY SERVICES 2220 BOOKS-ADULT 32, , , , , BOOKS-ADULT REFERENCE 2, , BOOKS-JUVENILE 14, , , BOOKS-YOUNGADULT 6, , BOOKS-FOREIGN LANGUAGE 2, , BOOKS-PERIODICALS 9, , , BOOKS-AUDIONISUAL 44, , , , , BOOKS-JUVENILE REFERENCE BOOKS-BESTSELLERS 25, , , , DATABASES - PATRON USE 7, , Books & Materials - Literacy Program 4, , , , OFFICE SUPPLIES AND MATERIALS 5, , SOFTWARE PURCHASES 12, , PROFESSIONAUSPECIALIZED SERV Investment Premiums Paid Total OPERATING SUPPLIES & SERVICES 164, , , , , DEBT SERVICE PRINCIPAL PAYMENT DEBT SERVICE INTEREST PAYMENT FISCAL AGENT ADMINISTRATION Total DEBT SERVICE OTHER IMPROVEMENTS 29, , MAJOR MACHINERY AND EQUIPMENT Total CAPITAL OUTLAY 29, , Total LIBRARY FACILITIES 193, , , , , Grand Total 193, , , , , Page: 1
4 expstat.rpt 11/01/ :56PM Periods: 4 through 4 Expenditure Status Report City of Hemet 10/1/2018 through 10/31/2018 Page: LASALLE ENDOWMENT Account Number Adjusted Appropriation Expenditures Year-to-date Year-to-date Prct Expenditures Encumbrances Balance Used 6100 LIBRARY SERVICES 2250 OFFICE SUPPLIES AND MATERIALS Total LASALLE ENDOWMENT Grand Total 30, , , , , , , , , , , , , , , Page: 1
5 expstat.rpt Expenditure Status Report Page: 1 11/01/ :57PM Periods: 4 through 4 City of Hemet 10/1/2018 through 10/31/ GENERAL Adjusted Year-to-date Year-to-date Prct Account Number Appropriation Expenditures Expenditures Encumbrances Balance Used 6100 LIBRARY SERVICES 1100 SALARIES & WAGES 321, , , , SALARIES PART TIME 105, , , , , TEMPORARY AGENCY STAFF SALARIES OVERTIME COMP TIME USED COMP TIME PAID OTHER FRINGE BENEFITS 12, , , , PERS Pension 117, , , , HEALTH PLANS 81, , , , WORKERS COMP CONTRIBUTION 40, , , Special Pay 9, , PTO+ Holiday 12, , , UNEMPLOYMENT BENEFITS 1, RETIREE MEDICAL PREMIUMS PERSONNEL SAVINGS -24, , Total SALARIES & FRINGE BENEFITS 675, , , , , UTILITIES TELEPHONE/COMMUNICATION 15, , , BOOKS-ADULT BOOKS-ADULT REFERENCE BOOKS-JUVENILE BOOKS-YOUNGADULT BOOKS-FOREIGN LANGUAGE BOOKS-PERIODICALS BOOKS-AUDIONISUAL BOOKS-JUVENILE REFERENCE BOOKS-BESTSELLERS DATABASES - PATRON USE OFFICE SUPPLIES AND MATERIALS 1, , SOFTWARE PURCHASES Page: 1
6 expstat.rpt Expenditure Status Report Page: 2 11/01/ :57PM Periods: 4 through 4 City of Hemet 10/1/2018 through 10/31/ GENERAL Adjusted Year-to-date Year-to-date Prct Account Number Appropriation Expenditures Expenditures Encumbrances Balance Used 2270 COMPUTER HARDWARE PURCHASES CONTRACTS,LEASES,RENTS,& TAXES 42, , , MAINT & OPERATIONS/PARTS & SUP BUILDING MAINTENANCE/REPAIRS CONFERENCES TRAINING & EDUCATION CREDIT CARD FINANCE CHARGES VEHICLE MAINT & REPAIRS VEHICLE FUEL PROFESSIONAUSPECIALIZED SERV 4, , PRINTING SERVICES MISCELLANEOUS Total OPERATING SUPPLIES & SERVICES 63, , , , MIS/TELEPHONES CITYATTORNEY IT/COMPUTERS-TELEPHONES 277, , , LIABILITY INSURANCE EMERGENCY SERVICES 1, , GENERAL FUND OVERHEAD FACILITY MAINTENANCE 230, , , Total INTERNAL SERVICE CHARGES 509, , , DEBT SERVICE PRINCIPAL PAYMENT DEBT SERVICE INTEREST PAYMENT FISCAL AGENT ADMINISTRATION Total DEBT SERVICE OTHER IMPROVEMENTS MAJOR MACHINERY AND EQUIPMENT Total CAPITAL OUTLAY Total GENERAL 1,248, , , , , Grand Total 1,248, , , , , Page: 2
7 What's the Hemet Public Library - Events for November and December 2018: Pre-school Story Time November 1@ 11 AM Night Genealogy Class November 10 AM-12 PM ancestry.com Tween and Teen Craft November 4 PM First Friday with Penelope and Carol November 2@ 10 AM -12 PM Pre-school Story Time November 8@ 11 AM Owls Genealogy Class November 8@ 10 AM -12 PM Computer Programs Local Author Story Time November 10@ 3 PM** ages 7 + Salute a Veteran November 11@ 10 AM-2 Gibbel Park Pre-school Story Time November 11 AM Thanksgiving Genealogy Class November AM -12 PM Document Preservation Star Gazing Party with Riverside Astronomical Society November 15 doors open@ 6:30 activity 7 PM - 8:55 PM (Bring a Chair and a viewing device if you have one) Family Story Time November 4 PM Pre-school Story Time November 22 NO STORYTIME Pre-school Story Time November 29@ 11 AM: Fall/ Leaves Hemet Christmas Parade December 10 AM Palm and Florida; then join us at Gibbel Park for Christmas at the Park Pre-school Story Time December 11 AM Bears First Friday with Penelope and Carol December 7@ 10 AM -12 PM Winter Read-a-Thon December 12- February 2, 2019 ages 3 - Middle Schoo l Pre-school Story Time December 11 AM Moose Winter Crafts December 2-4 PM ages 3-12 Pre-school Story Time December 11 AM Santa Pre-school Story Time December 27 NO STORYTIME Family Story Time December 11 AM Find us on Facebook/Hemet Public Library; or Coming in January: Get Your Comics On Vol. 2 See you at the Hemet Public Library! 300 E Latham Ave Hemet CA 92543
8 Greetings, John & I would like to propose that Hemet Library hold an annual Arts & Crafts Fair upstairs where there are plenty of tables and chairs for general use. The cost per table should be $10.00, because it will only be a one day event. I imagine we would be the Crafters' Liason and people could contact us at baslevi@hotmail.com for applications forms to come to the Fair to sell their handmade arts & crafts. Proposed Dates: Sat. Nov.~, 2018 or Sat. Nov. ~h, 2018 or Sat. Nov. ~h, If it is felt that it would be better in December, it would have to be on the Saturdays prior to Christmas. If you have any questions, please feel free to discuss any questions with us. Sincerely Yours, j /) /,/, -.. -i~~~l~- Judith & John Kingsbury r-. s, i {fa!\, 0 1~,-,~ ~,p&;)jy'.. ~ ' (7 f~ r7m.lfl ;j~
HEMET PUBLIC LIBRARY BOARD OF TRUSTEES REGULAR MEETING Friday, December 21, E. Latham Hemet, CA AGENDA
CD HEMET PUBLIC LIBRARY BOARD OF TRUSTEES REGULAR MEETING Friday, December 21, 2018 300 E. Latham Hemet, CA 92543 AGENDA ***Please silence your cell phones during the duration of the meeting.*** CALL TO
0.00 2,420, ,420, ,512, , , , Property Taxes - Prior
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Total 37, ,234.77
Revenue Projection ($000) FY2014 (Actuals) FY2015 (Projection) Billed Collected Coll. Rate Billed Collected Coll. Rate Tuition and Fees Fall 18,427.81 18,059.25 98% 18,764.40 18,426.00 98% Winter - 0%
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50.03 Insurance Reimbursments 1, , ,
REVENUE REPORT Page: 1 2:45 pm Dept: 10 GENERAL REVENUE DEPT. 41.01 Property taxes 390,000.00 390,000.00 0.00 0.00 0.00 390,000.00 0.0 41.02 Sales taxes 375,000.00 375,000.00 29,480.43 29,480.43 0.00 345,519.57
50.03 Insurance Reimbursments 1, , ,
REVENUE REPORT Page: 1 2:48 pm Dept: 10 GENERAL REVENUE DEPT. 41.01 Property taxes 390,000.00 390,000.00 285,446.86 86,726.22 0.00 104,553.14 73.2 41.02 Sales taxes 375,000.00 375,000.00 163,596.78 33,784.70
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PORT JEFFERSON SCHOOLS
Administrative Components A 1010.400 BOARD OF EDUCATION - OTHER EXPENSE A 1010.415-0 BOARD OF EDUCATION- TRAINNING 6,000.00 500.00 6,000.00 0.00 500.00 0.00 A 1010.449-2 BOE-MEMBERSHIP DUES 21,410.00 20,800.00
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