Stoughton Area School District Finance Committee. Financial Update Report November 2018
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1 Stoughton Area School District Finance Committee Financial Update Report November 2018
2 Table of Contents General and Special Ed Fund Revenue and Expense Update 1 Fund 10 & 27 Revenue & Expense Summary 2 Revenue By Source Funds 10 (General) & 27 (Special Ed) 3 Expense By Object Funds 10 (General) & 27 (Special Ed) 5 Revenue & Expense Fund 21 (Special Revenue Trust) 8 Revenue & Expense Funds 38 (Non-referendum Debt) & 39 (Debt Service) 9 Revenue & Expense Funds 41 (Plant & Site), 46 (Long-Term Capital Improvement Trust Fund), & 49 (Referendum) 10 Revenue & Expense Fund 50 (Food Service) 11 Revenue & Expense Fund 72 (Private Benefit Trust) 12 Revenue & Expense Fund 80 (Community Service) 13 Balance Sheet Funds 10 (General) & 27 (Special Ed) 14 Fund Balance Analysis 15 Tax Levy Revenue 16
3 Fund 10 (General) & Fund 27 (Special Education) Revenue & Expense Update November 2018 Revenues The district did not receive property taxes during the month of November. The breakdown of our tax levies has been attached for your review (page 16). The district received Special Ed Aid in the amount of $195,079 during the month of November. Expenses We were able to avoid short term borrowing to meet cash flow needs. Board-approved accounts payable checks were released throughout November and early December to maximize our cash flow. The lowest point of cash flow occurred on December 3,
4 Revenue Budget by Source 11/30/2018 Source Code Description Fund 10 Fund 27 Total % of Budget 100 Fund Transfer ( - ) ( 4,399,436) ( 4,399,436) 0.00% 211 Tax Levy ( 22,803,406) ( - ) ( 22,803,406) 52.59% 200 Other Local Sources ( 429,070) ( - ) ( 429,070) 0.99% 300 Interdistrict Sources ( 793,156) ( - ) ( 793,156) 1.83% 500 Intermediate Sources ( - ) ( - ) ( - ) 0.00% General State Aid ( 13,390,113) ( - ) ( 13,390,113) 30.88% Other State Sources ( 2,770,186) ( 1,382,986) ( 4,153,172) 9.58% Federal Sources ( 587,928) ( 926,352) ( 1,514,280) 3.49% Capital Lease ( 190,100) ( - ) ( 190,100) 0.44% Other Revenues ( 86,266) ( - ) ( 86,266) 0.20% Totals ( 41,050,225) ( 6,708,774) ( 47,758,999) % Fund 27 Transfer ( (4,399,436) Net Budget Totals ( 43,359,563) Expenditure Budget by Object 11/30/2018 Object Code Description Fund 10 Fund 27 Total % of Budget 100 Salaries ( 18,424,084) ( 4,271,609) ( 22,695,693) 52.34% 200 Benefits ( 7,284,034) ( 2,060,698) ( 9,344,732) 21.55% 300 Purchased Services ( 7,101,974) ( 318,794) ( 7,420,768) 17.11% 400 Non-Capital Objects ( 1,194,504) ( 57,673) ( 1,252,177) 2.89% 500 Capital Objects ( 1,584,546) ( - ) ( 1,584,546) 3.65% 600 Debt Retirement ( 264,061) ( - ) ( 264,061) 0.61% 700 Insurances ( 333,876) ( - ) ( 333,876) 0.77% 800 Fund Transfer ( 4,749,436) ( - ) ( 4,749,436) 0.81% 900 Other Objects ( 113,710) ( - ) ( 113,710) 0.26% Totals ( 41,050,225) ( 6,708,774) ( 47,758,999) % Fund 27 Transfer ( (4,399,436) Net Budget Totals ( 43,359,563) Summary Total Budgeted Revenue ( 43,359,563) Total Budgeted Expenditures ( 43,359,563) Total Budgeted Use of Fund Balance ( - ) 2
5 3frbud12.p 69-4 STOUGHTON AREA SCHOOL DISTRICT 12/17/18 Page: Revenue Report Funds 10 (General) & 27 (Spec Ed) (Date: 11/2018) 3:36 PM 110 GEN INTERFUND TRANSF 4,399, OPERATING TSFR. IN 4,399, PROPERTY TAX 22,803, ,803, ,621, PROP TAXES CHARGEBAC 1, , MOBILE HOME TAX 35, , , RESALE , , ADMISSIONS 47, , , OTH SCH ACTIV INCOME 3, , INTEREST ON INVESTMT 85, , , STUDENT FEES 125, , , RENTALS 130, , , SUMMER SCHOOL REVENU 1, , STUDENT FINES 1, , LOCAL SOURCES REV 23,232, ,032, ,854, GEN TUIT-OPEN ENROLL 755, TRANSPORTATION FEES 35, , OTHER PYMTS FROM WI SCHOOL DIS 3, INTERDISTRICT PAYMENTS (WI) 793, , SPECIAL EDUCATION AID 1,382, , , TRANSPORTATION AID 32, LIBRARY AID 87, EQUALIZATION AID 13,390, ,090, ,153, STATE SPECIAL PROJEC 377, , STATE REV THRU LOCAL 5, COMPUTER AID 182, PER PUPIL AID 2,037, OTHER STATE REVENUE 45, , , STATE SOURCE REVENUE 17,543, ,429, ,400, VOCATIONAL EDUCATION , FEDERAL SPECIAL PROJ 994, , , ESEA - TITLE I 335, , FEDERAL THRU STATE NOT DPI 185, , , FEDERAL SOURCES REV 1,514, , , EQUIPMENT AND VEHICLE SALES CAPITAL LEASES 190, OTHER FINANCING SOUR 190, INSURANCE ADJUSTMENT 53, , REFUND OF PRIOR YR EXPENSES 16, , OTHER MISCELLANEOUS REVENUES 17, , , OTHER REVENUE 86, , , Revenue 47,758, ,757, ,557, Grand Revenue Totals 47,758, ,757, ,557,
6 3frbud12.p 69-4 STOUGHTON AREA SCHOOL DISTRICT 12/17/18 Page: Revenue Report Funds 10 (General) & 27 (Spec Ed) (Date: 11/2018) 3:36 PM Number of Accounts: 98 ************************ End of report ************************ 4
7 3frbud12.p 69-4 STOUGHTON AREA SCHOOL DISTRICT 12/17/18 Page: Expense Report Funds 10 (General) & 27 (Spec Ed) (Date: 11/2018) 3:43 PM 101 ADMINISTRATOR 1,643, , , SUMMER SCHOOL PRINCIPAL 9, , , TEACHERS-CONTRACT 14,433, ,538, ,431, TEACHERS-SUMMER SCHOOL 78, , , TEACHER NON-CONTRACT 168, , , SUBSTITUTE TEACHERS 535, , , SUPERVISORS 815, , , ADMINISTRATIVE ASSISTANTS 781, , , ADMINISTRATIVE ASSISTANT SUBS 8, , OTHER ADMIN. ASSISTANTS 19, , , EDUCATIONAL ASSISTANTS 1,210, , , OTHER EA'S 56, , , ADMIN. ASSISTANT OVERTIME 21, , , EA OVERTIME 1, EA SUBS 70, , , BUS DRIVERS 422, , , BUS DRIVER SUBS 20, , , BUILDINGS & GROUNDS 1,398, , , WEEKEND CUSTODIANS 45, , , CUST/MAINT OVERTIME 37, , , SUB CUSTODIANS 20, OT/PT 176, , , POOL NURSE 110, , , SUMMER HELP 7, , , TECHNOLOGY SUPPORT 172, , , ADDITIVE 299, , , EMPLOYEE STIPENDS 24, , , LEADERSHIP 95, , , OTHER SALARIES 13, , , SALARIES 22,695, ,307, ,193, RETIREMENT EMPLOYER 1,445, , , OTHER RETIREMENT 190, , , EMPLOYER SOCIAL SECURITY 1,733, , , LIFE INSURANCE 1, HEALTH INSURANCE 3,398, , ,418, DENTAL 448, , , OTHER HEALTH INSUR 1,600, ,530, INCOME PROTECT INSURANCE 112, , , OTHER EMPLOYEE BENEFITS 400, , , COLLEGE TUITION REIMBURSEMENT 10, , , OTHER TAXABLE EMPLOYEE BENEFIT 5, , , FRINGES 9,344, ,672, ,630, PERSONAL SERVICES 1,791, , , PROPERTY SERVICES , TECHNOLOGY REPAIRS & MAINT 74, , NON-TECHNOLOGY REPAIR/MAINT 1,032, , CONSTRUCTION SERVICES 289, , OTHER PROPERTY SERVICES 7, , GAS FOR HEAT 187, , , ELECTRICITY NOT HEAT 442, , , WATER 63, , , OTHER UTILITIES 35, , ,
8 3frbud12.p 69-4 STOUGHTON AREA SCHOOL DISTRICT 12/17/18 Page: Expense Report Funds 10 (General) & 27 (Spec Ed) (Date: 11/2018) 3:43 PM 341 PUPIL TRAVEL 114, , EMPLOYEE TRAVEL 98, , , CONTRACT SERV TRAVEL 2, FUEL 129, , , ADVERTISING 15, , , POSTAGE 27, , , PRINTING & BINDING 19, , , TELEPHONE 65, , , OTHER COMMUNICATIONS SOFTWARE SERVICES 459, , PYMT TO NON-GOV'T AGENCY/INDIV 215, , , INTER-DIST PYMT-WI 2,216, , , PAYMENT TO CESA 17, , , PAYMENT TO STATE 114, , , PURCHASED SERVICES 7,420, ,211, ,683, SUPPLIES & MATERIALS 897, , , FOOD 50, , , PAPER 40, , , APPAREL 29, , , AUDIO-VISUAL MEDIA 5, , LIBRARY BOOKS 29, , , NEWSPAPERS 1, PERIODICALS 5, , , PROGRAM COMP SOFTWAR , COMPUTERS PURCH W/LIBRARY AID , OTHER MEDIA SUPPLIES NON-CAPITAL EQUIPMEN 63, , , RESALE , , TEXTBOOKS 37, , , SUPPLIES - TECHNOLOGY RELATED 35, , , TECHNOLOGY SUPLIES 17, , TECHNOLOGY NON-CAPITAL EQUIP 27, , TECHNOLOGY NON-CAP SOFTWARE 4, NON INSTR BOOK/MAGS/NEWSPAPER 7, , , NON-CAPITAL OBJECTS 1,252, , , EQUIP ADD $300-$ , , , EQUIP ADDITION , , , EQUIPMENT REPLACEMT 12, VEHICLE REPLACEMENT , EQUIP/VEHICLE RENTAL HARDWARE CAPITAL ACQUISITION 729, , CAPITAL OBJECTS 1,584, , , CAPITAL LEASES 237, , , CAPITAL LEASE INTERE 26, , , DEBT RETIREMENT 264, , , DISTR.LIABILITY INS 62, , , DISTR.PROPERTY INS. 81, , , WORKERS COMPENSATION 168, , , UNEMPLOYMENT COMP 20, ,
9 3frbud12.p 69-4 STOUGHTON AREA SCHOOL DISTRICT 12/17/18 Page: Expense Report Funds 10 (General) & 27 (Spec Ed) (Date: 11/2018) 3:43 PM 790 OTHER INSURANCE/JUDGMENTS 1, INSURANCE & JUDGMENT 333, , , OPERATING TRANSFER 4,399, OP TRANSFER-LONG TERM CAP IMPR 350, OPERATING TSFR. OUT 4,749, DUES & FEES 113, , , NON-AIDABLE REFUND OTHER OBJECTS 113, , , Grand Expense Totals 47,758, ,272, ,767, Number of Accounts: 3007 ************************ End of report ************************ 7
10 3frbud12.p 69-4 STOUGHTON AREA SCHOOL DISTRICT 12/17/18 Page: Revenue & Expense Report Fund 21 (Date: 11/2018) 3:44 PM Number Description Budget YTD Activity FYTD % YTD Activity 271 ADMISSIONS , , OTH SCH ACTIV INCOME , , INTEREST ON INVESTMT 5, , , GIFTS - DONATIONS 66, , , STUDENT FEES , , MISCELLANEOUS , , LOCAL SOURCES REV 71, , , TEACHER NON-CONTRACT 2, , SUBSTITUTE TEACHERS 1, ADDITIVE EMPLOYEE STIPENDS , OTHER SALARIES SALARIES 5, , , RETIREMENT EMPLOYER EMPLOYER SOCIAL SECURITY FRINGES 1, PERSONAL SERVICES 21, , , PROPERTY SERVICES , NON-TECHNOLOGY REPAIR/MAINT 3, , PUPIL TRAVEL 4, , , EMPLOYEE TRAVEL STUDENT LODGING/MEALS , , POSTAGE PRINTING & BINDING TELEPHONE SOFTWARE SERVICES 1, , PURCHASED SERVICES 32, , , SUPPLIES & MATERIALS 112, , , FOOD 1, , APPAREL 6, , , LIBRARY BOOKS 3, PROGRAM COMP SOFTWAR , NON-CAPITAL EQUIPMEN 1, , RESALE , , TECHNOLOGY NON-CAPITAL EQUIP , NON-CAPITAL OBJECTS 124, , , EQUIP ADD $300-$ , , , EQUIP ADDITION , EQUIPMENT REPLACEMT CAPITAL OBJECTS 104, , , DUES & FEES 1, , , , OTHER OBJECTS 1, , , , Grand Revenue Totals 71, , , Grand Expense Totals 270, , , Grand Totals 198, , , Loss Profit Profit Number of Accounts: 427 8
11 3frbud12.p 69-4 STOUGHTON AREA SCHOOL DISTRICT 12/17/18 Page: Rev& Exp Report Funds 38 (Non-Referendum Debt) & 39 (Debt Serv) (Date: 11/2018) 3:44 PM 211 PROPERTY TAX 1,370, ,370, ,372, INTEREST ON INVESTMT 6, , LOCAL SOURCES REV 1,376, ,376, ,372, REFUND OF PRIOR YR EXPENSES 137, , , OTHER REVENUE 137, , , LONG TERM LOANS-NOTE 990, LONG TERM BONDS 285, L-T LOANS INT(NOTES) 75, , , LONG TERM BONDS INT 179, , , OTHER DEBT RETIREMEN 2, DEBT RETIREMENT 1,532, , , Grand Revenue Totals 1,514, ,396, ,392, Grand Expense Totals 1,532, , , Grand Totals 17, ,268, , ,246, Loss Profit Profit Number of Accounts: 8 ************************ End of report ************************ 9
12 3frbud12.p 69-4 STOUGHTON AREA SCHOOL DISTRICT 12/17/18 Page: Rev. & Exp. Report Funds 41,46 & 49 (Capital Projects Funds) (Date: 11/2018) 3:44 PM 110 GEN INTERFUND TRANSF 350, OPERATING TSFR. IN 350, PROPERTY TAX 543, , ,180, INTEREST ON INVESTMT 31, , , LOCAL SOURCES REV 574, , ,187, PERSONAL SERVICES 73, , PROPERTY SERVICES , NON-TECHNOLOGY REPAIR/MAINT , CONSTRUCTION SERVICES 628, , PURCHASED SERVICES 702, , , EQUIPMENT REPLACEMT , CAPITAL OBJECTS , Grand Revenue Totals 924, , ,187, Grand Expense Totals 702, , , Grand Totals 222, , , Profit Profit Profit Number of Accounts: 21 ************************ End of report ************************ 10
13 3frbud12.p 69-4 STOUGHTON AREA SCHOOL DISTRICT 12/17/18 Page: Revenue & Expense Report Fund 50 (Food Service) (Date: 11/2018) 3:44 PM 251 PUPIL - FOOD SERVICE 533, , , ADULTS FOOD SERVICE 9, , , OTHER FOOD SERV SALE 29, , , INTEREST ON INVESTMT 3, , , LOCAL SOURCES REV 575, , , STATE FOOD SERV AID 16, STATE SOURCE REVENUE 16, FED USDA COMMODITIES 47, FEDERAL FOOD AID 352, , , FEDERAL SOURCES REV 399, , , BUILDINGS & GROUNDS SALARIES RETIREMENT EMPLOYER EMPLOYER SOCIAL SECURITY INCOME PROTECT INSURANCE FRINGES PERSONAL SERVICES 857, , , SOFTWARE SERVICES , PAYMENT TO STATE 47, , , PURCHASED SERVICES 904, , , SUPPLIES & MATERIALS 5, NON-CAPITAL OBJECTS 5, EQUIP ADD $300-$ , CAPITAL OBJECTS 10, Grand Revenue Totals 991, , , Grand Expense Totals 919, , , Grand Totals 71, , , Profit Loss Loss Number of Accounts: 28 ************************ End of report ************************ 11
14 3frbud12.p 69-4 STOUGHTON AREA SCHOOL DISTRICT 12/17/18 Page: Revenue & Expense Report Fund 72 (Private Benefit Trust Fund) (Date: 11/2018) 3:44 PM 280 INTEREST ON INVESTMT 37, , , GIFTS - DONATIONS , , LOCAL SOURCES REV 37, , , SCHOLARSHIPS/GIFTS 87, , , OTHER OBJECTS 87, , , Grand Revenue Totals 37, , , Grand Expense Totals 87, , , Grand Totals 50, , , Loss Loss Profit Number of Accounts: 3 ************************ End of report ************************ 12
15 3frbud12.p 69-4 STOUGHTON AREA SCHOOL DISTRICT 12/17/18 Page: Revenue & Expense Report Fund 80 (Community Service) (Date: 11/2018) 3:45 PM 211 PROPERTY TAX 100, , , COMMUNITY SERVICE FEES 79, , , INTEREST ON INVESTMT 3, , , RENTALS 4, , , LOCAL SOURCES REV 186, , , SUPERVISORS 58, , , BUILDINGS & GROUNDS 2, , POOL 89, , , ADDITIVE 45, , , EMPLOYEE STIPENDS 2, SALARIES 196, , , RETIREMENT EMPLOYER 13, , , EMPLOYER SOCIAL SECURITY 15, , , HEALTH INSURANCE 4, , , DENTAL OTHER HEALTH INSUR 2, , INCOME PROTECT INSURANCE FRINGES 36, , , PERSONAL SERVICES 6, , PROPERTY SERVICES NON-TECHNOLOGY REPAIR/MAINT , GAS FOR HEAT 3, , , WATER 2, PUPIL TRAVEL 5, , , ADVERTISING SOFTWARE SERVICES PURCHASED SERVICES 17, , , SUPPLIES & MATERIALS 7, , FOOD NON-CAPITAL EQUIPMEN SUPPLIES - TECHNOLOGY RELATED 2, NON-CAPITAL OBJECTS 10, , , EQUIP ADD $300-$4999 3, CAPITAL OBJECTS 3, DUES & FEES 2, , , OTHER OBJECTS 2, , , Grand Revenue Totals 186, , , Grand Expense Totals 265, , , Grand Totals 79, , , Loss Profit Loss 13
16 Balance Sheet 11/30/2018 Funds 10 & 27 Assets Cash ( 1,949,677) Investments ( 311,689) Taxes Receivable ( 24,819,259) Accounts Receivable ( 13,068) Due From Other Governments ( 256,071) Prepaid Expense ( - ) Total Assets ( 27,349,763) Liabilities Accounts Payable ( 354,533) Retainage Payable ( 20,955) Temporary Loans Payable ( - ) FICA Payable ( - ) Federal Income Tax Payable ( - ) State Income Tax Payable ( 42,130) Retirement Payable ( 235,652) LTC Payable ( - ) LTD Payable ( - ) Dean Health Insurance Payable ( 6,996) Life Ins. Deductible Payable ( (18,422) Flex Payables ( (9,543) Vision Insurance Payable ( (567) Other Payroll Payables ( 6,288) Temporary Loan Interest Payable ( - ) Accrued Payroll Payable Due to Other Funds ( 2,014,771) Self Funded Dental-Employer Summer PR ( - ) HRA Deposits ( 1,276,893) Self Funded Dental-Employer ( 164,198) Self Fund Dental-Employee ( - ) Self Funded Dental-Non-Employee ( 2,986) Deferred Revenues/Other Deposits Payable ( 6,278) Self Funded Insurance Payments ( (147,063) Incurred but not Reported Total Liabilities ( 3,956,085) Fund Equity Restricted Self-Funded Insurance ( 40,528) Non-Spendable Fund Balance ( - ) Fund Balance-Unassigned ( 23,353,150) Total Fund Equity ( 23,393,678) Fund Balance Analysis Beginning Fund Balance ( 10,909,015) Year to Date Revenues ( 25,757,390) Year to Date Expenses ( (13,272,727) Ending Fund Balance ( 23,393,678) 14
17 Fund Balance Analysis 11/30/ Budgeted Expenses: ( 47,758,999) Less: Fund 27 Operating Transfer: ( (4,399,436) Total Budget ( 43,359,563) 20% of Total Budget: ( 8,671,913) Ending Operating Fund Balance: Non-Spendable Fund Balance ($ - ) Restricted Self-Funded Insurance ( 40,528) Unassigned Fund Balance ( 10,868,487) ( 10,909,015) Anticipated Revenues Less Expenses ( - ) Ending Operating Fund Balance ( 10,909,015) Ending Fund Balance %: 25.16% 15
18 STOUGHTON AREA SCHOOL DISTRICT 2018 TAX LEVY (Due 2019) January Date February Date Lottery Date Final Date Municipality Tax Levy Payment (1/15) Rec'd Check # Payment (2/20) Rec'd Check # Credit (4/15) Rec'd Check # Payment (8/20) Rec'd Check # Balance Due Albion 125, $125, Christiana 173, $173, City of Stoughton 12,170, $12,170, Cottage Grove 391, $391, Deerfield 18, $18, Dunkirk 2,224, $2,224, Dunn 2,583, $2,583, Pleasant Springs 5,220, $5,220, Porter 154, $154, Rutland 1,739, $1,739, Union 16, $16, Totals $24,819, $0.00 $0.00 $0.00 $0.00 $24,819,
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OTHER COUNTY FUNDS % 0%
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0.00 2,420, ,420, ,512, , , , Property Taxes - Prior
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OTHER COUNTY FUNDS % 0%
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