$1,111,343 (1) $216,295 Fringe benefits $245,434 $0 $28,138

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1 Sample Indirect Cost Proposal Format for Nonprofit Organizations Total Expenditures for the year ended June 30, 200X Schedule C DIRECT PROGRAMS and ACTIVITIES (A) (B) (C) (D) FINANCIAL COMMUNITY ELEMENTS OF STATEMENT ADJUSTMENTS SERVICE (E) (F) (G) MEMBERSHIP & HEAD START WEATHERIZATION FUND RAISING (H) (D)+(E)+(F)+(G) TOTAL DIRECT (I) INDIRECT Salaries and wages $1,327,638 a $0 $140,831 $950,615 $18,305 $1,592 $1,111,343 (1) $216,295 Fringe benefits $245,434 $0 $28,138 $170,107 $3,657 $317 $202,219 $43, Subtotal labor $1,573,072 $0 $168,969 $1,120,722 $21,962 $1,909 $1,313,562 (2) $259,510 ============ ============== ============= ============= ================== =============== ==================== ============ Contractual Services $245,420 $0 $3,493 $207,770 $34,157 $0 $245,420 $0 Depreciation/Use allowance $41,582 $0 $0 $0 $0 $0 $0 $41,582 asst. payments $72,859 $0 $52,809 $0 $20,050 $0 $72,859 $0 Equipment rental and maint. $11,448 $0 $592 $5,197 $0 $281 $6,070 $5,378 Equipment / Capital $58,215 ($58,215) b $0 $0 $0 $0 $0 $0 Equipment / Minor $546 $0 $0 $0 $546 $0 $546 $0 Food costs $124,616 $0 $0 $124,616 $0 $0 $124,616 $0 Insurance $12,554 $0 $92 $8,209 $85 $373 $8,759 $3,795 Occupancy $129,314 $0 $24,637 $100,956 $459 $233 $126,285 $3,029 Office supplies $32,540 $0 $1,794 $13,317 $3,649 $842 $19,602 $12,938 Other expenses $36 ($36) c $0 $0 $0 $0 $0 $0 Postage $3,901 $0 $476 $301 $125 $2,467 $3,369 $532 Professional fees $34,211 $0 $0 $0 $0 $0 $0 $34,211 supplies $109,663 $0 $7,603 $55,241 $40,659 $6,160 $109,663 $0 Printing $65,697 $0 $5,140 $7,022 $1,345 $44,838 $58,345 $7,352 Renovations and improv. $16,470 ($16,470) d $0 $0 $0 $0 $0 $0 Telephone $29,013 $0 $5,788 $13,331 $349 $600 $20,068 $8,945 Travel $71,292 $0 $7,298 $56,553 $2,513 $0 $66,364 $4, Subtotal non-labor $1,059,377 ($74,721) $109,722 ============ ============== ============= $592,513 $103,937 $55,794 ============= ================== =============== $861,966 $122,690 ==================== ============ TOTAL $2,632,449 ($74,721) $278,691 ============ ============== ============= $1,713,235 $125,899 $57,703 ============= ================== =============== $2,175,528 (3) $382,200 ==================== ============ Calculation of the Rate Explaination of Adjustments (1) If the nonprofit organization uses Direct Salaries & Wages excluding fringe benefits as their Base their rate would calculate as follows: Indirect costs = $382,200 Base (Direct S&W) = $1,111,343 = 34.4% (2) If the nonprofit organization uses Direct Salaries & Wages including fringe benefits as their Base their rate would calculate as follows: Indirect costs = $382,200 Base (Direct S&W + FB) = $1,313,562 = 29.1% (3) If the nonprofit organization uses Modified Total Direct Costs (MTDC) as their Base their rate would calculate as follows: Indirect costs = $382,200 Base (MTDC) = $2,175,528 = 17.6% a) b) c) d) - - Includes salaries and wages of $99,230 for volunteers of the Head Start program. Excludes capital equipment purchases. Remove unallowable costs - $22 Interest + $14 Bad Debt = $36. Excludes capital renovations and improvements. General Notes This is a sample proposal only. It is not intended to prescribe a particular method for allocating costs. An organization should choose the Base that they feel will most accurately reflect the true allocation of their indirect costs to each program. An organization can use any ONE of the three bases shown. Regardless of what Base (1,2 or 3) is chosen the total indirect costs ($382,200) do not change. The only thing that changes is the distribution Base. (9)

2 S EXPENSES FOR THE YEAR ENDED SEPTEIVIBER 30, 2010 WITH COMPARATIVE TOTALS AS OF SEPTEMBER 30, Administration Fundraising Total Total Salaries and benefits $ 1,260,564 $ 83,823 $ 92,501 $ 1,436,888 $ 1,052,281 Direct program expenses 132, , ,754 Operating expenses 117,405 37,865 81, , ,163 Professional fees 220,451 46, , , ,230 Rent and utilities 85,382 44, , ,835 Travel and entertainment 24, ,175 18,853 Communications 18,173 5,697 4,726 28,596 23,833 Insu!'ance 1,500 6,264 7,764 7,551 Overhead allocation 103!266 {125, ,716 $ 1,963,697 $ 99,502 $ 337,410 $ 2,400,609 $ 1,998,500 10

3 Helping Hands Schedule of Total Expenditures and Indirect Rates Calculations October 1, 2009 thru September 30, 2010 Schedule C Code 100-A Code 100-B Code 100-C Code 100-D Code 100-E Code 100-F Code 100-G Code 100-H Code 100-J Code 101-A Code 101-B Code 101-C Code 103-A Code 103-B TOTAL DIRECT PROGRAMS WITH RENT Account Number Description TOTAL Exclusions SALARIES & RELATED BENEFITS: TOTAL ADJUSTED for for for for for 5000 Wages - Staff 1,066,645 1,066, ,500 51,104 70,406 66,757 33,452 2,909 2, ,046 46,288 7,687 7,402 6, , Wages - Peers 99,812 99, ,591 17, , , ,429 Total Salaries 1,166,457 1,166, ,500 64,695 88,114 66,757 49,940 2,909 2, ,046 46,576 7,687 12,755 6, ,324 FRINGE BENEFITS: 5005 Workers Compensation Insurance 2,524 2, Life & Disability Insurance 11,319 11, Unemployment Insurance 14,267 14, Health Insurance 135, , Retirement Plan Contributions 11,414 11, FICA Taxes 88,982 88, Staff Development/Training 5,957 5, Fringe Allocation ,801 12,940 17,251 14,844 8, ,151 9,307 1,535 1,700 1, ,361 Total Benefits 270, ,431 28,801 12,940 17,251 14,844 8, ,151 9,307 1,535 1,700 1, ,361 for for for for AIDS Education & Training AIDS Education & Training AIDS Education & Training Tele-Health s Tele-Health s & OTHER INDIRECT ALLOCATED Total Salaries & Benefits 1,436,889 1,436, ,302 77, ,365 81,601 58,762 3,201 2, ,197 55,884 9,223 14,455 7, ,685 OTHER : 5100 Rent 86,960 86,960 9,617 5,334 5,639 3,729 3, ,625 3, ,500 8,400 56, Gas/Electric/Water Utilities 15,332 15,332 2, , Local/Long Distance Telephone 17,810 17,810 1, ,410 1,200 6, Office & Computer Supplies 26,922 26,922 2, ,232 subtotal - allocated costs 147, ,025 15,133 7,178 7,716 5,441 4, ,922 4, ,925 9,650 74, Facility Maintenance & Repair 27,957 27, IT/Communications Consultant 15,840 15, Food 2,392 2, Educational Supplies 25,919 25,919 17, , Recreation Stipends/Incentives 62,216 62,216 3, ,763 1,500 3, ,313 6,898 25, Scholarships Other Expenses 1,195 1, Supplies 9,269 9,269 6, , , Event Costs 35,659 35, , , , , MTA Website 4,877 4, Internet/WWW 4,458 4, Per Diem 1,762 1, Lodging Local Travel 19,669 19,669 4,852 1, , National Travel 3,921 3, , Cell Phones & Pagers 4,121 4, Property & Liability Insurance 2,255 2,255 1, , Auto Insurance 2,488 2, D & O Insurance 3,021 3, Accounting & Auditing 37,832 37,832 8, , Consultants 311, , ,688 2, ,998 5, ,500 3, , Evaluation Consultant 37,604 37,604 4,683 6, , , , , Postage & Delivery 11,083 11, Printing & Reproduction 48,353 48,353 3,207 1,225 5, , ,785 Page 1 of 6

4 Helping Hands Schedule of Total Expenditures and Indirect Rates Calculations October 1, 2009 thru September 30, 2010 Schedule C Code 100-A Code 100-B Code 100-C Code 100-D Code 100-E Code 100-F Code 100-G Code 100-H Code 100-J Code 101-A Code 101-B Code 101-C Code 103-A Code 103-B TOTAL DIRECT PROGRAMS WITH RENT Account Number Description TOTAL Exclusions TOTAL ADJUSTED for for for for for 5710 Licenses & Permits Subscriptions/Registrations 10,351 10,351 1, , Fundraising 3,663 3, Catering & Facilities 14,530 14, Donors/Partners Appreciation 1,860 1, Advertising 10, , , , Equipment Maintenance & Repair 1,787 1,787 1, , Bank & Credit Card Fees 6,826 6, Interest & Finance Charges -77 (77) Penalties 1,864 1, Depreciation Expense 1,490 1, Donations Equipment Leasing 15,236 15,236 1, , Meeting Expenses 21,347 21,347 2, , , , Payroll Service 7,440 7,440 1, , Miscellaneous Expenses Membership/Other Dues 6,035 6, Vehicle Maintenance & Repair Small Equip-Furniture <$1,000 21,272 21,272 1, , Employee Background Checks Employee Appreciation Expenses 7,589 5, , Prior Year Adjustments 6, , ,696 8, , ,106 13,126 23,283 17,503 5, ,948 6,790 3,727 15,135 11, ,825 Subtotal Other Costs 963,721 8, , ,239 20,304 30,999 22,944 9, , ,870 11,778 3,884 28,060 21, ,688 for for for for AIDS Education & Training AIDS Education & Training AIDS Education & Training Tele-Health s Tele-Health s & OTHER INDIRECT ALLOCATED Total Costs 2,400,609 8,185 2,392, ,541 97, , ,545 68,181 3,866 3,956 1, ,067 67,661 13,107 42,515 28, ,373 COMPONENTS OF G&A (Administrative Services) POOL: Notes for Exclusions: Salaries 56,400 [1] Unallowed advertising costs Fringe Benefits 27,424 [2] Removal interest charge (credit) Non-Salary Costs 130,475 [3]Unallowed penalty costs [4] Unallowed donations Total G&A Cost Pool 214,299 [5] Unallowed employee gift cards [6] Unallowed writeoff expense for prior Direct Salaries & Wages + Fringe Benefits Base: year receivables Direct Salaries 1,110,058 Applied Fringe Benefits on Direct Salaries 243,008 Direct Salaries & Wages + Fringe Benefits Base 1,353,065 G&A Rate 15.84% Page 2 of 6

5 Helping Hands Schedule of Total Expenditures and Indirect Rates Calculations October 1, 2009 thru September 30, 2010 Schedule C Code 110-A Code 110-B Code 110-C Code 110-D Code 119-A Code 119-B Code 700 Code 760 Code 770 Code 801 Code 802 TOTAL DIRECT PROGRAMS WITH Code 131-A Code 131-B Code 131-C Code 133-A Code 133-B Code 133-C Code 133-D Account Number Description SALARIES & RELATED BENEFITS: 5000 Wages - Staff 5001 Wages - Peers Total Salaries FRINGE BENEFITS: 5005 Workers Compensation Insurance 5010 Life & Disability Insurance 5015 Unemployment Insurance 5020 Health Insurance 5025 Retirement Plan Contributions 5030 FICA Taxes 5035 Staff Development/Training 5050 Fringe Allocation Total Benefits Adult Viral Hepititas & Adult Viral Hepititas & Adult Viral Hepititas & Adult Viral Hepititas & Teenage Pregnancy Teenage Pregnancy Advocacy Support Management Fundraising - Race for the Cure 106,570 84,987 77,899 5,077 8,443 21,710 67,813 61, ,639 20, , , , , , , ,000 12, , ,570 84,987 77,899 6,190 8,443 21,710 68,733 63, ,639 20, , , ,000 12, ,967 Fundraising - Annual Banquet INDIRECT ALLOCATED [NO RENT] 93.HIV Presention Public Health 93.HIV Presention Public Health 93.HIV Presention Public Health 0 0 1,032 2, , ,445 18,555 15,580 5,235 4,112 5,068 15,555 14, ,629 5, , , ,445 18,555 16,612 7,895 5,086 5,068 15,555 15, ,739 5, , , Total Salaries & Benefits 130, ,541 94,511 14,085 13,528 26,778 84,288 78, ,378 25, , , ,000 13, ,500 OTHER : 5100 Rent 5105 Gas/Electric/Water Utilities 5300 Local/Long Distance Telephone 5730 Office & Computer Supplies subtotal - allocated costs , , ,158 3, , , , ,422 2,908 2, , , ,143 10,685 3,094 6, , Facility Maintenance & Repair 5153 IT/Communications Consultant 5200 Food 5205 Educational Supplies 5210 Recreation 5215 Stipends/Incentives 5225 Scholarships 5230 Other Expenses 5240 Supplies 5247 Event Costs 5308 MTA Website 5310 Internet/WWW 5400 Per Diem 5405 Lodging 5410 Local Travel 5415 National Travel 5452 Cell Phones & Pagers 5500 Property & Liability Insurance 5510 Auto Insurance 5518 D & O Insurance 5600 Accounting & Auditing 5610 Consultants 5615 Evaluation Consultant 5700 Postage & Delivery 5705 Printing & Reproduction ,376 15, , , , , , , ,919 3, , , ,065 1, , , , , ,565 18, , , , , , , , , , , , ,782 2,985 1,030 3,125 12, ,323 16, ,897 14, , ,010 1, , , ,018 1,004 8, ,066 2, , ,759 3,392 29, , Page 3 of 6

6 Helping Hands Schedule of Total Expenditures and Indirect Rates Calculations October 1, 2009 thru September 30, 2010 Schedule C Code 110-A Code 110-B Code 110-C Code 110-D Code 119-A Code 119-B Code 700 Code 760 Code 770 Code 801 Code 802 TOTAL DIRECT PROGRAMS WITH Code 131-A Code 131-B Code 131-C Code 133-A Code 133-B Code 133-C Code 133-D Account Number Description 5710 Licenses & Permits 5715 Subscriptions/Registrations 5720 Fundraising 5723 Catering & Facilities 5724 Donors/Partners Appreciation 5725 Advertising 5740 Equipment Maintenance & Repair 5745 Bank & Credit Card Fees 5750 Interest & Finance Charges 5755 Penalties 5760 Depreciation Expense 5763 Donations 5765 Equipment Leasing 5770 Meeting Expenses 5775 Payroll Service 5780 Miscellaneous Expenses 5783 Membership/Other Dues 5785 Vehicle Maintenance & Repair 5790 Small Equip-Furniture <$1, Employee Background Checks 5800 Employee Appreciation Expenses 5801 Prior Year Adjustments Total Costs Subtotal Other Costs Adult Viral Hepititas & Adult Viral Hepititas & Adult Viral Hepititas & Adult Viral Hepititas & Teenage Pregnancy Teenage Pregnancy Advocacy Support Management Fundraising - Race for the Cure Fundraising - Annual Banquet INDIRECT ALLOCATED [NO RENT] 93.HIV Presention Public Health 93.HIV Presention Public Health 93.HIV Presention Public Health , , , , ,101 13, , , , , , ,885 3, ,000 3, , , , , , , , , , , , ,440 10,695 1, , , , ,443 5, , ,496 13,546 4,774 2,859 13,635 65,802 26, ,497 47, ,631 14, ,229 1,500 3,700 1, , ,698 13,876 5,364 3,801 15,778 76,487 29, ,084 48, ,977 14, ,229 1,500 3,700 1, , , ,209 27,961 18,892 30, , ,144 29, ,463 73,183 1,059,881 14,000 23,206 9,229 6,500 16,773 1,341 7,500 Notes for Exclusions: [1] Unallowed advertising costs [2] Removal interest charge (credit) [3]Unallowed penalty costs [4] Unallowed donations [5] Unallowed employee gift cards [6] Unallowed writeoff expense for prior year receivables Page 4 of 6

7 Helping Hands Schedule of Total Expenditures and Indirect Rates Calculations October 1, 2009 thru September 30, 2010 Schedule C Code 134-A Code 134-B Code 134-C Code 701 Code 702 Code 761 Code 771 Code 150 Code 155-A Code 155-B Code 804 TOTAL DIRECT PROGRAMS WITHOUT <<<<<<<<<<<<<< Account Number Description SALARIES & RELATED BENEFITS: 5000 Wages - Staff 5001 Wages - Peers Total Salaries FRINGE BENEFITS: 5005 Workers Compensation Insurance 5010 Life & Disability Insurance 5015 Unemployment Insurance 5020 Health Insurance 5025 Retirement Plan Contributions 5030 FICA Taxes 5035 Staff Development/Training 5050 Fringe Allocation Total Benefits School Health s School Health s School Health s Advocacy Advocacy Support Management NGO Activities Prevent STD's Prevent STD's Fundraising - Direct Mail RENT OR INDIRECT ALLOCATED MTDC BASE -Total Direct s 910 Management- General & Admin 6, ,805 7, ,327 2, ,958 1,010,514 56,131 1,066, ,336 99, ,812 6, ,805 7, ,327 2, ,295 1,110,058 56,400 1,166, ,524 2, ,319 11, ,267 14, , , ,414 11, ,982 88, , ,957 1, , , , , , , , ,008 27, ,431 TOTAL Total Salaries & Benefits 7, ,156 8,351 1,143 1,578 2, ,476 1,353,065 83,823 1,436,889 OTHER : 5100 Rent 5105 Gas/Electric/Water Utilities 5300 Local/Long Distance Telephone 5730 Office & Computer Supplies subtotal - allocated costs ,291 30,669 86, ,866 5,466 15, ,720 3,090 17, ,331 5,591 26, ,209 44, , Facility Maintenance & Repair 5153 IT/Communications Consultant 5200 Food 5205 Educational Supplies 5210 Recreation 5215 Stipends/Incentives 5225 Scholarships 5230 Other Expenses 5240 Supplies 5247 Event Costs 5308 MTA Website 5310 Internet/WWW 5400 Per Diem 5405 Lodging 5410 Local Travel 5415 National Travel 5452 Cell Phones & Pagers 5500 Property & Liability Insurance 5510 Auto Insurance 5518 D & O Insurance 5600 Accounting & Auditing 5610 Consultants 5615 Evaluation Consultant 5700 Postage & Delivery 5705 Printing & Reproduction ,900 8,057 27, ,771 7,069 15, , , , , , ,423 62, , , , , , ,377 1, ,367 35, , , , ,716 1,742 4, , , , , , , , , , , ,488 2, ,021 3, ,000 29,832 37, , , ,778 6, , , ,200 37, , ,315 1,768 11, , ,005 47,295 1,057 48,353 Page 5 of 6

8 Helping Hands Schedule of Total Expenditures and Indirect Rates Calculations October 1, 2009 thru September 30, 2010 Schedule C Code 134-A Code 134-B Code 134-C Code 701 Code 702 Code 761 Code 771 Code 150 Code 155-A Code 155-B Code 804 TOTAL DIRECT PROGRAMS WITHOUT <<<<<<<<<<<<<< Account Number Description 5710 Licenses & Permits 5715 Subscriptions/Registrations 5720 Fundraising 5723 Catering & Facilities 5724 Donors/Partners Appreciation 5725 Advertising 5740 Equipment Maintenance & Repair 5745 Bank & Credit Card Fees 5750 Interest & Finance Charges 5755 Penalties 5760 Depreciation Expense 5763 Donations 5765 Equipment Leasing 5770 Meeting Expenses 5775 Payroll Service 5780 Miscellaneous Expenses 5783 Membership/Other Dues 5785 Vehicle Maintenance & Repair 5790 Small Equip-Furniture <$1, Employee Background Checks 5800 Employee Appreciation Expenses 5801 Prior Year Adjustments Total Costs Subtotal Other Costs School Health s School Health s School Health s Advocacy Advocacy Support Management NGO Activities Prevent STD's Prevent STD's Fundraising - Direct Mail RENT OR INDIRECT ALLOCATED MTDC BASE -Total Direct s 910 Management- General & Admin ,892 1,458 10, , , ,429 14, , , , , , , , ,549 3,277 6, ,490 1, ,940 6,296 15, ,807 21, , ,183 6,257 7, ,355 1,680 6, , , , , , , , ,271 13,265 1, , ,851 85, , , ,271 13,265 1, , , , ,535 7, ,156 10,191 1,143 1,578 2,857 1,271 13,265 1, ,871 2,178, ,299 2,392,424 TOTAL Notes for Exclusions: [1] Unallowed advertising costs [2] Removal interest charge (credit) [3]Unallowed penalty costs [4] Unallowed donations [5] Unallowed employee gift cards [6] Unallowed writeoff expense for prior year receivables RECONCILIATION TO AUDIT: Direct Salaries & Wages (DSW) 1,110,058 Applied Fringe Benefits on DSW 243,008 Subtotal DSW + Fringe Ben Base 1,353,065 Other Direct Cost (Non-Salary) 825,059 G&A Pool 214,299 Subtotal Allowable Cost 2,392,423 Unallowed Costs 8,185 Total Costs 2,400,608 Total Costs Per Audit 2,400,609 Variance 1 Page 6 of 6

9 A. INTRODUCTION Helping Hand s purpose is to promote, coordinate, support and conduct education, prevention and Federal programs to reduce the rate of HIV infection in youth and to serve the needs of those already infected. Helping Hands focuses all of its efforts on the special prevention, education and treatment needs of young people. B. COST ALLOCATION METHODOLOGY This proposal is for an indirect cost rate based on the nonprofit s actual costs for its fiscal year beginning October 1, 2009 and ending September 30, The proposal is based on the nonprofit organization s audit report (Statement of Functional Expense Statement) for the year ended September 30, This proposal addresses all elements of cost incurred by Helping Hands and identifies shared costs that require allocation. The nonprofit treats all costs as direct costs except general administration and general expenses. Helping Hands utilizes a single administrative pool including administration and facility costs to be allocated over a distribution base and thus is a simplified allocation method. C. DIRECT Direct costs are costs that can be identified specifically with a project code ( P&L by Class, class list for Quick Books accounting software) and therefore are charged to the applicable project or class. The accounting system records these costs as they are incurred within the series of accounts assigned for that purpose and further distribution is not required. D. INDIRECT Indirect costs are costs incurred for common or joint objectives and therefore cannot be readily and specifically identified with a particular project or activity. These costs are grouped into the management and overhead pool and distributed to benefiting activities using a simplified allocation process. E. COST POOL AND BASE FOR DISTRIBUTION Helping Hands has prepared an Administrative Services Pool, referred to as General and Administrative (G&A) within this submission, consisting of salaries, fringe benefits, and non-salary costs. The General and Administrative(G&A) Pool is charged with all the indirect costs as defined above. This pool is entitled Administration in the Schedule of Functional Expenses included in the audited financial statements. The G&A cost pool is distributed to the various program activities using a Direct Salary and Wages plus Fringe Benefits (DSW+FB) allocation base. Helping Hands does not routinely receive volunteer services, and as such, are not included in the DSW + FB base. Moreover, any amounts received are immaterial. Heretofore, Helping Hands had approved Federal grant and non-federal budgets that sometimes permitted direct-purpose rent and joint cost* as a direct cost and other times they were not a direct line item and thus included in the internal overhead allocation. (*For Helping Hands, joint cost includes utilities, telephone and office/computer supplies.) In developing Helping Hand s indirect rate, they wanted to ensure that directcharge rent and joint cost were not inconsistent or resulting in double-charging to the Government. In order to ensure consistency in the direct and indirect charging of rent and joint cost, Helping Hands elects to use the DSW+FB allocation base since the G&A rate, which includes some direct-purpose rent and joint cost, will not be applied to a total direct cost base that would include direct-charge rent and joint cost, so as to avoid any double-charging to the Government. 1 INDIRECT COST PROPOSAL FYE 9/30/2010

10 F. SUPPORTING FINANCIAL STATEMENTS The Schedule of Total Expenditures (Schedule C) contained in this proposal reconciles to the audit report Statement of Functional Expenses Schedule 1. - Audit report, Statement of Functional Expenses (SFE): $2,400,609 - Indirect Cost Proposal (1): $2,400,608 Variance $1 NOTE: Helping Hands has included a complete copy of the audited financial statements with our proposal submission. (1) Schedule C differs from the Audited SFE in order to compute the G&A rate. An internal allocation of overhead from Administration distributed to direct functions was removed in order to determine the entire amount of the General and Administration pool. (2) A second tab in the Schedule C workbook reconciles to Schedule of Expenditures of Federal Awards in the FY 2010 A-133 audit where internal overhead allocation is removed. G. SALARIES Listed below are the positions, functions, and budgeted annual salaries for the people who comprise the G&A Cost Pool. The percentage charged to G&A is listed to the right of the salary. Name Position Function Management Gen &Adm Total Salary Percentage Operations Manager Administrative $15, $45, % Deputy Director Management 8, , % Executive Director Management 21, , % Administrative Assistant Administrative 1, , % Administrative Assistant Administrative 3, , % Client Services Manager Management, 4, , % Total $56, H. FRINGE BENEFITS Fringe benefits, based on actual costs paid and/or year-end accruals per GAAP, are charged to the G&A pool and are allocated to direct programs monthly on percentage of total labor costs. The unallocated portion, pertaining to G&A labor, is as follows: Workers Compensation Insurance 261 Life & Disability Insurance 1,172 2 INDIRECT COST PROPOSAL FYE 9/30/2010

11 Unemployment Insurance 1,477 Health Insurance 14,080 Retirement Plan Contributions 1,182 FICA Taxes 9,214 Staff Development/Training 38 Total Fringe Benefits 27,424 Helping Hands has included our employee handbook which describes our fringe benefit policies with this indirect cost rate proposal submission. I. NON-SALARY Each category of non-salary expenditures has been analyzed based on the facts, and Schedule B (starting on page 5) shows the allocation between the Direct and Administrative Services Pool. Total non-salary costs are $955,535 which direct is $825,059 and indirect is $130,475. J. COMPUTATION OF BASE AND POOL Schedule A (below) shows the computation of the indirect cost rate (G&A) for the year ended September 30, A summary of the rate calculations follows: DSW + FB Base (Direct Salaries and Wages + Fringe Benefits Base): HIV $ 500,905 HIV Care 117,798 Advocacy 93,782 Support 548,080 Fundraising 92,500 DSW + FB Base $1,353,065 K. RATE Indirect Costs (Pool): Administrative Services Salaries $ 56,400 Administrative Services Fringe Benefits 27,424 Administrative Services Non-salary costs 130,475 Total Administrative Services: $ 214,299 Adjusted indirect costs (above - pool): $214,299 DSW + FB (above base) $1,353,065 = 15.84% L. FUNDING OF RATE This is the first time that Helping Hands is submitting a proposal to negotiate a provisional indirect rate for FYE September 30, 2010 and future periods. None of their existing Federal awards have a provision to recover indirect costs. This indirect rate proposal will hopefully result in a negotiated provisional indirect rate going forward. 3 INDIRECT COST PROPOSAL FYE 9/30/2010

12 Schedule B Elements of Cost Supplies Duplicating Telephone Postage Equipment Communications Software Meeting Expense Travel Rent Utilities Maintenance Insurance Depreciation Consultant Methodology of Allocation Identified as direct or indirect based on charge number on P.O. Identified as direct or indirect based on charge number on P.O. or log Long distance tracked as direct or indirect based on code Identified as direct or indirect based on postage log of overnight mail tracking receipt Identified as direct or indirect based on charge number on P.O. Tracked as direct or indirect based on code/charge number Identified as direct or indirect based on charge number on P.O. Identified as direct or indirect based on purpose on expense report Identified as direct or indirect based on purpose on expense report Identified as direct or indirect based on award budget Identified as direct or indirect based on award budget Identified as direct or indirect based on award budget Identified as direct or indirect based on award budget 100 % indirect Identified as direct or indirect based on scope - purpose from consultant agreement 4 INDIRECT COST PROPOSAL FYE 9/30/2010

13 Indirect Cost Rate Proposal Checklist: 1. The Indirect Cost Proposal is supported by: (Include a copy of this document with proposal) Audited financial statements. If not available include one of the following documents: Federal Form 990 Internal Financial Statements Other 2. A reconciliation of item 1. (above) to the Indirect Cost proposal has been made and Is included in this proposal. 3. Unallowable expenses have been eliminated from the indirect cost pool (e.g. interest charges, penalties, bad debts, donations, employee gifts, etc.). 4. The DSW + FB base is complete (i.e., It includes all activities that benefit from the indirect cost pool). For example, fund raising, project cost sharing, voluntary (e.g., donated or contributed labor and services are included where applicable). 5. A functional analysis of salaries and wages included in the indirect cost pool. If any function is less than 100%, show the percent. 6. Paid Absences such as vacation, holiday, sick and other paid time-off is included in the salaries and wages base. 7. We have not made any significant changes, during the proposal fiscal year (ii) to the definition or to the accounting treatment of any expense category (e.g., a change In building/equipment costing methodology, a change in charging an expenses from direct to indirect or visa versa). 8. We have not changed the equipment capitalization threshold during the proposal fiscal year. The capitalization level is $500. If there is a change made during the proposed fiscal year, indicate the effective of the change and the new capitalization level. 9. The required Lobbying Cost Certificate is attached. Please explain any boxes not checked on a separate sheet. Signature Date 5 INDIRECT COST PROPOSAL FYE 9/30/2010

14 Lobbying Cost Certificate I hereby certify that the Helping Hands has complied with the requirements and standards on lobbying costs in OMB Circular A-122 for the fiscal year ended September 30, Signature 6 INDIRECT COST PROPOSAL FYE 9/30/2010

15 NONPROFIT RATE AGREEMENT EIN: DATE: 11/09/2011 The rates approved in this agreement are for use on grants, contracts and other agreements with the Federal Government, subject to the conditions in Section III. SECTION I: INDIRECT COST RATES RATE TYPES: FIXED FINAL PROV. (PROVISIONAL) PRED. (PREDETERMINED) EFFECTIVE PERIOD ITH UQM.IQ RATE (!lsl LOCATIQN APPLICABLE TO PROV. 11/01/ /30/ All All s PROV. 10/01/2012 Until Amended Use the same rates and conditions as those cited for fiscal year ending September 30, ~ Direct salaries and wages including all fringe benefits. Page 1 of 3 N37170

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