Systems. Department Mission: Mandated Services: Department Overview: Successes and Challenges:
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1 Department: Geographic Information Systems FY 2018 Proposed Budget Department Mission: The mission of the Klamath County Geographic Information Systems (GIS) department is to provide maintenance of and access to county related mapping systems. Mandated Services: Make all changes on real property, due to ownership changes, from all recorded deeds, by maintaining cadastral mapping records. To provide ORMAP services to the Oregon Department of Revenue. Department Overview: GIS is designed to capture, store, manipulate, analyze, manage and present all types of geographical data. All Klamath County departments use GIS to improve efficiency and customer service, by integrating GIS functionality into their systems. GIS technology improves information sharing between departments and the public in the county. GIS also manage and maintains all GIS related data sets to ensure quality control and effective use of that data. The GIS department consists of a Senior GIS Analyst and a half time GIS Planner. These two provide appropriate data services to other county departments and to the public. GIS has a primary responsibility of maintaining authoritative records about the status and change of geographic mapping records. GIS provides a strong framework for managing these records with full transaction support and reporting tools. Successes and Challenges: Success: Challenges: Managed the construction of over 7,300 Parcel Fabric tax lots thru ORMAP Grant Program. Applied for and received more than $136,000 in grant money from OR Dept. of Revenue to continue remapping of entire county. Continued expansion and development of online mapping services. Maintained reliable and timely GIS and mapping support to county staff and all other customers. Integration of previously mapped tax lots into current model. Migration from old map editing system to new more efficient system. Migration of GIS services to the Cloud. Acquiring support for upgrades of supporting hardware and software. Development of an Enterprise GIS to support all of Klamath County, Public and Private. Maintaining current services while accomplishing all of the above. Limited staff to accomplish all of the above.
2 Department: Geographic Information Systems FY 2018 Proposed Budget Budget Overview: In developing the GIS budget we looked to balance services needed by property taxpayers, taxing districts, the Department of Revenue, the general public and the County, at the same time meeting requirements set by, the County Assessment Function Funding Assistance (CAFFA grant). Major revenue: The main source of revenue for the GIS office comes directly from the internal service fund, with support from the CAFFA grant, and other revenue sources. mapping for subdivisions, plats, lot-line adjustments and consolidations Major expenditure: The primary expenditure for the GIS department is personnel costs, contractual services for updating maps and funding the new software system. Changes: We are projecting about the same level of revenue for the 2018 fiscal year. The GIS Department is now under the Assessor s Office. GIS will continue to provide mapping services. The GIS Department is currently at 1.50 Employees (FTE), for the tax year, same as last year. Key Issues: Online Services: GIS can provide a disk with tax lots and owner information to the public for $150. Online Web Mapping at kcgis.maps.arcgis.com and klamathmap.houstoneng.net
3 Klamath County, Oregon Budget Financial Presentation 1535 Geographic Information Sys Actual Actual Budget Budget Requirements by Budgetary Category Personnel Services 140, , , ,995 Materials and Services 238, , , ,748 Total Requirements by Budgetary Category 379, , , ,743 Requirements by Fund Geographic Information Systems (6000) 379, , , ,743 Total Requirements by Fund 379, , , ,743 Resources by Budgetary Category Intergovernmental 227, , , ,987 Charges for Services 25,517 15,758 47,488 30,000 Interfund Transfers 126, , , ,756 Total Resources by Budgetary Category 379, , , ,743 Full Time Employee Equivalents Mandate Total Cost Personnel Services FTE Geographic Information Systems 375, , Total Mandates 375, , Budget Requirements by Category Materials and Services 60.6% Personnel Services 39.4%
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5 Department Status Title FTE Benefit Group Union Current Grade Current Step Total Wages w/cola Unemployment FICA/Medicare KCWC- WCOMP WC Medical CAP HRA/VEBA (Wages) Life Insurance STD Retirement/PERS Amount /51410 GIS Filled Sr. GIS Analyst Full-time Local 737 Local 737 LH27 7 $76, $ $5, $1, $34.32 $13, $0.00 $14.28 $ $12, $110, GIS Filled GIS Specialist Local 737 Local 737 LH18 7 $24, $ $1, $ $17.16 $6, $0.00 $12.14 $ $4, $37, $100, $ $7, $1, $51.48 $20, $0.00 $26.42 $ $17, $147, Grand Total w/benefits
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7 General Ledger Budget Analysis User: Printed: Fiscal Year: vnoel 03/17/ :13AM Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 6000 Internal Services 1535 Geographic Information Systems R20 Licenses, Fees and Permits Fees, Licenses and Permits Fees - GIS Licenses, Fees and Permits Totals: R30 Charges for Service , Charges for Service , , Copies 4, , Copies & Maps 4, , , Charges for Service Totals: , , R31 Interdepartmental Charges 20, , , Charges for Services - Interna , , , , , Interdepartmental Charges Totals: , , R40 Other Local Revenue Miscellaneous Other Local Revenue Totals: R51 State of Oregon 174, , , Grants - State , , , , , A&T Grant , , , , , State of Oregon Totals: , , R70 Interfund Transfers 126, , , Trans - Internal Serv Non Dept , , , , , Interfund Transfers Totals: , , GL-Budget Analysis (3/17/ :13 AM) Page 1
8 Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 379, , , REVENUES TOTALS: , , E10 Personnel Services 99, , , Salaries and Wages , , Overtime 7, , , FICA , , Workmans Compensation Tax , , , Medical Insurance , , , , VEBA Life Insurance Short Term Disability , , , Retirement - General , , , , , Personnel Services Totals: , , E11 Interdepartmental Charges 1, , , Unemployment Compensation , , , Workmans Compensation , , , , , Interdepartmental Charges Totals: , , E20 Material and Services Bad Debt Expense 189, , , Contract Services , , Legal Notice Publish 13, , , Software Support , , Hardware Maintenance Dues Fees Equipment Vehicle Fuel Supplies - Office Postage , , Travel & Training , , , Staff Travel & Training Telephone GL-Budget Analysis (3/17/ :13 AM) Page 2
9 Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 205, , , Material and Services Totals: , , E21 Interdepartmental Charges 22, , , Internal Services , , , , , Facility Services , , , , , Tech Maint Hardware Chg , , , Tech Maint User Chg , , Risk Management Insurance Liability Intradepartmental Admin Chgs , Software Data Purchases Vehicle Fuel - Internal Office Supplies - Internal Postage - Internal Tech Supplies - Internal 32, , , Interdepartmental Charges Totals: , , , , , EXPENDITURES TOTALS: , , , , , DEPARTMENT REVENUES , , , , , DEPARTMENT EXPENSES , , Geographic Information Systems To (1.50) , , , FUND REVENUES , , , , , FUND EXPENSES , , Internal Services Totals: (1.50) GL-Budget Analysis (3/17/ :13 AM) Page 3
10 Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 379, , , , , REPORT REVENUES 379, , , REPORT EXPENSES , , REPORT TOTALS: (1.50) GL-Budget Analysis (3/17/ :13 AM) Page 4
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