PORTLAND FRIENDS OF THE DHAMMA Financial Statement Narrative

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1 PORTLAND FRIENDS OF THE DHAMMA Financial Statement Narrative for the Six Months ending June 30, 2017 PROFIT & LOSS BUDGET VS. ACTUAL GENERAL FUND Net Income for the First Half of 2017 exceeded Budget by $456. This is primarily the result of underspending on Programming and Professional Development. Income was very close to target, although Programming was behind budget by $2,700, while Fundraising was ahead of budget by $2,400, and income from Annual Giving/Pledges was ahead by $450. We are still learning the seasonality of certain categories of income and expense, and this should become better over time. FUND BALANCES Fund Balances were as of 6/30/17: as of 12/31/16: NOTES: General Fund (unrestricted) $ 14,083 $16,223 Restricted Funds: Capital Expenditure 10,050 7,250 Children s Fund 0 0 Furnishings 1, Loan Buffer 2,522 2,087 Monastic Scholarship Total $29,611 $27,251 Fund Balances include Deposits in Transit and PayPal Receivable as these funds are either in our direct possession or available to us at our request. The General Fund has been reduced by the $925 in tenants deposit and $75 in Monastic Payable. $1,000 was moved from the General Fund to the Capital Fund in addition to the monthly transfer of $300, at the December request of the Board and $435 has been moved into the Loan Buffer Fund to reflect the additional payment of $217.50/mo in interest on the Direct Loan.

2 9:21 PM Portland Friends of the Dhamma 07/18/17 Profit & Loss Budget vs. Actual - General Fund - Board Jan - Jun 17 Budget $ Over Budget Ordinary Income/Expense Income 4000 Annual Giving 21, , Programming 2, , , Fundraising 8, , , Rental Income 10, , Other Income Total Income 43, , Gross Profit 43, , Expense 5000 Programming Expense 3, , SD Compensation & Training 23, , Facilities 15, , , Administration 1, , Total Expense 44, , Net Ordinary Income , Net Income , Page 1

3 9:22 PM Portland Friends of the Dhamma 07/18/17 Profit & Loss Budget vs. Actual - All Funds - Board Jan - Jun 17 Budget $ Over Budget Ordinary Income/Expense Income 4000 Annual Giving 21, , Programming 2, , , Fundraising 9, , , Rental Income 10, , Other Income Total Income 44, , , Gross Profit 44, , , Expense 5000 Programming Expense 3, , SD Compensation & Training 23, , Facilities 13, , Administration 1, , Total Expense 42, , , Net Ordinary Income 2, , , Net Income 2, , , Page 1

4 9:22 PM Portland Friends of the Dhamma 07/18/17 Profit & Loss Budget vs. Actual - General Fund Jan - Jun 17 Budget $ Over Budget Ordinary Income/Expense Income 4000 Annual Giving 4010 Recurring Donations 16, , Appeals 4, , Total 4000 Annual Giving 21, , Programming 4110 Weekly Programs (Fri, Sun) 1, , Workshops (Mon, Sat) , Visiting Teachers , , Mail, Online, Spontaneous Total 4100 Programming 2, , , Fundraising 4230 Directed Asks 1, , Use of Restricted Funds 1, , Other Fundraising 5, , Total 4200 Fundraising 8, , , Rental Income 4310 Evening Rentals 7, , Office Rental 3, , Special Event Rentals Total 4300 Rental Income 10, , Other Income Total Income 43, , Gross Profit 43, , Expense 5000 Programming Expense 5010 Visiting Teachers 5011 Visiting Teacher Travel , , Visiting Teacher Meals, Lodging Total 5010 Visiting Teachers , , Lineage/Buddhist Comm Relations 1, Program Supplies and Expenses Community Ministry & Training Outgoing Dana, Gifts Teas & Edibles Children's Program 5091 Children's Program Teacher 1, , Children's Program Supplies Total 5090 Children's Program 1, , Total 5000 Programming Expense 3, , SD Compensation & Training 5210 Stipend 20, , Health Insurance 2, , Professional Dev & Training 5231 Retreats , , Conferences & Peer Support One-on-One Coaching Educational Materials Total 5230 Professional Dev & Training , , Page 1

5 9:22 PM Portland Friends of the Dhamma 07/18/17 Profit & Loss Budget vs. Actual - General Fund Jan - Jun 17 Budget $ Over Budget 5245 Payroll Tax Expense Workers Compensation Total 5200 SD Compensation & Training 23, , Facilities 5410 Mortgage 6, , Interest Expense Insurance 1, , Property Taxes Ongoing Maintenance Maintenance - Rental space Reclass to Capital (Monthly) 1, , Furnishings 1, , Janitorial Supplies Utilities 5481 Natural Gas 1, Electric Water/Sewer Garbage/Recycling Internet Connectivity Total 5480 Utilities 2, , Permits & Inspection Fees Total 5400 Facilities 15, , , Administration 5620 Admin Travel, Lodging, Meals Professional Fees 5633 Payroll Total 5630 Professional Fees Software/Website Office Supplies/Equipment Copy & Printing Services Postage & Shipping Government Fees & Dues 5682 Federal Taxes T (UBIT) OR Corporation Fee Other Government Fees & Dues Total 5680 Government Fees & Dues Bank Service Charges Other Expense Total 5600 Administration 1, , Total Expense 44, , Net Ordinary Income , Other Income/Expense Other Income 7000 Interest Income Dividends Earned Reversal of Mort Prin Expensed 2, , Waived Interest (income) 3, , Total Other Income 5, , Page 2

6 9:22 PM Portland Friends of the Dhamma 07/18/17 Profit & Loss Budget vs. Actual - General Fund Jan - Jun 17 Budget $ Over Budget Other Expense 7099 Waived Interest (expense) 3, , Reclass to Restricted (Ad Hoc) 1, , Total Other Expense 4, , Net Other Income 1, , Net Income Page 3

7 9:24 PM Portland Friends of the Dhamma 07/18/17 Profit & Loss by Class Capital Expense... Furniture Fund General Fund U... Ordinary Income/Expense Income 4000 Annual Giving 4010 Recurring Donations , Appeals , Total 4000 Annual Giving , Programming 4110 Weekly Programs (Fri, Sun) , Workshops (Mon, Sat) Visiting Teachers Mail, Online, Spontaneous Total 4100 Programming , Fundraising 4230 Directed Asks , Use of Restricted Funds , Other Fundraising , Total 4200 Fundraising , Rental Income 4310 Evening Rentals , Office Rental , Total 4300 Rental Income , Total Income , Gross Profit , Expense 5000 Programming Expense 5010 Visiting Teachers 5011 Visiting Teacher Travel Visiting Teacher Meals, Lodging Total 5010 Visiting Teachers Lineage/Buddhist Comm Relations , Community Ministry & Training Outgoing Dana, Gifts Children's Program 5091 Children's Program Teacher , Children's Program Supplies Total 5090 Children's Program , Total 5000 Programming Expense , SD Compensation & Training 5210 Stipend , Health Insurance , Professional Dev & Training 5233 One-on-One Coaching Total 5230 Professional Dev & Training Payroll Tax Expense Workers Compensation Total 5200 SD Compensation & Training , Page 1

8 9:24 PM Portland Friends of the Dhamma 07/18/17 Profit & Loss by Class Capital Expense... Furniture Fund General Fund U Facilities 5410 Mortgage , Interest Expense Insurance , Property Taxes Ongoing Maintenance Maintenance - Rental space Reclass to Capital (Monthly) -1, , Furnishings , Janitorial Supplies Utilities 5481 Natural Gas , Electric Water/Sewer Garbage/Recycling Internet Connectivity Total 5480 Utilities , Permits & Inspection Fees Total 5400 Facilities -1, , Administration 5620 Admin Travel, Lodging, Meals Professional Fees 5633 Payroll Total 5630 Professional Fees Software/Website Office Supplies/Equipment Government Fees & Dues 5682 Federal Taxes T (UBIT) OR Corporation Fee Other Government Fees & Dues Total 5680 Government Fees & Dues Bank Service Charges Other Expense Total 5600 Administration , Total Expense -1, , Net Ordinary Income 1, Other Income/Expense Other Income 7000 Interest Income Dividends Earned Reversal of Mort Prin Expensed , Waived Interest (income) , Total Other Income , Other Expense 7099 Waived Interest (expense) , Reclass to Restricted (Ad Hoc) -1, , Total Other Expense -1, , Net Other Income 1, , Net Income 2, Page 2

9 9:24 PM Portland Friends of the Dhamma 07/18/17 Profit & Loss by Class Loan Buffer Fund Monastic Fund Scholarship Fund Ordinary Income/Expense Income 4000 Annual Giving 4010 Recurring Donations Appeals Total 4000 Annual Giving Programming 4110 Weekly Programs (Fri, Sun) Workshops (Mon, Sat) Visiting Teachers Mail, Online, Spontaneous Total 4100 Programming Fundraising 4230 Directed Asks , Use of Restricted Funds , Other Fundraising Total 4200 Fundraising Rental Income 4310 Evening Rentals Office Rental Total 4300 Rental Income Total Income Gross Profit Expense 5000 Programming Expense 5010 Visiting Teachers 5011 Visiting Teacher Travel Visiting Teacher Meals, Lodging Total 5010 Visiting Teachers Lineage/Buddhist Comm Relations Community Ministry & Training Outgoing Dana, Gifts Children's Program 5091 Children's Program Teacher Children's Program Supplies Total 5090 Children's Program Total 5000 Programming Expense SD Compensation & Training 5210 Stipend Health Insurance Professional Dev & Training 5233 One-on-One Coaching Total 5230 Professional Dev & Training Payroll Tax Expense Workers Compensation Total 5200 SD Compensation & Training Page 3

10 9:24 PM Portland Friends of the Dhamma 07/18/17 Profit & Loss by Class Loan Buffer Fund Monastic Fund Scholarship Fund 5400 Facilities 5410 Mortgage Interest Expense Insurance Property Taxes Ongoing Maintenance Maintenance - Rental space Reclass to Capital (Monthly) Furnishings Janitorial Supplies Utilities 5481 Natural Gas Electric Water/Sewer Garbage/Recycling Internet Connectivity Total 5480 Utilities Permits & Inspection Fees Total 5400 Facilities Administration 5620 Admin Travel, Lodging, Meals Professional Fees 5633 Payroll Total 5630 Professional Fees Software/Website Office Supplies/Equipment Government Fees & Dues 5682 Federal Taxes T (UBIT) OR Corporation Fee Other Government Fees & Dues Total 5680 Government Fees & Dues Bank Service Charges Other Expense Total 5600 Administration Total Expense Net Ordinary Income Other Income/Expense Other Income 7000 Interest Income Dividends Earned Reversal of Mort Prin Expensed Waived Interest (income) Total Other Income Other Expense 7099 Waived Interest (expense) Reclass to Restricted (Ad Hoc) Total Other Expense Net Other Income Net Income Page 4

11 9:24 PM Portland Friends of the Dhamma 07/18/17 Profit & Loss by Class TOTAL Ordinary Income/Expense Income 4000 Annual Giving 4010 Recurring Donations 16, Appeals 4, Total 4000 Annual Giving 21, Programming 4110 Weekly Programs (Fri, Sun) 1, Workshops (Mon, Sat) Visiting Teachers Mail, Online, Spontaneous Total 4100 Programming 2, Fundraising 4230 Directed Asks 4, Use of Restricted Funds Other Fundraising 5, Total 4200 Fundraising 9, Rental Income 4310 Evening Rentals 7, Office Rental 3, Total 4300 Rental Income 10, Total Income 44, Gross Profit 44, Expense 5000 Programming Expense 5010 Visiting Teachers 5011 Visiting Teacher Travel Visiting Teacher Meals, Lodging Total 5010 Visiting Teachers Lineage/Buddhist Comm Relations 1, Community Ministry & Training Outgoing Dana, Gifts Children's Program 5091 Children's Program Teacher 1, Children's Program Supplies Total 5090 Children's Program 1, Total 5000 Programming Expense 3, SD Compensation & Training 5210 Stipend 20, Health Insurance 2, Professional Dev & Training 5233 One-on-One Coaching Total 5230 Professional Dev & Training Payroll Tax Expense Workers Compensation Total 5200 SD Compensation & Training 23, Page 5

12 9:24 PM Portland Friends of the Dhamma 07/18/17 Profit & Loss by Class TOTAL 5400 Facilities 5410 Mortgage 6, Interest Expense Insurance 1, Property Taxes Ongoing Maintenance Maintenance - Rental space Reclass to Capital (Monthly) Furnishings 1, Janitorial Supplies Utilities 5481 Natural Gas 1, Electric Water/Sewer Garbage/Recycling Internet Connectivity Total 5480 Utilities 2, Permits & Inspection Fees Total 5400 Facilities 13, Administration 5620 Admin Travel, Lodging, Meals Professional Fees 5633 Payroll Total 5630 Professional Fees Software/Website Office Supplies/Equipment Government Fees & Dues 5682 Federal Taxes T (UBIT) OR Corporation Fee Other Government Fees & Dues Total 5680 Government Fees & Dues Bank Service Charges Other Expense Total 5600 Administration 1, Total Expense 42, Net Ordinary Income 2, Other Income/Expense Other Income 7000 Interest Income Dividends Earned Reversal of Mort Prin Expensed 2, Waived Interest (income) 3, Total Other Income 5, Other Expense 7099 Waived Interest (expense) 3, Reclass to Restricted (Ad Hoc) 0.00 Total Other Expense 3, Net Other Income 2, Net Income 4, Page 6

13 9:20 PM Portland Friends of the Dhamma 07/18/17 Balance Sheet Accrual Basis As of June 30, 2017 Jun 30, 17 ASSETS Current Assets Checking/Savings 001 Wells Fargo Business Checking 14, Wells Fargo Business Savings 3, Rivermark Checking 9, Rivermark Savings 3, Total Checking/Savings 30, Other Current Assets 1200 Undeposited Funds Total Other Current Assets Total Current Assets 30, Fixed Assets 1900 Building SE 25th Ave 468, Total Fixed Assets 468, TOTAL ASSETS 498, LIABILITIES & EQUITY Liabilities Current Liabilities Other Current Liabilities 1300 Security Deposits Payroll Tax Liability Monastic Fund Payable Total Other Current Liabilities 1, Total Current Liabilities 1, Long Term Liabilities 2600 Mortgage Package 2610 Mortgage Backed Loan 221, Direct Loan 232, Total 2600 Mortgage Package 453, Total Long Term Liabilities 453, Total Liabilities 454, Equity 3000 Opening Balance Equity 27, Unrestricted Net Assets 12, Net Income 4, Total Equity 44, TOTAL LIABILITIES & EQUITY 498, Page 1

14 PORTLAND FRIENDS OF THE DHAMMA FINANCIAL TRANSPARENCY - LOAN OBLIGATIONS July, 2017 The treasury team recommends the following: Methods of communication - 3 ways/3 times : PRINTED Pamphlets placed/posted in the Center INTERNET Website egroup SPOKEN - Announced (for 3 weeks) - pamphlets are available Sunday Sila announcements Meditation/class evenings Timing : Do the above in September, then review at the October Board Meeting. Draft document attached

15 In [need date], we began renting our wonderful urban refuge 2 nights/week to determine if our community would be interested in acquiring it In April 2014 we purchased it In June 2014, took full possession Total building cost = $468,000 Approximate current market value = $627,000 Building is financed by two loans: Loan 1 = $236,000 9-year loan with payment of $1,044/mo. Payment includes principal and interest Loan 2 = $232,000 9-year loan No monthly payment was required for the first 1-3 years Year 4-6 were monthly interest-only payments o Year 4: $218 interest/mo. Total Loan Payments: Years 1-3 $1,044/month Year 4: $1,262/mo. Year 5: $1,479/mo. Year 6: $1,697/mo. Year 7-9: $2,070/mo. Total interest waived over the first 5 years = $31,330 Balloon payments due in April 2023 total $403,100, to be taken out by a commercial bank mortgage. o o Year 5: $435 interest/mo. Year 6: $653 interest/mo. Thereafter: $1,026/mo. principal and interest

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