Brecksville-Broadview Heights City School District. Forecast Comparison - General Operating Fund - July 2018
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1 Forecast Comparison - General Operating Fund - July 2018 July 2018 FCST Estimate July 2018 Actuals July 2017 Actuals Variance-July 2018 Actuals to Estimate Explanation of Variance Revenue: General Property Tax (Real Estate) 6,060,946 9,121,000 5,515,000 3,060,054 Timing of last half CY17 collection. Settlement in August Public Utility Property Tax Unrestricted Grants-in-Aid 420, , ,671 (466) Restricted Grants-in-Aid (46) Property Tax Allocation All Other Operating Revenues 178,142 51, ,037 (126,678) Timing of Special Education Tuition (137k July 2017) Total Revenue 6,660,468 9,593,332 6,113,670 2,932,864 Other Financing Sources: Advances In All Other Financing Sources 186, , ,626 9,305 BWC Total Revenue and Other Financing Sources 6,846,647 9,788,816 6,291,296 2,942,169 Expenditures: Personnel Services 1,978,253 1,926,194 1,911,471 52,059 Estimated 2.5% increase, actual closer to 2.20% Employees' Retirement/Insurance Benefits 847, , ,807 (28,425) Fixed Fringe - Dental Holiday in FY Purchased Services 405, , ,793 (72,857) Annual property and fleet Insurance premiums (98k) Supplies and Materials 76, ,025 75,293 (48,226) Curriculum software HS/MS (61k) Capital Outlay , (10,026) New furniture at Education Center Other Objects 12,825 64,762 13,809 (51,937) Liability insurance premium Total Expenditures 3,321,606 3,481,018 3,197,442 (159,412) Other Financing Uses: Operating Transfers-Out Advances Out 40,363-40,000 40,363 Advance for MS Supplies approved at 8/6/18 BOE Mtg Total Expenditures and Other Financing Use 3,361,969 3,481,018 3,237,442 (119,049) Surplus/(Deficit) for Month 3,484,678 6,307,798 3,053,854 2,823,120 jh
2 Forecast Comparison - General Operating Fund - July to July 2018 Current FYTD FCST Estimate Current FYTD Actuals Prior FYTD Actuals Variance- Current FYTD Actual to FCST Estimate Explanation of Variance Revenue: General Property Tax (Real Estate) 6,060,946 9,121,000 5,515,000 3,060,054 Timing of last half CY17 collection. Settlement in August Public Utility Property Tax Unrestricted Grants-in-Aid 420, , ,671 (466) Restricted Grants-in-Aid (46) Property Tax Allocation All Other Operating Revenues 178,142 51, ,037 (126,678) Timing of Special Education Tuition (137k July 2017) Total Revenue 6,660,468 9,593,332 6,113,670 2,932,864 Other Financing Sources: Advances In All Other Financing Sources 186, , ,626 9,305 BWC Total Revenue and Other Financing Sources 6,846,647 9,788,816 6,291,296 2,942,169 Expenditures: Personnel Services 1,978,253 1,926,194 1,911,471 52,059 Estimated 2.5% increase, actual closer to 2.20% Employees' Retirement/Insurance Benefits 847, , ,807 (28,425) Fixed Fringe - Dental Holiday in FY Purchased Services 405, , ,793 (72,857) Annual property and fleet Insurance premiums (98k) Supplies and Materials 76, ,025 75,293 (48,226) Curriculum software HS/MS (61k) Capital Outlay , (10,026) New furniture at Education Center Other Objects 12,825 64,762 13,809 (51,937) Liability insurance premium Total Expenditures 3,321,606 3,481,018 3,197,442 (159,412) Other Financing Uses: Operating Transfers-Out Advances Out 40,363 40,000 40,363 Advance for MS Supplies approved at 8/6/18 BOE Mtg Total Expenditures and Other Financing Uses 3,361,969 3,481,018 3,237,442 (119,049) Surplus/(Deficit) FYTD 3,484,678 6,307,798 3,053,854 2,823,120 jh
3 Local Revenue Federal State Revenue Taxes Unrestricted Property Restricted Real Personal Other Grants- Tax Grants- Non- Total Estate Property Interest Local OH Medicaid in-aid Allocation in-aid Operating* Revenue July 9,121,000 28,143 17,121 6, , ,593,332 August - September - October - November - December - January - February - March - May - May - June Revenue Analysis Report - General Operating Fund Only - FY19 Totals 9,121, ,143 17,121 6, , ,593,332 % of Total 95.08% 0.00% 0.29% 0.18% 0.06% 4.38% 0.00% 0.01% 0.00% *Non-Operating Revenue includes advances in, and refund of prior year expenditures (i.e. BWC). jh
4 Expenditure Analysis Report - General Operating Fund - FY Non- Total Salaries Benefits Services Supplies Equipment Other Operating* Expenses July 1,926, , , ,025 10,298 64,762-3,481,018 August - September - October - November - December - January - February - March - April - May - June - TOTALS 1,926, , , ,025 10,298 64, ,481,018 % of Total 55.33% 25.16% 13.75% 3.59% 0.30% 1.86% 0.00% *Non-Operating expenses include advances and transfers out. Operating Fund includes General Fund (001) only for FY2018 jh
5 July, 2018 FINSUMM Financial Summary "where fine education is a heritage" Beginning Monthly Fiscal Year Monthly Fiscal Year Current Unencumbered Fund Fund Name Balance Receipts To Date Expenditures To Date Fund Current Fund 7/1/2018 Receipts Expenditures Balance Encumbrances Balance 001 General Fund 15,646, ,788, ,788, ,481, ,481, ,954, ,368, ,585, Bond Retirement 4,140, , , ,684, ,684, Permanent Improvement 1,736, , , , , ,707, , , Building Fund 196, , , Food Service 320, , , , , (33,325.05) 007 Special Trust 89, , , , , , Uniform Supplies 207, , , , , , Rotary - Internal Services 125, , , , , , Public School Support 159, , , , Other Grants 193, , , , , , , , Child Care Fund 345, , , , , , , , Unclaimed Funds 461, , , Student Managed Funds 151, , , , , , , , District Managed Funds 223, , , , , , , , Auxiliary Services 9, , , , OneNet (Data Communication) b 499 Miscellaneous State Grants 6, , , (292.47) 5, (5,802.50) 516 IDEA-B 95, , , , , Title III - Limited English Proficiency , , , , Title I - Disadvantaged Children 39, , , Preschool Title II-A - Improving Teacher Quality 1, , , Miscellaneous Federal Grants 14, , , , , (6,588.31) jh Grand Totals (ALL Funds) 24,164, ,786, ,786, ,129, ,129, ,821, ,995, ,826,099.11
6 Brecksville-Broadview Heights Board of Education Record of Advances for 2018/2019 I N I T I A L A D V A N C E I N F O R M A T I O N ADVANCE RETURN Date Board FROM TO Fund Date Approved Resolution Fund Fund Name Amount Returned Amount 8/6/ Uniform School Supplies - MS TOTAL Advances for Advances Outstanding jh
7 Brecksville-Broadview Heights Board of Education Approved Funds for 2017/2018 This report is a listing of all grant funds authorized and received throughout the 2017/2018 fiscal year. Authorized Non-Public Monthly Amount Fund Description Amount Authorized Amount Received Amount Received Project-To-Date State Grants 451/9018 Network Connectivity Subsidy , , Auxiliary Services 401/9018 Assumption 158, , , /9218 South Suburban Montessori (cancelled 12/17) 63, , /9118 Lawrence School (cancelled beginning FY18) 36, CAPA 499/9118 Ohio Dept. of Health Tobacco Use Prevention and Cessation 80, , , Total State Funds 348, , , Federal Grants 516/9018 IDEA-B Special Education FY18 779, , , /9018 Title III Limited English Proficiency FY18 25, , /9118 Title III immigrant (new in FY18) 3, /9018 Title I FY18 273, , /9018 Preschool Special Education FY18 18, /9018 Title II-A Improving Teacher Quality FY18 76, , /9918 Title IV-A Student Supp/Academic Enrich (new FY18) 10, /9018 CAPA Drug-Free Communities FY18 137, , Total Federal Funds 1,324, , , jh
8 Cash Reconciliation July 30, 2018 FINSUM Balance 30,821, Bank Balance: Citizens Bank - General 4,210, Investments: Citizens Bank - Interest Checking 9,555, STAR Ohio 2,029, Meeder Investment Management 11,288, First Federal 4,036, Petty Cash: Chippewa Highland Drive Hilton Central School Middle School Student Activity High School Transportation Board Office Beekeepers Change Fund: Middle School Athletics Middle School Concessions High School Athletics Food Services 26,910, , Less: Outstanding Checks-Citizens Bank (General Fund) (367,806.43) In Transit 67, Bank Balance 30,821, jh081018
9 30-Jul-18 Appropriation Summary "where fine education is a heritage" Prior FY FYTD MTD FYTD FYTD FYTD Carryover FYTD Actual Actual Current Unencumbered Percent Fund Appropriated Encumbrances Expendable Expenditures Expenditures Encumbrances Balance Exp/Enc 001 General Fund 47,734, , ,154, ,634, , ,343, ,176, % 002 Bond Retirement 2,492, ,492, ,492, % 003 Permanent Improvement 1,500, , ,040, , , , , % 004 Building Fund % 006 Food Service 1,322, , ,352, , , , , % 007 Special Trust 74, , , , , % 009 Uniform Supplies 236, , , , , , % 014 Rotary - Internal Services 388, , , , , , % 018 Public School Support 80, , , , % 019 Other Grants 84, , , , , % 020 Child Care - Beekeepers Fund 400, , , , , , % 022 Unclaimed Funds % 200 Student Managed Funds 260, , , , , , % 300 District Managed Funds 493, , , , , , , % 401 Auxiliary Services 3, , , % 451 OneNet (Data Communication) % 499 Miscellaneous State Grants 50, , , , , , % 516 IDEA-B 720, , , , , , , % 551 Title III - Limited English Proficiency 17, , , % 572 Title I - Disadvantaged Children 283, , , % 587 Preschool 20, , , % 590 Title II-A - Improving Teacher Quality 80, , , % 599 Miscellaneous Federal Grants 152, , , , , , , % Totals 56,399, ,128, ,528, ,337, , ,983, ,207, % jh Page 9
10 Brecksville-Broadview Heights Board of Education Check Register for Checks > 9, July, 2018 Vendor Amount Fund Description Sendero Therapies 15, Occupational/Physical therapy (Special Ed.) Teletronics Services 103, Ruckus Ethernet Switching Upgrade Project CDW Government 37, Internal fiber cabling HS/MS Lake County ESC 11, Naviance consortium Mid-Ohio Asphalt & Concrete 44, District repairs Newsela Inc. 17, HS/MS software program license Todd Associates, Inc. 149, Property, liability, fleet insurance The Ohio State University 13, Senior scholarships Renaissance Painting 25, Paint HS Gym Teletronics Services 129, Ruckus Ethernet Switching Upgrade Project Achieve , Program for differentiated instruction Dawnchem 12, Custodial supplies Educational Service Center 32, various Special Ed tuition The Illuminating Co. 43, Electricity Paladin Protective Services 40, HS/MS camera updates Suburban Transportation 11, Special Ed transportation Asphalt Fabrics 23, Crackseal at HS/MS Cleveland Clinic Center for Autism 77, Special Ed tuition Connect 16, Internet service fee Coresource, Inc. 28, various Dental premiums Citizens Bank (1st payroll) 15, various Medicare contributions - July 2018 #1 Payroll STRS 262, various Certified retirement Board share contributions SERS 111, various Classified retirement Board share contributions Citizens Bank (2nd payroll) 14, various Medicare contributions - July 2018 #2 Payroll Suburban Health Consortium 463, various Medical and Prescription drug insurance premiums jh081018
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