INTERGROUP MEETING MINUTES November 21, 2016

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Pinellas County Intergroup Central Office Intergroup Minutes INTERGROUP MEETING MINUTES November 21, 2016 The meeting was called to order by Kelly D.at 7:00 pm.

1 Pinellas County Intergroup Central Office Intergroup Minutes INTERGROUP MEETING MINUTES November 21, 2016 The meeting was called to order by Kelly D.at 7:00 pm. with a moment of silence followed by the Serenity Prayer. Gerry L. read the Statement of Purpose. Officers Present: Kelly. D, Chair Dan. D, Treasurer Matt. G, Central Office Manager Bill. W, Maintenance Chair Megan. P, Where & When Chair Vinny. S, Intergroup Liason to District/Bookers Jen. B, Plain & Straight Officers Not Present: Tom C. Picnic Chair Gerry. L, Vice Chair Ray- Chair Gratitude Ian. T, Unity Chair Dave. R, 12 Step & Helpline Terri. D, Secretary Todd, Anniversary Dinner Representatives: New Representatives: Voting: 48 Virginia, Highpoint New Voting: 5 Laura M, Alt, At the End of the Rainbow Non-Voting: 15 Marion, Oldsmar Group TOTAL: 63 Caroline, Step Up to the Plate Matt S.-Saturday Night Bonfire Jeff J.- Beacon Reading of October meeting minutes. Brian, Koala, made MOTION to accept the minutes Ray, Living Sober, Seconded it. Motion passed unanimously. Chairperson s Opening Remarks Kelly D Kelly was welcomed everyone to the meeting. She also thanked everyone for coming out on this holiday week. We have 2 more meetings with the Board of Directors & Committee Chairs. Treasurer Report-Dan D. OCTOBER FINANCIALS 1

2 BALANCE SHEET Oct 31, 16 Current Assets Checking/Savings 103 Checking Account 11, Savings Account 11, Petty Cash Total Checking/Savings 23, Accounts Receivable 105 Accounts Receivable Total Accounts Receivable Other Current Assets 111 Prepaid Expenses Prepaid Anniversary Dinner Exp 1, Prepaid Gratitude Dinner Exp Prepaid Picnic Expense Inventory Asset 37, Total Other Current Assets 38, Total Current Assets 62, Fixed Assets 222 Equipment & Machinery 5, Furniture & Fixtures 7, Leasehold Improvements 1, Accumulated Depr.Equip&Mach (5,802.27) 239 Accum.Amort.Leasehold Improve (1,245.93) Total Fixed Assets 7, TOTAL ASSETS 69, LIABILITIES & EQUITY Liabilities Current Liabilities Other Current Liabilities 305 Sales Tax Payable Payroll Liabilities 350 Fica W/H Payable Federal W/H Payable Suta Payable Total 310 Payroll Liabilities Deferred Anniversary Revenue 1, Deferred Gratitude Dinner Sales 3, Deferred Picnic Contributions Total Other Current Liabilities 5, Total Current Liabilities 5,

3 Total Liabilities 5, Equity 561 Retained Earnings Fund Balance 54, Net Income 9, Total Equity 63, TOTAL LIABILITIES & EQUITY 69, YTD P & L Jan - Oct 16 Jan - Oct 15 $ Change Ordinary Income/Expense Income 600 C.O. Revenue 115 Square Deposits A Group Contributions 41, , , B Unity Meeting 2, , (893.47) 601C Miscellaneous Contributions (1,443.15) 2, D Birthday Plan 1, , E Personal Contributions 1, , AAWS Sales 40, , (203.46) 603 Medallion Sales 15, , Where & When Sales 1, , (16.20) 605 Grapevine Sales 2, , Anniversary Dinner 606A Anniv. Dinner Contrib. & Raffle 1, B Anniv. Dinner Income (Tickets) 3, , (4,269.05) 606 Anniversary Dinner - Other 8, , Total 606 Anniversary Dinner 12, , , Gratitude Dinner 607B Grat. Dinner Income (Tickets) 0.00 (4.00) C Gratitude Dinner - Other Total 607 Gratitude Dinner (3.92) Picnic 608A Picnic Contributions B Picnic - Other 3, , (1,528.53) 608F 7th Tradition (234.03) Total 608 Picnic 4, , (1,501.86) 609 Anniversary Cards 1, , Meeting in a Pocket 1, , (531.75) Total 600 C.O. Revenue 128, , , Total Income 128, , , Cost of Goods Sold 700 Cost of Goods Sold 720 AAWS Cost 33, ,

4 721 Medallions Cost 7, , Where & When Cost 1, , Grapevine Cost 763 Grapevine Purchase Discounts Grapevine Cost - Other 2, , Total 723 Grapevine Cost 2, , Anniversary Dinner 7, , Picnic Costs 3, , (429.16) 730 Anniversary Cards (5.37) 733 Meeting in a Pocket (157.77) 735 Miscellaneous , (1,248.59) 740 Shipping Total 700 Cost of Goods Sold 56, , (396.97) Total COGS 56, , (396.97) Gross Profit 72, , , Expense 656 Payroll Expenses 35, , , *Payroll Expenses C.O. Operating Expense 803 Bank Charges 804 Square Service Charge Bank Charges - Other (40.48) Total 803 Bank Charges Internet and Web Site 805A Web Site - PCI 2, , C Internet Connection Total 805 Internet and Web Site 2, , Collection Allowance (147.27) (93.33) (53.94) 810 Payroll Rent 5, , Where & When 2, , Plain & Straight 1, , Answering Service (310.01) 825 Telephone (9.35) 826 Office Expenses 3, , (91.18) 829 Travel (211.36) 831 Postage Utilities (28.17) 838 Business Insurance 1, , (574.99) 839 Workers' Comp Insurance Cash Over/Short 0.00 (30.54) Repairs and Maintenance Licenses and Fees Professional Fees 1, ,

5 849 Payroll Taxes 850 SS and Medicare 2, , State Unemploy. Tax (SUTA) Total 849 Payroll Taxes 2, , Total 800 C.O. Operating Expense 25, , Depreciation 1, , Total Expense 62, , , Net Ordinary Income 9, , , Other Income/Expense Other Income 620 Other Income 621 Reimbursements (0.01) 622 Interest-Savings Total 620 Other Income Total Other Income Other Expense 675 Prudent Reserve Distribution 677 Area 15 CO/IG Contribution Prudent Reserve Distribution - Other Total 675 Prudent Reserve Distribution Total Other Expense Net Other Income (246.30) (246.44) 0.14 Net Income 9, , , CURRENT P&L Oct 16 Oct 15 $ Change Ordinary Income/Expense Income 600 C.O. Revenue 601A Group Contributions 3, , B Unity Meeting (51.25) 601C Miscellaneous Contributions D Birthday Plan (36.00) 601E Personal Contributions AAWS Sales 3, , (318.00) 603 Medallion Sales 1, , (137.22) 604 Where & When Sales Grapevine Sales (50.71) 609 Anniversary Cards Meeting in a Pocket (16.74) Total 600 C.O. Revenue 9, , (346.29) Total Income 9, , (346.29) Cost of Goods Sold 5

6 700 Cost of Goods Sold 720 AAWS Cost 2, , (184.81) 721 Medallions Cost (20.35) 722 Where & When Cost Grapevine Cost (269.46) 730 Anniversary Cards Meeting in a Pocket (5.24) 735 Miscellaneous (8.16) 740 Shipping (17.90) Total 700 Cost of Goods Sold 3, , (410.13) Total COGS 3, , (410.13) Gross Profit 5, , Expense 656 Payroll Expenses 3, , (801.50) 6560 *Payroll Expenses (3.50) 800 C.O. Operating Expense 803 Bank Charges 804 Square Service Charge Bank Charges - Other (80.19) Total 803 Bank Charges (43.22) 805 Internet and Web Site 805A Web Site - PCI C Internet Connection Total 805 Internet and Web Site Collection Allowance (8.80) (8.69) (0.11) 815 Rent Plain & Straight Answering Service 0.00 (37.82) Telephone (0.16) 826 Office Expenses (197.81) 831 Postage Utilities (1.95) 838 Business Insurance (10.40) 839 Workers' Comp Insurance 0.00 (14.00) Repairs and Maintenance (20.10) 847 Professional Fees Payroll Taxes 850 SS and Medicare (61.31) 851 State Unemploy. Tax (SUTA) (1.76) Total 849 Payroll Taxes (63.07) Total 800 C.O. Operating Expense 2, , (191.00) 880 Depreciation Total Expense 5, , (996.00) Net Ordinary Income (683.75) 1,

7 Other Income/Expense Other Income 620 Other Income 622 Interest-Savings (0.10) Total 620 Other Income (0.10) Total Other Income (0.10) Net Other Income (0.10) Net Income (683.36) 1, GROUP CONTRIBUTIONS Oct 16 Jan - Oct Group rd Tradition Group th Dimension Group A Power GreaterThan Ourselves Group A Work In Progress Group AA By The Sea Group ABC Group Abe's Place , After Work Bunch , Ain't Misbehavin' Group Amazing Grace Archangel Group Archie's Place - Hi & Dry At The End Of The Rainbow Attitude Adjustment Back Porch Lunch Bunch Back To The Book Group BAIGIS Batman's Men's Meeting Bay Point Beach Bunch Group Blind Pass Group Cash Customer Central Group Clearwater Central Group Clearwater Group/ Corrections

8 Countryside Group Countryside Men's Group District 1 Finance Committee Don Vista Group Downtown Unity Group Dunedin Causeway Beach Meeting Eastlake Group Experience Strength & Hope Feelings Group Find Yourself Forty Niners Group Free Spirits Free Thinkers Free To Be Me Getting It Together Go After Your Sobriety GOYA Group , Group and a Sandwich Gulfport All Ages Group High Noon Daily , Highpoint Group Holiday Isles Group Honesty Group Hopeful Group Humility Group In Touch Group Indian Rocks Beach Intergroup Meeting Into Action Jaywalkers Group Keep It Simple KOALA Ladies' Beach Serenity Break Group Ladies Night Lunch Bunch Maximo Point Misc Donation Monday Night Speakers , Monday Night Step Sisters Never To Late Group New Beginnings Womens Meeting Group New Freedom / New Happiness New Hope Group Not So Late Nite Group Oakhurst

9 Off Your Chest Oldsmar Group , Open Door Our Common Problem Group Palm Harbor Group Personal Donation Power Greater Than Ourselves Primary Purpose Progress Not Perfection Group Real Happy Hour Group Recovery Begins Sat. Morning Women's Big Book Saturday Morning Men's Step (SH) Saturday Night Bonfire Group Saturday Steppin' In Group Seminole Group Serenity By The Sea Serenity Club Of Clearwater , Serenity Seekers Group , Shore Acres Gratitude Sink or Swim Group Sisters On A Journey Spirit Group St Pete Group St. Pete Beach Primary Purpose Group Steering Committee Meeting Step Into the Spirit Step Sisters Sunrise Sunset Group , Sunset Beach Group , TGIS Women's Meeting THE GOD STUFF Thursday Morning Break Thursday Night Speakers Today In Sobriety Group , Together We Can Treasure Island Steppers Unity Meeting , Warehouse Club Wayout Northeast Group We Are Not Saints Website Committee D Wesley Men's Group What's Bug'in You What's Your Motive

10 Where The Light Never Goes Out Women In Step Wonderful Program TOTAL 4, , Central Office- Matt G.- Central Office is humming right along with the day to day operations, volunteers all keep coming back week after week. Each and everyone is an example of their unique altruism in service for which we can all say thank you. Personally, November is a tell-tale month. I m busy already with various Dr.s appointments leading up to the last day of this month when I learn from the oncologist weather I am in full remission. I m due to have a CT scan of the chest Wednesday morning. -Is there any question from anyone? The office will be closed Thursday and Friday and it is my wish for everyone to have an enjoyable Thanksgiving Holiday full of usefulness and gratitude. Peace. Meeting Report Ian T Date Host Group Attendance Gross Expense Net 10/1/16 Attitude Adjustment /8/16 Real Happy Hour /15/16 Hopeful Group /22/16 At the End of the Rainbow /29/16 GOYA Total PLAIN AND STRAIGHT REPORT Jen plainandstraight@aapinellas.org Jen asked for groups to send in anniversaries for their group. They can be submitted through the web site. WHERE & WHEN REPORT Megan Working the Steps is a closed, step, women s meeting at the Warehouse Club. It meets at 5:30 pm on Sundays Main St in Dunedin. James Club is a new closed discussion meeting held at St Petersburg Presbyterian Church. It meets at 7:30 pm on Tuesday s and is an open discussion meeting rd Ave NE, St Pete. HELPLINE & 12 STEP COORDINATOR REPORT Dave Dave explained how our helpline works. We get approximately 200 calls a month. There are openings on Monday 7am- 10am, Tuesday 7am-10 am and Friday 6pm-7am. Please call Central Office We currently have 40 newer volunteers for the 12 step list. We recently reviewed helpline volunteer call patterns and removed those who are not responding to calls for more than 30 days. Who says ya can't fire volunteers? If there any changes to meetings, alcathons, dinners or passion old whoopee parties over the Holidays please let us know so we can pass it along. 10

11 WEBSITE REPORT-John 11

12 PICNIC REPORT-Tom No report ANNIVERSARY DINNER-Todd Dinner is February 18 th at Banquet Master Butch from Canada will be the speaker. Theme is Happy Joyous & Free. 70 s dress recommended. Tickets are $ Proceeds to benefit Central Office. Tickets will be available at Intergroup and GRATITUDE DINNER Ray Thanked Committee and volunteers for a successful event. Next Gratitude Dinner is November 4th IG LIAISON TO DISTRICT/Bookers Exchange - Vinny S. Officers District 1 meeting was November 12 th. Representatives from most all standing committees were present and gave an overview of their respective assignment with regards to budgetary needsdistrict 1 is building a prudent reserve. District I meetings for GSRs on December 11 th. Bookers meeting in September was a great success. Booked 75 meetings. Next bookers exchange is December 12 th. MAINTENANCE COMMITTEE Bill W No Report. Accept/Decline all reports Sonya, Our Common Problem, MOTIONED to accept the reports Brian, Koala SECONDED the motion. The motion PASSED, Old business: Election of New Officers Committee Chairs Secretary: Gloria stood and was voted in by acclamation Unity Chair: no one stood Plain & Straight: no one stood Maintenance: no one stood Website: Jonathan stood and was voted in by acclamation New business: None Basket passed. Announcements made. Ray, Living Sober made a MOTION to adjourn the meeting. Tim, Serenity Seekers seconded the motion. All in favor the motion PASSED. The meeting closed at 8:05 pm with the Lord s Prayer. November Financials Balance Sheet ASSETS Current Assets Checking/Savings Nov 30, Checking Account 11, Savings Account 11,

13 106 Petty Cash Total Checking/Savings 22, Accounts Receivable 105 Accounts Receivable 1, Total Accounts Receivable 1, Other Current Assets 111 Prepaid Expenses Prepaid Anniversary Dinner Exp 1, Prepaid Gratitude Dinner Exp Prepaid Picnic Expense Inventory Asset 36, Total Other Current Assets 37, Total Current Assets 62, Fixed Assets 222 Equipment & Machinery 5, Furniture & Fixtures 7, Leasehold Improvements 1, Accumulated Depr.Equip&Mach (6,001.94) 239 Accum.Amort.Leasehold Improve (1,245.93) Total Fixed Assets 6, TOTAL ASSETS 68, LIABILITIES & EQUITY Liabilities Current Liabilities Other Current Liabilities 305 Sales Tax Payable Payroll Liabilities 350 Fica W/H Payable Federal W/H Payable Suta Payable Total 310 Payroll Liabilities Deferred Anniversary Revenue 3, Deferred Picnic Contributions Total Other Current Liabilities 4, Total Current Liabilities 4, Total Liabilities 4, Equity 565 Fund Balance 54, Net Income 10, Total Equity 64, TOTAL LIABILITIES & EQUITY 68, YTD P&L Jan - Nov 16 Jan - Nov 15 $ Change Ordinary Income/Expense 13

14 Income 600 C.O. Revenue 115 Square Deposits A Group Contributions 44, , , B Unity Meeting 2, , (901.11) 601C Miscellaneous Contributions (1,349.73) 2, D Birthday Plan 2, , E Personal Contributions 1, , AAWS Sales 43, , (642.16) 603 Medallion Sales 17, , Where & When Sales 1, , Grapevine Sales 3, , Anniversary Dinner 606A Anniv. Dinner Contrib. & Raffle 1, B Anniv. Dinner Income (Tickets) 3, , (4,269.05) 606 Anniversary Dinner - Other 8, , Total 606 Anniversary Dinner 12, , , Gratitude Dinner 607A Gratitude Dinner Contributions (100.00) 607B Grat. Dinner Income (Tickets) 3, , (516.00) 607C Gratitude Dinner - Other 1, Total 607 Gratitude Dinner 5, , Picnic 608A Picnic Contributions B Picnic - Other 5, , (340.53) 608F 7th Tradition (234.03) Total 608 Picnic 5, , (313.86) 609 Anniversary Cards 1, , Meeting in a Pocket 1, , (506.64) Total 600 C.O. Revenue 143, , , Total Income 143, , , Cost of Goods Sold 700 Cost of Goods Sold 720 AAWS Cost 35, , (123.08) 721 Medallions Cost 8, , Where & When Cost 1, , Grapevine Cost 763 Grapevine Purchase Discounts Grapevine Cost - Other 2, , Total 723 Grapevine Cost 2, , Anniversary Dinner 7, , Gratitude Dinner 3, , , Picnic Costs 3, , (429.16) 730 Anniversary Cards Meeting in a Pocket (151.44) 735 Miscellaneous , (1,281.23) 740 Shipping

15 Total 700 Cost of Goods Sold 63, , , Total COGS 63, , , Gross Profit 79, , , Expense 656 Payroll Expenses 38, , , *Payroll Expenses C.O. Operating Expense 803 Bank Charges 804 Square Service Charge Bank Charges - Other (40.57) Total 803 Bank Charges Internet and Web Site 805A Web Site - PCI 2, , C Internet Connection Total 805 Internet and Web Site 2, , Collection Allowance (155.33) (101.25) (54.08) 810 Payroll Rent 6, , Where & When 2, , Plain & Straight 1, , Answering Service (310.01) 825 Telephone (8.95) 826 Office Expenses 3, , Travel (211.36) 831 Postage Utilities (35.87) 838 Business Insurance 1, , (434.53) 839 Workers' Comp Insurance Cash Over/Short 0.00 (30.54) Repairs and Maintenance 1, Shipping Expense (6.15) 846 Licenses and Fees Professional Fees 1, , Payroll Taxes 850 SS and Medicare 2, , State Unemploy. Tax (SUTA) Total 849 Payroll Taxes 3, , Total 800 C.O. Operating Expense 27, , Depreciation 2, , Total Expense 68, , , Net Ordinary Income 11, , , Other Income/Expense Other Income 620 Other Income 621 Reimbursements (0.01) 622 Interest-Savings Total 620 Other Income

16 Total Other Income Other Expense 675 Prudent Reserve Distribution 677 Area 15 CO/IG Contribution Prudent Reserve Distribution - Other Total 675 Prudent Reserve Distribution Total Other Expense Net Other Income (245.99) (246.04) 0.05 Net Income 11, , , CURRENT P&L Nov 16 Ordinary Income/Expense Income 600 C.O. Revenue 601A Group Contributions 2, B Unity Meeting C Miscellaneous Contributions D Birthday Plan E Personal Contributions AAWS Sales 2, Medallion Sales 1, Where & When Sales Grapevine Sales Gratitude Dinner 607B Grat. Dinner Income (Tickets) 3, C Gratitude Dinner - Other 1, Total 607 Gratitude Dinner 5, Picnic 608B Picnic - Other 1, Total 608 Picnic 1, Anniversary Cards Meeting in a Pocket Total 600 C.O. Revenue 14, Total Income 14, Cost of Goods Sold 700 Cost of Goods Sold 720 AAWS Cost 2, Medallions Cost Where & When Cost Grapevine Cost Gratitude Dinner 3, Anniversary Cards Meeting in a Pocket Miscellaneous

17 740 Shipping 8.00 Total 700 Cost of Goods Sold 7, Total COGS 7, Gross Profit 7, Expense 656 Payroll Expenses 3, *Payroll Expenses C.O. Operating Expense 803 Bank Charges 804 Square Service Charge Bank Charges - Other (0.09) Total 803 Bank Charges Internet and Web Site 805A Web Site - PCI C Internet Connection Total 805 Internet and Web Site Collection Allowance (8.06) 815 Rent Plain & Straight Telephone Office Expenses Utilities Business Insurance Repairs and Maintenance Professional Fees Payroll Taxes 850 SS and Medicare State Unemploy. Tax (SUTA) 4.48 Total 849 Payroll Taxes Total 800 C.O. Operating Expense 2, Depreciation Total Expense 5, Net Ordinary Income 2, Other Income/Expense Other Income 620 Other Income 622 Interest-Savings 0.31 Total 620 Other Income 0.31 Total Other Income 0.31 Net Other Income 0.31 Net Income 2,

18 GROUP CONTIRBUTIONS Nov 16 Jan - Nov Group rd Tradition Group th Dimension Group A Power GreaterThan Ourselves Group A Work In Progress Group AA By The Sea Group ABC Group Abe's Place , After Work Bunch , Ain't Misbehavin' Group Amazing Grace Archangel Group Archie's Place - Hi & Dry At The End Of The Rainbow Attitude Adjustment Back Porch Lunch Bunch Back To The Book Group BAIGIS Batman's Men's Meeting Bay Point Beach Bunch Group Blind Pass Group Cash Customer Central Group Clearwater Central Group Clearwater Group/ Corrections Countryside Group Countryside Men's Group District District 1 Finance Committee Don Vista Group Downtown Unity Group Dunedin Causeway Beach Meeting Eastlake Group Experience Strength & Hope Feelings Group Find Yourself Forty Niners Group Free Spirits Free Thinkers Free To Be Me Getting It Together Go After Your Sobriety GOYA Group ,

19 Group and a Sandwich Gulfport All Ages Group High Noon Daily , Highpoint Group Holiday Isles Group Honesty Group Hopeful Group Humility Group In Touch Group Indian Rocks Beach Intergroup Meeting Into Action Jaywalkers Group Keep It Simple KOALA Ladies' Beach Serenity Break Group Ladies Night Last Call Group Lunch Bunch Maximo Point Misc Donation Monday Night Speakers , Monday Night Step Sisters Never To Late Group New Beginnings Womens Meeting Group New Freedom / New Happiness New Hope Group Not So Late Nite Group Oakhurst Off Your Chest Oldsmar Group , Open Door Our Common Problem Group Palm Harbor Group Personal Donation Power Greater Than Ourselves Primary Purpose Progress Not Perfection Group Real Happy Hour Group Recovery Begins Sat. Morning Women's Big Book Saturday Morning Men's Step (SH) Saturday Night Bonfire Group Saturday Steppin' In Group Seminole Group Serenity By The Sea Serenity Club Of Clearwater , Serenity Seekers Group ,

20 Shore Acres Gratitude Sink or Swim Group Sisters On A Journey Spirit Group St Pete Group St. Pete Beach Primary Purpose Group Steering Committee Meeting Step Into the Spirit Step Sisters Sunrise Sunset Group , Sunset Beach Group , TGIS Women's Meeting THE GOD STUFF Thursday Morning Break Thursday Night Speakers Today In Sobriety Group , Together We Can Treasure Island Steppers Under The Oak Tree Unity Meeting , Walsingham Group Warehouse Club Wayout Northeast Group We Are Not Saints Website Committee D Wesley Men's Group What's Bug'in You What's Your Motive Where The Light Never Goes Out Women In Step Wonderful Program TOTAL 2, ,

INTERGROUP MEETING MINUTES DATE: August 20, Tim W., Where and Where Chair Kimberly R., Helpline/12 Step Coordinator Shannon S.

Pinellas County Central Office Intergroup Minutes INTERGROUP MEETING MINUTES DATE: August 20, 2018 The meeting was call to order by Gerry L., Chair Person at 7:02pm with a moment of silence followed by