INTERGROUP MEETING MINUTES January 20, 2014

Transcription

1 Pinellas County Intergroup Central Office Intergroup Minutes INTERGROUP MEETING MINUTES January 20, 2014 The meeting was called to order at 7:05 p.m. with a moment of silence followed by the Serenity Prayer. Officers Present: Virginia M., Chair Kelly D., Vice Chair Gloria W., Secretary Craig L., Treasurer Matt G., Central Office Manager Pat R., Unity Chair Jen B-C., Plain and Straight Chair Gerry L., Where and When Chair Not Present: Todd R., Anniversary Dinner Chair Barbara V., Helpline Chair Doug W., Website Chair Angela L., Anniversary Dinner Co-Chair Jennifer S., Picnic Chair P. S., Liaison to District Bob T., Maintenance Chair Tammy D., 12-Step Coordinator Representatives: New Representatives: 8 Voting: 45 Bill D., Primary Purpose Connie H., Our Common Problem Tim W., Go After Your Sobriety Skylar J., Turner Street Non-Voting: 13 Edward, Attitude Adjustment Jessica S., Koala Betty D., All Ages Marcia H., Honesty Group Total: 66 Reading of December s Intergroup Meeting minutes. Fred, Third Tradition made MOTION to accept the minutes. Karen, Open Door SECONDED to accept the motion. All in favor The motion PASSED Chairperson s Opening Remarks Virginia M. Happy New Year 2014! For this year I thought I would discuss the principle pertaining to the Step that coincides with the month. The Twelve Steps and Twelve Traditions states on pg. 15, A.A. s Twelve Steps are a group of principles, spiritual in their nature, which, if practiced as a way of life, can expel the obsession to drink and enable the sufferer to become happily and usefully whole. The Step One principle is Honesty and Acceptance. Some definitions of honesty are truthfulness, sincerity, freedom from deceit. Step One says that we admitted powerlessness and unmanageability. So if you have 1

2 taken Step One, I would suggest that you practiced the principle of honesty and acceptance when you truthfully admitted you no longer had the power of choice and your life was in shambles. How many times do you hear, I have a disease that tells me I don t have a disease? We lied to ourselves that nothing was wrong with our lives, we were fine. But in reality, we were deceiving ourselves when we thought we had control over our lives and alcohol. Bill W. wrote in The Language of the Heart, pg. 270, The moment we were able to fully accept these facts (we couldn t lick alcohol dependence on a higher power), our release from the alcohol compulsion had begun. For most of us this pair of acceptances had required a lot of exertion to achieve. This kind of acceptance and faith is capable of producing 100 percent sobriety. When we take Step One and truthfully admit complete defeat and sincerely ask for help, we are practicing the principle of Honesty and Acceptance. Step Two s principle is Hope which I ll discuss in February, God Bless! Virginia Intergroup Chair. Treasurer s Report Craig L. There are not enough funds to make contributions this quarter. Intergroup Contribution Calculation For the Quarter Ending 12/31/2013 Total Expenses Per Month Average of Last 12 Months January , February , March , April , May , June , July , August , September , October , November , December , Total 63, , Checking Account 12/31/2013 9, Savings Account 12/31/ , Total Cash on Hand 20, Less: Accounts Payable 0.00 Less: One month's expenses 5, Less: Prudent Reserve (3 * Average Expenses) 15, Over / (Under) Available for Distribution

3 District Area GSO 0.00 ASSETS Current Assets Checking/Savings BALANCE SHEET FOR DECEMBER 2013 Dec 31, Checking Account 9, Savings Account 11, Petty Cash Total Checking/Savings 20, Other Current Assets 102 Undeposited Funds Prepaid Expenses Prepaid Anniversary Dinner Exp 1, Inventory Asset 21, Total Other Current Assets 24, Total Current Assets 44, Fixed Assets 222 Equipment & Machinery 2, Furniture & Fixtures 6, Leasehold Improvements 1, Accumulated Depr.Equip&Mach (810.50) 239 Accum.Amort.Leasehold Improve (1,245.93) Total Fixed Assets 7, TOTAL ASSETS 52, LIABILITIES & EQUITY Liabilities Current Liabilities Accounts Payable 3

4 200 Accounts Payable (0.01) Total Accounts Payable (0.01) Other Current Liabilities 305 Sales Tax Payable Payroll Liabilities 350 Fica W/H Payable Federal W/H Payable Suta Payable Total 310 Payroll Liabilities Deferred Anniversary Revenue 8, Total Other Current Liabilities 9, Total Current Liabilities 9, Total Liabilities 9, Equity 560 Opening Bal Equity Retained Earnings (8,705.94) 565 Fund Balance 49, Net Income 2, Total Equity 43, TOTAL LIABILITIES & EQUITY 52, PROFIT AND LOSS Dec 13 Dec 12 $ Change Ordinary Income/Expense Income 600 C.O. Revenue 601A Group Contributions 4, , , B Unity Meeting C Miscellaneous Contributions (875.00) 601D Birthday Plan AAWS Sales 3, , , Medallion Sales 1,

5 604 Where & When Sales Grapevine Sales (10.44) 606 Anniversary Dinner 606B Anniv. Dinner Income (Tickets) (750.00) Total 606 Anniversary Dinner (750.00) 609 Anniversary Cards (52.50) 615 Miscellaneous Total 600 C.O. Revenue 9, , , Total Income 9, , , Cost of Goods Sold 700 Cost of Goods Sold 720 AAWS Cost 2, , Medallions Cost Where & When Cost Grapevine Cost Anniversary Dinner (100.00) 730 Anniversary Cards (27.34) 735 Miscellaneous (3.98) (1.79) (2.19) 740 Shipping Ending Inventory Cost of Goods Sold Other (26.52) Total 700 Cost of Goods Sold 3, , Total COGS 3, , Gross Profit 6, , , Expense 656 Payroll Expenses 3, , C.O. Operating Expense 805 Internet and Web Site 805A Web Site PCI (53.80) 805C Internet Connection Total 805 Internet and Web Site (53.80) 807 Collection Allowance (6.74) (5.81) (0.93) 815 Rent C.O. Improvement Expense (165.42) 821 Where & When

6 822 Plain & Straight Answering Service (50.17) 825 Telephone Office Expenses (204.68) 831 Postage (19.10) 837 Utilities (3.35) 839 Workers' Comp Insurance Repairs and Maintenance (60.00) 844 Shipping Expense (18.06) 846 Licenses and Fees Professional Fees Payroll Taxes 850 SS and Medicare State Unemploy. Tax (SUTA) Total 849 Payroll Taxes Total 800 C.O. Operating Expense 1, , (336.81) 890 Inventory Adjustments (395.91) 0.00 (395.91) Total Expense 4, , (338.72) Net Ordinary Income 1, , Other Income/Expense Other Income 620 Other Income 622 Interest-Savings Total 620 Other Income Total Other Income Net Other Income Net Income 1, ,

7 YEAR-TO-DATE PROFIT AND LOSS Ordinary Income/Expense Income 600 C.O. Revenue Jan - Dec 13 Jan - Dec 12 $ Change 601A Group Contributions 40, , (797.92) 601B Unity Meeting 3, , (96.20) 601C Miscellaneous Contributions 2, , (801.49) 601D Birthday Plan 1, , AAWS Sales 40, , , Medallion Sales 16, , Where & When Sales 1, , Grapevine Sales 3, , , Anniversary Dinner 606A Anniv. Dinner Contrib. & Raffle , (323.00) 606B Anniv. Dinner Income (Tickets) 6, , Total 606 Anniversary Dinner 7, , Gratitude Dinner 607A Gratitude Dinner Contributions B Grat. Dinner Income (Tickets) 3, , (1,986.94) 607C Gratitude Dinner - Other Total 607 Gratitude Dinner 4, , (1,496.94) 608 Picnic 608A Picnic Contributions (280.00) 608B Picnic - Other 1, , Total 608 Picnic 2, , Anniversary Cards 1, , (254.00) 615 Miscellaneous C.O. Revenue - Other (120.00) Total 600 C.O. Revenue 124, , , Total Income 124, , , Cost of Goods Sold 700 Cost of Goods Sold 7

8 720 AAWS Cost 32, , Medallions Cost 8, , Where & When Cost 1, Grapevine Cost 763 Grapevine Purchase Discounts (42.00) 0.00 (42.00) 723 Grapevine Cost - Other 2, , Total 723 Grapevine Cost 2, , Anniversary Dinner 6, , Gratitude Dinner 2, , (84.34) 726 Picnic Costs 1, , (393.01) 730 Anniversary Cards (60.64) 735 Miscellaneous (2.53) (53.19) 740 Shipping (212.36) 750 Ending Inventory Cost of Goods Sold - Other (38.34) Total 700 Cost of Goods Sold 56, , , Total COGS 56, , , Gross Profit 68, , , Expense 656 Payroll Expenses 40, , , C.O. Operating Expense 805 Internet and Web Site 805A Web Site - PCI 2, , (53.80) 805C Internet Connection (1.06) 805 Internet and Web Site - Other Total 805 Internet and Web Site 3, , (54.86) 807 Collection Allowance (92.46) (97.60) Rent 5, , (60.00) 816 C.O. Improvement Expense , (1,568.42) 821 Where & When 1, , (1,096.33) 822 Plain & Straight 1, Answering Service Telephone 1, , Office Expenses 2, , (595.02) 829 Travel (626.21) 831 Postage (155.60) 837 Utilities (128.12) 8

9 838 Business Insurance 2, , Workers' Comp Insurance (88.40) 840 Cash Over/Short 0.00 (3.76) Repairs and Maintenance 1, , Shipping Expense Licenses and Fees Professional Fees 1, , Payroll Taxes 850 SS and Medicare 3, , State Unemploy. Tax (SUTA) (112.34) 853 Prior Year Payroll Tax Total 849 Payroll Taxes 3, , C.O. Operating Expense - Other Total 800 C.O. Operating Expense 25, , (2,401.85) 890 Inventory Adjustments (395.91) (1,315.17) Total Expense 65, , , Net Ordinary Income 3, , (3,755.60) Other Income/Expense Other Income 620 Other Income 622 Interest-Savings (5.36) 625 Sales Tax Collection Allowance (7.92) Total 620 Other Income (13.28) Total Other Income (13.28) Other Expense 675 Prudent Reserve Distribution Total Other Expense Net Other Income (461.39) (478.76) Net Income 2, , (4,234.36) 9

10 GROUP CONTRIBUTIONS THRU DECEMBER 2013 Dec 13 Jan - Dec Group th Dimension Group and Up Group & A Day At A Time Group A Power GreaterThan Ourselves Group A Work In Progress Group AA By The Sea Group ABC Group Abe's Place , After Work Bunch , Alive Again Group Amazing Grace Archangel Group AS U R At The End Of The Rainbow Attitude Adjustment , Back To The Book BAIGIS Beach Bunch Group Beacon Group Big Book on the Beach Blind Pass Group C.P.C Cash Customer Central Group Clearwater Central Group Clearwater Group/ Common Solution Corrections Countryside Men's Group District Don Vista Group Dunedin Causeway Beach Meeting Eastlake , Experience Strength & Hope Feelings Group Find Yourself , Forty Niners Group

11 Free Spirits Free Thinkers Free To Be Me GOYA Group Grapevine Committee Grow Up Group Gulfport All Ages Group High Noon Daily Highpoint Group Holiday Isles Group Honesty Group Hopeful Group Humility Group Intergroup Meeting Into Action Jaywalkers Group Keep It Simple , Kitchen Table Group KOALA Ladies' Beach Serenity Break Group Ladies Night Largo Young People's Group Living Sober Lunch Bunch , Maximo Point Monday Night Speakers New Beginnings Womens Meeting Group New Hope Group New Women For Sobriety Not So Late Nite Group Off Your Chest Oldsmar Group Open Door Our Common Problem Group Ozona Group Palm Harbor Group Peace Group Philippe Park Picnic Primary Purpose Progress Not Perfection Group Real Happy Hour Group Rebos Club

12 Sat. Morning Women's Big Book Saturday Morning Men's Step Saturday Morning Mens Group Saturday Steppin' In Group Seminole Group Serenity Seekers Group , Shore Acres Gratitude SIS (Sisters In Sobriety) Sisterhood Sisters On A Journey Sober Spirits Spirit Group Step Sisters Stonewall Men's Sunday Brunch Sunday Night Live Sunrise Sunset Group , Sunset Beach Group TGIS Women's Meeting THE GOD STUFF The Real Happy Hour Thursday Morning Break Thursday Night Speakers Thursday Night Uplifters Today In Sobriety Group , Treasure Island Steppers Tuesday Night Men's Unity Meeting , What's Bug'in You What's Your Motive Women Stepping Up Women With Freedom TOTAL 4, , Central Office Manager s Report Matt G. Joe, an employee of Holy Cross Church, has asked that an announcement be made monthly that we push chairs back under the tables, do not leave trash on tables, pick up spilled paper towels, and be respectful and responsible for keeping the grounds clean. Hi everyone, glad you could come out tonight. I have not thanked all the volunteers at Central Office enough for doing what they are good at including having to put up with my attitude toward the end of year; they are still pointing and laughing at me. Currently we are almost back to a seamless operation after the computers have gone down. This is due to a countless small army of folks who offered their time and 12

13 expertise. A special mention goes to Sean L. for his assistance. Literature your Central Office has a healthy stock of Living Sober. Nothing at all wrong with being a little Big Book crazy, but I thought it was important to keep these in ample stock. Some members of the Corrections Committee have expressed interest in keeping some on hand for distribution as well. Everyone enjoyed the small celebration at the office on December 27 th to wish Buzz well in his retirement. We will miss Dan L. on Monday mornings, as I have said; Dan is looking forward to seeing more of his family in New York City. Prior to coming to Florida, Dan was involved at the Intergroup serving Nassau County NY. I would like to introduce to you, from the Third Tradition Group, our new part-time office manager, Rebecca S. Unity Meeting Report Pat R. Please include a phone number as a contact when group signs up to bring meeting to Unity. This will allow us to call as a reminder. Date Host Group Name Attendance Contributions 12/ 7/13 Primary Purpose 79 $ /14/13 After Work Bunch 75 $ /21/13 Spirit Group 75 $ /28/13 High Noon Daily 78 $ Donations $ Expenses $ 0 TOTALS 307 $ PLAIN AND STRAIGHT REPORT Jen B. Nothing to report. plainandstraight@aapinellas.org All is well. WHERE & WHEN REPORT Gerry L Changed Meetings: Coffeemakers Beginners Step Study-Location change (Christ the King Church, 1120 Oakhurst Road, Largo; Experience, Strength and Hope-No longer has a sign language interpreter; Simple Solution-The 3 rd Wednesday is a Celebrant Speakers meeting (If there are no celebrants, the meeting will be a Closed Discussion); The Oasis Group-Sunday at 6:00pm Big Book (Joe and Charlie), Speaker last Sunday of the month. New Meetings: Step 10-Body, Sprit and Mind, Ozona First Baptist Church, Palm Harbor, Monday at 11pm, Open Discussion for 45 minutes; Daily Reprieve Group Group-Pilgrim Church, St. Petersburg (Entrance on 63rd Street, Tuesday at 8pm Closed Step, Friday at 8pm Closed Big Book; Cancelled Meetings: Back Porch After Work Bunch, Tuesday 5:30pm Closed Discussion Miscellaneous Items: Hope everyone picked up their Where and When packages. HELPLINE REPORT Barbara V. December was a crazy month, especially New Year s Eve. We are asking groups to update the Web Site of any upcoming events, alchothons, etc., so it can be passed on to persons calling the helpline. This will also help the volunteers for the helpline when asked about such events. 13

14 WEB SITE REPORT Doug W- Website Statistics Dec-13 Dec-12 YTD 2013 YTD /- Visits 8,662 7,104 95,907 80, % % New Visits 46.25% 51.08% 47.33% 49.57% -4.50% Unique Visitors 4,956 4,404 47,256 41, % Pageviews 94,757 79,878 1,077, , % Pages/Visit % Avg. Visit Duration 2:28 2:24 2:38 2: % Bounce Rate 0.75% 1.30% 1.30% 0.52% % Visits is the number of visits to your site. % New Visits is the percentage of visits that were first-time visits, (from people who had never visited your site before) Unique Visitors is the number of unduplicated (counted only once) visitors to your website over the course of a specified time period Pageviews is the total number of pages viewed. Repeated views of a single page are counted. Pages/Visit (Average Page Depth) is the average number of pages viewed during a visit to your site. Repeated views of a single page are counted. The average time duration of a session. Bounce Rate is the percentage of single-page visits (i.e. visits in which the person left your site from the entrance page). Web Site Report Addenda January 20, 2014 A. International Demographics by Country C. By Age 1. U.S % 2. Canada % 3. United Kingdom % 4. India % 5.? 6. Netherlands D. By Sex 7. Belgium Male 54.15% 8. Brazil Female 45.85% 9. Germany 10. France B. Florida Demographics Visitors by City a. St. Petersburg b. Hialeah c. Clearwater d. Largo e. Altamonte Springs f. Tampa g. Palm Harbor h. Seminole 14

15 i. Pinellas Park j. Dunedin 56.3% of the total hits come from I-pads or mobile devices ANNIVERSARY DINNER REPORT Todd R. the final touches on the decorations and agenda. Still getting the remaining monies for the tickets. Hope to see you at the Anniversary Dinner on the 22 nd. PICNIC REPORT Jennifer S. Ft Desoto picnic committee needs help with the following chairs Raffle ticket sales, Banner judging, Soda and ice, and Baskets. We are currently promoting the picnic with announcements for the current positions available. We will have flyer ready for approval on or before the next steering committee meeting. We are working on graphics for staff shirts to be approved. Our next meeting is Wed, Jan 22 at Panera on 4 th st at 7 pm. The meeting after that will be Wed Feb. 5 same place same time. There will be a Sunday afternoon meeting coming up soon for those who can t make the weekdays. Thanks, Ohio Jenn, Ft Desoto picnic chair GRATITUDE DINNER Position open. IG LIAISON TO DISTRICT P. S. The following motions were voted on and passed at the Area 15 Quarterly conference held in Ft Lauderdale January 5, 2014: Motion A: To exchange the Linguistic Committee Meeting time schedule with the Traditions meeting time schedule. (At Area Quarterly Conference). Motion B: That the Area 15 Business Meeting Minutes reflect one of the legal names of our organization as listed in our Charter and be determined by the Area Chair. Motion C: To remove Southeastern Conference from existing motion 310 and to remove Southeastern Conference from existing motion 318. This pertains to functions that the Alternate Delegate is expected to attend. Motion D: That the Area 15 minutes get mailed out by bulk mail with standard rates for the 2014 mailings. I have brought the back ground info for the motions with me; please see me afterward if you would like more info to bring to your group. In love & service, PS 12 STEP COORDINATOR REPORT Tammy D. Absent MAINTENANCE COMMITTEE Bob T. No report this month. Still looking at fixing upstairs door. Accept/decline all reports Stacy, made a MOTION to accept the reports Kathy P., Saturday Morning Big Book Meeting SECONDED the motion. All in favor the motion PASSED. Old business: a. Ad Hoc Committee for Events: Virginia asked Todd to head up this committee after the Anniversary Dinner. He has agreed to do so. b. Big Book donations to Corrections: There was some confusion as to the why s and what not s for why contribution of Big Books was discontinued for Corrections. Back around 2006, The Intergroup body made a motion to stop contributions of Big Books to Corrections. There was never a motion thereafter to resume. However, Corrections was continuing to receive a case of Big Books each month. Matt researched and discovered the motion to stop contributions. An Intergroup rep introduced a discussion about Intergroup giving Big Books to Corrections again. Much discussion ensued. The discussion was tabled but Intergroup reps were asked to bring this need to their 15

16 groups for discussion and ideas. Groups took information too their respective groups. There was much discussion on this issue on January 20, After the discussions, Bruce from Beacon motioned to give one case of Big Books to Corrections monthly. Andrew from Goya seconded. Six were in favor of the motion, forty-three opposed. Motion did not pass. Intergroup will not donate Big Books to Corrections. c. Gratitude Dinner Chair: No one stood New business: a. FCYPAA 2015 Bid Letter. Brian from Experience, Strength and Hope, told the group that this will be the third time Pinellas County will be bidding to hold the annual conference. This bid is for There are no tentative dates as yet; however, late July or August 7-9, 2015 is being looked at. He was there to ask for a bid letter showing Intergroup supports their efforts (no monies are involved). Birdie, 4 th Dimension motioned for Intergroup to give bid letter. Michelle, Turner Street Group seconded. All in favor. Motion passed. Karen, Open Door made a MOTION to adjourn the meeting. Stacy, What s Your Motive SECONDED the motion. All in favor the motion PASSED. The meeting closed at 8:37pm with the Lord s Prayer. ASSETS Current Assets Checking/Savings BALANCE SHEET FOR JANUARY 2014 Jan 31, Checking Account 9, Savings Account 12, Petty Cash Total Checking/Savings 21, Other Current Assets 111 Prepaid Expenses Prepaid Anniversary Dinner Exp 2, Inventory Asset 23, Total Other Current Assets 25, Total Current Assets 47, Fixed Assets 222 Equipment & Machinery 2, Furniture & Fixtures 6, Leasehold Improvements 1,

17 233 Accumulated Depr.Equip&Mach (810.50) 239 Accum.Amort.Leasehold Improve (1,245.93) Total Fixed Assets 7, TOTAL ASSETS 55, LIABILITIES & EQUITY Liabilities Current Liabilities Accounts Payable 200 Accounts Payable (0.01) Total Accounts Payable (0.01) Other Current Liabilities 305 Sales Tax Payable Payroll Liabilities 350 Fica W/H Payable Federal W/H Payable Suta Payable Total 310 Payroll Liabilities Deferred Anniversary Revenue 8, Total Other Current Liabilities 9, Total Current Liabilities 9, Total Liabilities 9, Equity 560 Opening Bal Equity Retained Earnings (6,092.72) 565 Fund Balance 49, Net Income 1, Total Equity 45, TOTAL LIABILITIES & EQUITY 55,

18 PROFIT AND LOSS Jan 14 Jan 13 $ Change Ordinary Income/Expense Income 600 C.O. Revenue 601A Group Contributions 4, , B Unity Meeting C Miscellaneous Contributions D Birthday Plan E Personal Contributions AAWS Sales 4, , Medallion Sales 1, , Where & When Sales (10.40) 605 Grapevine Sales Anniversary Dinner 606B Anniv. Dinner Income (Tickets) , (2,100.00) Total 606 Anniversary Dinner , (2,100.00) 609 Anniversary Cards Total 600 C.O. Revenue 13, , Total Income 13, , Cost of Goods Sold 700 Cost of Goods Sold 720 AAWS Cost 3, , Medallions Cost Where & When Cost Grapevine Cost Anniversary Dinner (89.09) 730 Anniversary Cards Miscellaneous (14.69) 5.93 (20.62) 740 Shipping Ending Inventory (132.19) 700 Cost of Goods Sold - Other (1.43) Total 700 Cost of Goods Sold 5, ,

19 Total COGS 5, , Gross Profit 7, , Expense 656 Payroll Expenses 3, , C.O. Operating Expense 805 Internet and Web Site 805A Web Site - PCI C Internet Connection Total 805 Internet and Web Site Collection Allowance 0.00 (9.81) Rent Plain & Straight Answering Service (50.17) 825 Telephone Office Expenses Postage Utilities (9.06) 838 Business Insurance Workers' Comp Insurance Repairs and Maintenance (45.00) 844 Shipping Expense Licenses and Fees Professional Fees Payroll Taxes 850 SS and Medicare State Unemploy. Tax (SUTA) (10.39) Total 849 Payroll Taxes Total 800 C.O. Operating Expense 2, , Total Expense 5, , Net Ordinary Income 1, , (757.72) Other Income/Expense Other Income 620 Other Income 622 Interest-Savings (0.35) 19

20 Total 620 Other Income (0.35) Total Other Income (0.35) Net Other Income (0.35) Net Income 1, , (758.07) GROUP CONTRIBUTIONS Jan 14 Jan Group & A Power GreaterThan Ourselves Group A Work In Progress Group AA By The Sea Group After Work Bunch Attitude Adjustment Blind Pass Group Clearwater Central Group Clearwater Group/ Don Vista Group Forty Niners Group Free Spirits Grow Up Group Honesty Group Humility Group Intergroup Meeting Jaywalkers Group Keep It Simple Monday Night Speakers New Beginnings Womens Meeting Group Oldsmar Group Primary Purpose Saturday Morning Men's Step Serenity Seekers Group Shore Acres Gratitude Sisters On A Journey Sober Spirits Sunrise Sunset Group

21 Sunset Beach Group Unity Meeting What's Your Motive Wing And A Prayer Women's Step Up Group TOTAL 4, ,