INTERGROUP MEETING MINUTES June 16, 2008

Transcription

1 INTERGROUP MEETING MINUTES June 16, 2008 The meeting was called to order at 7:04 with a moment of silence followed by the Serenity Prayer. Officers Present: Scott M., Chairman Woodie S., Vice Chair Tom B., Treasurer Dawn L., Secretary Officers Absent: None Steering Committee Members present: Paul S., Central Office Manager Adele S., Unity Meeting Chair Sue A., Plain and Straight Chair Mike M., Where and When Chair Steve C., Helpline Chair Ed G., Web Site Chair Anniversary Dinner Chair vacant Picnic Chair vacant Gratitude Dinner Chair vacant Steering Committee Members absent: None INTERGROUP REPRESENTATIVES PRESENT: Voting: 42 New: 2 (Sandra, Serenity Seekers & Non-Voting: 10 Kate, Go After Your Sobriety) Total 52 READING OF PREVIOUS MONTH S INTERGROUP MEETING MINUTES Fred, 3 rd Tradition Group, made a MOTION to accept the Intergroup Meeting minutes. Bridget, Turner Street Group, SECONDED the motion All in favor the motion PASSED CHAIRMAN S OPENING REMARKS Presented by Scott M., Pinellas County Intergroup Chairman Contact: chairman@aapinellas.org

2 TREASURER S REPORT Tom B., Treasurer, presented the report. Contact: treasurer@aapinellas.org Secretary forgot to include the letter from the IRS mentioned last month. She will include it in the July packet. CENTRAL OFFICE MANAGER S REPORT Paul S., Central Office Manager, presented the report. Contact: centraloffice@aapinellas.org, Paul announced that the S.A.R.A. (Salvation Army Cafeteria, th Ave S, St Pete, Mon 7PM) Speaker Meeting needs someone to fill the Chairman position. Tom, Off Your Chest Group, asked why we re selling non-conference-approved Anniversary Central Office. He also asked who makes the cards. Tom B. told him Intergroup voted to sell the cards a couple years ago while Warren was the CO Mgr. (Motion #2010, 8/15/05 To give Central Office authorization to order the initial 100 (anniversary) cards with the rack. Vote: For 28, Opposed 2, Abstained 0, Motion PASSED.) The name of the manufacturer is available at Central Office. UNITY MEETING REPORT Adele S., Unity Meeting Chair, presented the report. Contact: unitymeeting@aapinellas.org PLAIN AND STRAIGHT REPORT Sue A., Plain and Straight Chair, presented the report. Contact: plainandstraight@aapinellas.org Sue apologized to Bridget, Turner Street Group, for the misunderstanding as to why the article about the Speaker meeting (being held every 2 nd Saturday at Serenity Club) wasn t printed in June P&S. The article will be included in July P&S. WHERE AND WHEN REPORT Mike M., Where and When Chair, presented the report. Contact: whereandwhen@aapinellas.org

3 HELPLINE REPORT Steve C., Helpline Chair, presented the report. Contact: or Rosie, GOYA Group, asked why a woman who called the Helpline was never transferred to a live person. Steve explained that the caller must leave a phone number for a volunteer to call. The answering service is fully automated. WEB SITE REPORT Ed G., Web Site Chair, presented the report. Contact: webmaster@aapinellas.org Jim H, Our Common Problem Group, said that the Beach meetings come up twice when you search by day. Ed will see that the problem is corrected immediately. ANNIVERSARY DINNER REPORT Anniversary Dinner Chair, position vacant, no report. Contact: anniversarydinner@aapinellas.org PICNIC REPORT Picnic Chair, position vacant, no report. Contact: picnic@aapinellas.org GRATITUDE DINNER REPORT Gratitude Dinner Chair, position vacant, no report. Contact: gratitudedinner@aapinellas.org INTERGROUP LIAISON TO DISTRICT REPORT Tom H., Intergroup Liaison, presented an oral report. He attended the District One Quarterly and will submit his report to be included in July packet. ACCEPT/DECLINE ALL REPORTS Smokey, Feelings Group, made a MOTION to accept all reports. Rosie, GOYA Group, SECONDED the motion.

4 All in favor the motion PASSED. OLD BUSINESS 1. Election of Anniversary Dinner Chair (2 yr sober, 1 yr IG exp.) i. No one stood, try again next month 2. Election of Picnic Chair (2 yr sober, 1 yr IG exp.) i. No one stood, try again next month 3. Announcement of Election of Gratitude Dinner Chair (2 yr sober, 1 yr IG exp) 4. Status of 12 Step Group should it stay on meeting list? i. Much discussion ensued after Michael M. stated that when he attended the meeting, he didn t feel that any of the 12 Traditions had been broken. It was again brought up that this is a District issue, not an Intergroup issue. It was stated that if reading from the Bible is breaking the 10 th Tradition, then isn t saying the Lord s Prayer at the end of a meeting, also breaking the same Tradition? Should we eliminate ALL meetings that use the Lord s Prayer? Where should we draw the line? 5. Questions for groups who want to be added to meeting list i. Jim H., Our Common Problem Group, made a MOTION to form an Ad Hoc committee, comprised of the Where & When chair plus 4 volunteers from the Intergroup body, to create guidelines for listing new meetings on the website and in our Where & When. ii. Kate, Go After Your Sobriety Group, SECONDED the motion. iii. Only 5 votes FOR the motion the motion FAILED. iv. Minority Opinion: Jim H stated that many issues were discussed that had nothing to do with the actual motion. No one wanted to change their vote. NEW BUSINESS 1. Phone Referrals Statement of Policy (copy attached) i. Reps will bring it back to their groups. We ll vote to revise it or accept it as-is next month.

5 2. Gratitude Dinner venue choice (copy attached) i. Paul reviewed the results of his research for three possible venues (Minnreg, Maria Center & Holy Cross.) Since the dinner is coming up soon, we can t wait for a new chair to make this decision. ii. Smokey, Feelings Group, made a MOTION to use Holy Cross for our Gratitude Dinner in November. iii. Greg, Oldsmar Group, SECONDED the motion. iv. All in favor the motion PASSED. 3. District One wants to use aapinellas.org instead of making their own website. i. Tom H., Pinellas County Beginners Group, made a motion to accept $ per year from District One, to publish their information on aapinellas.org. ii. Melody B., Back Porch Lunch Bunch, seconded the motion. iii. All in favor the motion PASSED. Greg, Oldsmar Group, made a MOTION to adjourn the meeting. Sue Z., Countryside Group, SECONDED the motion. All in favor the motion PASSED. The meeting closed at 8:39 PM with the Lord s Prayer.

6 CHAIRMAN S REPORT June 3, 2008 The first item I would like to cover is the Gratitude Dinner. After our May Intergroup meeting, I received an from the 2250 Group. It appears that what I said last month was not conveyed as it was meant. So the bottom line is that we need someone (or some group) to stand for the position of Gratitude Dinner Chair. Please take this back to your groups. We will hold the election next month. I would like to think that I do not allow myself or anyone on the Steering Committee, to point the finger or single out any one member for problems that arise. We are all part of the Committee, therefore, we are all responsible. Once again, it is my opinion, that it makes no difference where any event is held, or who hosts it. Each event will be a success, just as they all have always been. We are still working on resolving the issues with the IRS. Reports and updates will come to you monthly from the Treasurer. The letter from the IRS that was mentioned last month is included in this month s packet. Lastly, I ll discuss the issue brought up last month, of too much focus on money at the Intergroup meetings. Of course there are many issues to be discussed each month. It is just my opinion that after all the hard work that s been put in by Intergroup over the past few years; we are in a better financial position now, than we have ever been. So many things were overlooked for so long that it has taken almost four years for us to get to this point, and we still have a lot of work to do. We must remember that it is the job of the Steering Committee to bring you the financial state of our county s Central Office. That will always be an ongoing topic. If representatives would like to discuss other items, please always feel free to bring them up. With your continued guidance and direction, I feel we will be in good hands for a long time to come. Yours in Service, Scott M

7 TREASURER S REPORT Steering Committee Meeting June 3, 2008 Report for May, 2008 Main Points No word from IRS yet. Robert T. made payment on 2005 picnic debt. Showing large loss due to contributions we made, but this is to be expected. We have not had a reply from the IRS yet on the Form 990 issue. We will continue to stay on top of this. Robert T. came by Central Office and paid $60 on the $80 outstanding debt he has from the 2005 picnic, leaving $20 he still owes. The large loss we re showing this month is due to the $4,000+ contributions we made in May and is to be expected. Our YTD loss is small and we are still doing fine financially. Yours in service, Tom B. Treasurer

8 Pinellas County Intergroup, Inc. Balance Sheet As of May 31, 2008 ASSETS May 31, 08 Current Assets Checking/Savings 103 Checking Account 17, Savings Account 12, Total Checking/Savings 29, Accounts Receivable 105 Accounts Receivable Total Accounts Receivable Other Current Assets 102 Undeposited Funds Inventory Asset 24, Equipment & Machinery Leasehold Improvements 1, Accumulated Depr.Equip&Mach Accum.Amort.Leasehold Improve -1, Total Other Current Assets 23, Total Current Assets 52, Fixed Assets 224 Furniture & Fixtures 5, Total Fixed Assets 5, TOTAL ASSETS 58, LIABILITIES & EQUITY Liabilities Current Liabilities Accounts Payable 200 Accounts Payable Total Accounts Payable Other Current Liabilities 305 Sales Tax Payable Payroll Liabilities 350 Fica W/H Payable Federal W/H Payable Suta Payable -1, Futa Payable Total 310 Payroll Liabilities -1, Total Other Current Liabilities Total Current Liabilities Total Liabilities Equity 560 Opening Bal Equity 1, Retained Earnings 26, Fund Balance 31, Net Income Total Equity 58, TOTAL LIABILITIES & EQUITY 58,666.69

9 Pinellas County Intergroup, Inc. Profit & Loss May, 2008 May 08 Jan - May 08 Ordinary Income/Expense Income 600 C.O. Revenue 601A Group Contributions 3, , B Unity Meeting , C Miscellaneous Contributions D Birthday Plan AAWS Sales 3, , Medallion Sales 1, , Where & When Sales Grapevine Sales , Anniversary Dinner 606B Anniv. Dinner Income (Tickets) , C Anniversary Dinner - Other Total 606 Anniversary Dinner , Picnic 608A Picnic Contributions , B Picnic - Other 2, , Total 608 Picnic 2, , Anniversary Cards C.O. Revenue - Other Total 600 C.O. Revenue 12, , Total Income 12, , Cost of Goods Sold 700 Cost of Goods Sold 720 AAWS Cost 3, , Medallions Cost , Where & When Cost , Grapevine Cost , Anniversary Dinner , Picnic Costs 1, , Anniversary Cards Miscellaneous Shipping Total 700 Cost of Goods Sold 5, , Total COGS 5, , Gross Profit 6, , Page SC-9

10 Expense 656 Payroll Expenses 2, , C.O. Operating Expense 801 Contributions 4, , Bank Charges Internet and Web Site 805A Web Site - PCI C Internet Connection Internet and Web Site - Other Total 805 Internet and Web Site Collection Allowance Discounts Taken Rent , C.O. Improvement Expense Plain & Straight Answering Service Telephone Office Expenses Postage Utilities Business Insurance Workers' Comp Insurance Cash Over/Short Repairs and Maintenance Licenses and Fees Professional Fees Payroll Taxes 850 SS and Medicare State Unemploy. Tax (SUTA) Total 849 Payroll Taxes , Total 800 C.O. Operating Expense 6, , Inventory Adjustments Total Expense 9, , Net Ordinary Income -2, Other Income/Expense Other Income 620 Other Income 621 Reimbursements Interest-Savings Total 620 Other Income Total Other Income Net Other Income Net Income -2, Page SC-10

11 Pinellas County Intergroup, Inc. Group Contributions May, 2008 May 08 Jan - May Group RD Tradition Meeting th Dimension AA By The Sea ABES Place After Work Bunch All Ages Amazing Grace Archangel Group At The End Of The Rainbow Attitude Adjustment , BAIGIS Bayou Group Beach Bunch Beacon Group Bill's Bunch Blind Pass Group Center Of Hope Central Group Circle Of Friends Clearwater Central Clearwater Group Common Solution Countryside Group Countryside Men's Group Countryside Women Couples Growing Together East Lake Group Feelings Group Find Yourself Forty Niners Free Spirits Free To Be Me Go After Your Sobriety GOYA Grow Up Group High Noon Daily Highpoint Intergroup Meeting Just For Today Keep It Simple Ladies' Beach Serenity Break Ladies Night Lake Seminole Speakers Last Call Group Page SC-11

12 Living Sober Love And Tolerance Lunch Bunch , Maximo Point Monday Night Speakers New Freedom/New Happiness Not So Late Nite Oakhurst One For The Road Open Door Our Common Problem Ozona Group Palm Harbor Group Philippe Park Primary Purpose Rivera Group Saturday Night Group Saturday Steppin' In Seminole Group Serenity Seekers Shore Acres Gratitude Snowbirds Sober In Paradise Sober Spirits Spirit Group St Pete Beach Young Peoples Group St Pete Group Steps For Sobriety Sunday A.M. Big Book Sunday Brunch Sunrise Sunset Sunset Beach Sunshine City The God Stuff The Kirk The Real Happy Hour Thursday Night Speakers Today In Sobriety Triangle Turner Street Evening Unity Meeting , We Don't Know Yet Weds Nite Men's Step Women In Step Women With Freedom TOTAL 3, , Page SC-12

13 Pinellas County Intergroup Central Office Intergroup Minutes Form IM v2.5 CENTRAL OFFICE REPORT June 3 rd, 2008 May Statistics Calls for Information: Step Calls: 13 Calls for ALANON: 13 Calls for Other Programs: 7 Other Calls: 49 Hang Ups: 15 Telemarketing: 10 Total Calls: 467 Visitors 247 On Line Orders 10 Phone Referrals Statement of Policy Phone Policies & Procedures for Help Line and Central Office Contest to name Central Office column in P & S. Price increase 1 The Phone Referrals Statement of Policy and Policies & Procedures for Help Line and Central Office will be discussed under Old Business. 2. The contest to name the new Central Office Manager s column in the P & S will continue for another month. 3. The price increase for our Tri-plate medallions has gone into effect. These fancy medallions still remain a value at $9.25. Thank you for letting me be of service to A.A. here in Pinellas County. Paul Sontz Office Manager Page SC-13

14 Intergroup Meeting Minutes June 16, 2008 UNITY MEETING REPORT JUNE 3, /3/2008 LUNCH BUNCH 54 $ /10/2008 STEP UP TO THE PLATE 80 $ /17/ GROUP 70 $ /24/2008 TGIS WOMEN'S 59 $ /31/2008 ATTITUDE ADJUSTMENT 70 $ $ $1, HI EVERYONE! THIS YEAR IS TURNING OUT TO BE A SMASHING YEAR FOR THE UNITY MEETING. THE AA GROUPS OF PINELLAS COUNTY ARE RESPONDING WITH A TREMENDOUS ENTHUSIASM. WE HAVE HAD SOME GREAT SPEAKERS WITH A MEANINGFUL MESSAGE. READ THE PLAIN & STRAIGHT AND CHECK THEM OUT. REMEMBER THE AIR CONDITIONER IS FIXED! COOL NIGHTS!!!!!!!!!!! IF YOU HAVE SIGNED UP YOUR GROUP AND YOUR MEMBERS ARE WONDERING WHEN YOUR GROUP IS SIGNED UP FOR, LOOK IN THE PLAIN & STRAIGHT AFTER THE UNITY REPORT AND TWO MONTHS ARE LISTED. IF YOU WISH MORE INFO CALL ADELE AT OR CHECK THE CALENDAR AT UNDER FIND A MEETING. Respectfully submitted Adele S. SIGN YOUR GROUP UP AND HAVE AN AMAZING EXPERIENCE!!!!!!!!!!!! 06/21/08 Indian Rocks Beach Mens Group 06/28/ Available /05/ Available /12/08 Abe's Place 07/19/08 Goya 07/26/08 Philippe Park 08/02/08 Clearwater Central 08/09/08 The Real Happy Hour 08/16/08 Open Door 08/23/08 Our Common Problem 08/30/08 St Pete Beach YPG 09/06/ Available /13/08 Pinellas Point Step 09/20/08 Monday Night Speakers 09/27/ Available /04/ Available /11/ Available /18/ Available Page IG-14

15 Intergroup Meeting Minutes June 16, 2008 Date: June 3, 2008 Plain and Straight Report - Submit articles!! Tell me about your Homegroup...submit an article for the Plain and Straight about your Homegroup telling where it s located, what time it is held, and most important, what makes it great (or why you chose it as your Homegroup). - What do you want to read about? me ideas for topics. The Plain and Straight is YOUR monthly newsletter. What types of topics would you like to see in future issues? - Do you have a Wow sobriety story? Or one you ve heard? Pass it on! Tell me about it or it to me and I ll publish in the Plain and Straight. - Articles should be submitted no later than the last day of the previous month. For example: to submit an article for the June issue of the Plain and Straight, the last day to the article to me would be May 31st. - articles to plainandstraight@aapinellas.org and please type Article submission in the subject line. - Anniversary submissions have the same deadline the last day of the month. Example: the last day to submit May Anniversaries (which will be in the June issue) is May 31st. - There are 3 ways to submit group members Anniversaries: fill out the Anniversary Submission Form and hand it to me before or after the Intergroup meeting, follow the link on the website click on Group Submissions then click on Anniversary Information and follow the directions, or submissions to me directly at plainandstraight@aapinellas.org and please type Anniversary Submissions in the subject line. In peace and service, Susan A. Plain and Straight Chairperson Page IG-15

16 Intergroup Meeting Minutes June 16, 2008 WHERE & WHEN REPORT Date: 06/03/2008 By: Michael M whereandwhen@aapinellas.org Newest issue is BLUE. Don t throw out old issues Activity for last month o 6 Group requests o 4 Additions o 0 Changes o 2 Deletion The best and most efficient way to present additions or changes to the Where and When is to fill out the form on the website. For changes: For new meeting: Please include a contact Name, Phone #, and address in case we have questions. If there is no access to a computer please call the Central Office to make the addition/correction. If you have provided an address a notification will be sent asking that you check your updated meeting information on the web site. If it is not correct respond back and I will make the necessary changes. It is important to inform me, or the Central Office if a group stops meeting. We want the Where & When to as accurate as possible. Please convey this at all meetings you attend. Even if the group does not have an Intergroup Representative, they should keep us aware of their meeting status. Regards, Michael M. Page IG-16

17 Intergroup Meeting Minutes June 16, 2008 Helpline Report May 2008 Presented for the June Intergroup Meeting Pinellas County AA Helpline was staffed during the month by: 40 volunteers And 2 AA twelve step groups Call Statistics for May 2008 Total Inbound Calls : 465 Total Inbound Calls equals the number of inbound messages left by individuals seeking helpline assistance when Central Office was closed or their phone lines were engaged (when Central Office s phone lines are in use calls roll over to the answering service). Calls not accounted for are calls to volunteers from the answering service. We have had a slight change in the requirements for helpline volunteers this month. Unfortunately all volunteers must now have a local area code (ie: 727, 813, 941). This is due to the referral system at Answer Florida. Pasco County and other local area codes are considered long distance and we cannot afford the additional charge that would be applied to our bill. Here are the actual Helpline shifts: Monday-Friday 7 am - 10 am, Monday-Friday 10 am 6 pm, A.A. Central Office is open, dispatches to office number Monday-Friday 6 pm 7 am, Saturday & Sunday 7 am 2 pm, Saturday & Sunday 2 pm 6 pm, Saturday & Sunday 6 pm 7 am, Thank you for allowing me to be of service, Stephen C. Helpline Chair I am responsible When anyone, anywhere, reaches out for help, I want the hand of A.A. always to be there. And for that: I am responsible. Page IG-17

18 Intergroup Meeting Minutes June 16, 2008 WEB SITE REPORT Steering Committee Meeting June 3, 2008 Report for May, 2008 Main Points Work is still progressing on the new meeting-to-google map interface. Sample screenshots are attached to this report. Statistics There are sample web site pages attached to this report to show what the new meeting search will look like. It will list all the meetings matching your search criteria, show them in a pinpointed map, and list them in the traditional matrix fashion. There is still more work to do, but as you can see, we are progressing. Web site statistics for the month of May, 2008: Total visits: (The total number of times people have visited the web site.) Total page views: (The total number of web site pages that have been viewed.) Total hits: (A request to the web server for a file such as a web page, image, etc.) 17, , ,732 Don t forget: Referred from Alcoholics-Anonymous.org: 125 To submit anniversaries, events, and meeting changes, or to sign up for the Unity Meeting, 12-Step List, or Helpline, go to and click on Group Submissions in the left-hand navigation. Then click on the form you need. Yours in service, Ed G. Web Site Committee Chairman Page IG-18

19 Intergroup Meeting Minutes June 16, 2008 Doing a search on Thursday or Friday meetings in the Countryside or Dunedin area would give a results page as shown below. Page IG-19

20 Intergroup Meeting Minutes June 16, 2008 Clicking on a red pinpoint will give you the exact address of the meeting and a link for directions. Page IG-20

21 Intergroup Meeting Minutes June 16, 2008 Clicking on a meeting name in the list will give you a map of just that meeting, with a link to get directions. Page IG-21