INTERGROUP MEETING MINUTES May 19, 2014

Transcription

1 Pinellas County Intergroup Central Office Intergroup Minutes INTERGROUP MEETING MINUTES May 19, 2014 The meeting was called to order at 7:01 p.m. with a moment of silence followed by the Serenity Prayer. Officers Present: Virginia M., Chair Kelly D., Vice Chair Gloria W., Secretary Craig L., Treasurer Matt G., Central Office Manager Jen B-C., Plain and Straight Chair Gerry L., Where and When Chair Not Present: Pat R., Unity Chair P. S., Liaison to District Barbara V., Helpline Chair Doug W., Website Chair Angela L., Anniversary Chair Jennifer S., Picnic Chair Joe B., Gratitude Dinner Chair Tammy D., 12-Step Coordinator Bob T., Maintenance Representatives: New Representatives: 1 Voting: 46 Carmon W., 2250 Group Non-Voting: 8 Total: 55 Reading of April s Intergroup Meeting minutes. Fred, Third Tradition made MOTION to accept the minutes. Betty, All Ages Group SECONDED the motion. All in favor The motion PASSED Chairperson s Opening Remarks Virginia M. Hello and welcome May! Wasn t the picnic superb! The weather was absolutely gorgeous for fun and frolic at the beach! Thank you so much Jen and her picnic committee for a splendid job, it couldn t have happened without you! The principle for the 5 th step is integrity. Used as a noun, it is defined as an adherence to moral and ethical principles, soundness of moral character; honesty is a synonym as well as sincerity and straightforwardness. So, if we think about what we are doing when we take the 5 th step, it makes perfect sense that we need to be honest, sincere and straightforward with God, ourselves and another person in order to purge our inventory. Step 4 says we take a fearless and moral inventory. So it s not surprising that moral and ethical are found in the definition of integrity. Here is what Bill writes in The Language of the Heart, on page 264, How truth makes us free is something that we AAs can well understand. It cut the shackles that once bound us to 1

2 alcohol. It continues to release us from conflicts and miseries beyond reckoning; it banishes fear and isolation. The unity of our Fellowship, the love we cherish for each other the esteem in which the world holds us all of these are products of such integrity as, under God, we have been privileged to achieve. Next month the principle is willingness, Grateful to be sober! Virginia M., Intergroup Chair Treasurer s Report Craig L. We have turned our inventory into cash; also we have the numbers for the Picnic. If this continues, we may be able to make distributions (GSO, Area 15, and District 1).next quarter ending June 30, BALANCE SHEET FOR APRIL 2014 ASSETS Current Assets Checking/Savings Apr 30, Checking Account 8, Savings Account 11, Petty Cash Total Checking/Savings 20, Accounts Receivable 105 Accounts Receivable Total Accounts Receivable Other Current Assets 102 Undeposited Funds (6.69) 111 Prepaid Expenses Prepaid Anniversary Dinner Exp Prepaid Gratitude Dinner Exp Inventory Asset 25, Total Other Current Assets 26, Total Current Assets 47, Fixed Assets 222 Equipment & Machinery 2, Furniture & Fixtures 6, Leasehold Improvements 1, Accumulated Depr.Equip&Mach (810.50) 239 Accum.Amort.Leasehold Improve (1,245.93) Total Fixed Assets 7,

3 TOTAL ASSETS 55, LIABILITIES & EQUITY Liabilities Current Liabilities Accounts Payable 200 Accounts Payable 1, Total Accounts Payable 1, Other Current Liabilities 305 Sales Tax Payable Payroll Liabilities 350 Fica W/H Payable Federal W/H Payable Suta Payable Total 310 Payroll Liabilities Total Other Current Liabilities 1, Total Current Liabilities 2, Total Liabilities 2, Equity 560 Opening Bal Equity Retained Earnings (6,092.72) 565 Fund Balance 49, Net Income 9, Total Equity 52, TOTAL LIABILITIES & EQUITY 55,

4 PROFIT AND LOSS Apr 14 Apr 13 Ordinary Income/Expense Income 600 C.O. Revenue 601A Group Contributions 4, , B Unity Meeting C Miscellaneous Contributions D Birthday Plan E Personal Contributions AAWS Sales 7, , Medallion Sales 1, , Where & When Sales Grapevine Sales Picnic 608A Picnic Contributions B Picnic Other 3, Total 608 Picnic 3, Anniversary Cards Total 600 C.O. Revenue 17, , Total Income 17, , Cost of Goods Sold 700 Cost of Goods Sold 720 AAWS Cost 6, , Medallions Cost Where & When Cost Grapevine Cost Anniversary Dinner Picnic Costs 1, Anniversary Cards Miscellaneous Shipping Ending Inventory Cost of Goods Sold Other Total 700 Cost of Goods Sold 8, , Total COGS 8, ,

5 Gross Profit 9, , Expense 656 Payroll Expenses 3, , *Payroll Expenses C.O. Operating Expense 805 Internet and Web Site 805A Web Site PCI C Internet Connection Total 805 Internet and Web Site Collection Allowance 0.00 (9.26) 815 Rent Plain & Straight Answering Service Telephone Office Expenses Travel Postage Utilities Business Insurance Workers' Comp Insurance Repairs and Maintenance Shipping Expense Professional Fees Payroll Taxes 850 SS and Medicare State Unemploy. Tax (SUTA) Total 849 Payroll Taxes Total 800 C.O. Operating Expense 1, , Total Expense 4, , Net Ordinary Income 4, Other Income/Expense Other Income 620 Other Income 622 Interest-Savings Total 620 Other Income

6 Total Other Income Other Expense 675 Prudent Reserve Distribution Total Other Expense Net Other Income 0.00 (465.12) Net Income 4, YEAR-TO-DATE PROFIT AND LOSS Jan - Apr 14 Jan - Apr 13 Ordinary Income/Expense Income 600 C.O. Revenue 601A Group Contributions 15, , B Unity Meeting 1, , C Miscellaneous Contributions D Birthday Plan E Personal Contributions , AAWS Sales 22, , Medallion Sales 6, , Where & When Sales Grapevine Sales 1, Anniversary Dinner 606A Anniv. Dinner Contrib. & Raffle 1, B Anniv. Dinner Income (Tickets) 10, , Total 606 Anniversary Dinner 11, , Picnic 608A Picnic Contributions B Picnic Other 3, Total 608 Picnic 3, Anniversary Cards

7 Total 600 C.O. Revenue 64, , Total Income 64, , Cost of Goods Sold 700 Cost of Goods Sold 720 AAWS Cost 17, , Medallions Cost 3, , Where & When Cost Grapevine Cost 1, Anniversary Dinner 9, , Picnic Costs 1, Anniversary Cards Miscellaneous Shipping Ending Inventory Cost of Goods Sold Other Total 700 Cost of Goods Sold 33, , Total COGS 33, , Gross Profit 30, , Expense 656 Payroll Expenses 12, , *Payroll Expenses C.O. Operating Expense 805 Internet and Web Site 805A Web Site PCI C Internet Connection Total 805 Internet and Web Site 1, , Collection Allowance (35.56) (37.85) 815 Rent 1, , Where & When Plain & Straight Answering Service Telephone Office Expenses Travel Postage Utilities

8 838 Business Insurance 1, , Workers' Comp Insurance Repairs and Maintenance Shipping Expense Licenses and Fees Professional Fees Payroll Taxes 850 SS and Medicare State Unemploy. Tax (SUTA) Total 849 Payroll Taxes 1, , Total 800 C.O. Operating Expense 8, , Total Expense 21, , Net Ordinary Income 9, , Other Income/Expense Other Income 620 Other Income 622 Interest-Savings Total 620 Other Income Total Other Income Other Expense 675 Prudent Reserve Distribution Total Other Expense Net Other Income 1.05 (464.07) Net Income 9, , GROUP CONTRIBUTIONS THRU APRIL 2014 Apr 14 Jan - Apr Group rd Tradition Group &

9 A Power GreaterThan Ourselves Group A Work In Progress Group AA By The Sea Group ABC Group Abe's Place After Work Bunch Attitude Adjustment Big Book on the Beach Blind Pass Group C.P.C Clearwater Central Group Clearwater Group/ Corrections Couples Growing Together Don Vista Group Eastlake Forty Niners Group Free Spirits Free To Be Me Go After Your Sobriety Group contribution Grow Up Group Gulfport All Ages Group High Noon Daily Highpoint Group Holiday Isles Group Honesty Group Hopeful Group Humility Group Intergroup Meeting Into Action Jaywalkers Group Keep It Simple Ladies' Beach Serenity Break Group Lunch Bunch Maximo Point Monday Night Speakers New Beginnings Womens Meeting Group Not So Late Nite Group Off Your Chest Oldsmar Group Our Common Problem Group Philippe Park Group at Countryside

10 Primary Purpose Progress Not Perfection Group Real Happy Hour Group Saturday Morning Men's Step Saturday Morning Mens Group Saturday Steppin' In Group Seminole Group Serenity By The Sea Serenity Club Serenity Seekers Group Shore Acres Gratitude Sisters On A Journey Sober Spirits Special Needs Committee Spirit Group Steering Committee Meeting Step Sisters Step Up To The Plate Sunday Brunch Sunrise Sunset Group , Sunset Beach Group TGIS Women's Meeting THE GOD STUFF Thursday Morning Break Today In Sobriety Group Treasure Island Steppers Unity Meeting , Wayout Northeast Group What's Your Motive Wing And A Prayer Women's Step Up Group TOTAL 4, , Central Office Manager s Report Matt G. Joe, an employee of Holy Cross Church, has asked that an announcement be made monthly that we push chairs back under the tables, do not leave trash on tables, pick up spilled paper towels, and be respectful and responsible for keeping the grounds clean. World Service and Grapevine each came out with new pieces. The first is The Daily Quote Book. A copy is being circulated; please make sure this gets back to me. The second is the large print version of the pocket Big Book. Copies are being circulated; please make sure these get back to Corrections before the end of the night. There is only one copy Commemorative 1 st Edition left. And that one has been spoken 10

11 for. We want to make contributions to GSO, Area 15 and District 1 before ordering more. We do ask if Reps can get a list of names and the monies ($12 + $0.84 tax = $12.84) so we may be able to order and give the contributions. In observance of Memorial Day, the office will be closed Monday, May 26, If you need tickets for Founder s Day, they are available at Central Office and your groups General Service Rep (GSR). Spoke to Buzz who says hello to everyone and to let us know he is in fabulous spirits.. Unity Meeting Report Pat R. Please include a phone number as a contact when group signs up to bring meeting to Unity. This will allow us to call as a reminder. Pat was absent so Virginia read the report. Someone pulled up the Web to let groups know who was opening for the next few weeks. Date Host Group Name Attendance Contributions 4/ 5/14 Spirit Group 75 $ /12/14 TGIS 88 $ /19/14 Indian Rocks Beach 87 $ /26/14 4 th Dimension 68 $ DONATIONS $ EXPENSES $ TOTALS 318 $ PLAIN AND STRAIGHT REPORT Jen B. plainandstraight@aapinellas.org All is well. WHERE & WHEN REPORT Gerry L Changed Meetings: Saturday Night Group has changed name to Archie s Place Hi & Dry; St Pete Beach Primary Purpose Group has new address Spencer Recovery Center, 1410 Cory Avenue, St. Pete. Bch., FL 33706; Where the Light Never Goes Out will start at 6:00 pm starting June 4, 2014 New Meetings: None Cancelled Meetings: None. Miscellaneous Items: None. HELPLINE REPORT Barbara V. All is well. WEB SITE REPORT Doug W- Website Statistics (March stats were mistakenly left out last month) Mar-14 Mar-13 YTD 2014 YTD 2013 Visits 9,548 8,253 27,586 23, % % New Visits 47.26% 48.38% 49.51% 49.1% 0.85% Unique Visits 5,250 4,784 14,740 13, % Pageviews 101,320 91, , , % Pages/Visit % Avg. Visit Duration 2:35 2:29 2:36 2: % 11

12 Bounce Rate 0.79% 1.65% 0.79% 1.44% % Web Site Report Addenda April 21, Florida Demographics 54% Male 46% Female 77.3% of Bounced visits were returning visitors. Apr-14 Apr-13 YTD 2014 YTD 2013 Visits 8,655 7,921 36,241 31, % % New Visits 48.13% 49.36% 49.18% 49.16% 0.04% Unique Visits 4,946 4,735 18,952 17, % Pageviews 92,214 88, , , % Pages/Visit % Avg. Visit Duration 2:36 2:31 2:36 2: % Bounce Rate 0.97% 2.07% 0.84% 1.60% % Visits is the number of visits to your site. % New Visits is the percentage of visits that were first-time visits, (from people who had never visited your site before) Unique Visitors is the number of unduplicated (counted only once) visitors to your website over the course of a specified time period Pageviews is the total number of pages viewed. Repeated views of a single page are counted. Pages/Visit (Average Page Depth) is the average number of pages viewed during a visit to your site. Repeated views of a single page are counted. The average time duration of a session. Bounce Rate is the percentage of single-page visits (i.e. visits in which the person left your site from the entrance page). ANNIVERSARY DINNER REPORT Angela L. The committee met on May 11, There will be no theme for the event, however it is a formal event and will be advertised as such. A tagline including Suit up and Show up will be used in the flyer. A sub-theme of Happy, Joyous and Free will also be used and to go along with this theme the committee is exploring a presentation that will incorporate Pharrell s song, Happy. A sub-committee will be formed this month for this project. All are welcome to join. If you are interested, please contact Our next meeting full committee meeting will take place on Sunday, June 8, 2014 at DeGeorge Plaza at 10:30am. Fast Facts: 1) The date for the Anniversary Dinner will be February 7, Bob D. from Las Vegas will be the speaker; 2) The location will be Banquet Masters. They are moving their facility to th Street, North Clearwater, FL (on the corner 12

13 of Ulmerton and 49 th St.). We were able to book the facility at last year s prices; 3) Tickets will be sold for $30 and will be available shortly after the Gratitude Dinner. PICNIC REPORT Jennifer S Ft Desoto Picnic Report The planning and actual Picnic went very well. All volunteers were excellent and many thanks to Jason, Jackie, Kent, Melissa, Roberta, Sandi, Matt, and all others that I forgot. There was left over soda which will be donated to Rebos and there was left over water which I donated to the homeless shelter. The finical report is as follows. Monies Received Expenses $138.00: from noon meeting (7th tradition) -$ 1, breakfast cost $118.00: from the 4pm meeting (7th tradition) $ flyers $304.83: from breakfast donation $ trash $114.63: Soda donations $1,116.00: Raffle $1, $1, Individual donations $ 3, $3, $1, $2, Total Contribution to Central Office GRATITUDE DINNER Joe B. Gift Basket Flyers are out. Tickets are $10. Volunteers are still needed. I have a sign-up sheet with me if you would like to volunteer. Please let your groups know we are still looking for volunteers. IG LIAISON TO DISTRICT P. S P.S. was absent. Virginia read her report. District 1 DCM and Officers met Saturday March 10. Robert, District 1 Chair, has updated all websites with new sub districts. Carry the Message Day has been postponed. Founders Day will be held at Banquet Masters, Sunday, June 22 nd, 12 noon, tickets are $ Speaker is Danny F. Next District 1 Meeting will be Saturday June 14 th at 10:00am. Church of the Good Shepherd, nd Ave. Seminole. All AA are welcome. If you are able & willing to stand for an ACM [Alternate Committee Member] or DCM [District Committee Member] position please come out! Thank you for letting me be of service, PS 12 STEP COORDINATOR REPORT Tammy D. Will be at Central Office on Wednesday, Thursday and Friday from 2:30-4:30 to make phone calls to update list. She is asking for volunteers to help make phone calls. Plain & Straight has info on back page for volunteer information and phone number. Please leave a text or go online if you want to volunteer for 12 Step calls, etc. MAINTENANCE COMMITTEE Bob T. Absent. 13

14 Accept/decline all reports Carol, Sunshine Group made a MOTION to accept the reports Bill, 49ers SECONDED the motion. All in favor the motion PASSED. Old business: A. Ad Hoc Committee This will be for ticket distribution and putting together info booklets for each event, including but not limited to, venue, insurance info, what is expected, what to do in case of emergencies, etc. Jim H. is heading the committee. Todd had to step down due to work schedule. Volunteers are needed. You can reach Jim at: (727) or at jhoffma6@tambabay.rr.com. New business:. A. Picnic Chair Opening for 2015 Picnic. 2 years sobriety and 1 year Intergroup experience. Please take this info back to your groups. If anyone is willing to stand for this position, please attend next Intergroup Meeting on June 16, Betty, All Ages Group made a MOTION to adjourn the meeting. Shirley, Back to the Book Group SECONDED the motion. All in favor the motion PASSED. The meeting closed at 8:03 pm with the Lord s Prayer. ASSETS Current Assets Checking/Savings BALANCE SHEET FOR MAY 2014 May 31, Checking Account 4, Savings Account 11, Petty Cash Total Checking/Savings 16, Other Current Assets 111 Prepaid Expenses Prepaid Anniversary Dinner Exp Prepaid Gratitude Dinner Exp Inventory Asset 28, Total Other Current Assets 29, Total Current Assets 46,

15 Fixed Assets 222 Equipment & Machinery 2, Furniture & Fixtures 6, Leasehold Improvements 1, Accumulated Depr.Equip&Mach (810.50) 239 Accum.Amort.Leasehold Improve (1,245.93) Total Fixed Assets 8, TOTAL ASSETS 54, LIABILITIES & EQUITY Liabilities Current Liabilities Accounts Payable 200 Accounts Payable (0.01) Total Accounts Payable (0.01) Other Current Liabilities 305 Sales Tax Payable Payroll Liabilities 350 Fica W/H Payable Federal W/H Payable Suta Payable Total 310 Payroll Liabilities Total Other Current Liabilities 1, Total Current Liabilities 1, Total Liabilities 1, Equity 560 Opening Bal Equity Retained Earnings (6,092.72) 565 Fund Balance 49, Net Income 9, Total Equity 52, TOTAL LIABILITIES & EQUITY 54,

16 PROFIT AND LOSS May 14 May 13 $ Change Ordinary Income/Expense Income 600 C.O. Revenue 601A Group Contributions 3, , B Unity Meeting (161.12) 601D Birthday Plan E Personal Contributions AAWS Sales 4, , , Medallion Sales 1, , Where & When Sales (1.20) 605 Grapevine Sales Picnic 608A Picnic Contributions B Picnic - Other , (1,763.39) Total 608 Picnic , (1,763.39) 609 Anniversary Cards Total 600 C.O. Revenue 10, , Total Income 10, , Cost of Goods Sold 700 Cost of Goods Sold 720 AAWS Cost 3, , Medallions Cost Where & When Cost Grapevine Cost Picnic Costs , (1,046.97) 730 Anniversary Cards Miscellaneous Shipping Ending Inventory Cost of Goods Sold - Other Total 700 Cost of Goods Sold 4, , Total COGS 4, ,

17 Gross Profit 5, , Expense 656 Payroll Expenses 3, , (250.00) 6560 *Payroll Expenses C.O. Operating Expense 805 Internet and Web Site 805A Web Site - PCI C Internet Connection Total 805 Internet and Web Site Collection Allowance 0.00 (8.79) Rent (50.00) 821 Where & When (573.95) 822 Plain & Straight Answering Service (49.02) 825 Telephone (42.07) 826 Office Expenses (41.28) 837 Utilities (153.10) 838 Business Insurance (3.69) 839 Workers' Comp Insurance Repairs and Maintenance Shipping Expense (36.36) 847 Professional Fees Payroll Taxes 850 SS and Medicare (19.13) 851 State Unemploy. Tax (SUTA) (6.42) Total 849 Payroll Taxes (25.55) Total 800 C.O. Operating Expense 2, , (790.29) Total Expense 5, , (1,033.04) Net Ordinary Income 2.60 (1,051.38) 1, Other Income/Expense Other Income 620 Other Income 622 Interest-Savings (0.35) Total 620 Other Income (0.35) 17

18 Total Other Income (0.35) Net Other Income (0.35) Net Income 2.60 (1,051.03) 1, YEAR-TO-DATE PROFIT AND LOSS Jan - May 14 Jan - May 13 $ Change Ordinary Income/Expense Income 600 C.O. Revenue 601A Group Contributions 19, , , B Unity Meeting 1, , (76.36) 601C Miscellaneous Contributions D Birthday Plan E Personal Contributions , (746.31) 602 AAWS Sales 27, , , Medallion Sales 7, , Where & When Sales (42.25) 605 Grapevine Sales 1, Anniversary Dinner 606A Anniv. Dinner Contrib. & Raffle 1, B Anniv. Dinner Income (Tickets) 10, , , Total 606 Anniversary Dinner 11, , , Picnic 608A Picnic Contributions B Picnic - Other 3, , , Total 608 Picnic 3, , , Anniversary Cards Total 600 C.O. Revenue 75, , , Total Income 75, , , Cost of Goods Sold 700 Cost of Goods Sold 18

19 720 AAWS Cost 21, , , Medallions Cost 3, , Where & When Cost Grapevine Cost 1, Anniversary Dinner 9, , , Picnic Costs 1, , Anniversary Cards Miscellaneous Shipping Ending Inventory (118.19) 700 Cost of Goods Sold - Other (41.99) Total 700 Cost of Goods Sold 38, , , Total COGS 38, , , Gross Profit 36, , , Expense 656 Payroll Expenses 16, , *Payroll Expenses C.O. Operating Expense 805 Internet and Web Site 805A Web Site - PCI 1, , C Internet Connection (11.38) Total 805 Internet and Web Site 1, , (11.38) 807 Collection Allowance (35.56) (46.64) Rent 2, , (50.00) 821 Where & When , (573.96) 822 Plain & Straight Answering Service (249.53) 825 Telephone (254.57) 826 Office Expenses 1, , (78.35) 829 Travel Postage Utilities (192.58) 838 Business Insurance 1, , (69.39) 839 Workers' Comp Insurance Repairs and Maintenance Shipping Expense (18.47) 846 Licenses and Fees Professional Fees

20 849 Payroll Taxes 850 SS and Medicare 1, , State Unemploy. Tax (SUTA) (64.10) Total 849 Payroll Taxes 1, , (61.81) Total 800 C.O. Operating Expense 10, , (868.51) Total Expense 27, , (446.23) Net Ordinary Income 9, , , Other Income/Expense Other Income 620 Other Income 622 Interest-Savings (0.39) Total 620 Other Income (0.39) Total Other Income (0.39) Other Expense 675 Prudent Reserve Distribution (465.48) Total Other Expense (465.48) Net Other Income 1.37 (463.72) Net Income 9, , , GROUP CONTRIBUTIONS THRU MAY 2014 May 14 Jan - May Group rd Tradition Group & A Power GreaterThan Ourselves Group A Work In Progress Group AA By The Sea Group ABC Group

21 Abe's Place , After Work Bunch Amazing Grace Attitude Adjustment Big Book on the Beach Blind Pass Group C.P.C Clearwater Central Group Clearwater Group/ Corrections Couples Growing Together Don Vista Group Eastlake Find Yourself Forty Niners Group Free Spirits Free To Be Me Go After Your Sobriety GOYA Group Group contribution Grow Up Group Gulfport All Ages Group High Noon Daily Highpoint Group Holiday Isles Group Honesty Group Hopeful Group Humility Group Intergroup Meeting Into Action Jaywalkers Group Keep It Simple Ladies' Beach Serenity Break Group Lunch Bunch Maximo Point Monday Night Speakers New Beginnings Womens Meeting Group Not So Late Nite Group Off Your Chest Oldsmar Group Our Common Problem Group Philippe Park Group at Countryside Primary Purpose

22 Progress Not Perfection Group Real Happy Hour Group Saturday Big Book Saturday Morning Men's Step Saturday Morning Mens Group Saturday Steppin' In Group Seminole Group Serenity By The Sea Serenity Club Serenity Seekers Group Shore Acres Gratitude Sisters On A Journey Sober Spirits Special Needs Committee Spirit Group Steering Committee Meeting Step Sisters Step Up To The Plate Sunday Brunch Sunrise Sunset Group , Sunset Beach Group TGIS Women's Meeting THE GOD STUFF Thursday Morning Break Today In Sobriety Group Treasure Island Steppers Unity Meeting , Wayout Northeast Group What's Your Motive Wing And A Prayer Women's Step Up Group TOTAL 3, ,