ABOVE DERWENT PARISH COUNCIL RECONCILIATION Y/E
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1 ABOVE DERWENT PARISH COUNCIL RECONCILIATION Y/E Community Account Balance at , Less Payments out - 26, Add Receipts in 38, Add Unpresented Cheques Less uncleared lodgements Less UP Cheques Y/E , Bank Statement Balance as at , Reconciliation - Funds Available 18, Balance - Unpresented Cheques + Uncleared Lodgements Saver Account Balance at , Less Payments out - 5, Add Receipts in 11, , Bank Statement Balance as at , Reconciliation - Funds Available to TPC As Balances As Funds Current Account 18, , Saver Account 16, , , ,211.95
2 ABOVE DERWENT PARISH COUNCIL ACCOUNTS Y/E CURRENT ACCOUNT CASH BOOK Balance C/F , DATE DESCRIPTION EXPENDITURE INCOME 01/04/2016 Precept 11, /04/2016 R Kelly Wages & Home Office /04/2016 McKanes /04/2016 HMRC - VAT /05/2016 R Kelly Wages & Home Office /05/2016 McKanes /05/2016 J Airey /05/2016 Community Links /05/2016 CALC /05/2016 D Eddington 1, /05/2016 ADFG 3, /05/2016 R Kelly Expenses /06/2016 Interest /06/2016 R Kelly Wages & Home Office /06/2016 R Kelly Expenses /06/2016 LDNPA /07/2016 R Kelly Wages & Home Office /07/2016 R Kelly Expenses /07/2016 Braithwaite Institute /07/2016 R Kelly Expenses /07/2016 R Kelly Expenses /08/2016 A R Ferard /08/2016 R Kelly Wages & Home Office /08/2016 R Kelly Expenses /09/2016 Interest /09/2016 A R Ferard /09/2016 Precept 11, /09/2016 R Kelly Wages & Home Office /09/2016 R Kelly Expenses /09/2016 Braithwaite Institute /09/2016 BDO /10/2016 A R Ferard /10/2016 R Kelly Wages & Home Office /10/2016 R Kelly Expenses /10/2016 Deposit /11/2016 A R Ferard /11/2016 R Kelly Wages & Home Office /11/2016 R Kelly Expenses /11/2016 Braithwaite Institute /11/2016 Portinscale Village Hall /11/2016 K D Hodgson /11/2016 ABC - Grant 9, /12/2016 Interest /12/2016 Big Lottery 9, /12/2016 A R Ferard /12/2016 R Kelly Wages & Home Office
3 21/12/2016 R Kelly Expenses /12/2016 Braithwaite Institute /12/2016 HMRC /12/2016 Community Heartbeat Trust 7, /01/2017 A R Ferard /01/2017 R Kelly Wages & Home Office /01/2017 R Kelly Expenses /01/2017 Jenkin Hill /01/2017 HMRC /01/2017 CALC /01/2017 R Kelly Expenses /01/2017 ICO /02/2017 Cumbria CF 1, /02/2017 R Kelly Wages & Home Office /02/2017 R Kelly Expenses /02/2017 HMRC /02/2017 A R Ferard /03/2017 Interest /03/2017 R Kelly Wages & Home Office /03/2017 R Kelly Expenses /03/2017 HMRC /03/2017 Braithwaite Institute /03/2017 M Throp (Maps for Commons) /03/2017 A R Ferard /03/2017 Cumbria CC 1, /03/2017 Keswick & District First Resonders , , , Bank Bal 31/03/ , Less UP Cheques Y/E UP Cheques Uncleared Lodgements - Difference 0.00 This Bank Reconciliation / Cash Book is a true reflection of the Bank Account, Expenditure & Income for Above Derwent Parish Council Clerk Chair Person Date
4 COMMUNITY ACCOUNT ABOVE DERWENT PARISH COUNCIL EXPENDITURE RECONCILLIATION Y/E Exp Ref Date Payee Reference Value Banked VAT Mileage Office Mainten Home Savings AC Advertising Lengthsman Subs Insurance Audit Training Rent Donation Defib Costs Clerk Salary HMRC Supplies ance Office Tsfr Total Difference 1 20/04/2016 R Kelly Wages & Home Office /04/ /04/2016 McKanes /04/ /05/2016 R Kelly Wages & Home Office /05/ /05/2016 McKanes /05/ /05/2016 J Airey /05/ /05/2016 Community Links /06/ /05/2016 CALC /06/ /05/2016 D Eddington , /05/ /05/2016 ADFG , /05/ /05/2016 R Kelly Expenses /05/ /06/2016 R Kelly Wages & Home Office /06/ /06/2016 R Kelly Expenses /06/ /06/2016 LDNPA /07/ /07/2016 R Kelly Wages & Home Office /07/ /07/2016 R Kelly Expenses /07/ /07/2016 Braithwaite Institute /08/ /07/2016 R Kelly Expenses /07/ /07/2016 R Kelly Expenses /07/ Cancelled /08/2016 R Kelly Wages & Home Office /08/ /08/2016 R Kelly Expenses /08/ /08/2016 A R Ferard SO /08/ /09/2016 R Kelly Wages & Home Office /09/ /09/2016 R Kelly Expenses /09/ /09/2016 Braithwaite Institute /10/ /09/2016 BDO /09/ /09/2016 A R Ferard SO /09/ /10/2016 R Kelly Wages & Home Office /10/ /10/2016 R Kelly Expenses /10/ /10/2016 A R Ferard SO /10/ /11/2016 R Kelly Wages & Home Office /11/ /11/2016 R Kelly Expenses /11/ /11/2016 Braithwaite Institute /12/ /11/2016 Portinscale Village Hall /12/ /11/2016 K D Hodgson /11/ /11/2016 A R Ferard SO /11/ /12/2016 R Kelly Wages & Home Office /12/ /12/2016 R Kelly Expenses /12/ /12/2016 Braithwaite Institute /01/ /12/2016 HMRC /01/ /12/2016 Community Heartbeat Trust , /01/ /12/2016 A R Ferard SO /12/ /01/2017 R Kelly Wages & Home Office /01/ /01/2017 R Kelly Expenses /01/ /01/2017 Jenkin Hill /01/ /01/2017 HMRC /01/ /01/2017 CALC /01/ /01/2017 A R Ferard SO /01/ /01/2017 R Kelly Expenses /01/ /01/2017 ICO SO /01/ /02/2017 R Kelly Wages & Home Office /02/ /02/2017 R Kelly Expenses /02/ /02/2017 HMRC /02/ /02/2017 A R Ferard SO /02/ /03/2017 R Kelly Wages & Home Office /03/ /03/2017 R Kelly Expenses /03/ /03/2017 HMRC /03/ /03/2017 Braithwaite Institute /03/ /03/2017 M Throp (Maps for Commons) /03/ /03/2017 A R Ferard SO /03/ /03/2017 Keswick & District First Resonders
5 Total Expenditure 26, , , , , , Box 6 Total Expenditure Ex Clerk Wages Box 4 Clerk Wages Internal Transfer Budget Figures Total Expenditure Ex Clerk Wages Clerk Wages
6 COMMUNITY ACCOUNT ABOVE DERWENT PARISH COUNCIL INCOME RECONCILLIATION Y/E Inc Ref Date Reference Value Banked Precept CTRS VAT Defib UU Grant Return monies Wayleave Transfer Total Difference 1 25/04/2016 HMRC - VAT /04/ /05/2016 Transfer 5, /05/ /09/2016 Transfer 11, /09/ /10/2016 Deposit /10/ /11/2016 ABC - Grant 9, /11/ /12/2016 Big Lottery 9, /12/ /02/2017 Cumbria CF 1, /02/ /03/2017 Cumbria CC 1, /03/ Total Income Box 3 Total Income Ex Precept 21, Box 2 Precept 23, ,419.78
7 ABOVE DERWENT PARISH COUNCIL SAVER ACCOUNT Y/E Balance as at , Expenditure Income Precept CTRS Interest 1 01/04/2016 Precept 01-Apr 11, /05/2016 Transfer 19-May 5, /06/2016 Interest 03-Jun /09/2016 Interest 02-Sep /12/2016 Interest 02-Dec /03/2017 Interest 03-Mar , , ,507.13
8 ACTUAL ACTUAL Budget Budget 15- Actual 15- budget Actual to budget April - June April - Sept April - Dec 2012/ / Date April - March EXPENDITURE % % % % Salary 4, , , , , , , , % 3, % 4, % 5, % 6, , Project manager 3, % % % 0% (3,120.00) Home/Office Expenses % % % % Insurance % % % % Audit % % % % payroll/charges Bank Charges IT % % % % 1, Stationery % % % % Postage % % % 0% Travel Expenses % % % % (200.00) travel expenses for councillors % % % 0% advertising % % % % Training % % % % Room Hire % % % % Subscriptions:-* - - CALC % % % % Cumbria Playing Fields Friends of the Lake District SLCC % % % % If RK is a member, AD will only need to pay part Derwent 7/ACT Information Cmmr % % % % maps CCC % % % 0% Grasscutting 4, , , , % % % 0% 1, grass/gully contingency Lengthsman contract 13, , , , % 1, % 2, % 5, % 12, , ph x 8 hrs - 1 man 1.5 day/week + special equipment hire Lengthsman contract - 20ph x 8 hrs - 1 man 1.5 day/week + special equipment hire Defib costs 7, , , Grants* - - plus grasscutting Sct 137 grants % % % % Sct 137 WI Sct Poppy wreath % % % 0% projects (eg 1st WW) % % % 0% community payback for big cutting back type jobs hire of spec equipment 2, % % % 0% 2, eg gully sucker hire of spec equipment 2, % % % 0% - 2, (4,000.00) Last years monies Misc. - - War Memorial Hedge Cutting % % % % Infrastructure , , % % % 0% included flood bunker and strimmer Vat on expenditure , % % % 0% Flood camera % % % 0% might not charge this year as it failed 5 days before flood Contingency % % % 0% Elections Donation from previous year - 4, , , , VAT TOTAL EXPENDITURE 12, , , , , , , , % 10, % 17, % 25, % 27, , , fingerposts - - INCOME - - Precept 11, , , , , , , , % 23, % 23, % 23, % 25, , , special grant % % % % (112.34) conc grant/ldnpa 2, , Wayleave Bank Interest % % % % Defib Grants , , , , ABC Grant - - 9, , , , other income 6, , VAT Refund , % % % % (280.00) From Balances TOTAL 12, , , , , , , % 45, % 43, % 44, % 25, ,607.66
9 Variations from 2015/16 to 2016/ / /17 % increase actual Variation in precept Precept - no change % - Variation in income (increase) Other Income CTRS - reduced grant received % Bank interest - increase % 5.47 VAT refund - increase due to increase in expenditure % ADFG contribution - One off contribution in previous year % Grant - One off grant in previous year % HPB Flood donation - One off donation in prevous year % - 6, ABC reimbursement of extra audit fee - One off payment from previous year % Grants for Defibs - increase due to grants received , ABD grant - increase due to grant received , Increase almost entirely due to increase in Precept, donations & grants received % 13, Variation in expenditure (decrease) Salary - Decrease due to change in hours % Insurance - Slight decrease on insurance premium % Audit - Increase due to previous year audit values being higher % Office Supplies - Increase due to reclassifying computer ancillary items and postage % Postage - Included within office supplies % Home office - decrease due to previous year including 2 weeks of 2 Clerks and re calculating for new clerk % Councillor travel expenses - No meetings attended that have been claimed for % Clerk travel expenses - New clerk - further to travel % Advertising - Less adverts placed % Room hire costs - Slight deincrease - last year included extra meetings % Subscriptions - CALC - No change % - Subscriptions - Maps - no subscription paid % Subscription - Decreaseu due to splitting costs with other parishes %
10 Subscription - Information Commissioner Office - No change % - Sect Poppy wreath - No payment % Sect Grants - More grants awarded % Lengthsman - New contract - First year - reduced hours % - 6, Hedge cutting at War Memorial - Slight increase % 5.00 Repair / Replacement Signage - One off purchase from previous year % Fencing - One off repairs from previous year % Flood Bunker - One off purchase from prevous year % General Maintenance - Small repairs undertaken throughout the parish - none this year % VAT - Decrease in Vat on purchases due to less vatable purchases % Website maintenance - none % Training - Clerk CiLCA & councillor training % Bank & Payroll Charges - None % Purchase of a strimmer - freom previous year N/A Defib purchases - one off payments - from grants , Flood Donation - from dontation received in previous year , Increase almost entirely due to purchase of defibs and flood donation relating to income from 2015/ % 3, Assets register Purchase of 4 defibs & 1 hard drive % 8,169.00
11 ABOVE DERWENT PARISH COUNCIL STATEMENT OF ACCOUNTS - YEAR ENDING 31ST MARCH 2017 BALANCE AT THE BANK AS AT 1ST APRIL 2016 Current Account , Business Money Manager , , less unpresented cheques 16, ADD RECEIPTS 45, LESS PAYMENTS - 26, BALANCE AT THE BANK AS AT 31ST MARCH , CASHBOOK BALANCE B/FORWARD AS AT 1ST APRIL , ADD INCOME Elec NW wayleave - Allerdale precept 23, Allerdale CTSGrant VAT refund Defib Grants 11, ABC Grant 9, interest 9.34 total 45, LESS EXPENDITURE Administration:- Salary , Insurance Audit External Audir - internal Office supplies stamps purchased Contribution to Clerk's use of home as office Councillor travel expenses ClerkTravel Expenses Training Advertising Parish meeting/tender Room Hire Subscriptions Cumbria Association of Local Councils SLCC CCC Maps Information Commissioner Grants s137 British Legion-Chairman's Wreath Portinscale Village Hall st Responders Parish Projects Lengthsman 5, Reflecta signs Fencing Flood materials General maintenance Strimmer War Memorial Miscellaneous Bank charges Defib purchases 7, Flood Donation 4, VAT on Purchases TOTAL EXPENDITURE 26, BALANCE AS PER CASHBOOK AS AT 31ST MARCH , BANK RECONCILIATION BALANCE AT THE BANK AS AT 31ST MARCH 2017 Community Account 18, Business Money Manager Account 16, , Bank/Cashbook Less Unpresented cheques as at 31/3/ Bank/bank
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