Brampford Speke Parish Council

Transcription

1 Brampford Speke Parish Council PARISH COUNCIL MINUTES - CAUTION Approved and signed minutes form the definitive legal record of council business. In the interest of early publication for residents, this webpage carries the text of draft minutes approved by the chair and awaiting approval by the Parish Council. The draft minutes may also be made available directly to individual enquirers without access to the internet, on request. Draft minutes may be amended at the next council meeting before being signed. The approved minutes will then replace the draft minutes. If amendments are made, this will be noted in the minutes of the next meeting. Minutes of the of the Parish Council Meeting held on Wednesday 5 th October 2016 at 7.30pm at the Village Hall. Present: Cllr A Wiles (Chair), Cllr S Luxton, Cllr E Hollingsworth, Cllr A Birmingham Apologies: Cllr G Carden (Sick), Cllr M Merrett (Away) & Cllr R Tillett (Away) In Attendance: Carole Oliphant (Clerk), Cllr S Grundy (EDDC) and Cllr P Bowden (DCC) No Responsible 72/16 Apologies Cllr G Carden (Sick), Cllr M Merrett (Away) & Cllr R Tillett (Away) Council resolved to accept these apologies 73/16 Declarations of interest No declarations were made 74/16 Minutes of meeting held on 7 th September 2016 The minutes of the Parish Council Meeting of 7 th September 2016 were adopted as a true record and duly signed by the Chair 75/16 Democratic period No issues were raised 76/16 Ongoing topics 1: Village Hall The proposed work on the new storage extension had hit a substantial problem but there were no further details available at this stage 2: Footpath

2 Mike Searle and Stuart Luxton confirmed they had taken the sleepers up to the footpath between Stooks Close and Upton Pyne. Mike Searle had spoken to DCC about cost-sharing and was confident that DCC would pick up 2/3 of the cost, leaving the PC to pay the remaining 1/3, which was likely to be around 300 (for which there was enough in the PC s ringfenced P3 reserves). 3: Trees Cllr E Hollingsworth had spoken to the Woodland Trust and reported they were happy to replace the damaged WWI Memorial Trees. Cllr Hollingsworth would liaise with the landowner and the Woodland Trust 4: Tree Railings Cllrs A Wiles and E Hollingsworth reported that a meeting had been arranged with Phillip Hill (Contractor) to inspect the damaged railings and provide a quotation for alternatives. Feedback from the meeting would be reported at the next PC Meeting 5: Highways (see also Minute 77/16 below) The Clerk had spoken to Gritex who advised that was to be refunded to the PC for the returned gritter. The PC Resolved to ring fence the returned funds towards a replacement. The Clerk would advise the PC when the monies had been received. Cllr A Wiles stated that Helen Selby confirmed that SWH could provide a Burridge Hill Closed sign to the PC for a cost of 50 + VAT. The PC resolved to accept this charge and order a sign for village use. The Clerk was instructed to contact SWH and arrange payment for and delivery of the sign. 6: Superfast Broadband EDDC reported that a new Superfast Broadband Cabinet was due to installed outside the school in the next few months and the contractor had assured Cllr Merrett that SFB would be available to most Brampford Speke residents. Exact details of when and how this would be achieved when the cabinet was installed were not yet known. The PC thanked Cllr Merrett for his hard work and determination to getting this to fruition. 7: Communications Nothing to report 8: Traffic Management Cllrs A Wiles and G Carden had attended a meeting with the Headteacher of the School and were going to try to set up a EH AW/EH CO GC

3 Speed Watch Event which would hopefully highlight the issue of speeding drivers and inconsiderate parking 9: Verges Nothing to report 77/16 DCC Matters Cllr Peter Bowden reported on the recent meeting with Helen Selby (Highways Officer) and stated that the meeting appeared to have been very useful and covered the winter preparations. He confirmed that the arrangements for gritting Pynes Hill remained as last year. Cllr Bowden would try to ensure that the PC would be consulted before any changes to the gritting arrangements were made, although he could not guarantee this. Cllr Bowden discussed the returned of the gritter with Councillors and said that he felt that the village would be vulnerable without a gritting resource. He advised that he had funds of about 2K in the Locality Budget and he would be willing to provide monies towards an alternative gritter. Cllrs Wiles and Tillett would source an alternative and report back to the PC 78/16 EDDC Cllr Simon Grundy advised that he was trying to resolve the issue with unemptied dog bins in the village. He advised that the bins were due to be emptied three times a week (winter and summer). The PC reported that many complaints had been received about overflowing dog bins from parishioner s and Cllr Grundy explained that a new contractor Suez was taking time to bed in. He would report the issues to DCC and advised parishioners to contact DCC direct if there were ongoing problems and stated that they were quick to react when problems were reported. Cllr Grundy explained the new arrangements for waste and refuse recycling for EDDC and advised that they would be rolled out in early Cardboard and plastic bottles were now going to be included. Cllr Grundy had requested clarification from EDDC on the rules for converting barns and farm building into dwelling in rural areas as there was currently no consistent approach. 79/16 Planning 16/2206/TCA Stooks Barn TCA The PC considered the removal of a tree in the garden of Stooks Barn which was subject to a TCA. It was agreed that no AW/RT SG CO

4 site meeting was required and that the PC had no objections to the removal of the tree. 80/16 Other matters which the Parish Council wishes to monitor on a regular basis Improvements to Lake Bridge footpath bridge (Cllr Luxton). Nothing to report. EH Hulk Lane Cllr Hollingsworth would approach Ms Creed for an update. 81/16 Housekeeping matters The Clerk s financial reports were all noted with thanks (appendix 1) The Clerk advised the PC that the Budget for 2017/2018 should be prepared, considered and approved by 23 rd January Cllrs were requested to consider expenditure required for 2017/2018 and obtain outline costings reading for the November PC meeting. Two cheques were approved in respect of the Clerk s remuneration for September: to the Clerk and to HMRC. Cheque for 100 approved in respect of BSPCC for dog signs. 82/16 Other matters Cllr A Birmingham advised that he had received complaints about antisocial dog behaviour and barking. The issue was debated and the PC would monitor and note the situation. No action taken at this time. Cllr A Wiles reported on pheasant carnage reports on Burridge Hill and a number of baby pheasants being killed on the roads. The issue was debated and it was agreed that the PC would write to the gamekeeper of the local landowner to see if the feeding bins could be moved back from the road. AW Cllr E Hollingsworth asked why EDDC cut and maintained the grass in the old part of the graveyard. Cllr Luxton advised that the district council maintained closed churchyards but not open ones. Cllr A Wiles had received an apology from the Customer Service Manager of South West Water regarding the Burridge Hill Closure who was willing to come to talk to councillors AW

5 about the issues. Cllr Wiles would liaise with SWWA to arrange. Cllr A Wiles explained that he was keen to step down as Chairman of the PC after 6 years in spring 2017 and would be looking for a volunteer to take over the role. The clerk advised that she had obtained per CiLCA qualification and was now a qualified clerk. The Clerk would give an overview of using the Power of Competence if the PC should decide that the next PC Meeting. Cllr Carden had advised the Chairman that she would like the PC to discuss the principles and processes around Assets of Community Value This would be added to the next meeting agenda. Cllr Wiles offered to circulate information on the subject. 71/16 Next meeting Wednesday 2 nd November, 7.30pm, Village Hall CO AW ALL

6 Appendix 1 -Financial Reports BRAMPFORD SPEKE PARISH COUNCIL ACCOUNTS Summary Out-turn Budget Actual to 4/10/2016 Forecast RECEIPTS PRECEPT CTDG Debfibrillator P3 Footpaths Bank Interest TAP fund Grant EDDC Tax Return Ex-Gratia (Santander) VAT REFUND TOTAL RECEIPTS PAYMENTS (inc of VAT) PC Housekeeping 0.00 Cllrs expenses Cllrs training Fees (Audit etc) Insurance DALC sub Sub-total Clerk Salary C Oliphant Salary D Trelawny Tax PAYE Expenses Travel Computer Training Sub-total Village projects and PC s assets P3 Footpaths Notice board Highways, Verges Defibrillator N bourhood Watch Sub-total

7 Village Hall Annual grant Sub-total Other Welcome Pack Sub-total TOTAL PAYMENTS SUMMARY Actual BALANCE BROUGHT FORWARD ADD RECEIPTS TOTAL LESS PAYMENTS BANK RECONCILLIATION 24/08/2016 COOP DEPOSIT /10/2016 Santander CURRENT /09/2015 Santander DEPOSIT TOTAL CARRY FORWARD RESERVES AT YEAR END Current Reserves Reserves (i) Earmarked P3 Footpaths Election Clerks computer Highways projects V.H improvements Defibrillator General 6 month reserve Neighbourhood Watch (ii) Not earmarked Total reserves