AGENDA SUNNYVALE TYPE B DEVELOPMENT CORPORATION BOARD OF DIRECTORS TUESDAY, NOVEMBER 27, 2018 TOWN HALL 127 N. COLLINS RD. 6:30 P.M.

Size: px

Start display at page:

Download "AGENDA SUNNYVALE TYPE B DEVELOPMENT CORPORATION BOARD OF DIRECTORS TUESDAY, NOVEMBER 27, 2018 TOWN HALL 127 N. COLLINS RD. 6:30 P.M."

Bruno Rogers
5 years ago
Views:

AGENDA SUNNYVALE TYPE B DEVELOPMENT CORPORATION BOARD OF DIRECTORS TUESDAY, NOVEMBER 27, 2018 TOWN HALL 127 N. COLLINS RD. 6:30 P.M. CALL MEETING TO ORDER President calls meeting to order, state the date and time.

1 AGENDA SUNNYVALE TYPE B DEVELOPMENT CORPORATION BOARD OF DIRECTORS TUESDAY, NOVEMBER 27, 2018 TOWN HALL 127 N. COLLINS RD. 6:30 P.M. CALL MEETING TO ORDER President calls meeting to order, state the date and time. State Members present and declare a quorum present. PUBLIC FORUM Citizens may speak on any matter other than personnel matter or matters under litigation. No actions or discussion will be taken until such matter is placed on the agenda and posted in accordance with law. Please observe the time limit of three (3) minutes. PRESENTATION 1. DISCUSS AND CONSIDER PRESENTATION FROM HOPE COFFEE SUNNYVALE. 2. DISCUSS AND CONSIDER PRESENTATION FROM COCREATE EXCHANGE SUNNYVALE. DISCUSSION 3. INTRODUCTION OF NEW PARKS DIRECTOR BURTON BARR. DISCUSSION / ACTION ITEMS 4. DISCUSS AND CONSIDER APPROVAL OF THE FOLLOWING REGULAR MEETING MINUTES: a. MARCH 20, 2018 b. APRIL 10, 2018 c. MAY 8, 2018 d. OCTOBER 9, DISCUSS AND CONSIDER APPROVAL OF THE FOLLOWING SPECIAL MEETING MINUTES: a. JANUARY 9, 2018 JOINT STRATEGIC PLANNING WITH 4A/4B b. APRIL 2, 2018 SPECIAL JOINT SESSION WITH 4A/4B c. APRIL 10, 2018 SPECIAL MEETING WITH 4A/4B/TC 6. DISCUSS AND CONSIDER THE UPDATED SEPTEMBER 2018 FINANCIAL REPORTING, AND RELATED FINANCIAL ITEMS. 7. DISCUSS AND CONSIDER THE OCTOBER 2018 FINANCIAL REPORTING, AND RELATED FINANCIAL ITEMS. 8. DISCUSS AND CONSIDER VINEYARD PARK LIGHTING. 9. DISCUSS AND CONSIDER UPDATE REGARDING BUTTERFLY GARDENS.

2 10. DISCUSS AND CONSIDER ECONOMIC DEVELOPMENT STRATEGIC PLAN AND GOALS. 11. DISCUSS AND CONSIDER APPOINTING A MEMBER OF THE 4B BOARD TO SIT ON A DOWNTOWN VISION COMMITTEE. 12. DISCUSS AND CONSIDER MARKETING FLYERS AND WEBSITE FLIP BOOK FROM THE FLYER VIEW GROUP. 13. ECONOMIC DEVELOPMENT DIRECTOR UPDATES: a. JOINED THE DALLAS FORT WORTH MARKETING TEAM AS A PAYING MEMBER TO BE INCLUDED ON MARKETING TRIPS. b. TRAIL MASTER PLAN c. LOGO ATTIRE d. GLAZER TRACT MASTER PLAN e. DOWNTOWN LIGHTING ON COLLINS 14. DISCUSS FUTURE AGENDA ITEMS AND EVENTS a. NEXT MEETING IS JANUARY 8, 2018 AT 6:30 PM. b. DECEMBER 5, 2018, 11:30 AM 1:00 PM, CHAMBER 4 TH ANNUAL AWARDS LUNCHEON, TOWN HALL. c. REGULAR TOWN COUNCIL MEETINGS DECEMBER 10. d. DECEMBER 12, 2018, 7:30 AM, QUARTERLY PARKS DEPARTMENT BREAKFAST, BULL S PEN e. TOWN HALL CLOSED DECEMBER 24 TH, 25 TH, AND JANUARY 1 ST. EXECUTIVE SESSION Recess into executive session pursuant to Chapter 551, Subchapter D of the Texas Government Code: EXECUTIVE SESSION AGENDA: A. SECTION ECONOMIC DEVELOPMENT To deliberate the offer of a financial or other incentive to a business prospect. PROJECT TENANT PROJECT BATOR PROJECT ATMOSPHERE PROJECT BREAKFAST B. SECTION DELIBERATIONS ABOUT REAL PROPERTY To deliberate the purchase, exchange, lease, or value of real property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with a third person. THE LAKE RAY HUBBARD SES RAIL SPUR END OF EXECUTIVE SESSION Reconvene into open session and take any action necessary as a result of the Executive Session. A. SECTION ECONOMIC DEVELOPMENT

3 To deliberate the offer of a financial or other incentive to a business prospect. PROJECT TENANT PROJECT BATOR PROJECT ATMOSPHERE PROJECT BREAKFAST B. SECTION DELIBERATIONS ABOUT REAL PROPERTY To deliberate the purchase, exchange, lease, or value of real property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with a third person. THE LAKE RAY HUBBARD SES RAIL SPUR ADJOURN ALL LOCATIONS IDENTIFIED ARE IN THE TOWN OF SUNNYVALE UNLESS OTHERWISE INDICATED. FOR A DETAILED PROPERTY DESCRIPTION, PLEASE CONTACT THE BUILDING OFFICIAL AT TOWN HALL. PLEASE SILENCE ALL CELLULAR PHONES OR OTHER ELECTRONIC DEVICES WHILE IN ATTENDANCE AT THIS MEETING. THE SUNNYVALE 4B DEVELOPMENT CORPORATION RESERVES THE RIGHT TO ADJOURN INTO EXECUTIVE SESSION AT ANY TIME DURING THE COURSE OF THIS MEETING TO DISCUSS ANY OF THE MATTERS LISTED ABOVE, AS AUTHORIZED BY TEXAS GOVERNMENT CODE SECTION (CONSULTATION WITH ATTORNEY), (DELIBERATION ABOUT REAL PROPERTY), (DELIBERATIONS ABOUT GIFTS AND DONATIONS), (PERSONNEL MATTERS), (DELIBERATIONS ABOUT SECURITY DEVICES), AND (ECONOMIC DEVELOPMENT). THE TOWN OF SUNNYVALE IS COMMITTED TO COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT (ADA). REASONABLE ACCOMMODATIONS AND EQUAL ACCESS TO COMMUNICATIONS WILL BE PROVIDED TO THOSE WHO PROVIDE NOTICE TO THE DIRECTOR OF COMMUNITY SERVICES AT AT LEAST 48 HOURS PRIOR TO THE MEETING. THE FOREGOING NOTICE WAS POSTED IN THE FOLLOWING LOCATIONS: SUNNYVALE ISD 417 E. TRIPP ROAD SUNNYVALE LIBRARY AT 402 TOWER PLACE I HEREBY CERTIFY THAT THE FOREGOING NOTICE WAS POSTED ON FRIDAY, NOVEMBER, 2018, IN THE FOLLOWING LOCATION AND REMAINED SO POSTED CONTINUOUSLY FOR AT LEAST 72 HOURS PRECEDING THE SCHEDULED TIME OF SAID MEETING: TOWN HALL AT 127 N. COLLINS ROAD RACHEL RAMSEY, TOWN SECRETARY

4 4B Economic Development Corporation Financial Statement September 30, 2018 (updated October 31, 2018)

5 Town of Sunnyvale 4B Monthly Finance Report September 30, 2018 (updated 10/31/18) Budget: Net Revenues/Expenses: Budget = $ (698,991.00) Actual = $ 1,290, Highlights: Revenues: MTD = $ 85, YTD = $ 2,350, Expenses: MTD = $ 10, YTD = $ 1,060, Net: $ 75, $ 1,290, Revenues: Sales Tax recorded YTD is $817, (11 months actual & 1 month accrual). Interest earned YTD is $8, Transfers In are $1,375,000 (sale of SE corner of Hwy 80 & Collins Rd). Gain/Loss on Sale of Assets is $149, Expenses: The YTD expenses total $1,060, The MTD expenses include routine payroll, Paradise Lawns (landscape maintenance), Brown & Hofmeister (legal services), Dallas Regional Chamber (1/2 registration DFW local broker tour), Bulls Pen Café (Qtrly Parks Department breakfast), Southwest Wholesale Nursery (landscaping and plants for 4 corners of bridge), and misc travel expenses for the IEDC Conference in Atlanta, Georgia. 4B EDC Fund Summary Amended Actual Budget YTD /30/2018 Beginning Fund Balance 1,553,852 1,553,852 Revenue Summary Sales Tax 706, ,520 Transfers In 0 1,375,000 Interest 6,640 8,700 Gain/Loss on Sale of Assets 0 149,431 Total Revenues 713,140 2,350,650 Expenditure Summary Operating Expenditures 1,412, ,646 Intergovernmental Transfer Out 0 687,500 Total Expenditures 1,412,131 1,060,146 Excess or (Deficit) Revenue/Expenditures (698,991) 1,290,505 Total Fund Balance 854,861 2,844,357 Assigned - The Barn at Long Creek 0 54,000 Assigned - Hope Development 0 187,500 Unassigned Fund Balance 854,861 2,602,857

6 :26 AM TOWN OF SUNNYVALE PAGE: 1 BALANCE SHEET AS OF: SEPTEMBER 30TH, 2018 ACCOUNT # ACCOUNT DESCRIPTION BALANCE ASSETS ====== B EDC BANK ACCT 2,708, SALES TAX ACCRUAL 139, ,848, TOTAL ASSETS 2,848, ============== LIABILITIES =========== TRADE PAYABLES 4, TOTAL LIABILITIES 4, EQUITY ====== UNRESERVED FUND BALANCE 1,312, ASSIGNED THE BARN LONG CREEK 54, ASSIGNED HOPE DEVELOPMENT 187, TOTAL BEGINNING EQUITY 1,553, TOTAL REVENUE 2,350, TOTAL EXPENSES 1,060, TOTAL REVENUE OVER/(UNDER) EXPENSES 1,290, TOTAL EQUITY & REV. OVER/(UNDER) EXP. 2,844, TOTAL LIABILITIES, EQUITY & REV.OVER/(UNDER) EXP. 2,848, ==============

7 :27 AM TOWN OF SUNNYVALE PAGE: 1 REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: SEPTEMBER 30TH, 2018 FINANCIAL SUMMARY % OF FISCAL YEAR CURRENT CURRENT YEAR TO DATE % OF BUDGET BUDGET PERIOD ACTUAL BUDGET BALANCE REVENUE SUMMARY 5100-TAXES 706, , , ( 111,020.08) 5400-TRANSFERS IN ,375, ( 1,375,000.00) 5500-OTHER REVENUES 6, , , ( 151,490.33) TOTAL REVENUES 713, , ,350, ( 1,637,510.41) ============== ============== ============== ======= ============== EXPENDITURE SUMMARY 92-4B SALES TAX CORPORATI 1,412, , ,060, , TOTAL EXPENDITURES 1,412, , ,060, , ============== ============== ============== ======= ============== REVENUES OVER/(UNDER) EXPENDITURES ( 698,991.00) 75, ,290, ( 1,989,495.87)

8 :27 AM TOWN OF SUNNYVALE PAGE: 2 REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: SEPTEMBER 30TH, % OF FISCAL YEAR CURRENT CURRENT YEAR TO DATE % OF BUDGET REVENUES BUDGET PERIOD ACTUAL BUDGET BALANCE 5100-TAXES SALES TAX RECEIPTS 706, , , ( 111,020.08) TOTAL 5100-TAXES 706, , , ( 111,020.08) 5400-TRANSFERS IN TRANSFER IN ,375, ( 1,375,000.00) TOTAL 5400-TRANSFERS IN ,375, ( 1,375,000.00) 5500-OTHER REVENUES INTEREST EARNED 6, , ( 2,059.55) GAIN/LOSS ON SALE OF ASSETS , ( 149,430.78) TOTAL 5500-OTHER REVENUES 6, , , ( 151,490.33) TOTAL REVENUES 713, , ,350, ( 1,637,510.41) ============== ============== ============== ======= ==============

9 :27 AM TOWN OF SUNNYVALE PAGE: 3 REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: SEPTEMBER 30TH, B SALES TAX CORPORATI % OF FISCAL YEAR CURRENT CURRENT YEAR TO DATE % OF BUDGET DEPARTMENTAL EXPENDITURES BUDGET PERIOD ACTUAL BUDGET BALANCE LABOR AND BENEFITS WAGES & SALARIES 39, , , TMRS 4, , PAYROLL TAXES 3, , EMPLOYEE INSURANCE 3, , TOTAL LABOR AND BENEFITS 51, , , SUPPLIES AND MATERIALS ADMINISRTATIVE SERVICES 20, , TOTAL SUPPLIES AND MATERIALS 20, , CONTRACTUAL SERVICES LANDSCAPE MAINTENANCE CONTRACT 18, , PROMOTIONAL SERVICES 70, , , JOBSON PARK MAINTENANCE 20, , , VINEYARD PARK MAINTENANCE 20, , , TOWN CENTER PARK MAINT 20, , SAMUEL NORTH/NEW HOPE MAINT 20, , GLAZER PARK MAINT 15, , TOTAL CONTRACTUAL SERVICES 184, , , TRAINING/DUES/SUBSCRIPT GENERAL OFFICE SUPPLIES 1, DUES, SUBSCRIPTIONS, MEMBERSHI 15, , , TOTAL TRAINING/DUES/SUBSCRIPT 16, , , CAPITAL OUTLAYS & PROJEC PROJECT COSTS-HWY 80 & COLLINS 75, , , LEGAL SERVICES 7, , , OUTSIDE TRAINING EXPENSE 7, , , TRANSFERS OUT INDIRECT COSTS 214, , TOTAL CAPITAL OUTLAYS & PROJEC 304, , , CAPITAL-BUILDING IMPROVEM CAPITAL-TOWN IMPROVEMENT RETAIL INCENTIVES 100, , TOWN BEAUTIFICATION 25, , , , PARKS AND TRAILS 150, , , TOTAL CAPITAL-TOWN IMPROVEMENT 275, , , , CAPITAL IMPROVEMENTS CAPITAL MAINTENANCE EQUIPMENT 11, , TOTAL CAPITAL IMPROVEMENTS 11, , CAPITAL-PARK/REC IMPROVEM INTERGOVERNMENTAL TRANSFER OUT , ( 687,500.00) LAND ACQUISITION 300, ,000.00

10 :27 AM TOWN OF SUNNYVALE PAGE: 4 REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: SEPTEMBER 30TH, B SALES TAX CORPORATI % OF FISCAL YEAR CURRENT CURRENT YEAR TO DATE % OF BUDGET DEPARTMENTAL EXPENDITURES BUDGET PERIOD ACTUAL BUDGET BALANCE GLAZER PARK IMPROVEMENTS 50, , REGIONAL RAILS TO TRAILS 200, , TOTAL CAPITAL-PARK/REC IMPROVEM 550, , ( 137,500.00) TOTAL 92-4B SALES TAX CORPORATI 1,412, , ,060, , TOTAL EXPENDITURES 1,412, , ,060, , ============== ============== ============== ======= ============== REVENUES OVER/(UNDER) EXPENDITURES ( 698,991.00) 75, ,290, ( 1,989,495.87)

11 4B Economic Development Corporation Financial Statement October 31, 2018

Town of Sunnyvale 4B Monthly Finance Report October 31, 2018 Budget: Net Revenues/Expenses: Budget = $ (534,417.00) Actual = $ 58,467.90 Highlights: Revenues: MTD = $ 63,363.63 YTD = $ 63,363.

12 Town of Sunnyvale 4B Monthly Finance Report October 31, 2018 Budget: Net Revenues/Expenses: Budget = $ (534,417.00) Actual = $ 58, Highlights: Revenues: MTD = $ 63, YTD = $ 63, Expenses: MTD = $ 4, YTD = $ 4, Net: $ 58, $ 58, Revenues: Sales Tax recorded YTD is $62, (1month accrual). Interest earned YTD is $ Expenses: The YTD expenses total $4, The MTD expenses include routine payroll, Blue Host (EDC Website), France Publications (1/2 cost of ad in Texas Real Estate Business), and misc travel expenses for the IEDC Conference in Atlanta, Georgia. 4B EDC Fund Summary Actual YTD 10/31/2018 Beginning Fund Balance (unaudited) 2,844,357 Revenue Summary Sales Tax 62,500 Interest 864 Total Revenues 63,364 Expenditure Summary Operating Expenditures 4,896 Total Expenditures 4,896 Excess or (Deficit) Revenue/Expenditures 58,468 Total Fund Balance 2,902,825 Assigned - The Barn at Long Creek 54,000 Assigned - Hope Development 187,500 Unassigned Fund Balance 2,661,325

13 :27 AM TOWN OF SUNNYVALE PAGE: 1 BALANCE SHEET AS OF: OCTOBER 31ST, 2018 ACCOUNT # ACCOUNT DESCRIPTION BALANCE ASSETS ====== B EDC BANK ACCT 2,776, SALES TAX ACCRUAL 130, ,907, TOTAL ASSETS 2,907, ============== LIABILITIES =========== DUE TO GENERAL FUND 4, TOTAL LIABILITIES 4, EQUITY ====== UNRESERVED FUND BALANCE 1,312, ASSIGNED THE BARN LONG CREEK 54, ASSIGNED HOPE DEVELOPMENT 187, TOTAL BEGINNING EQUITY 1,553, TOTAL REVENUE 63, TOTAL EXPENSES 4, TOTAL REVENUE OVER/(UNDER) EXPENSES 58, (WILL CLOSE TO FUND BAL.) 1,290, TOTAL EQUITY & REV. OVER/(UNDER) EXP. 2,902, TOTAL LIABILITIES, EQUITY & REV.OVER/(UNDER) EXP. 2,907, ==============

14 :48 AM TOWN OF SUNNYVALE PAGE: 1 REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: OCTOBER 31ST, 2018 FINANCIAL SUMMARY 08.33% OF FISCAL YEAR CURRENT CURRENT YEAR TO DATE % OF BUDGET BUDGET PERIOD ACTUAL BUDGET BALANCE REVENUE SUMMARY 5100-TAXES 750, , , , OTHER REVENUES 7, , TOTAL REVENUES 757, , , , ============== ============== ============== ======= ============== EXPENDITURE SUMMARY 92-4B SALES TAX CORPORATI 1,291, , , ,287, TOTAL EXPENDITURES 1,291, , , ,287, ============== ============== ============== ======= ============== REVENUES OVER/(UNDER) EXPENDITURES ( 534,417.00) 58, , ( 592,884.90)

15 :48 AM TOWN OF SUNNYVALE PAGE: 2 REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: OCTOBER 31ST, % OF FISCAL YEAR CURRENT CURRENT YEAR TO DATE % OF BUDGET REVENUES BUDGET PERIOD ACTUAL BUDGET BALANCE 5100-TAXES SALES TAX RECEIPTS 750, , , , TOTAL 5100-TAXES 750, , , , TRANSFERS IN 5500-OTHER REVENUES INTEREST EARNED 7, , TOTAL 5500-OTHER REVENUES 7, , TOTAL REVENUES 757, , , , ============== ============== ============== ======= ==============

16 :48 AM TOWN OF SUNNYVALE PAGE: 3 REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: OCTOBER 31ST, B SALES TAX CORPORATI 08.33% OF FISCAL YEAR CURRENT CURRENT YEAR TO DATE % OF BUDGET DEPARTMENTAL EXPENDITURES BUDGET PERIOD ACTUAL BUDGET BALANCE LABOR AND BENEFITS WAGES & SALARIES 40, , , , TMRS 4, , PAYROLL TAXES 3, , EMPLOYEE INSURANCE 4, , TOTAL LABOR AND BENEFITS 52, , , , SUPPLIES AND MATERIALS ADMINISRTATIVE SERVICES 10, , TOTAL SUPPLIES AND MATERIALS 10, , CONTRACTUAL SERVICES LANDSCAPE MAINTENANCE CONTRACT 15, , PROMOTIONAL SERVICES 50, , JOBSON PARK MAINTENANCE 5, , VINEYARD PARK MAINTENANCE 5, , TOWN CENTER PARK MAINT 20, , SAMUEL NORTH/NEW HOPE MAINT 20, , TOTAL CONTRACTUAL SERVICES 115, , TRAINING/DUES/SUBSCRIPT GENERAL OFFICE SUPPLIES DUES, SUBSCRIPTIONS, MEMBERSHI 5, , TOTAL TRAINING/DUES/SUBSCRIPT 6, , CAPITAL OUTLAYS & PROJEC LEGAL SERVICES 7, , OUTSIDE TRAINING EXPENSE 7, , TRANSFERS OUT INDIRECT COSTS 218, , TOTAL CAPITAL OUTLAYS & PROJEC 233, , CAPITAL-BUILDING IMPROVEM CAPITAL-TOWN IMPROVEMENT RETAIL INCENTIVES 150, , TOWN BEAUTIFICATION 25, , PARKS AND TRAILS 150, , TOTAL CAPITAL-TOWN IMPROVEMENT 325, , CAPITAL IMPROVEMENTS CAPITAL-PARK/REC IMPROVEM LAND ACQUISITION 300, , GLAZER PARK IMPROVEMENTS 50, , REGIONAL RAILS TO TRAILS 200, , TOTAL CAPITAL-PARK/REC IMPROVEM 550, , TOTAL 92-4B SALES TAX CORPORATI 1,291, , , ,287,021.27

17 :48 AM TOWN OF SUNNYVALE PAGE: 4 REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: OCTOBER 31ST, B SALES TAX CORPORATI 08.33% OF FISCAL YEAR CURRENT CURRENT YEAR TO DATE % OF BUDGET DEPARTMENTAL EXPENDITURES BUDGET PERIOD ACTUAL BUDGET BALANCE TOTAL EXPENDITURES 1,291, , , ,287, ============== ============== ============== ======= ============== REVENUES OVER/(UNDER) EXPENDITURES ( 534,417.00) 58, , ( 592,884.90)

RESOLUTION NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE CORKSCREW FARMS COMMUNITY DEVELOPMENT DISTRICT:

RESOLUTION NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE CORKSCREW FARMS COMMUNITY DEVELOPMENT DISTRICT: RESOLUTION 2017-08 A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE CORKSCREW FARMS COMMUNITY DEVELOPMENT DISTRICT APPROVING PROPOSED BUDGET(S) FOR FISCAL YEAR 2017/2018 AND SETTING A PUBLIC HEARING THEREON