Capital District Kiwanis International September 21, Board of Trustees Minutes Front Royal VA. Agenda

Transcription

1 Capital District Kiwanis International September 21, Board of Trustees Minutes Front Royal VA Agenda Opening Approval of Agenda Introduction of Guests Approval of Minutes August 22, House of Delegates Financial Statements (Balance Sheets & Budget v Actual) Key Club CKI Kiwanis Appointment of Secretary-Treasurer Appointment of Assistant Secretary-Treasurer Approval of Financial Institution BB& T Bank, Ashland Branch Approval of Budgets Capital District Kiwanis Capital District CKI Capital District Key Club Finance and Budget Committee Approval of 2015 DCON Budget Bylaws and Policies Electronic Voting at ICON Lieutenant Governors Conventions and Meetings Proposal for 100 th Anniversary Book Other Business Governor Bell Governor Bell Governor Bell Governor Bell Secretary-Treasurer Varner Governor Bell Governor Bell Secretary-Treasurer Varner Chairman Dale Collins Chairman Collins Secretary-Treasurer Varner Chairman Ron McCallum Trustee Wolff Lieutenant Governor Casandra Conover Governor Bell Governor Bell Governor Bell

2 The next meeting of the Board of Trustees will be November 8, 2014, 1:00 pm, at the Fredericksburg Hospitality House, 2801 Plank Road, Fredericksburg VA

3 DRAFT Capital District Kiwanis International August 22, Board of Trustees Minutes Reston VA The meeting was called to order by Governor Zimmerman at 10:00 am Members present: Governor Zimmerman, Governor-Elect Bell, Past Governor Richar, Secretary/Treasurer Varner, Trustees Morin-Diehl, Morris, Poole, Rife, Tyner, and Zapalowicz. Guests Present:, Bylaws and Policies Chair Wolff, Budget and Finance Chair Collins, International Trustee Marcel Kreienbuhl, International Trustee-Designate Art Riley, Past International Trustee Jerry Peuler Past Trustees David Heppner and Jim Jacobs. Trustee Morin-Diehl moved and Trustee Rife seconded a motion to approve the agenda as posted. The motion was approved unanimously. Trustee Zapalowicz moved and Trustee Rife seconded a motion to approve the minutes of the May 10, 2014 minutes. The motion was approved unanimously. Secretary/Treasurer Varner moved that The Eliminate Project funds of $10,500 already sent to he Kiwanis International Foundation be divided among the District Board of Trustees to be matched for the purpose of supporting the eliminate Campaign with monies submitted to District Coordinator John Tyner in time to be processed by the end of this Kiwanis year. It was suggested that with additional funds at Kiwanis International, this amount could be increased to $1,250 each for a total of $12,500. Secretary/Treasurer Varner accepted the new amount. The motion was seconded by Trustee Tyner. The motion was approved unanimously. Secretary/Treasurer Varner called the Board s attention the Kiwanis, CKI, and Key Club financial statements in the Board Book and asked for any comments. There were none. Budget and Finance Chair Collins reported that the value of the District investment with Edward Jones at the end of July was $604, This is an increase of $ $80, from $524, (including the surplus transfer) for the past year. Budget and Finance Chair Collins reported that the Finance Committee recommended that a separate fee be set for SLP members attending the DCON. Governor Zimmerman referred the request to the Budget and Finance Committee to provide a report at the September 21, 2014 Board of Trustees meeting. Bylaws and Policies Chair Wolff reported that there were no new policies to be presented; however, the Board of Trustees will be asked by Kiwanis International to consider several Bylaw changes to be presented to the 2015 DCON.

4 DRAFT Secretary Varner pointed out that the Membership Report included in the Board Book contains information on the net gain (or loss) of membership for each club; those clubs which have a membership that is equal to or less than 15; monies owed to Kiwanis International; and clubs who are on Charter Suspended or other status from Kiwanis International. Governor Elect Bell moved the acceptance of the Hyatt Regency Baltimore as the site for the 2017 DCON. The dates will be March 16-18, The motion was approved unanimously. The Trustees reports are in the board Book. The Committee reports that were received are in the Board Book. Eliminate Project District Chair Tyner reported on the progress and funds collected within the Capital District. By the end of District Convention, the district will have collected over 1.5 million dollars. Formula District Growth Chair Richar reported on the progress with the team building and the sites for new clubs in The Formula. Lieutenant Governor Class President Kelly Boswell presented a report from the Lieutenant Governors. The first meeting of the Board of Trustees will be on Sunday, 2014 at 9:30 am at the Northern Virginia 4-H Educational and Conference Center in Front Royal VA. The meeting was adjourned at 11:43 am. Respectfully submitted, Thomas A. Varner, Secretary/Treasurer Capital District Kiwanis

5 Capital District Kiwanis International House of Delegates August Reston VA Minutes The House of Delegates at the 96 th Annual Convention of the Capital District, Kiwanis International was called to order by Governor P Scott Zimmerman at 4:15 pm on August 23, 2014 Credentials Chair, Past Governor Charles P Adams gave the committee s report. There are 155 clubs in good standing with 92 clubs present at the convention. There were 203 Delegates and 40 Delegates at large for a total of 243 delegates registered at the convention. A quorum was present. The Report of the Credentials Committee was approved by the House. The Orders of the Day were adopted. Past Governor Jeffrey Wolff was appointed to be the Parliamentarian and Time Keeper. The Standing Rules of the House printed in the Convention Program were adopted. Governor Elect R Brian Bell introduced the International Counselor for the District, International Trustee Marcel Kreienbühl. Trustee Kreienbühl brought greetings from Kiwanis International President Designate Jon Button and emphasized three points for the delegates: The Formula (Growth) The Eliminate Project Celebrating 100 years Trustee Kreienbühl reminded everyone about the 2015 spectacular joint Kiwanis, CKI, and Key Club International Convention in Indianapolis in June 2015 in Indianapolis. International Trustee-Designate Art Riley thanked the delegates for their support for his successful campaign for International Trustee at the ICON in Japan. Past International Trustee Jerry Peuler presented a Resolution in memory of Lieutenant Governor Robert Bob Scarburgh from Ellicott City. The Resolution was approved by a moment of silence. Governor Zimmerman presented Bob s club with his Z Team shirt, name badge, and a framed copy of the Memorial Resolution. Secretary-Treasurer Thomas Varner presented the State of the District. Emphasis was placed on the financial health of the District, the current growth in membership and the need to keep on selling Kiwanis and developing interest in our communities.

6 Governor Zimmerman presented trophies to 4 clubs for outstanding projects. Haysi Winchester Southeast Region Williamsburg Governor Zimmerman recessed the House at 5:17 pm to reconvene at 7:30 am on August 24, Governor Zimmerman reconvened the House of Delegates at 7:30 am, August 25, 2014 Secretary Varner announced that the only nomination for Governor for was R. Brian Bell of the Woodbridge Kiwanis Club. There being no additional nominations, the nominations were closed. Michael Driscoll nominated Brian for Governor and Governor Elect Bell accepted the nomination. There being no further nominations, a motion was made and seconded that R Brian Bell be elected unanimously. Secretary Varner made the proclamations proclaiming Robert Brian Bell as the Governor of the Capital District. Secretary Varner announced that the only nomination for Governor Elect for was Davis A S Heppner from the Lynchburg Kiwanis club. Trustee Jon Rife nominated David for Governor Elect and David accepted the nomination. There being no further nominations, a motion was made and seconded that David Heppner be elected unanimously. Secretary Varner made the proclamations proclaiming David Alexander Spotswood Heppner as the Governor-Elect of the Capital District. Past International Trustee Jerry Peuler presented five resolution all of which were approved by standing acclimation. 1. Recognition of David Diesselhorst and Kelly Boswell, DCON Co-chairs 2. Recognition of Hyatt Regency Reston and CSM Kristen Kendrick 3. Recognition of Rhonda Vrell Kiwanis International 4. Recognition of Dr. Will Blechman 5. Memory Recognition of Larry L Murphy, Kiwanis Club of Williamsburg Past Governor Carolyn Richar gave a brief report on The Formula campaign. Governor Zimmerman adjourned the House of Delegate at 8:00 am. Respectfully submitted Thomas A Varner Secretary-Treasurer

7 10:52 AM Capital District Key Club 09/03/14 Balance Sheet Accrual Basis As of August 31, 2014 Aug 31, 14 ASSETS Current Assets Checking/Savings 4010 Capital District Key Club 63, Captial District Key Club 101, Total Checking/Savings 165, Total Current Assets 165, TOTAL ASSETS 165, LIABILITIES & EQUITY Equity Net Asset Value 147, Net Income 17, Total Equity 165, TOTAL LIABILITIES & EQUITY 165, Page 1

8 10:54 AM Capital District Key Club 09/03/14 Profit & Loss Budget vs. Actual Accrual Basis October 2013 through August 2014 Oct '13 - Aug 14 Budget $ Over Budget Income 5000 Income 5050 Membership Dues 65, , , Savings Account Interest International Convention 44, , , District Project 6, , , DCON Registration 189, , , Key Club Store Fall Rally 16, , , Total 5000 Income 322, , , Total Income 322, , , Expense 6000 Conferences & Training 6010 Governor's International Tng International Leadership Tng 53, , , Spring Leadership Conference 5, , February Leadership Conf 2, , , Fall Leadership Conf 5, , Fall Training Rally 15, , , Other Leadership Conferences 1, , , Conferences & Training - Other Total 6000 Conferences & Training 84, , , Officers Expenses Sep - Mar 6102 Governor Secretary Treasurer Editor Webmaster LTG Div LTG Div 2A LTG Div 2B LTG Div 3/ LTG Div 4A LTG Div 4B LTG Div 4C LTG Div 5A LTG Div 5B LTG Div LTG Div 10A LTG Div 10B LTG Div 11A LTG Div 11B LTG Div LTG Div LTG Div LTG Div LTG Div LTG Div 17A LTG Div 17B LTG Div LTG Div LTG Div 20A LTG Div 20B LTG Div 20C LTG Div 20D LTG Div LTG Div 22A LTG Div 22B LTG Div Other Officer Expenses Total 6100 Officers Expenses Sep - Mar , , Page 1

9 10:54 AM Capital District Key Club 09/03/14 Profit & Loss Budget vs. Actual Accrual Basis October 2013 through August 2014 Oct '13 - Aug 14 Budget $ Over Budget 6200 Officers Expenses Apr-Sep 6202 Governor Secretary Treasurer Editor Webmaster LTG Div LTG Div 2A LTG Div 2B LTG 3/ LTG Div 4A LTG Div 4B LTG Div 4C LTG Div 5A LTG Div 5B LTG Div LTG Div 10A LTG Div 10B LTG Div 11A LTG Div 11B LTG Div LTG Div LTG Div LTG Div LTG Div LTG Div 17A LTG Div 17B LTG Div LTG Div LTG Div 20A LTG Div 20B LTG Div 20C LTG Div 20D LTG Div LTG Div 22A LTG Div 22B LTG Div Other Offficer Expenses Total 6200 Officers Expenses Apr-Sep , , General Expenses 7005 Capital Key Postage & Delivery Printing Supplies Training Supplies District Project 7, , , District Website Badges & Board Shirts 1, , District Leadership Conference , , Miscellaneous Expenses , , Board Meeting Transportatiion , , Zone Adminstrator Expenses , , Audit of Books D & O Insurance Scholarships , , Total 7000 General Expenses 12, , , Page 2

10 10:54 AM Capital District Key Club 09/03/14 Profit & Loss Budget vs. Actual Accrual Basis October 2013 through August 2014 Oct '13 - Aug 14 Budget $ Over Budget 7500 District Convention 7502 Postage Printing Name Tag, Ribbons, etc Office Supplies Program Printing 1, , Motivational Speaker 2, , Cotracted Music , Audio Visual Equipment 10, , , Awards & Trophies 3, , Souveniers 13, , , Board Clothing Allowance , , Officers Pins and Gifts , Board and Guest Rooms , , Board & Guest Meals 4, , , ConventionBanquet 36, , , Convention Breakfast 32, , Advisor Luncheon 2, , Misc General Expenses 1, , , Vehicles Hotel 97, , , Total 7500 District Convention 208, , , Total Expense 305, , , Net Income 17, , , Page 3

11 10:56 AM Capital District Circle K 09/03/14 Balance Sheet Accrual Basis As of August 31, 2014 Aug 31, 14 ASSETS Current Assets Checking/Savings 110 Capital District Circle K 13, Capital District Cirlce K 17, Total Checking/Savings 31, Total Current Assets 31, TOTAL ASSETS 31, LIABILITIES & EQUITY Equity Net Asset Value 35, Net Income -4, Total Equity 31, TOTAL LIABILITIES & EQUITY 31, Page 1

12 3:14 PM Capital District Circle K 09/03/14 Profit & Loss Budget vs. Actual Accrual Basis October 2013 through August 2014 Oct '13 - Aug 14 Budget $ Over Budget Income 500 Income 505 Membership Dues 6, , , CDKF Subsidy , , Interest on Savings Youth Outreach Program Fall Membership Rally Regist 4, , Total K Day Registration Eliminate (District Project 3, , District Converntion Prog Ads 2, , District Convention Registation 16, , International Conv Tour Reg Tomorrow Fund Fundraising Spring Officer Training 4, , Six Cents Initiative Fundraisin Miscellaneous Fundraising Kiwanis Store Total 500 Income 39, , , Total Income 39, , , Expense 600 CDKF Expenses 605 GATC Travel for Governor ICON Registration-Board/OTIC 2, , ICON Lodginh for Board 1, , ICON Travel for Governor Total 600 CDKF Expenses 4, , Administrative Expenses Oct-Mar 651 Governor Secretary -Treasurer Editor LTG - Battlefield LTG - Foothills LTG- Potomac LTG - NOVA LTG - Del-Mar LTG - Tidewater LTG - Metro Richmond LTG - Presidential Club Building/Revialization Com Conference/Convention Com K-Family Com Laws, Rgulations & Awards Membership Dev/Educ Com On to ICON Com Service Com Technology Com Long Range Planning Com Public Relations Com History Committee Total 650 Administrative Expenses Oct-Mar 1, , Page 1

13 3:14 PM Capital District Circle K 09/03/14 Profit & Loss Budget vs. Actual Accrual Basis October 2013 through August 2014 Oct '13 - Aug 14 Budget $ Over Budget 675 Adminstrative Expenses Apr-Sep 676 Governor Secretary-Treasurer Editor LTG - Battlefield LTG - Foothills LTG - Potomac LTG - Presidential LTG - NOVA LTG - Del-Mar LTG - Tidewater LTG - Metro-Richmond Club Building/ Revitalizati Com Conference/Convention Com K-Family Com Laws, Regulations, Awards Membership Dev & Educ Com On to ICON Com Service Com Technology Com Long Range Planning Com Public Relations Com History Commitee Total 675 Adminstrative Expenses Apr-Sep , , Fall Membership Rally 635 Fall Membership Rally Dist Subs , , Camp Lodging 3, , , Camp Meals Printing/Coying Supplies/Decorations Souvenir T-Shirts Total 700 Fall Membership Rally 5, , District Convention 712 Board/VIP Comp Rooms Comp Meals Paid Meals 17, , , Registration Materials Convention T-Shirts Registration Packet Printing Conventions Program Printing Decorations Awards , Registration (Badges & Ribbons) Board Pins and Certificates Governor's Reception Workshop Materials and Gifts Keynote Speaker Fees CKI Store District Convention - Other Total 710 District Convention 21, , , Spring Officer Tng Conf 730 Facility Rental Food & Beverage 2, , , Hotel Accomodations 2, , Printing/Copying Supplies/Decorations Language Interpreters Total 729 Spring Officer Tng Conf 4, , , International Convention Tour 743 Spirit Pack Total 739 International Convention Tour Page 2

14 3:14 PM Capital District Circle K 09/03/14 Profit & Loss Budget vs. Actual Accrual Basis October 2013 through August 2014 Oct '13 - Aug 14 Budget $ Over Budget 749 District Board Expenses 610 District Officer Traning Conf District Officer Badges & Pins Board Meeting Lodging Board Meeing Supplies Board Meeting Meals Dsitrict Board Shirts Total 749 District Board Expenses 1, , , Mandatory Expenses 760 Web site Hosting Service Kiwanis Administrative Expenses Annual Audit of Books D & O Insurance Form Site Account Total 759 Mandatory Expenses , , Other Expenses 615 CKI Leadership Acad Scholarship District Project Expenses 1, , Tomorrow Fund Donation Six Cents Initiative Donation Miscellaneous Exenses Eliminate 2, Total 769 Other Expenses 3, , Total K Day 781 Food & Beverage Total 779 Total K Day District Large Scale Svc Proj 790 Facility Rental Food & Beverage Hotel Accomodations Printing/Copying Supplies/Decorations Total 789 District Large Scale Svc Proj Total Expense 43, , , Net Income -4, , Page 3

15 10:50 AM Capital District Kiwanis International 09/03/14 Profit & Loss Budget vs. Actual Accrual Basis October 2013 through August 2014 Oct '13 - Aug 14 Budget Income 4000 Income 4400 Membership Dues 163, , Money Market Interest Edward Jones Earnings 106, KIF Funds 1, MNT 2012 & , DCON Midwinter Conferences 4510 Chesapeake Bay Region 1, , Heart of Virginia Region 1, , Mason Dixon Region 2, , National Capital Region 3, , Southeast Virginia Region 4, , Southwestern Virginia Region , Southwest Virginia Region 1, , Midwinter Conferences - Other 0.00 Total 4500 Midwinter Conferences 15, , District Conventions 4605 Meals , Registrations 31, Past Governor Luncheon Leadership Luncheon 1, , Friday Night Activity , Program Advertisements , Convention Walk Sponsorships , Capital Dsitrict , Rebate to Master Account , Total 4600 District Conventions 33, , Other Events 4720 International Convention Dinner 1, Eliminate Ties 1, Miscellaneous Inocme Key Leader Scholarships 13, Total 4700 Other Events 16, Income Total 4000 Income 349, , Total Income 349, , Expense 5000 Expenses 5100 Travel & Administration 5105 District Governor 4, , District Governor-Elect 2, , District Secretary/Treasurer 2, , Immediate Past Governor , Chesapeake Bay Trustee Heart of Virginia Trustee Mason Dixson Trustee National Capital Trustee Southeast Virginia Trustee Southwest Virginia Trustee 1, Division 1 Lieutenant Governor Division 2 Lieutenant Governor Division 3 Lieutenant Governor Division 4 Lieutenant Governor Division 5 Lieutenant Governor Division 6 Lieutenant Governor Division 8 Lieutenant Governor Division 9 Lieutenant Governor Division 11 Lieutenant Governor Division 12 Lieutenant Governor Page 1

16 10:50 AM Capital District Kiwanis International 09/03/14 Profit & Loss Budget vs. Actual Accrual Basis October 2013 through August 2014 Oct '13 - Aug 14 Budget 5182 Division 13 Lieutenant Governor Division 14 Lieutenant Governor Division 15 Lieutenant Governor Division 16 Lieutenant Governor Division 17 Lieutenant Governor Travel & Administration - Other , Total 5100 Travel & Administration 19, , Midwinter Conference-General 5210 Chesapeake Bay Region 1, , Heart of Virginia Region 1, , Mason Dixon Region 1, , National Capital Region 3, , Southeast Region 3, , Southwest Virginia Region 1, , Total 5200 Midwinter Conference-General 12, , District Convention - General 5303 Past Governor's Lunch Leadership Lunch , Friday Night Activity 5, Meals , Governor's Reception , VIP Rooms , VIP Meals , Programs/Tickets , Signs, Banners, & Tent Cards Photocopying Badges & Holders Postage & Supplies Flowers Band for Friday Evening Color Guard Honorarium Luncheon Speaker Honorarium Audio/Visual , Hospitality Room Publicity Trustee and Governor Gifts Convention T-Shirts , Donation to Eliminate 5, , Special Convention Event , Tours Reserve District Convention - General - Other 40, Total 5300 District Convention - General 51, , District Conv - Officer Stipend 5405 Chesapeake Bay Trustee Heart of Virginia Trustee Mason Dixon Trustee National Captital Trustee Southeast VirginiaTrustee Southwest Virginia Trustee Division 1 Lieutenant Governor Division 2 Lieutenant Governor Division 3 Lieutenant Governor Division 4 Lieutenant Governor Division 5 Lieutenant Governor Division 8 Lieutenant Governor Division 9 Lieutenant Governor Division 10 Lieutenant Governor Division 11 Lieutenant Governor Division 12 Lieutenant Governor Division 13 Lieutenant Governor Division 14 Lieutenant Governor Division 15 Lieutenant Governor Page 2

17 10:50 AM Capital District Kiwanis International 09/03/14 Profit & Loss Budget vs. Actual Accrual Basis October 2013 through August 2014 Oct '13 - Aug 14 Budget 5510 Division 16 Lieutenant Governor Division 17 Lieutenant Governor Division 1 LTG Designate Division 2 LTG Designate Division 3 LTG Designate Division 4 LTG Designate Division 5 LTG Designate Division 6 LTG Designate Division 7 LTG Designate Division 8 LTG Designate Division 9 LTG Designate Division 10 LTG Designate Division 11 LTG Designate Division 12 LTG Designate Division 13 LTG Designate Division 14 LTG Designate Division 15 LTG Designate Division 16 LTG Designate Division 17 LTG Designate Chesapeake Bay Truste Designate Natiional Cap Trustee Designate Total 5400 District Conv - Officer Stipend 9, , Int Con Officer Stipend 5705 District Governor 2, , District Governor Elect 3, , District Secretary Treasurer , Immediate Past Governor 2, , Heart of Virginia Trustee 5, National Capital Trustee Division 12 LTG Designate 3, Division 15 LTG Designate 3, Int Con Officer Stipend - Other , Total 5700 Int Con Officer Stipend 21, , Other District Events 5905 Leadership Team Education Conf 8, , International Convention Dinner 1, K-Family Weekend , Total 5900 Other District Events 10, , Service Leadership Programs 6005 Aktion Club Builders Club Circle K International 4, , Kiwanis Kids Key Leader 1, , Key Leader Scholarhips SLP Matching Scholarhips 1, SLP Conf Travel (+Gov-Elect) 1, , Total 6000 Service Leadership Programs 9, , District Committees 6105 Long Range Planning Bylaws and Policy Budget and Finance Youth Protection Manager Club Growth Public Relation , KI Foundation Representative Kiwanis Education , New Club Building , Children & Youth , Membership Total 6100 District Committees 3, , Page 3

18 10:50 AM Capital District Kiwanis International 09/03/14 Profit & Loss Budget vs. Actual Accrual Basis October 2013 through August 2014 Oct '13 - Aug 14 Budget 6200 Staff Expenses 6205 District Sec/Treas Contract 27, , The Capital Builder Editor 6, , The Capital Kiwanian Designer 6, , Total 6200 Staff Expenses 39, , General Expenses 6305 Awards & Trophies 1, Pins & Certifcates Director & Office Insurance 1, , Annual Audit of Books , Hosting of Intl. Trustee Office Supplies , Telephone/Internet 2, , Postage & Postate Meter Bonding of Sec/Treas Interantional Candidate Support 1, , ICON Promotion Eliminate Ties Eliminate Project Donations 10, Bank Fees Board Meeting Expenses 1, , Background Checks , Webinar Services Internet Applications , Total 6300 General Expenses 22, , Miscellaneous Expenses 6510 Regonal/Divsion Banners 2, Total 6500 Miscellaneous Expenses 2, Total 5000 Expenses 202, , Reconciliation Discrepancies Expenses DCON Expenses ICON Expenses 1, Edward Jones Net Income , Total Expenses 31, Total Expense 233, , Net Income 115, , Page 4

19 10:50 AM Capital District Kiwanis International 09/03/14 Profit & Loss Budget vs. Actual Accrual Basis October 2013 through August 2014 $ Over Budget Income 4000 Income 4400 Membership Dues -9, Money Market Interest Edward Jones Earnings 4470 KIF Funds 4475 MNT 2012 & DCON 4500 Midwinter Conferences 4510 Chesapeake Bay Region Heart of Virginia Region Mason Dixon Region National Capital Region Southeast Virginia Region Southwestern Virginia Region -1, Southwest Virginia Region Midwinter Conferences - Other Total 4500 Midwinter Conferences -3, District Conventions 4605 Meals -29, Registrations 31, Past Governor Luncheon Leadership Luncheon Friday Night Activity -4, Program Advertisements -1, Convention Walk Sponsorships -1, Capital Dsitrict -15, Rebate to Master Account -1, Total 4600 District Conventions -21, Other Events 4720 International Convention Dinner 4760 Eliminate Ties 4770 Miscellaneous Inocme 4780 Key Leader Scholarships Total 4700 Other Events Income Total 4000 Income 102, Total Income 102, Expense 5000 Expenses 5100 Travel & Administration 5105 District Governor District Governor-Elect District Secretary/Treasurer Immediate Past Governor -1, Chesapeake Bay Trustee Heart of Virginia Trustee Mason Dixson Trustee National Capital Trustee Southeast Virginia Trustee Southwest Virginia Trustee Division 1 Lieutenant Governor 5164 Division 2 Lieutenant Governor 5166 Division 3 Lieutenant Governor 5168 Division 4 Lieutenant Governor 5170 Division 5 Lieutenant Governor 5171 Division 6 Lieutenant Governor 5173 Division 8 Lieutenant Governor 5174 Division 9 Lieutenant Governor 5178 Division 11 Lieutenant Governor 5180 Division 12 Lieutenant Governor Page 5

20 10:50 AM Capital District Kiwanis International 09/03/14 Profit & Loss Budget vs. Actual Accrual Basis October 2013 through August 2014 $ Over Budget 5182 Division 13 Lieutenant Governor 5184 Division 14 Lieutenant Governor 5185 Division 15 Lieutenant Governor 5186 Division 16 Lieutenant Governor 5187 Division 17 Lieutenant Governor 5100 Travel & Administration - Other -8, Total 5100 Travel & Administration -6, Midwinter Conference-General 5210 Chesapeake Bay Region Heart of Virginia Region -1, Mason Dixon Region National Capital Region Southeast Region -1, Southwest Virginia Region Total 5200 Midwinter Conference-General -4, District Convention - General 5303 Past Governor's Lunch Leadership Lunch -1, Friday Night Activity 5, Meals -4, Governor's Reception -2, VIP Rooms -1, VIP Meals -1, Programs/Tickets -4, Signs, Banners, & Tent Cards Photocopying Badges & Holders Postage & Supplies Flowers Band for Friday Evening Color Guard Honorarium Luncheon Speaker Honorarium Audio/Visual -2, Hospitality Room Publicity Trustee and Governor Gifts Convention T-Shirts -2, Donation to Eliminate Special Convention Event -1, Tours Reserve District Convention - General - Other Total 5300 District Convention - General 21, District Conv - Officer Stipend 5405 Chesapeake Bay Trustee Heart of Virginia Trustee Mason Dixon Trustee National Captital Trustee Southeast VirginiaTrustee Southwest Virginia Trustee Division 1 Lieutenant Governor Division 2 Lieutenant Governor Division 3 Lieutenant Governor Division 4 Lieutenant Governor Division 5 Lieutenant Governor Division 8 Lieutenant Governor Division 9 Lieutenant Governor Division 10 Lieutenant Governor Division 11 Lieutenant Governor Division 12 Lieutenant Governor Division 13 Lieutenant Governor Division 14 Lieutenant Governor Division 15 Lieutenant Governor 0.00 Page 6

21 10:50 AM Capital District Kiwanis International 09/03/14 Profit & Loss Budget vs. Actual Accrual Basis October 2013 through August 2014 $ Over Budget 5510 Division 16 Lieutenant Governor Division 17 Lieutenant Governor Division 1 LTG Designate Division 2 LTG Designate Division 3 LTG Designate Division 4 LTG Designate Division 5 LTG Designate Division 6 LTG Designate Division 7 LTG Designate Division 8 LTG Designate Division 9 LTG Designate Division 10 LTG Designate Division 11 LTG Designate Division 12 LTG Designate Division 13 LTG Designate Division 14 LTG Designate Division 15 LTG Designate Division 16 LTG Designate Division 17 LTG Designate Chesapeake Bay Truste Designate Natiional Cap Trustee Designate Total 5400 District Conv - Officer Stipend -8, Int Con Officer Stipend 5705 District Governor District Governor Elect District Secretary Treasurer -2, Immediate Past Governor Heart of Virginia Trustee 5750 National Capital Trustee 5810 Division 12 LTG Designate 5825 Division 15 LTG Designate 5700 Int Con Officer Stipend - Other -20, Total 5700 Int Con Officer Stipend -8, Other District Events 5905 Leadership Team Education Conf -1, International Convention Dinner K-Family Weekend -9, Total 5900 Other District Events -9, Service Leadership Programs 6005 Aktion Club Builders Club Circle K International Kiwanis Kids Key Leader -1, Key Leader Scholarhips 6034 SLP Matching Scholarhips 6040 SLP Conf Travel (+Gov-Elect) Total 6000 Service Leadership Programs -1, District Committees 6105 Long Range Planning Bylaws and Policy Budget and Finance Youth Protection Manager Club Growth Public Relation -1, KI Foundation Representative Kiwanis Education -2, New Club Building -1, Children & Youth -1, Membership Total 6100 District Committees -7, Page 7

22 10:50 AM Capital District Kiwanis International 09/03/14 Profit & Loss Budget vs. Actual Accrual Basis October 2013 through August 2014 $ Over Budget 6200 Staff Expenses 6205 District Sec/Treas Contract -2, The Capital Builder Editor The Capital Kiwanian Designer 0.00 Total 6200 Staff Expenses -2, General Expenses 6305 Awards & Trophies Pins & Certifcates Director & Office Insurance Annual Audit of Books Hosting of Intl. Trustee Office Supplies Telephone/Internet Postage & Postate Meter Bonding of Sec/Treas Interantional Candidate Support ICON Promotion Eliminate Ties 6365 Eliminate Project Donations 6370 Bank Fees Board Meeting Expenses -1, Background Checks Webinar Services 6396 Internet Applications Total 6300 General Expenses 6, Miscellaneous Expenses 6510 Regonal/Divsion Banners Total 6500 Miscellaneous Expenses Total 5000 Expenses -17, Reconciliation Discrepancies Expenses DCON Expenses ICON Expenses 8199 Edward Jones Net Income Total Expenses Total Expense 13, Net Income 88, Page 8

23 10:48 AM Capital District Kiwanis International 09/03/14 Balance Sheet Accrual Basis As of August 31, 2014 Aug 31, 14 ASSETS Current Assets Checking/Savings 1000 BB&T Bank 1010 Capital Dsitrict Kiwanis Intern 28, Capital District Kiwanis Intern 57, BB&T Bank - Other -2, Total 1000 BB&T Bank 83, Total Checking/Savings 83, Total Current Assets 83, Other Assets Edward Jones Account 586, Total Other Assets 586, TOTAL ASSETS 669, LIABILITIES & EQUITY Equity Unrestricted Net Assets 554, Net Income 115, Total Equity 669, TOTAL LIABILITIES & EQUITY 669, Page 1

24 1 of Budget Income 4000 Income 4400 Membership Dues 163, Based on Money Market Interest Edward Jones Earnings 4470 KIF Funds 1, MNT 2012 & DCON Total Income 164, Midwinter Conferences Three (3)@$6,000 each 18, Total 4500 Midwinter Conferences 18, District Conventions 4605 Meals 4610 Registrations 4615 Past Governor Luncheon 4620 Leadership Luncheon 4625 Friday Night Activity 4650 Program Advertisements 4665 Convention Walk Sponsorships 4690 Rebate to Master Account Total 4600 District Conventions 40, Other Events 4760 Eliminate Ties 4770 Miscellaneous Inocme 4780 Key Leader Scholarships Total 4700 Other Events Income Total 4000 Income 222,600.00

25 2 of 5 Expense 5000 Expenses 5100 Travel & Administration 5105 District Governor 5, District Governor-Elect 3, District Secretary/Treasurer 3, Immediate Past Governor 1, Chesapeake Bay Trustee Heart of Virginia Trustee Mason Dixson Trustee National Capital Trustee Southeast Virginia Trustee Southwest Virginia Trustee Division 1 Lieutenant Governor 5164 Division 2 Lieutenant Governor 5166 Division 3 Lieutenant Governor 5168 Division 4 Lieutenant Governor 5170 Division 5 Lieutenant Governor 5171 Division 6 Lieutenant Governor 5172 Division 7 Lieutenant Governor 5173 Division 8 Lieutenant Governor 5174 Division 9 Lieutenant Governor 5176 Division 10 Lieutenant Governor 5178 Division 11 Lieutenant Governor 5180 Division 12 Lieutenant Governor 5182 Division 13 Lieutenant Governor 5184 Division 14 Lieutenant Governor 5185 Division 15 Lieutenant Governor 5186 Division 16 Lieutenant Governor 5187 Division 17 Lieutenant Governor 5100 Travel & Administration - Other 2 8, Total 5100 Travel & Administration 26, Regional Conference-General Three each 18, Total 5200 Midwinter Conference-General 18, District Convention - General 5303 Past Governor's Lunch 5304 Leadership Lunch 5309 Friday Night Activity 5310 Meals 5321 Governor's Reception 5327 VIP Rooms 5330 VIP Meals 5333 Programs/Tickets 5336 Signs, Banners, & Tent Cards 5339 Photocopying 5342 Badges & Holders 5345 Postage & Supplies 5348 Flowers 5352 Band for Friday Evening 5354 Color Guard Honorarium 5355 Luncheon Speaker Honorarium 5357 Audio/Visual 5360 Hospitality Room 5363 Publicity 5369 Trustee and Governor Gifts 5372 Convention T-Shirts 5385 Donation to Eliminate 5386 Special Convention Event 5395 Tours 5399 Reserve Total 5300 District Convention - General 55,000.00

26 3 of District Conv - Officer Stipend 5405 Chesapeake Bay Trustee Heart of Virginia Trustee Mason Dixon Trustee National Captital Trustee Southeast VirginiaTrustee Southwest Virginia Trustee Division 1 Lieutenant Governor Division 2 Lieutenant Governor Division 3 Lieutenant Governor Division 4 Lieutenant Governor Division 5 Lieutenant Governor Division 6 Lieutenant Governor Division 7 Lieutenant Governor Division 8 Lieutenant Governor Division 9 Lieutenant Governor Division 10 Lieutenant Governor Division 11 Lieutenant Governor Division 12 Lieutenant Governor Division 13 Lieutenant Governor Division 14 Lieutenant Governor Division 15 Lieutenant Governor Division 16 Lieutenant Governor Division 17 Lieutenant Governor Division 1 LTG Designate Division 2 LTG Designate Division 3 LTG Designate Division 4 LTG Designate Division 5 LTG Designate Division 6 LTG Designate Division 7 LTG Designate Division 8 LTG Designate Division 9 LTG Designate Division 10 LTG Designate Division 11 LTG Designate Division 12 LTG Designate Division 13 LTG Designate Division 14 LTG Designate Division 15 LTG Designate Division 16 LTG Designate Division 17 LTG Designate Trustee 1 Designate Trustee 2 Designate Mileage Pool 1 6, Total 5400 District Conv - Officer Stipend 23, Int Con Officer Stipend 5705 District Governor District Governor Elect 1, District Secretary Treasurer 1, Immediate Past Governor 1, Int Con Officer Stipend - Other 5 18, Total 5700 Int Con Officer Stipend 23, Other District Events 5905 Leadership Team Education Conf 10, K-Family Weekend 3 9, Total 5900 Other District Events 19,600.00

27 4 of Service Leadership Programs 6005 Aktion Club 1, Builders Club 1, Circle K International 4, Circle K International FMR 2, Kiwanis Kids 1, Key Leader 2, Key Leader Scholarhips 6040 SLP Conf Travel (+Gov-Elect) SLP Matching Scholarships 4 5, Total 6000 Service Leadership Programs 19, District Committees 6105 Long Range Planning 6110 Bylaws and Policy 6115 Budget and Finance 6120 Youth Protection Manager 1, Club Growth/Membership Public Relation 1, KI Foundation Representative 6150 Kiwanis Education 1, New Club Building 1, Children & Youth Fund Raising 1, Total 6100 District Committees 7, Staff Expenses 6205 District Sec/Treas Contract 30, The Capital Builder Editor 6, The Capital Kiwanian Designer 6, Total 6200 Staff Expenses 42,000.00

28 5 of General Expenses 6305 Awards & Trophies Pins & Certifcates Director & Office Insurance Annual Audit of Books Hosting of Intl. Trustee Office Supplies 1, Telephone/Internet 2, Postage & Postage Meter Bonding of Sec/Treas Kiwanis International 100th Celebration 2, ICON Promotion Eliminate Ties 6370 Bank Fees Board Meeting Expenses 2, Background Checks 1, Internet Applications 1, Total 6300 General Expenses 15, Miscellaneous Expenses Total 6500 Miscellaneous Expenses Total 5000 Expenses 250, Total Income 222, Loss (27,550.00) 1 Mileage Pool will be used to equalize mileage expenses for Trustees and Lieutenant Governors travel Lieutenant Governors at $500 each 3 Will be adjusted for number of nights 4 To replace Kiwanis International Foundation SLP scholarships 5 $800 for each Trustee/Lieutenant Governor 6 Only two new Admiistrators will be required to attend training 7 D&O will be provided by Kiwanis International

29 Captail Dsitrict CKI Budget Income 500 Income 505 Membership Dues 8, CDKF Subsidy 5, Interest on Savings Youth Outreach Program Fall Membership Rally Registration 3, Fall Membership Rally District Subsidy 2, Total K Day/DLSSP Registration Eliminate (District Project) District Convention Program Ads 2, District Convention Registation 18, International Conv Tour Reg Tomorrow Fund Fundraising Spring Officer Training 4, Six Cents Initiative Fundraising Miscellaneous Fundraising Total 500 Income 45, Total Income 45, Expense 600 CDKF Expenses 605 GATC Travel for Governor ICON Registration-Board/OTIC 2, ICON Lodging for Board 2, ICON Travel for Governor Total 600 CDKF Expenses 5, Administrative Expenses Oct-Mar 651 Governor Secretary -Treasurer Editor LTG - Battlefield LTG - Susquehanna LTG- Foothills LTG - Metro-Richmond LTG - NoVA LTG - Potomac LTG - Presidential LTG - Tidewater Club Building/Revialization Com Conference/Convention Com Kiwanis Family Com Laws, Regulations & Awards Com Membership Dev/Educ Com On to ICON Com Service Com 20.00

30 669 Technology Com Long Range Planning Com Public Relations Com History Com 0.00 Total 650 Administrative Expenses Oct-Mar 1, Adminstrative Expenses Apr-Sep 676 Governor Secretary-Treasurer Editor LTG - Battlefield LTG - Susquehanna LTG - Foothills LTG - Metro Richmond LTG - NoVA LTG - Potomac LTG - Presidential LTG - Tidewater Club Building/Revialization Com Conference/Convention Com Kiwanis Family Com Laws, Regulations, Awards Com Membership Dev & Educ Com On to ICON Com Service Com Technology Com Long Range Planning Com Public Relations Com History Com 0.00 Total 675 Adminstrative Expenses Apr-Sep 1, Fall Membership Rally 701 Camp Lodging 4, Camp Meals Printing/Copying Supplies/Decorations Souvenir T-Shirts Total 700 Fall Membership Rally 5, District Convention 712 Board/VIP Comp Rooms Comp Meals Paid Meals 17, Registration Materials Convention T-shirts Registration Packet Printing Convention Program Printing Decorations Awards 1, Registration (Badges & Ribbons)