TOASTMASTERS INTERNATIONAL Narratives for DISTRICT 3 October
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- Rudolph Gibson
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2 TOASTMASTERS INTERNATIONAL Narratives for DISTRICT 3 October In the following white cells, include a brief narrative (description/explanation) of the monthly income, revenues and expenses associated with each category of the Treasurer s Report. Explain if the monthly activities aligned or did not align with the district budget and the District Success Plan. A separate sheet may be used. For each of the four Quarter Reports, all sections of this narrative page must be completed in order for the report to be accepted by World Headquarters. The questions in the boxes are to help you formulate narratives. Delete the questions, and replace them with your narratives. Membership Revenue The district is not in line with the budget goals for the year regarding membership. There is a delta of $,24. The collection of membership dues through October was lower than During the past 2 years We Miss You post cards were mailed to unpaid members. Conference Net Income/(Loss) Conference income will be assessed in November. Fundraising Net Income/(Loss) There were no Fundraising events this month. TLI Net Income/(Loss) There were no TLI events held this month. We started to secure venues and make arrangements for the winter seasons. The costs that were incurred were from the summer season. District Store Net Income/(Loss) There is no District store. Other Revenue There is no other Revenue
3 TOASTMASTERS INTERNATIONAL Narratives for DISTRICT 3 October In the following white cells, include a brief narrative (description/explanation) of the monthly income, revenues and expenses associated with each category of the Treasurer s Report. Explain if the monthly activities aligned or did not align with the district budget and the District Success Plan. A separate sheet may be used. For each of the four Quarter Reports, all sections of this narrative page must be completed in order for the report to be accepted by World Headquarters. The questions in the boxes are to help you formulate narratives. Delete the questions, and replace them with your narratives. Marketing Marketing expenses continue to be low to none, however the first membership drive incentive for the year has ended and we can expect to see expenses next month. We will also be introducing an incentive and recognition program for club coaches in 208. Communications and Public Relations The main focus was brand awareness and lead gathering via expos and TV appearances. The Arizona's Ultimate Women's Expo was held in October at the Phoenix Convention Center. On Thursday, October 9, District 3 appeared on AZTV Live with the legendary Pat McMahon. The Digital version of the Roadrunner was released on October. The cost of mailing this document exceeded our budget. To meet our overall budget, the RR will not be printed in the Spring 208. However, it will be distributed electronically, and the proxy will be sent via MailChimp. Education and Training Education and Training focused on finishing up dues renewals, there are incentives that need to be ordered. There were no education and training expenses. Speech contests There were no speech contests expenses, division contests were taking place and preparations were being made for the district conference. Administration The main focus of the District was to ensure standard District expenses were paid and membership dues collected Division Contest were held during the month of October. There were no unexpected expenses. Travel The main focus for the district was Division contest. s for travel to the 20 Convention and Pathways were reimbursed this month Other s There were no other expenses.
4 TOASTMASTERS INTERNATIONAL Narratives for DISTRICT 3 October In the following white cells, include a brief narrative (description/explanation) of the monthly income, revenues and expenses associated with each category of the Treasurer s Report. Explain if the monthly activities aligned or did not align with the district budget and the District Success Plan. A separate sheet may be used. For each of the four Quarter Reports, all sections of this narrative page must be completed in order for the report to be accepted by World Headquarters. The questions in the boxes are to help you formulate narratives. Delete the questions, and replace them with your narratives.
5 Balance Sheet (in USD) 0/0/20 Through 0/3/20 Assets Actual Current Assets Cash and Cash Equivalents 44,960.9 Prepaid s 8,39.23 Total Current Assets 53, Total Assets $ 53, Liabilities and Equity Liabilities Current Liabilities Accrued Liabilities Deferred Revenue 9, Total Current Liabilities 9, Total Liabilities 9, Stockholders Equity Net Assets 24, Net Income (Loss) 9,4.36 Total Stockholders Equity 33, Total Liabilities and Equity $ 53, Created on: 2/04/20, 3:53 PM Page
6 Available Funds (in USD) Month Ending 0/3/20 Available Funds Cash & District Reserve Cash Cash - Bank of America (6622) 40,44.06 Total Cash 40,44.06 District Reserve 04,53.3 Total Cash & District Reserve 44,960.9 Minimum District Reserve Required at Year End (23,866.3) Total Available Funds 2, Created on: 2/04/20, 3:53 PM Page
7 Profit & Loss (Actual vs. Budget Summary) (in USD) Month Ending 0/0/20 Through 0/3/20 0/3/20 Actual Budget Variance Actual Budget Variance District Revenue 5, , (,24.26) Membership Revenue 42, , Conference Revenue Fundraising Revenue 3,4.00 3, TLI Revenue 6, , , , (,24.26) Total District Revenue 52, ,84.00,54.8 District s Fundraising s 9, , , (866.6) TLI s 6,436.25,298.5 (862.32) , (3,24.35) Marketing 2, ,290.0 (2,39.8) 3, , (2,9.42) Communications & PR s 6,54.,2.06 (5,230.95) 0.00, (,980.00) Education & Training, , (2,880.00) Speech Contest s 3, , ,33.50 (,903.06) Administration s 6, ,989.2 (2,023.66) 2,23.58,20.00,53.58 Travel, , (2,995.29) 6, ,95.50 (9,668.0) Total District s 43, ,62.46 (3,34.04) (,243.5) (9,69.50) 8,453.5 Total Net Income 9,4.36 (5,32.46) 4, Created on: 2/04/20, 3:56 PM Page
8 Receipt date District 3 Receipts Register (0/0/20-0/3/20) Customer Payment method Transaction number Transaction date Txn currency Txn amount Amount (USD) Amount applied (USD) Deposited on Bank account 0/3/20 C Fall Conference Credit Card 0/3/20 USD /3/ Checking 0/30/20 C Fall Conference Credit Card 0/30/200 USD /30/ Checking 0/30/20 C Fall Conference Credit Card 0/30/20 USD /30/ Checking 0/30/20 C Fall Conference Credit Card 0/30/20 USD /30/ Checking 0/2/20 C Fall Conference Credit Card 0/2/20 USD /2/ Checking 0/26/20 C Fall Conference Credit Card 0/26/20 USD /26/ Checking 0/25/20 C- Check 0/25/20 USD /25/ Checking Hostgator.Com 0/25/20 C Fall Conference Credit Card 0/25/20 USD /25/ Checking 0/23/20 C Fall Conference Credit Card 0/23/20 USD /23/ Checking 0/20/20 C Fall Conference Credit Card 0/02/20 USD /20/ Checking 0/20/20 C Fall Conference Credit Card 0/20/20 USD /20/ Checking 0/9/20 C Fall Conference Credit Card 0/9/20 USD /9/ Checking 0/8/20 C Fall Conference Credit Card 0/8/20 USD /8/ Checking 0//20 C Fall Conference Credit Card 0//20 USD // Checking 0/6/20 C Fall Conference Credit Card 0/6/20 USD,5.00,5.00,5.00 0/6/ Checking 0/6/20 C Fall Conference Credit Card 0/6/20 USD /6/ Checking 0/6/20 C Fall Conference Credit Card 0/6/20 USD /6/ Checking 0/3/20 C Fall Conference Credit Card 0/3/20 USD,025.00,025.00, /3/ Checking 0/2/20 C Fall Conference Credit Card 0/2/20 USD /2/ Checking 0//20 C Fall Conference Credit Card 0//20 USD // Checking 0/0/20 C Fall Conference Credit Card 0/0/20 USD,290.00,290.00, /0/ Checking 0/0/20 C Fall Conference Credit Card 0/0/20 USD /0/ Checking 0/0/20 C Fall Conference Credit Card 0/0/20 USD /0/ Checking 0/0/20 C Fall Conference Credit Card 0/0/20 USD /0/ Checking 0/06/20 C Fall Conference Credit Card 0/06/20 USD /06/ Checking 0/05/20 C Fall Confer- Credit Card 0/05/20 USD /05/ Checking Created on: 2/04/20, 3:5 PM PDT Page
9 Receipt date District 3 Receipts Register (0/0/20-0/3/20) Customer Payment method Transaction number Transaction date Txn currency Txn amount Amount (USD) Amount applied (USD) Deposited on Bank account ence 0/04/20 C Fall Conference Credit Card 0/04/20 USD /04/ Checking 0/03/20 C Fall Conference Credit Card 0/03/20 USD /03/ Checking 0/02/20 C Fall Conference Credit Card 0/02/20 USD /02/ Checking Total 3, , Created on: 2/04/20, 3:5 PM PDT Page 2
10 Cost Center: 003--District 3 District 3 Bills Register (0/0/20-0/3/20) Date Vendor Bill#/Adj# Due date Descr Curr Trans. amount Base amount(usd) Amount paid (USD) 0/09/20 V- 0/09/20 USD Toastmaste rs International - WHQ 0//20 V- 0//20 USD Toastmaste rs International - WHQ 0/02/20 V Bank 0/02/20 USD Card Merchant Fees 0/02/20 V- 0/02/20 USD Mailchimp. Com 0/3/20 V- 0/3/20 USD Mailchimp. Com 0//20 V Capital 0//20 USD Merchant Gateway Fee 0/03/20 V Authnet 0/03/20 USD Gateway Fee 0/0/20 V- 0/0/20 USD Hostgator.C om 0/9/20 V Dorothy 0/9/20 USD Yanez 0/04/20 V Concur 0/04/20 Michael Holian USD 2, , , Technologies, Inc. 0/04/20 V Concur 0/04/20 Michael Holian USD Technologies, Inc. 0/04/20 V Concur 0/04/20 Cherie Baxley-Gores USD Technologies, Inc. 0/8/20 V Concur 0/8/20 MICHAEL USD Technologies, Inc. HEIER 0/8/20 V Concur 0/8/20 Michael USD Technologies, Inc. Heier 0/3/20 V- 0/3/20 USD Meetup.co m 0/29/20 V Fountain 0/29/20 USD of Life Lutheran Church 0/29/20 V Michael 0/29/20 USD Heier 0/2/20 V Luke 0/2/20 USD Honor Guard 0/03/20 V Swags 0/03/20 USD LLC 0/26/20 V Easy Media 0/26/20 USD List (Mondo Code) Grand total 6,5.4 6,5.4 Created on : 2/04/20 Created on: 2/04/20, 3:59 PM PDT Page
11 Reconciliation Report As Of 0/3/20 Account: Cash - Bank of America (6622) Statement Ending Balance 42,084.0 Deposits in Transit 0.00 Outstanding Checks and Charges (,63.0) Adjusted Bank Balance 40,44.06 Book Balance 40,44.06 Adjustments* 0.00 Adjusted Book Balance 40,44.06 Total Checks and,425.6 Total Deposits Cleared 3,69.99 Charges Cleared Deposits Name Memo Date Doc No Cleared In Transit Fall Conference 0/02/ Fall Conference 0/03/ Fall Conference 0/04/ Fall Conference 0/05/ Fall Conference 0/06/ Fall Conference 0/0/ Fall Conference 0/0/ Fall Conference 0/0/ Fall Conference 0/0/20, Fall Conference 0// Fall Conference 0/2/ Fall Conference 0/3/20, Fall Conference 0/6/ Fall Conference 0/6/20,5.00 Fall Conference 0/6/ Fall Conference 0// Fall Conference 0/8/ Fall Conference 0/9/ Fall Conference 0/20/ Fall Conference 0/20/ Fall Conference 0/23/ Fall Conference 0/25/ Hostgator.Com 0/25/ Fall Conference 0/26/ Fall Conference 0/2/ Fall Conference 0/30/ Fall Conference 0/30/ Fall Conference 0/30/ Fall Conference 0/3/ Total Deposits 3, Checks and Charges Name Memo Date Check No Cleared Outstanding Geoff Mullen 06/25/ SogetiMasters 0/29/ Leading Articulate Anchors 0/29/ Thomas Mundar 03/3/ Catherine Hoffman 05/30/ Luke Honor Guard 05/30/ Liz Foglesong 09/09/ Justin Barclay 09/09/ Bonnie Jones 09/09/ Brian Lee 09/09/ AZ CPCU Society 09/23/ Mailchimp.Com 0/02/ Bank Card Merchant 0/02/ Fees Authnet Gateway Fee 0/03/ Swags LLC 0/03/ Created on: /26/20, 9:20 PM PDT Page
12 Reconciliation Report As Of 0/3/20 Account: Cash - Bank of America (6622) Hostgator.Com 0/0/ Meetup.com 0/3/ Capital Merchant Gateway 0// Fee Dorothy Yanez 540 0/9/ Easy Media List (Mondo 0/26/ Code) Luke Honor Guard 54 0/2/ Michael Heier 542 0/29/ Fountain of Life Lutheran 543 0/29/ Church Mailchimp.Com 0/3/ Total Checks and Charges,425.6,63.0 Created on: /26/20, 9:20 PM PDT Page 2
13 Reconciliation Report As Of 0/3/20 Account: District Reserve Receivable Statement Ending Balance 04,53.3 Deposits in Transit 0.00 Outstanding Checks and Charges 0.00 Adjusted Bank Balance 04,53.3 Book Balance 04,53.3 Adjustments* 0.00 Adjusted Book Balance 04,53.3 Total Checks and 4, Total Deposits Cleared 5,045.4 Deposits Charges Cleared Name Memo Date Doc No Cleared In Transit General Ledger Entry October 20 Membership 0/3/20 5,045.4 Revenue Total Deposits 5, Checks and Charges Name Memo Date Check No Cleared Outstanding Toastmasters International /09/ WHQ Toastmasters International // WHQ Concur Technologies, BoA Sep 20 0/8/ Inc. Concur Technologies, Inc. Oct Concur OOP 0/3/20 2,50.98 Total Checks and Charges 4, Created on: /26/20, 9:8 PM PDT Page
14 Profit & Loss Statement (Actual vs. Budget GL Detail) (in USD) Month Ending 0/0/20 Through 0/3/20 0/3/20 Actual Budget Variance Actual Budget Variance District Revenue Membership Revenue 5, , (,24.26) Membership Revenue 42, , , , (,24.26) Total Membership Revenue 42, , Conference Revenue Registration & Tickets Registration - Meal Events Registration & Ticket Revenue Total Registration - Meal Events Total Registration & Tickets Total Conference Revenue Fundraising Revenue Registration & Tickets Registration & Ticket 3,4.00 3, Revenue Total Registration & Tickets 3,4.00 3, Total Fundraising Revenue 3,4.00 3, TLI Revenue Registration & Tickets Registration - Member Registration & ,88.00 (5,88.00) Ticket Revenue Total Registration - Member ,88.00 (5,88.00) Registration - No Item Registration & 6, ,00.00 Ticket Revenue Total Registration - No Item 6, , Total Registration & Tickets 6, , Non Registration Non Registration Miscellaneous Income Refunds - Registration (49.00) 0.00 (49.00) & Tickets Reimbursments (49.00) Registration & Tickets Total Non Registration Total Non Registration Total TLI Revenue 6, , , , (,24.26) Total District Revenue 52, ,84.00,54.8 District s Fundraising s Promotional Materials , (2,096.20) Awards 2, , (Trophies, Plaques, Ribbons & Certificates) Room Rental Event,350.00, Decorations Printing Food 4, , Gifts & Thank Yous Miscellaneous s Total Fundraising s 9, , TLI s Promotional Materials Awards (Trophies, Plaques, Ribbons & Certifi Created on: 2/04/20, 4:00 PM Page
15 Profit & Loss Statement (Actual vs. Budget GL Detail) (in USD) Month Ending 0/0/20 Through 0/3/20 0/3/20 Actual Budget Variance Actual Budget Variance cates) 0.00, (,000.00) Supplies & Stationery 460.8,468.8 (,008.00) Room Rental Event,645.00, (200.00) Printing,20.5,40.5 (200.00) Food,82.40, Incentives Miscellaneous s , (866.6) Total TLI s 6,436.25,298.5 (862.32) Marketing Building New Clubs Supplies & Stationery, (00.00) Printing (00.00) (25.00) Postage & Shipping (25.00) (300.00) Incentives (300.00) (425.00) Total Building New Clubs, Membership Growth Promotional Materials (40.00) Awards (40.00) (Trophies, Plaques, Ribbons & Certificates) Supplies & Stationery Printing Postage & Shipping , (,40.00) Incentives 35.00,25.00 (,40.00) Miscellaneous s (34.5) 45.65,50.00 (,424.35) Total Membership Growth,25.9 2, (,424.35) Club Coaches Room Rental Event Meal Event Food (90.04) Total Club Coaches Recognition (950.00) Incentives (950.00) (950.00) Total Recognition (950.00) Other (200.00) Gifts & Thank Yous (200.00) (25.00) Miscellaneous s (25.00) (45.00) Total Other (45.00) , (3,24.35) Total Marketing 2, ,290.0 (2,39.8) Communications & PR s (300.00) Promotional Materials,439.53, (8.00) Supplies & Stationery , (2,350.00) Newsletter , (2,350.00) 2, , Advertising 2, , (2,500.00) Trade Show Registration 2, , Created on: 2/04/20, 4:00 PM Page 2
16 Profit & Loss Statement (Actual vs. Budget GL Detail) (in USD) Month Ending 0/0/20 Through 0/3/20 0/3/20 Actual Budget Variance Actual Budget Variance (200.00) Postage & Shipping (200.00) 3, , (2,9.42) Total Communications & PR s 6,54.,2.06 (5,230.95) Education & Training Distinguished Clubs (400.00) Printing (400.00) (20.00) Postage & Shipping (20.00) (420.00) Total Distinguished Clubs (420.00) Training Club Officers (40.00) Educational Materials (40.00) (40.00) Total Training Club Officers (40.00) Training Division & Area Governors Printing (00.00) Food ,39.00 (800.00) Total Training Division & Area Governors , (900.00) Training Areas & Divisions (300.00) Educational Materials (300.00) (20.00) Awards (20.00) (Trophies, Plaques, Ribbons & Certificates) Meal Event Food (2.26) (320.00) Total Training Areas & Divisions (320.00) Other 0.00, (,000.00) Badges & Pins 0.00, (,000.00) (200.00) Awards (200.00) (Trophies, Plaques, Ribbons & Certificates) Printing , (,200.00) Total Other 54.00, (,200.00) 0.00, (,980.00) Total Education & Training, , (2,880.00) Speech Contest s Awards 3, , (Trophies, Plaques, Ribbons & Certificates) Supplies & Stationery Printing Total Speech Contest s 3, , Administration s (39.99) 0.00 (39.99) Miscellaneous Income (39.99) 0.00 (39.99) Badges & Pins (300.00) (600.00) Promotional Materials (600.00) Awards, (Trophies, Plaques, Ribbons & Certificates) Supplies & Stationery Room Rental Event Printing (2.50) Website, , (255.00) (200.00) Conference Calls & (200.00) Webinars Postage & Shipping (50.00) Express Mail/Courier (50.00) Created on: 2/04/20, 4:00 PM Page 3
17 Profit & Loss Statement (Actual vs. Budget GL Detail) (in USD) Month Ending 0/0/20 Through 0/3/20 0/3/20 Actual Budget Variance Actual Budget Variance (45.00) Equipment Purchase (45.00) (Less than $500) Bank Charges & Credit,355.83, Card Fee (200.00) Food (395.00) (50.00) Sympathy (00.00) (00.00) Miscellaneous Ex (200.00) penses (35.00) Storage s (20.00) ,33.50 (,903.06) Total Administration s 6, ,989.2 (2,023.66) Travel District Director Convention Registration Fees (200.00) Lodging , (,980.2) Transportation - Airfare (0.00) (60.00) Transportation (280.00) Mileage Transportation (20.00) Taxis/Shuttle Transportation - Other, , Food (20.00) (60.00) Total District Director, , (,48.0) Program Quality Director Convention Registration Fees Lodging,966.60, Transportation - Airfare (6.08) Transportation (6.08) Mileage Transportation (6.22) Taxis/Shuttle Transportation - Rail Food (6.08) Total PQD 2, , Club Growth Director Meal Event Convention Registration Fees, , Lodging,93.53, (80.00) Transportation (80.00) Mileage Transportation Taxis/Shuttle Food (.58) 2, , Total CGD 2, ,68.82 (80.00) Administration Manager (40.00) Transportation - Mileage (80.00) (40.00) Total Admin Manager (80.00) Division Director Transportation (20.00) Created on: 2/04/20, 4:00 PM Page 4
18 Profit & Loss Statement (Actual vs. Budget GL Detail) (in USD) Month Ending 0/0/20 Through 0/3/20 0/3/20 Actual Budget Variance Actual Budget Variance Mileage Total Division Director (20.00) Area Director Transportation (480.00) Mileage Total Area Director (480.00) Other Member (24.6) Transportation (60.00) Mileage (24.6) Total Other Member (60.00) 2,23.58,20.00,53.58 Total Travel, , (2,995.29) 6, ,95.50 (9,668.0) Total District s 43, ,62.46 (3,34.04) (,243.5) (9,69.50) 8,453.5 Total Net Income 9,4.36 (5,32.46) 4, Created on: 2/04/20, 4:00 PM Page 5
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