AACH Assets Association assets on March 31, 2015, totaled $401,598 including the restricted Putnam money market account.
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1 MEMORANDUM TO: AACH Board of Directors CC: John Ruffin FROM: Francesca Dwamena, Secretary/Treasurer Nick Ruffin Laura Singler, Executive Director Scott Dick RE: March 31, 2015 Financial Statement Mattie Conkwright DT: April 10, 2015 Tracy Tucker Enclosed for your review is the financial report for the period ending March 31, Included are: Statement of Financial Position Statement of Activities General Ledger Report for all Accounts DocCom Financial Statement AACH Assets Association assets on March 31, 2015, totaled $401,598 including the restricted Putnam money market account. Current Assets Enterprise Bank Operating Account $ 58,618 Enterprise Bank Sweep Account $ 211,421 Providence Bank Money Market - Putnam $ 125,755 Providence Bank Money Market $ 1,042 AACH Liabilities There is $7,995 in liabilities on March 31, 2015: Deferred Revenue 2 years Dues $ 7,995 The total liabilities and fund balance for AACH is $401,598 on March 31, Removing the total restricted fund balance, AACH s unrestricted fund balance as of March 31, 2015, was $258,283. Budget Notes Fundraising and Other Revenue: As of March 31, 2015, AACH has received $620 in contributions to the Academy versus a budget of $2,500 (25%). Administration: In March, we collected $7,167 in dues revenue, for a total of $51,932 versus a budget of $75,185 (69% of budget). AACH received $37,387 from the DocCom distribution to owners for 2014 in March in addition to $8,405 in royalty revenue for the Smith s Patient Centered Interviewing. Total administrative revenue yearto-date is $101,089 versus a budget of $97,895 (103% of budget). There were no notable Administration expenses for the month. Total administrative expense year-to-date is $35,459 versus a budget of $194,980 (18% of budget). 1
2 Courses and Events: Faculty Development Winter Course/FIT In March, no Winter Course revenue was collected for the month for a year-to-date revenue of $61,835 versus a budget of $62,850 (98% of budget). Total revenue, including FIT Tuition, to-date is $63,835 versus a budget of $72,016 (89% of budget). Notable expenses for the month include $17,222 in hotel fees, $2,815 in travel expense reimbursement for facilitators and $14,000 for speaker honoraria. Total expenses year-to-date equal $49,747 versus a budget of $67,090 (74% of budget). ENRICH In March, $47,035 in ENRICH registration revenue was collected for the month for a total year-to-date registration revenue of $55,305 versus a budget of $113,625 (49% of budget). Total revenue, including FIT Tuition, to-date is $59,305 versus a budget of $137,210 (43% of budget). There were no notable expenses for the month. Total expenses year-to-date equal $11,803 versus a budget of $114,467 (10% of budget). Forum There was no notable revenue or expense for Forum for the month. ICCH There was no revenue and no notable expenses for ICCH for the month. Total expenses year-to-date equal $15,221 versus a budget of $245,220 (6% of budget). Institutional Courses AACH collected $6,000 in Institutional Course revenue, for a total year-to-date revenue of $112,634 versus a budget of $450,000 (25% of budget). Notable expenses for the month include $1,299 for marketing, $4,019 in reimbursable travel expenses and $11,400 in speaker honoraria. Total expenses to-date equal $86,813 versus a budget of $335,521 (26% of budget). If you have any questions or comments about the statements, please feel free to contact me at lsingler@amrms.com or at
3 4/9/15 at 08:31:36.30 Balance Sheet March 31, 2015 ASSETS CURRENT ASSETS Enterprise Bank Op Account $ 58, Enterprise Bank Sweep Account 211, Providence-Putnam MM# , Providence Bank MM# , Total Current Assets 396, OTHER ASSETS Prepaid Expenses 1, Prepaid Winter Course , Total Other Assets 4, TOTAL ASSETS $ 401, LIABILITIES AND FUND BALANCE CURRENT LIABILITIES Deferred Rev-2 Yr Dues $ 7, Total Current Liabilities 7, UNRESTRICTED FUND BALANCE Beg Unrestricted Fund Balance 121, Excess Revenue Over Expenses 136, Total Unrestricted Fund Balance 258, RESTRICTED FUND BALANCE Putnam Fund Balance Beg Fund Balance - Putnam Fund 133, Excess Revenue Over Expenses 2, Total Restricted Fund Balance 135, TOTAL LIABILITIES & FUND BALANCE $ 401, Unaudited - For Management Purposes Only
4 4/9/15 at 08:31:45.30 Page: 1 General Ledger Trial Balance As of Mar 31, 2015 Filter Criteria includes: Report order is by ID. Report is printed in Detail Format. Account ID Account Description Debit Amt Credit Amt 1007 Enterprise Bank Op Accou 58, Enterprise Bank Sweep Ac 211, Providence-Putnam MM#2 125, Providence Bank MM#294 1, Prepaid Expenses 1, Prepaid Winter Course 201 3, Deferred Rev-2 Yr Dues 7, Retained Earnings 121, Beg Fund Balance - Putna 133, Membership Dues 51, Professionalism Grant 2, FIT Tuition 1, ENRICH-Member Registrati 32, ENRICH-Non-Member Regi 22, ENRICH FIT 4, Winter Course Registration 61, Institutional Courses 112, PEC Other Income 8, Doc.com Distribution to Ow 37, Interest Income Putnam Interest Income Sam Putnam Donations 2, Tax deductible contribution Management Fee 12, Phone/CC/Long Distance Office Supplies Bank Fees 3, Storage Insurance Management Fee 3, Leadership Meetings Management fee (Fixed) 8, Miscellaneous Transportation 2, Management fee (Fixed) 1, Copies/Printing Management fee (Fixed - 4, Postage Hotel/Convention Fees 19, Food & Beverage Educational Materials Reimbursable T/E 4, Speaker Honoraria 18, CME Costs 2, Management Fees (Fixed FIT - Direct Expenses Management fee (Fixed) 14, Miscellaneous Staff Time 4, Staff Time 2, Staff Time 5, Marketing - Direct Expense Staff Time PEC Subscriptions Management fee (Variable) 4, Management Fee-Fixed 28, Management Fee (Educati Marketing 2, Phone/Postage Copies/Printing 1, CME Reimbursable T/E 14, Speaker Honoraria 33, Staff Time 88.98
5 4/9/15 at 08:31:45.33 Page: 2 General Ledger Trial Balance As of Mar 31, 2015 Filter Criteria includes: Report order is by ID. Report is printed in Detail Format. Account ID Account Description Debit Amt Credit Amt 8605 Staff Time Postage Copies/Printing Total: 601, ,832.24
6 4/9/15 at 08:31:37.88 Consolidated Income Statement For the Three Months Ending March 31, 2015 Current Month YTD Actual YTD Budget YTD Variance YTD Variance % Annual Budget Unrestricted Revenues Administration 53, , , , , Forum Institutional Courses 6, , , , Enrich 47, , , (31,969.99) (35.03) 137, ICCH , Winter Course , , , , Total Unrestricted Revenues 106, , , , ,027, EXPENSES Administration 12, , , (4,655.28) (11.61) 194, Forum , , (962.50) (46.59) 5, Institutional Course 27, , , , , Enrich 2, , , , ICCH 4, , , , Winter Course 35, , , , Total Unrestricted Expenses 83, , , (519.81) (0.26) 962, NET INCOME - UNRESTRICTED $ 22, $ 136, , , , Restricted Putnam Scholars Revenue Sam Putnam Donations $ 2, $ 2, , Putnam Interest Income Total Putnam Scholars Revenue 2, , , , Restricted Putnam Scholars Expense Staff Time Total Putnam Scholars Restricted Exp NET INCOME - PUTNAM $ 2, $ 2, (28.98) 2, (8,076.92) For Management Purposes Only
7 4/9/15 at 08:31:37.30 Administration Income Statement For the Three Months Ending March 31, 2015 Current Month YTD Actual YTD Budget YTD Variance YTD Variance % Annual Budget REVENUES 3105 Membership Dues $ 7, $ 51, , , , PEC , Interest Income Professionalism Grant , , , Other Income 8, , , , , Doc.com Distribution to Owners 37, , , , , Tax deductible contributions , Total Revenues 53, , , , , EXPENSES Management Fee 9, , , , Phone/CC/Long Distance , (461.93) (36.95) 5, Accounting/Legal (900.00) (100.00) 10, Bank Fees , , (484.86) (13.85) 22, Storage Insurance , (1,839.68) (91.98) 2, Engel/Payer Awards , Office Supplies (34.81) (58.02) Board Reimburse Spr Mtg Bd Exp , Postage Copies/Printing (86.17) (17.41) 2, EACH/AACH Dinner , Leadership Meetings , Membership Software License , Marketing - Direct Expenses , (1,449.48) (69.02) 10, PEC Subscriptions Total Expenses 12, , , (4,655.28) (11.61) 194, NET INCOME $ 40, $ 65, , , , (97,084.92) For Management Purposes Only
8 4/9/15 at 08:31:44.23 Winter Course Income Statement For the Three Months Ending March 31, 2015 Current Month YTD Actual YTD Budget YTD Variance YTD Variance % Annual Budget REVENUES 3240 Winter Course Registration Fee $ 0.00 $ 61, , , , FIT Tuition , , (250.01) (11.11) 9, Total Revenues , , , , EXPENSES 6505 Management Fees (Fixed - FIT) , FIT - Direct Expenses Management fee (Fixed - WC) 1, , , , Postage (98.50) (65.67) Registration Costs & Supplies (100.00) (100.00) Hotel/Convention Fees 17, , , (879.82) (4.36) 20, Food & Beverage (14.78) (2.96) Educational Materials (324.10) (64.82) Reimbursable T/E 2, , , , Speaker Honoraria 14, , , , CME Costs , , , Total Expenses 35, , , , NET INCOME $ (35,887.72) $ 14, (30,851.52) 44, (145.66) 4,926.33
9 4/9/15 at 08:31:38.60 Enrich Income Statement For the Three Months Ending March 31, 2015 Current Month YTD Actual YTD Budget YTD Variance YTD Variance % Annual Budget REVENUES 3231 ENRICH-Member Registratio $ 26, $ 32, , (15,725.00) (32.36) 62, ENRICH-Non-Member Regist 20, , , (15,670.00) (41.13) 50, Hotel Commission , ENRICH FIT , , (574.99) (12.57) 18, ENRICH Sponsorship Total Revenues 47, , , (31,969.99) (35.03) 137, EXPENSES 6105 Management fee (Fixed) 2, , , , Postage Copies/Printing Registration Costs & Supplie Miscellaneous Hotel/Convention Fees , Food & Beverage , Audio/Visual Expenses , Reimbursable T/E , Faculty Honoraria , Transportation , , , CME Costs , Plenary Speaker Honoraria , Staff Travel , Promotion (300.00) (100.00) Total Expenses 2, , , , NET INCOME $ 44, $ 47, , (31,999.47) (40.25) 22, For Management Purposes Only
10 4/9/15 at 08:31:39.52 Forum Income Statement For the Three Months Ending March 31, 2015 REVENUES Current Month YTD Actual YTD Budget YTD Variance YTD Variance % Annual Budget Total Revenues EXPENSES 6205 Management fee (Fixed) $ $ 1, , , Copies/Printing Staff Travel , (1,000.00) (100.00) 1, Total Expenses , , (962.50) (46.59) 5, NET INCOME $ (355.37) $ (1,103.61) (2,066.11) (46.59) (5,264.44) For Management Purposes Only
11 4/9/15 at 08:31:40.43 ICCH Income Statement For the Three Months Ending March 31, 2015 Current Month YTD Actual YTD Budget YTD Variance YTD Variance % Annual Budget REVENUES 3225 ICCH Registration Fees $ 0.00 $ , Sponsorships , ICCH Dinner , ICCH Hotel Commissions , Total Revenues , EXPENSES 6805 Management fee (Fixed) 4, , , , Postage/Shipping/Deliveri , Registration Exp/Supplies Staff Travel , Miscellaneous , Food & Beverage expense , ICCH Dinner Expenses , Audio/Visual expense , Reimbursable T/E , Speaker Honoraria , CME expense , Promotional/Marketing , Printing , Total Expenses 4, , , , NET INCOME $ (4,797.47) $ (15,220.52) (14,392.41) (828.11) , For Management Purposes Only
12 4/9/15 at 08:31:43.30 Page: 1 INCOME STATEMENT Putnam Scholars Restrict Fund For the Three Months Ending March 31, 2015 Current Month YTD Actual YTD Budget YTD Variance YTD Variance % Annual Budget REVENUES 3989 Sam Putnam Donations $ 2, , , $ Interest Earned TOTAL REVENUES 2, , , , EXPENSES 8505 Staff Time TOTAL EXPENSES NET INCOME $ 2, , (28.98) 2, (8,076.92) $ For Management Purposes Only
13 4/9/15 at 08:31:41.84 Institutional Courses Income Statement For the Three Months Ending March 31, 2015 Current Month YTD Actual YTD Budget YTD Variance YTD Variance % Annual Budget REVENUES 3250 Institutional Courses $ 6, $ 112, , , Total Revenues 6, , , , EXPENSES 8205 Management fee (Variable) , , Management Fee-Fixed 9, , , , Management Fee (Education Co.) , Marketing 1, , , , Phone/Postage Copies/Printing , , CME , Reimbursable T/E 4, , , , , Speaker Honoraria 11, , , (11,500.00) (25.56) 180, Total Expenses 27, , , , , NET INCOME $ (21,031.54) $ 25, , (3,310.99) (11.37) 114,478.56
14 MEMORANDUM TO: DocCom Management Committee CC: John Ruffin FROM: Laura Singler, AACH Executive Director Nick Ruffin RE: March 31, 2015 Financial Statement Scott Dick DT: April 10, 2015 Mattie Conkwright Tracy Tucker Enclosed for your review is the financial report for the month ending March 31, Included are: Balance Sheet Statement of Revenue & Expenses DocCom Monthly Revenue Summary DocCom Assets DocCom assets on March 31, 2015, totaled $174,837. Current Assets Cash in Bank Operating $174,837 DocCom Liabilities As of March 31, 2015, DocCom had no current liabilities. The DocCom available fund balance as of March 31, 2015, was $174,837. Budget Notes Subscriptions: DocCom received $26,265 in subscription revenue in March. Total revenue to-date is $54,835 versus a budget of $210,750 (26% of budget). There were no notable expenses for the month. Total expenses year-to-date are $29,668 versus a budget of $164,554. (18% of budget) If you have any questions or comments about the statements, please feel free to contact me at lsingler@amrms.com or at
15 Current Assets Cash in Bank-Operating $ 174, DocCom Balance Sheet March 31, 2015 ASSETS Total Current Assets 174, Other Assets Total Other Assets 0.00 Total Assets $ 174, Current Liabilities LIABILITIES AND FUND BALANCE Total Current Liabilities 0.00 Long-Term Liabilities Total Long-Term Liabilities 0.00 Total Liabilities 0.00 Fund Balance Fund Balance-Beg of Year $ 224, Excess Revenue Over Expenses 25, Distribution to Owners (74,774.48) Total Fund Balance 174, Total Liabilities & Fund Balance $ 174, Unaudited - For Management Purposes Only
16 DocCom Statement of Revenue & Expenses For the Three Months Ending March 31, 2015 Current Month YTD Actual YTD Budget YTD Variance YTD Variance % Annual Budget Revenue 3509 Subscriptions $ 26, $ 54, , , , IME Total Revenue 26, , , , , Expenses 8105 Management fee 2, , , , Management fee - Marketing 1, , , , Office Expense (190.81) (29.36) 3, Legal/Accounting (540.00) (86.40) 2, Editor's Annual Meeting , (1,000.00) (100.00) 3, New Modules/Module Enhancement , (1,250.00) (100.00) 5, Proj Mgr/Drexel IT 1, , , , Managing Editor 3, , , , Authors , (2,500.00) (100.00) 10, Projects (AQ, PDF,etc) , (2,500.00) (100.00) 10, Marketing , , (2,957.17) (65.71) 20, Total Expenses 9, , , (10,937.98) (26.94) 164, Excess Revenue Over Expenses $ 16, $ 25, (14,606.01) 39, (272.30) 46, For Management Purposes Only
17 INDIVIDUAL GROUP LIBRARY 2014 Receipts 2015 Total Received 2014 Total Received 2015 Total Received 2014 Total Received 2015 Total Received 2014 Total Received JAN , FEB , , MARCH , , , , APRIL , MAY , JUNE - 1, , , JULY , , AUG - 1, , , SEPT , OCT , , NOV - 1, , DEC , , Total for , , , , , , Total TOTAL REVENUE RECOGNIZED: Individual Group Library Trial Receipts in 2014 Based on 2015 Receipts 1, , , , Add: Trial Memberships - Totals 1, , , , Per Financials 54, Difference - immaterial (rounding) -
18 2015 DocCom Individual - Receipts Account ID Account Description Month/Yr Rec'd Total Receipts 2014 Total Revenue 3509 Doc.Com- Individual Jan, Doc.Com- Individual Feb, Doc.Com- Individual Mar, Doc.Com- Individual Apr, Doc.Com- Individual May, Doc.Com- Individual Jun, , Doc.Com- Individual Jul, Doc.Com- Individual Aug, , Doc.Com- Individual Sep, Doc.Com- Individual Oct, Doc.Com- Individual Nov, , Doc.Com- Individual Dec, Total Revenue 1, ,460.70
19 2015 DocCom Group - Receipts Account ID Account Description Month/Yr Rec'd Total 2015 Receipts 2014 Total Revenue 3509 Doc.Com-Group Jan, , Doc.Com-Group Feb, , Doc.Com-Group Mar, , , Doc.Com-Group Apr, , Doc.Com-Group May, , Doc.Com-Group Jun, , Doc.Com-Group Jul, , Doc.Com-Group Aug, , Doc.Com-Group Sep, Doc.Com-Group Oct, , Doc.Com-Group Nov, Doc.Com-Group Dec, , Total Revenue 32, ,497.50
20 2015 DocCom Library License - Receipts Account ID Account Description Month/Yr Rec'd Total Receipts 2014 Total Revenue 3509 Doc.Com-Library License Jan, Doc.Com-Library License Feb, , Doc.Com-Library License Mar, , , Doc.Com-Library License Apr, Doc.Com-Library License May, Doc.Com-Library License Jun, , Doc.Com-Library License Jul, , Doc.Com-Library License Aug, , Doc.Com-Library License Sep, , Doc.Com-Library License Oct, , Doc.Com-Library License Nov, , Doc.Com-Library License Dec, , Total Revenue 20, ,241.25
21 2015 DocCom Cash Receipts Summary 2014 DocCom Cash Receipts Summary 2015 YTD 2014 YTD Month Individual Group Library Lic Total Balance Month Individual Group Library Lic Total Balance January , , January , , , February , , , , February , , March , , , , March , , , , April , April , , , May , May , , , June , June 1, , , , , July , July , , , , August , August 1, , , , , September , September , , , October , October , , , , November , November 1, , , , December , December , , , , Total 1, , , , Total 8, , , ,199.45
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