TOASTMASTERS INTERNATIONAL Certification for DISTRICT 3 April
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- Constance Sharp
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2 TOASTMASTERS INTERNATIONAL Certification for DISTRICT 3 April In the following white cells, include a brief narrative (description/explanation) of the monthly income, revenues and expenses associated with each category of the Treasurer s Report. Explain if the monthly activities aligned or did not align with the district budget and the District Success Plan. A separate sheet may be used. For each of the four Quarter Reports, all sections of this narrative page must be completed in order for the report to be accepted by World Headquarters. The questions in the boxes are to help you formulate narratives. Delete the questions, and replace them with your narratives. Membership Revenue The district's goals for the year regarding membership is 9,672. The strategies for this year have remained the same with the change of the PRM team being active in reaching out to the district members and community through social media, networking events, radio, TV and print. The district continue the use of calling trees, individual and club incentives to reach membership goals. Net Income/(Loss) There is only one conference left in the TM year - Spring is scheduled for May -20 in Phoenix, AZ. We anticipate 50 full conference attendees and approximately 50 additional participants for various components of the weekend. Fundraising Net Income/(Loss) There are no fundraising events planned this month. TLI Net Income/(Loss) District 3 completed 8 sessions of TLI between Jan-Feb to include one specific to our prison club and another for our rural areas who are geographically challenged to attend our larger events. The most significant expenses are related to the securing of facilities and providing food and printed materials. Members pay $7/ event to attend. Plans to minimize costs related to printing and food have been addressed; scheduling to avoid meal times and making the participant guide available digitally will reduce costs. D3 is hosting 6 TLI event in Summer 20 to train incoming officers. The first event is June 6, 20 in Tucson at Fountain of Life Church. TLI facilitator training was/is May 2 and June 2. Announcements are being made now to share information about changes to the number of events offered. District Store Net Income/(Loss) D3 does not have a District Store Other Revenue There was no unexpected revenue
3 TOASTMASTERS INTERNATIONAL Certification for DISTRICT 3 April In the following white cells, include a brief narrative (description/explanation) of the monthly income, revenues and expenses associated with each category of the Treasurer s Report. Explain if the monthly activities aligned or did not align with the district budget and the District Success Plan. A separate sheet may be used. For each of the four Quarter Reports, all sections of this narrative page must be completed in order for the report to be accepted by World Headquarters. The questions in the boxes are to help you formulate narratives. Delete the questions, and replace them with your narratives. Marketing Spending in this month was for contest recognition. Pins were ordered in preparation for Spring conference and gift cards to recognize the winners of our membership and dues incentive programs we also ordered. They were mailed to members the following month. Plans for the remainder of the year are to continue to promote membership growth via programs incentivizing membership drives and open houses Communications and Public Relations The events that were planned were as follows: Promoted and published various District activities on April st and 5th via MailChimp. Promoted 20 Spring for Catherine Norman, 20 Spring Chair, Saturday, May, 20, the 20 Spring simulcast on Phoenix Business Radio X with the District Leaders Radio appearance. What is being done differently from last year is that the PRM is working to increase awareness of Toastmasters through local news media and social media. Introduced new Social Media Resources to members. The PRM communicates Toastmasters key messages when writing news releases and speaking to members, potential members and journalists. Education and Training One of the focuses in our district is to support, educate, and promote corporate clubs. District 3 hosted a Corporate Club Day (February) to support the advancement and recognize the achievements of the corporate clubs. The Divisions held Pathways training to complement the training and virtual support sessions held by Pathways Guides and Ambassadors. D3 leadership (incl. ADs and DVDs) along with remaining Pathways team members are continuing the education on Pathways for the district through workshops, conference and TLI sessions. Speech contests District 3 supported the Table Topics and International contests in preparation for the area, division, and district events. Club contests began in February, area in March, and division events are held in April and early May. Our district conference for the finals of Table Topics is held May -20, along with the International contest. Administration The main focus for the district this month was Division Speech Contest, building membership and new clubs. There were no unexpected expenses. Travel There was no travel expense this month. Other s D3 had no unexpected expenses
4 Balance Sheet (in USD) 07/0/207 Through 04/30/20 Assets Actual Current Assets Cash and Cash Equivalents 5, Prepaid s, Total Current Assets 52, Total Assets $ 52, Liabilities and Equity Liabilities Current Liabilities Accrued Liabilities Deferred Revenue 5, Total Current Liabilities 5, Total Liabilities 5, Stockholders Equity Net Assets 24, Net Income (Loss) 2,47.38 Total Stockholders Equity 37, Total Liabilities and Equity $ 52, Created on: 06/05/20, 3:32 PM Page
5 Available Funds (in USD) Month Ending 04/30/20 Available Funds Cash & District Reserve Cash Cash - Bank of America (6622) 50, Total Cash 50, District Reserve 00, Total Cash & District Reserve 5, Minimum District Reserve Required at Year End (23,866.37) Total Available Funds 27,98.23 Created on: 06/05/20, 3:3 PM Page
6 Profit & Loss (Actual vs. Budget Summary) (in USD) Month Ending 07/0/207 Through 04/30/20 04/30/20 Actual Budget Variance Actual Budget Variance District Revenue 5, , (,005.00) Membership Revenue 89, , Revenue 24, ,37.46 (7,236.46) Fundraising Revenue 3, , TLI Revenue,694.00, (244.00) Speech Contest Revenue Other Revenue , , (,005.00) Total District Revenue 29, , (6,43.88) District s s 27, , (4,878.77) Fundraising s 9, , (200.00) TLI s 7, ,05.2 (8,456.76) 2,30.6 3, (,268.39) Marketing 8, ,585.0 (9,279.64) , (2,540.06) Communications & PR s 7, , (7,758.3) , (2,85.49) Education & Training 3, , (0,02.62) (200.00) Speech Contest s 8,9.9 6,90.0, ,62.50 (,75.33) Administration s 7, , (5,230.60) 0.00, (,200.00) Travel 7, , (9,655.) 3, , (0,0.27) Total District s 7, , (54,070.73) 2,28.77 (6,877.50) 9, Total Net Income 2,47.38 (35,22.47) 47, Created on: 06/05/20, 3:27 PM Page
7 Receipt date Customer Payment method District 3 Receipts Register (04/0/20-04/30/20) Transaction number Transaction date Txn currency Txn amount Amount (USD) Amou nt applied (USD) Deposited on Bank account 04/30/20 C Spring Check 04/30/2 0 USD /30/ Checking 04/30/20 C Spring Check 04/30/2 0 USD /30/ Checking 04/30/20 C Spring Check 04/30/2 0 USD /30/ Checking 04/27/20 C Spring Check 04/27/2 0 USD,060.00,060.00, /27/ Checking 04/26/20 C Spring Check 04/26/2 0 USD /26/ Checking 04/24/20 C Spring Check 04/24/2 0 USD /24/ Checking 04/23/20 C Spring Check 04/23/2 0 USD,440.00,440.00, /23/ Checking 04/23/20 C Spring Check 3/2 04/20 USD /23/ Checking 04/23/20 C Spring Check 04/23/2 0 USD /23/ Checking 04/20/20 C Spring Check 04/20/2 0 USD /20/ Checking 04/9/20 C Spring Check 04/9/2 0 USD /9/ Checking 04//20 C Spring Check 04//2 0 USD // Checking 04/7/20 C Spring Check 04/7/2 0 USD /7/ Checking 04/6/20 C Spring Check 04/6/2 0 USD /6/ Checking 04/6/20 C Spring Check 04/6/2 0 USD /6/ Checking 04/6/20 C Spring Check 04/6/2 0 USD /6/ Checking 04/3/20 C Spring Check 04/3/2 0 USD /3/ Checking 04/2/20 C Spring Check 04/2/2 0 USD /2/ Checking 04//20 C Spring Check 04//2 0 USD // Checking 04/0/20 C Spring Check 04/0/2 0 USD /0/ Checking 04/09/20 C Spring Check 04/09/2 0 USD /09/ Checking 04/09/20 C Spring Check 04/09/2 0 USD /09/ Checking 04/09/20 C Spring Check 05/25/2 0 USD /09/ Checking 04/05/20 C Spring Check 04/05/2 0 USD /05/ Checking 04/04/20 C Spring Check 04/04/2 0 USD /04/ Checking Total 0, ,30.00 Created on: 06/05/20, 3:35 PM PDT Page
8 Cost Center: 003--District 3 District 3 Bills Register (04/0/20-04/30/20) Date Vendor Bill#/Adj# Due date Descr Curr Trans. Base amount amount(usd) Amount paid (USD) 04//20 V- 04//20 USD 2, , , Toast masters International - WHQ 04/29/20 V- 04/29/20 USD Toast masters International - WHQ 04/02/20 V- 04/02/20 USD Bank Card Merchant Fees 04/02/20 V- 04/02/20 USD Mailc himp.com 04/30/20 V- 04/30/20 USD Capit al Merchant Gateway Fee 04/03/20 V- 04/03/20 USD Authn et Gateway Fee 04/26/20 V- 04/26/20 USD Amazi ng Awards 04/02/20 V- 04/02/20 USD Unite d States Post Office 04/02/20 V- 04/02/20 USD (230.00) (230.00) (230.00) Unite d States Post Office 04/3/20 V- 04/3/20 USD Meetu p.com 04/24/20 V UPS Store 04/24/20 USD Grand total 4, ,78.57 Created on : 06/05/20 Created on: 06/05/20, 3:36 PM PDT Page
9 Reconciliation Report As Of 04/30/20 Account: Cash - Bank of America (6622) Statement Ending Balance 50, Deposits in Transit 0.00 Outstanding Checks and Charges (355.0) Adjusted Bank Balance 50, Book Balance 50, Adjustments* 0.00 Adjusted Book Balance 50, Total Checks and,30.48 Total Deposits Cleared 0,30.00 Charges Cleared Deposits Name Memo Date Doc No Cleared In Transit Spring 04/04/ Spring 04/05/ Spring 04/09/ Spring 04/09/ Spring 04/09/ Spring 04/0/ Spring 04// Spring 04/2/ Spring 04/3/ Spring 04/6/ Spring 04/6/ Spring 04/6/ Spring 04/7/ Spring 04// Spring 04/9/ Spring 04/20/ Spring 04/23/ Spring 04/23/ Spring 04/23/20, Spring 04/24/ Spring 04/26/ Spring 04/27/20, Spring 04/30/ Spring 04/30/ Spring 04/30/ Total Deposits 0, Checks and Charges Name Memo Date Check No Cleared Outstanding Geoff Mullen 06/25/ SogetiMasters 0/29/ Leading Articulate Anchors 0/29/ Thomas Mundar 03/3/ Catherine Hoffman 05/30/ Luke Honor Guard 05/30/ Liz Foglesong 09/09/ Justin Barclay 09/09/ Brian Lee 09/09/ Luke Honor Guard 754 0/27/ Yvonne Campanella 03/24/ United States Post Office 03/3/ United States Post Office 04/02/20 (230.00) Mailchimp.Com 04/02/ United States Post Office 04/02/ Bank Card Merchant 04/02/ Fees Authnet Gateway Fee 04/03/ Meetup.com 04/3/ Amazing Awards 04/26/ Created on: 05/28/20, 2:0 AM PDT Page
10 Reconciliation Report As Of 04/30/20 Account: Cash - Bank of America (6622) Capital Merchant Gateway Fee 04/30/ Total Checks and Charges, Created on: 05/28/20, 2:0 AM PDT Page 2
11 Reconciliation Report As Of 04/30/20 Account: District Reserve Receivable Statement Ending Balance 00, Deposits in Transit 0.00 Outstanding Checks and Charges 0.00 Adjusted Bank Balance 00, Book Balance 00, Adjustments* 0.00 Adjusted Book Balance 00, Total Checks and 3,30.2 Total Deposits Cleared 5, Deposits Charges Cleared Name Memo Date Doc No Cleared In Transit General Ledger Entry April 20 Membership 04/30/20 5, Revenue Total Deposits 5, Checks and Charges Name Memo Date Check No Cleared Outstanding Toastmasters International 04//20 2, WHQ UPS Store 04/24/ Toastmasters International - WHQ 04/29/ Total Checks and Charges 3, Created on: 05/29/20, 0:56 AM PDT Page
12 Profit & Loss Statement (Actual vs. Budget GL Detail) (in USD) Month Ending 07/0/207 Through 04/30/20 04/30/20 Actual Budget Variance Actual Budget Variance District Revenue Membership Revenue 5, , (,005.00) Membership Revenue 89, , , , (,005.00) Total Membership Revenue 89, , Revenue Registration & Tickets Registration - Member Registration & , (28,675.00) Ticket Revenue Total Registration - Member , (28,675.00) Registration - Meal Events 0, , Registration & 34, ,90.00 Ticket Revenue 0, , Total Registration - Meal Events 34, ,90.00 Registration - No Item (0,030.00) 0.00 (0,030.00) Registration & (3,35.00) 0.00 (3,35.00) Ticket Revenue (0,030.00) 0.00 (0,030.00) Total Registration - No Item (3,35.00) 0.00 (3,35.00) Total Registration & Tickets 20, , (7,800.00) Non Registration Non Registration Donation Revenue Miscellaneous Income, , Sponsorship/Advertising ,42.46 (,452.46) Revenue Raffle Revenue,822.00, Auction Revenue Refunds - Registration (5.00) 0.00 (5.00) & Tickets Total Non Registration 4, , Total Non Registration 4, , Total Revenue 24, ,37.46 (7,236.46) Fundraising Revenue Registration & Tickets Registration & Ticket 3, , Revenue Total Registration & Tickets 3, , Total Fundraising Revenue 3, , TLI Revenue Registration & Tickets Registration - Member Registration & 0.00, (,887.00) Ticket Revenue Total Registration - Member 0.00, (,887.00) Registration - No Item Registration &, , Ticket Revenue Total Registration - No Item, , Total Registration & Tickets,593.00, (294.00) Non Registration Non Registration Miscellaneous Income Refunds - Registration (49.00) 0.00 (49.00) & Tickets Reimbursments (49.00) Registration & Tickets Total Non Registration Total Non Registration Created on: 06/05/20, 3:33 PM Page
13 Profit & Loss Statement (Actual vs. Budget GL Detail) (in USD) Month Ending 07/0/207 Through 04/30/20 04/30/20 Actual Budget Variance Actual Budget Variance Total TLI Revenue,694.00, (244.00) Speech Contest Revenue Raffle Revenue Total Speech Contest Revenue Other Revenue Miscellaneous Income Total Other Revenue , , (,005.00) Total District Revenue 29, , (6,43.88) District s s Promotional Materials (00.00) Awards (Trophies, Plaques, Ribbons & Certificates) Supplies & Stationery (2.30) Room Rental Event 2, , Meal Event 20, , (6,064.09) Decorations (200.00) Printing , (,959.6) Audio Visual (50.00) Photocopying Postage & Shipping Gifts & Thank Yous (560.00) Miscellaneous s, , Equipment Rental (234.0) Total s 27, , (4,878.77) Fundraising s Promotional Materials , (2,096.20) Awards 2, , (Trophies, Plaques, Ribbons & Certificates) Room Rental Event,350.00, Decorations Printing Food 4, , Gifts & Thank Yous Miscellaneous s Total Fundraising s 9, , TLI s Educational Materials (528.57) Promotional Materials 553.5,53.5 (600.00) Awards , (800.00) (Trophies, Plaques, Ribbons & Certificates) Supplies & Stationery, ,96.42 (,338.93) Room Rental Event 6, , (4,55.00) Meal Event (200.00) Printing 2, ,20.75 (,702.00) Postage & Shipping Ex Created on: 06/05/20, 3:33 PM Page 2
14 Profit & Loss Statement (Actual vs. Budget GL Detail) (in USD) Month Ending 07/0/207 Through 04/30/20 04/30/20 Actual Budget Variance Actual Budget Variance pense Food 4, , Gifts & Thank Yous (60.00) Incentives Miscellaneous s (800.00) (200.00) Total TLI s 7, ,05.2 (8,456.76) Marketing Building New Clubs Educational Materials (200.00) Supplies & Stationery, (00.00) Printing (700.00) Directory (25.00) Postage & Shipping (344.66) (24.3) Incentives , (2,035.0) (366.3) Total Building New Clubs 2,9.06 4, (2,426.78) Membership Growth Promotional Materials (40.00) Awards (80.00) (Trophies, Plaques, Ribbons & Certificates) Supplies & Stationery Printing Advertising (30.00) Postage & Shipping (4.35) 2,242.92, Incentives 2, , (667.08) Miscellaneous s (34.57) 2,242.92, Total Membership Growth 4,8.53 4, (3.73) Club Coaches Room Rental Event (300.00) Meal Event (50.00) Printing (300.00) Food (290.04) (50.00) Total Club Coaches 3.9,.9 (800.00) Recognition Postage & Shipping (950.00) Incentives, , (5,345.34) (950.00) Total Recognition, , (4,97.3) Other (200.00) Gifts & Thank Yous (400.00) (275.00) Miscellaneous s (550.00) (475.00) Total Other (950.00) 2,30.6 3, (,268.39) Total Marketing 8, ,585.0 (9,279.64) Communications & PR s (300.00) Promotional Materials, , (,566.77) Supplies & Stationery Printing 5, , , (2,350.00) Newsletter , (4,483.4) Created on: 06/05/20, 3:33 PM Page 3
15 Profit & Loss Statement (Actual vs. Budget GL Detail) (in USD) Month Ending 07/0/207 Through 04/30/20 04/30/20 Actual Budget Variance Actual Budget Variance Website , (5,365.53) Advertising 4, , (987.50) Trade Show Registration 4, , (200.00) (200.00) Postage & Shipping (400.00) (00.00) Miscellaneous s (200.00) , (2,540.06) Total Communications & PR s 7, , (7,758.3) Education & Training Distinguished Clubs Printing (600.00) (20.00) Postage & Shipping (0.00) Incentives (500.00) (20.00) Total Distinguished Clubs 0.00, (,280.00) Training Club Officers (40.00) Educational Materials (280.00) Awards (500.00) (Trophies, Plaques, Ribbons & Certificates) Meal Event Printing Food Gifts & Thank Yous (40.00) Total Training Club Officers (339.27) Training Division & Area Governors Supplies & Stationery (200.00) Printing (300.00) Food , (2,400.00) Total Training Division & Area Governors , (2,900.00) Training Areas & Divisions Educational Materials (300.00) (20.00) Awards (40.00) (Trophies, Plaques, Ribbons & Certificates) Meal Event Printing Food (20.00) Total Training Areas & Divisions (37.48) Other (400.00) Badges & Pins , (2,349.84) Educational Materials (200.00) (200.00) Awards (400.00) (Trophies, Plaques, Ribbons & Certificates) Supplies & Stationery (0.00) Room Rental Event (0.00) Printing (200.00) (200.00) Postage & Shipping (400.00) (300.00) Food (300.00) , (,49.49) Incentives, , (,77.98) , (2,77.49) Total Other, ,34.00 (5,4.87) Created on: 06/05/20, 3:33 PM Page 4
16 Profit & Loss Statement (Actual vs. Budget GL Detail) (in USD) Month Ending 07/0/207 Through 04/30/20 04/30/20 Actual Budget Variance Actual Budget Variance , (2,85.49) Total Education & Training 3, , (0,02.62) Speech Contest s Awards 7, , , (Trophies, Plaques, Ribbons & Certificates) (00.00) Supplies & Stationery (205.35) Room Rental Event (200.00) (00.00) Printing (400.00) Food (227.77) (200.00) Total Speech Contest s 8,9.9 6,90.0, Administration s Miscellaneous Income (39.99) 0.00 (39.99) Badges & Pins (66.08) (600.00) Promotional Materials , (826.63) Awards 3,589.32, ,34.67 (Trophies, Plaques, Ribbons & Certificates) Supplies & Stationery ,37.79 (200.00) (300.00) Room Rental Event 2,447.08,400.00, Printing, , (,008.52) Audio Visual Website 2, , (442.76) (200.00) Calls & 0.00, (,400.00) Webinars Postage & Shipping (50.00) Express Mail/Courier (200.00) Equipment Purchase 0.00, (,425.00) (Less than $500) Lodging (46.08) Bank Charges & Credit 3, ,88.40 (666.20) Card Fee (200.00) Food 32.03, (,92.97) (50.00) Sympathy (400.00) (00.00) Miscellaneous s (70.00) (35.00) Storage s,48.7, ,62.50 (,75.33) Total Administration s 7, , (5,230.60) Travel District Director Convention Registration (200.00) Fees Lodging , (2,05.07) Transportation - Airfare (70.00) (200.00) Transportation (880.00) Mileage Transportation (70.00) Taxis/Shuttle Transportation - Other, ,342. Created on: 06/05/20, 3:33 PM Page 5
17 Profit & Loss Statement (Actual vs. Budget GL Detail) (in USD) Month Ending 07/0/207 Through 04/30/20 04/30/20 Actual Budget Variance Actual Budget Variance Food (362.25) (200.00) Total District Director, ,20.00 (2,345.2) Program Quality Director Convention Registration Fees Lodging, , (59.20) Transportation - Airfare (80.00) Transportation (60.00) Mileage Transportation (6.22) Taxis/Shuttle Transportation - Rail Food (20.00) (80.00) Total PQD 2, , (77.20) Club Growth Director Meal Event Convention Registration Fees Lodging, ,53.53 (600.00) (80.00) Transportation (200.00) Mileage Transportation Taxis/Shuttle Food (37.58) (80.00) Total CGD 2, , (920.00) Public Relations Manager Transportation - Mileage (80.00) Total PR Manager (80.00) Administration Manager (40.00) Transportation (320.00) Mileage (40.00) Total Admin Manager (320.00) Division Director (20.00) Transportation (480.00) Mileage (20.00) Total Division Director (480.00) Area Director (480.00) Transportation , (,920.00) Mileage (480.00) Total Area Director 0.00, (,920.00) Other Member (200.00) Transportation ,94.48 (2,838.70) Mileage Transportation - Other (200.00) Total Other Member ,94.48 (2,8.70) 0.00, (,200.00) Total Travel 7, , (9,655.) 3, , (0,0.27) Total District s 7, , (54,070.73) 2,28.77 (6,877.50) 9, Total Net Income 2,47.38 (35,22.47) 47, Created on: 06/05/20, 3:33 PM Page 6
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