WMCA BUDGET P&L Combined
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1 P&L Combined Actual Actual Actual Proposed May '16 - Apr '17 May '17 - Apr '18 May '18 - Feb '19 May '19 - Apr '20 Income Advanced Academy Athenian Dialogue 2, , , , Fall 9, , , , Spring 6, , , , Total Advanced Academy 17, , , , Conference Donations 11, , , , Exhibitors (15) 4, , , , Meals 3, , , , Registrations 47, , , , Total Conference 67, , , , Dues 26, , , , IIMC President's Reception Region IX Dinner , NCI Director Lodging 1, , , NCI Surplus , Money Market Savings Interest Scholarship Income Auctions 5, , , Donations Interest Product Sales 1, , , Raffle 4, , , Total Scholarship Income 10, , , Total Income 124, , , , Expense Academy Sessions Athenian Dialogue 2, , , , Fall 4, , , , /2/2019 4:27 PM Page 1 of Budget final
2 P&L Combined Actual Actual Actual Proposed May '16 - Apr '17 May '17 - Apr '18 May '18 - Feb '19 May '19 - Apr '20 Spring 4, , , , Total Academy Sessions 11, , , , Annual Conference Alderbrook RL - Pasco Semi-Ah-Moo Yakima Audio Visual , , Conference Photographer Decorations 1, , , , Drawings/Door Prizes Hospitality Expenses (WMCA) 3, , , , Meals 50, , , Printing/Postage 1, , , Recognition Awards Speakers 8, , , , Special Entertainment , Supplies , , Supplies - 1st Time Attendees Total Annual Conference 68, , , , Board Expenses Board Meetings 1, , , Education Coordinator 2, , , Executive Committee Travel AWC Conference 2, , , , Other - Site Visits Total Executive Committee Travel 2, , , , NCI Director Travel Northwest Clerks Institute 2, , , IIMC Conference WMCA Conference Total NCI Director Travel 3, , , , Officer's Board Travel President Alaska Conference 1, , , , CA Conference 1, , , , /2/2019 4:27 PM Page 2 of Budget final
3 P&L Combined Actual Actual Actual Proposed May '16 - Apr '17 May '17 - Apr '18 May '18 - Feb '19 May '19 - Apr '20 IIMC Conference 2, , , , OR Conference 1, , WMCA Conference Registation Only Total President 7, , , , President Elect IIMC Conference 2, , , , WMCA Conference Room Only Total President Elect 2, , , , Region IX Director Travel Total Officer's Board Travel 13, , , , Total Board Expenses 19, , , , Communication Expenses Voting Software Survey Website M&O , , Total Communication Expenses , , Future Conference Site Deposit , , , Contingency IIMC MCEF Donation Outgoing Reg IX Dir Gift Reg IX Assessment 1, , , Region IX Dinner Total IIMC 1, , , Miscellaneous Expenses 501C(3) Bank Charges Condolences Credit Card Fees (PayPal) 1, , , , Gambling/Alcohol License /2/2019 4:27 PM Page 3 of Budget final
4 P&L Combined Actual Actual Actual Proposed May '16 - Apr '17 May '17 - Apr '18 May '18 - Feb '19 May '19 - Apr '20 Gifts Insurance 1, , , , Office Supplies Other Post Cards Vistaprint Postage Total Miscellaneous Expenses 5, , , , Scholarship Expenses Conference Scholarships 6, , , , Margery A. Price Scholarship 1, , , , NCI Scholarships 14, , , , Raffle - Auction 2, , , Store Items , , Total Scholarship Expenses 25, , , , Total Expense 133, , , , Net Profit (Loss) (9,202.88) 4, , (22,010.00) 4/2/2019 4:27 PM Page 4 of Budget final
5 Revenue Actual Actual Actual Budget Proposed May '16 - Apr '17 May '17 - Apr '18 May '18 - Feb '19 May '18 - Apr '19 May '19 - Apr ' 20 Comments Income Advanced Academy Athenian Dialogue 2, , , , , $125 Registration Fall 9, , , , , $125 Registration Spring 9, , , , , $125 Registration Total Advanced Academy 21, , , , , Conference Donations 14, , , , Exhibitors 8, , , , , $550 Meals 3, , , , , Guest Meals Registrations 39, , , , , $425 Registration Total Conference 65, , , , , Dues 25, , , , , $75 IIMC President's Reception One time revenue Money Market Savings Interest NCI Director Lodging , , /3 from OR/AK + any overages/share cost of Air bnb 1, in Tacoma NCI Surplus 13, Region IX Dinner (Birmingham, AL) , , Next Hosting 2019 Budget 1/2 in 2018 Scholarship Income 0.00 Auctions 5, , , , Donations Interest Product Sales 1, , , , Raffle 4, , , , Total Scholarship Income 12, , , , Transfer from Savings , , Total Income $ 125, $ 124, $ 123, $ 153, $ 159, /2/2019 4:27 PM Page 1 of Budget final
6 Expenditures Actual Actual Actual Budget Proposed May '16 - Apr '17 May '17 - Apr '18 May '18 - Feb '19 May '18 - Apr '19 May '19 - Apr ' 20 Comments Academy Sessions Athenian Dialogue 2, , , , , Speaker, lodging, airfare Fall 4, , , , , Speaker, member meals, room rental, 1st time attendees Spring 4, , , , , Speaker, member meals, room rental Total Academy Sessions 11, , , , , Alderbrook RL - Pasco Semi-Ah-Moo Yakima Annual Conference Audio Visual , , , Was Included in '17 contract, not in 2019 Conference Photographer Pre-approve by EC/requests sent out in winter 2018/19 Decorations 1, , , , , Drawings/Door Prizes Vendor & Friday Drawings; $100 x 2 Hospitality Expenses (WMCA) 3, , , , , WMCA Expense Policy Meals 50, , , , Includes President's Reception & Executive Committee Dinner at Semiahmoo Resort Printing/Postage 1, , , , Conference Programs, Meal Tickets, Annual Business Meeting Packets (30), etc. Recognition Awards Certificates, plaques, President'sTravel Plaque, Outgoing President Gift, Clerk of the Year Plaque Speakers 8, , , , , Speaker Fees & Expenses Special Entertainment , , Honor Guard, Local or Theme, Invocation Supplies , , , Supplies for 1st Time Attendees Total Annual Conference 68, , , , , Board Expenses Board Meetings 1, , , , Room Rental, Food (4 Meetings) Education Coordinator 2, , , , Exec Comm Travel Policy Executive Committee Travel AWC Conference 2, , , , , Vendor registration at AWC Conference (incl travel, supplies, giveaways in Yakima) Other Total Executive Committee Travel 2, , , , , /2/2019 4:27 PM Page 1 of Budget final
7 Expenditures Actual Actual Actual Budget Proposed May '16 - Apr '17 May '17 - Apr '18 May '18 - Feb '19 May '18 - Apr '19 May '19 - Apr ' 20 Comments NCI Director Travel Northwest Clerks Institute 2, , , Per Director Agreement - 1/3 Lodging + any 3, overages IIMC Conference /3 Cost Share WMCA Conference Total NCI Director Travel 3, , , , , Officer's Board Travel President Alaska Conference 1, , , , , Anchorage per the usual CA Conference 1, , , , , conf location unknown IIMC Conference 2, , , , , Airfare, hotel, ground trans, parking. OR Conference 1, , Bend, OR mileage/airfare, hotel, parking WMCA Conference Registration Only Total President 7, , , , , President Elect IIMC Conference 2, , , , , WMCA Conference Room Only Total President Elect 2, , , , , Total Officer's Board Travel 13, , , , , Total Board Expenses 19, , , , , Communication Expenses Voting Software $80 per voting event Survey Website M&O , , Price increase in 2017 Total Communication Expenses , , , Future Conference Site Deposit , , , IIMC MCEF Donation Auction Item Outgoing Reg IX Dir Gift Sheri Pierce 2019/Dawn Abrahamson 2021 Region IX Assessment 1, , , , Active Members x $7 Region IX Dinner Total IIMC 1, , , , /2/2019 4:27 PM Page 2 of Budget final
8 Expenditures Actual Actual Actual Budget Proposed May '16 - Apr '17 May '17 - Apr '18 May '18 - Feb '19 May '18 - Apr '19 May '19 - Apr ' 20 Comments Miscellaneous Expenses 501(c) Accountant Bank Charges Condolences Credit Card Fees (PayPal) 1, , , , , Gambling/Alcohol License Gifts One Time Event Insurance 1, , , , , Office Supplies McAfee Other Small cities scholarships for WMCA dues Post Cards Vistaprint Fall/Spring Academy, Conference/COTY Postage Total Miscellaneous Expenses 5, , , , , Scholarship Expenses Conference Scholarships 6, , , , , Margery A. Price Scholarship 1, , , , , Fall/Spring/IIMC/PDIV NCI Scholarships 14, , , , , Raffle - Auction 2, , , , Large raffle item, printing costs, auctioneer Store Items , , , Buying products to sell Total Scholarship Expenses 25, , , , , Total Expense $ 133, $ 121, $ 57, $ 152, $ 159, *WMCA will need to solicit and appoint new person for Region IX Director in 2018 for May 2019 appoint, due to IIMC Jan /2/2019 4:27 PM Page 3 of Budget final
9 Travel Conference Dates Description EDUCATION COORDINATOR TRAVEL Budget Proposed May '18 - Apr '19 May '19 - Apr ' 20 IIMC Conference - Birmingham, AL /20-05/24/18 Registration/Early Conference Reg is paid out of 2018/19 Budget St Louis, MO Airline Norfolk, VA Grand Rapids, MI Lodging $175 x 5 nights Ground Transportation Parking Meals Total Education Coordinator Travel 2, , EXECUTIVE COMMITTEE TRAVEL AWC Conference - Spokane, WA June 2019 Vendor Registration/Membership 1, , Includes booth and most meals for 2 days Kennewick, WA Lodging Mileage Supplies Gavels/Table Cover/Table Displays Total Executive Committee Travel 2, , NCI DIRECTOR TRAVEL IIMC Conference - Birmingham, AL /19-23/19 1/3 Shared Cost w/ak & OR Director Agreement WMCA Conf - Yakima Red Lion 3/16-20/20 Transportation/Mileage Airline (from Manteca/Sac CA to Yakima) Total NCI Director Travel 1, , PRESIDENT TRAVEL AAMC Conference - Anchorage AK 11/17-20/19 Airline or Mileage Hotel Captain Cook Lodging $115 x 3 incl taxes Ground Transportation To/Fr Airport Parking Sea-Tac or Hotel Meals breakfast, 2 dinner Hospitality Gifts $50x2 for President/President Elect Auction Item Total AAMC Conference 1, , CCAC Conf Location Unknown 04/02-05/19 Airline or Mileage CCAC Covers Registration - Academy Extra (2019) 2020 Conference in San Fransisco Lodging $200 x 4 incl taxes Ground Transportation To/Fr Airport Parking Sea-Tac or Hotel Meals Hospitality Gifts $50x2 for President/President Elect Auction Item Policy 4/2/2019 4:27 PM Page 1 of Budget final
10 Travel Total CCAC Conference 1, , IIMC Conference - Birmingham, AL /19-23/19 Registration/Early Conference is paid out of 2018 Budget Airline Lodging $175 x 5 nights Ground Transportation Parking Meals Note: MCEF Auction Item is separate expense Total IIMC Conference 2, , OAMR Conference - Bend, OR 09/17-20/19 Airline or Mileage (Bend) 762 miles RT x in?? Lodging $113 x 3 - need OAMR room rate OAMR covers registration Ground Transportation - To/Fr Airport Academy is extra Parking - Sea-Tac Meals breakfasts/2 dinner Hospitality Gifts $50x2 for President/President Elect Auction Item Total OAMR Conference , PRESIDENT-ELECT TRAVEL IIMC Conference - Birmingham, AL /19-23/19 Registration/Early Conference is paid out of 2018 Budget Airline Lodging $175 x 5 nights Ground Transportation Parking Deb J parking in PDX/ SeaTac w/b $120 Meals Total President-Elect Travel 2, , /2/2019 4:27 PM Page 2 of Budget final
11 Conference Hospitality Budget Proposed Position Description Policy May '18 - Apr '19 May '19 - Apr ' Clerk of the Year Registration/Early AAMC President Registration/Early Melissa Jacobsen Welcoming Gift CCAC President Registration/Early Patrice Olds Welcoming Gift IIMC Executive Director Registration/Early Chris Shalby Welcoming Gift IIMC President Registration/Early Lana McPherson Lodging Lana McPherson Transportation/Mileage Lana McPherson Welcoming Gift IIMC President-Elect Registration/Early Mary Johnston Welcoming Gift OAMR President Registration/Early Melissa Thompson-Kiefer Welcoming Gift NCI Director Registration/Early Joann Tilton Welcoming Gift Region IX Director Registration/Early CA - Dawn Abrahamson Welcoming Gift Region IX Director Registration/Early WA - Scott Passey Lodging Welcoming Gift Total Hospitality 5, , /2/2019 4:27 PM Page 1 of Budget final
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