Board of Directors PBID/ BID Agenda
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1 Board of Directors PBID/ BID Agenda Tuesday, July 23, 2013, 8:30 a.m. 525 B Street, 1st Floor Conference Room, San Diego, CA 8:30 a.m. Call Meeting to Order Motion: To Approve June 25, 2013 Minutes (Page 2) Non-Agenda Public Comment Financials - John Hanley Motion: To Accept May Monthly Financials (Pages 3-10) BID Update Financials - John Hanley Motion: To Accept May Monthly Financials (Pages 11-12) Action Action Action PBID/ Clean & Safe Update Executive Director Report - Ryan Loofbourrow Special Projects Update Comic-Con Director of Homeless Outreach Homeless Report (Pages 13-14) Donation Stations Port Update BID Update District Director - Bahija Hamraz Events in the Core Adjourn THIS INFORMATION IS AVAILABLE IN ALTERNATIVE FORMATS UPON REQUEST. To request an alternative format, or to request a sign language or oral interpreter for the meeting, please contact the Meeting Coordinator in the Community and Economic Development Department at least five (5) working days before the meeting at (619) to ensure availability. Assistive Listening Devices (ALDs) are available for the meeting upon request. Page 1 of 14
2 PBID/BID Board of Directors Meeting Minutes June 25, 2013 Call to Order Chairman Keith B. Jones called the meeting to order at 8:54 a.m. The following Board of Directors were present: Sam Attisha, Michael Bardin, Craig Benedetto, Charles Black, Matt Carlson, Nikki Clay, Steve Cushman, Christopher Day, Perry Dealy, Jennifer Farnham, Tom Ferrell, Brendan Foote, Henry Ford, Judy Forrester, Alberto Guardado, Sherm Harmer, Wayne Hickey, Keith B. Jones, Gail King, Rob Lankford, Mike Madigan, Julie Mebane, Kris Michell, James Nigro, Doug Paul, Sumeet Parekh, Stacey Lankford Pennington, Scott Ripperton, Paul Robinson, Jerry Sanders, Bill Sauls, John Schafer, John Shaw, Greg Shields, Michael Simonsen, Eric Stenman, Frank Urtasun, Jamie Waters and Nick Wilson Non-Voting: Kimberly Bond, Joyce Glazer, David Hazan, Bob Morris, Jimmy Parker, Claudine Scott, Tom Seidler, Admiral Dixon Smith, Pat Stark and Joyce Summer. The following DSDP staff members were present: Jennifer Davies, Kim Dixon, Jared Emmitt, Bahija Hamraz, John Hanley, Staci Ignell, Lindsay Kirkman, Ryan Loofbourrow, Kaitlin Phillips and Janelle Riella. Motion: to accept May 28, 2013 meeting minutes-ms. Clay/Mr. Robinson-Charles Black, Mike Madigan, Sumeet Parekh, Tom Seidler and Eric Stenman abstained-approved unanimously. Non-Agenda Public Comment No public comment. PBID Financials Motion: to accept April PBID financials Ms. Clay/Mr. Chris Day-approved unanimously BID Financials Motion: to accept April BID financials Ms. Clay/Mr. Chris Day-approved unanimously. PBID/Clean & Safe Update The board discussed special projects update, volunteer program and the homeless report. The board discussed the five strategic goals, time to refine at the September 24 board meeting at the University Club. Chairman Keith B. Jones adjourned the meeting at 9:20 a.m. Page 2 of 14
3 PBID Financial Variance Report May 2013 Budget vs. Actual: Income: Assessments were budgeted at $520, vs. an actual of $544, Park Reimbursements were budgeted at $975 and the actual was $ Interest Income was budgeted at $83.33 vs. an actual of $ Expenses: Office supplies were over by $ due to updating the logo, year to date we are under by $ Lightpole/Trashcan/Misc. was over by $42, due to a purchase of trash cans and poles painted. Salaries and Wages was under $8, due to open positions. Contractor Services was over by $16, due to additional powerwashing and planting trees. Page 3 of 14
4 May 13 Budget vs. Actual Description May-13 May-13 Difference Income Budget Actual Assessments (Reimbursements) 520, , , City - Park (Reimbursements) Interest Income: (46.97) Total Income: 521, , , Expenses GL# Office Supplies , Postage/Mailing (64.03) District Mailings/Web Services 1, (1,175.03) Cleaning & Janitorial 7, , (372.20) Medians/Equipment Supplies Dry Goods/Wearing Apparel (666.67) Vehicle Repairs/Other Maintenance 7, , (2,612.54) Vehicle Fuel 5, , Audit Services (accounting / bookeeping) Insurance (Vehicle insurance) Lightpole/Trashcan/Misc 2, , , Leasing/Purchase 3, (3,333.33) Payroll Services/Parking/Misc 2, , (914.89) Rents/Leases 7, , (205.37) Training (416.66) Travel (166.66) Photocopy (Copy & Printing) (Office Copier) (120.24) Fidelity & General Insurance Workers Comp/Employee Benefits 70, , (18,466.44) Employee Benefits/Medians 2, , (742.31) Salaries & Wages 186, , (8,648.60) Salaries & Wages Medians 5, , Contractor Services 157, , , Program Oversight 6, , Waste removal ( refuse disposal) 4, , Telephone (32.16) Cellular phone/data Entry 2, , Electric Services 3, , (576.49) Water Serv-Incl Hydr Rent 3, , , Legal Expenses (416.66) Sub-Total (reimbursable) 482, , , Transfer (City Admin Charges) 10, , Spec Dist Lighting 27, , Sub-Total: 38, , Total Expenses: $ 521, $ 545, $ 24, Net Income: $ $ (46.97) Page 4 of 14
5 July 12 - May 13 Budget vs. Actual Description July 12 - May 13 July 12 - May 13 Difference Income Budget Actual Assessments (Reimbursements) 5,178, ,999, (179,065.41) City - Park (Reimbursements) 22, , , Interest Income: (478.00) Total Income: 5,202, ,029, (172,822.59) Expenses GL# Office Supplies $ 7, , (391.67) Postage/Mailing $ (333.89) District Mailings/Web Services $ 13, , , Cleaning & Janitorial $ 82, , , Medians/Equipment Supplies $ 4, , (1,264.18) Dry Goods/Wearing Apparel $ 7, , (1,349.34) Vehicle Repairs/Other Maintenance $ 77, , (31,745.85) Vehicle Fuel $ 60, , (6,777.65) Audit Services (accounting / bookeeping) $ 20, , (918.67) Insurance (Vehicle insurance) $ 20, , , Lightpole/Trashcan/Misc $ 125, , , Leasing/Purchase $ 36, , (6,278.98) Payroll Services/Parking/Misc $ 27, , (7,341.96) Rents/Leases $ 84, , (1,817.38) Training $ 4, (3,733.26) Travel $ 1, (1,688.79) Photocopy (Copy & Printing) (Office Copier) $ 3, , Fidelity & General Insurance $ 81, , , Workers Comp/Employee Benefits $ 575, , (37,935.84) Employee Benefits/Medians $ 17, , (742.31) Salaries & Wages $ 1,488, ,389, (98,882.89) Salaries & Wages Medians $ 46, , , Contractor Services $ 1,760, ,721, (38,826.67) Program Oversight $ 66, , Waste removal ( refuse disposal) $ 50, , , Telephone $ 2, , (625.47) Cellular phone/data Entry $ 31, , (7,857.96) Electric Services $ 36, , (5,825.39) Water Serv-Incl Hydr Rent $ 41, , (1,802.42) Legal Expenses $ 4, (4,583.26) Sub-Total (reimbursable) 4,779, ,607, (172,344.59) Transfer (City Admin Charges) $ 119, , Spec Dist Lighting $ 302, , Sub-Total: 421, , Total Expenses: $ 5,201, $ 5,029, $ (172,344.59) Net Income: $ $ (478.00) Page 5 of 14
6 4:04 PM 06/19/13 Accrual Basis Ordinary Income/Expense Income Downtown San Diego Partnership - PBID Profit & Loss May 2013 May Assessments (Reimbursements) 506, Assessments (Other) 4030 Lighting Income - Uncollected 27, City Admin Fee - Uncollected 10, Total 4021 Assessments (Other) 38, City - Park Reimbursement Interest Income Total Income 545, Gross Profit 545, Expense Office Supplies 1, Postage & Mailing District Mailings/ Web Services Cleaning & Janitorial Supplies Medians Equipment/Supplies Cleaning & Janitorial Supplies - Other 7, Total Cleaning & Janitorial Supplies 7, Vehicle Repair/Other Maint Vehicle Fuel 6, Vehicle Repair/Other Maint - Other 4, Total Vehicle Repair/Other Maint 10, Leasing / Purchasing (Equip.) Lightpole/Trash Can Main/Misc 44, Total Leasing / Purchasing (Equip.) 44, Payroll Services/Parking/Misc 1, Rents / Leases 7, Photocopy (Office Copier) Emp Benefits/Insurance 4254 Payroll Taxes 16, Vacation-PTO 4, Workers' Comp 16, Other Ins. / Other Benefits 14, Landscape Benefits 1, Total Emp Benefits/Insurance 53, Salaries & Wages Landscape Salary & Wages 6, Salaries & Wages - Other 177, Total Salaries & Wages 183, Contractor Services 174, Program Oversight 6, Waste Removal (Refuse Disp) 4, Telephones Cell Phones/Data Entry 2, Electric Services 2, Water Services 4, Total Expense 507, Net Ordinary Income 38, Other Income/Expense Other Expense Lighting Expense 27, City Admin Expenses 10, Non City Related 0.00 Total Other Expense 38, Net Other Income -38, Net Income Page 6 of 14
7 4:07 PM 06/19/13 Accrual Basis Downtown San Diego Partnership - PBID Profit & Loss July 2012 through May 2013 Jul '12 - May 13 Ordinary Income/Expense Income 4020 Assessments (Reimbursements) 4,578, Assessments (Other) 4030 Lighting Income - Uncollected 302, City Admin Fee - Uncollected 119, Total 4021 Assessments (Other) 421, City - Park Reimbursement 29, Interest Income Total Income 5,029, Gross Profit 5,029, Expense Office Supplies 6, Postage & Mailing District Mailings/ Web Services 17, Cleaning & Janitorial Supplies Medians Equipment/Supplies 3, Cleaning & Janitorial Supplies - Other 90, Total Cleaning & Janitorial Supplies 94, Dry Goods/ Wearing Apparel 5, Vehicle Repair/Other Maint Vehicle Fuel 53, Vehicle Repair/Other Maint - Other 46, Total Vehicle Repair/Other Maint 99, Audit Services (Accounting) 19, Vehicle Insurance 22, Leasing / Purchasing (Equip.) Lightpole/Trash Can Main/Misc 191, Leasing / Purchasing (Equip.) - Other 30, Total Leasing / Purchasing (Equip.) 222, Payroll Services/Parking/Misc 20, Rents / Leases 82, Training Travel Photocopy (Office Copier) 3, Fidelity & Gen. Liability Ins. 85, Emp Benefits/Insurance 4254 Payroll Taxes 147, Vacation-PTO 41, Workers' Comp 184, Other Ins. / Other Benefits 164, Landscape Benefits 17, Total Emp Benefits/Insurance 554, Salaries & Wages Landscape Salary & Wages 47, Salaries & Wages - Other 1,389, Total Salaries & Wages 1,436, Contractor Services 1,721, Program Oversight 66, Waste Removal (Refuse Disp) 51, Telephones 1, Cell Phones/Data Entry 23, Electric Services 30, Water Services 39, Total Expense 4,607, Net Ordinary Income 422, Other Income/Expense Other Expense Lighting Expense 302, City Admin Expenses 119, Non City Related 0.00 Total Other Expense 421, Net Other Income -421, Net Income Page 7 of 14
8 3:45 PM 06/19/13 Accrual Basis Downtown San Diego Partnership - PBID Profit & Loss by Class May 2013 Marina Cortez E Village Gaslamp Core Core Gaslamp E Village Cortez Marina Zone 10 Zone 9 Zone 8 Zone 7 Zone 6 Total Safety Zone 1 Zone 2 Zone 3 Zone 4 Zone 5 Total Maint TOTAL Expense Office Supplies , , Postage & Mailing District Mailings/ Web Services Cleaning & Janitorial Supplies Medians Equipment/Supplies Cleaning & Janitorial Supplies - Other , , , , , Total Cleaning & Janitorial Supplies , , , , , Vehicle Repair/Other Maint Vehicle Fuel , , , , , Vehicle Repair/Other Maint - Other , , , , Total Vehicle Repair/Other Maint , , , , , , Leasing / Purchasing (Equip.) Lightpole/Trash Can Main/Misc , , , , , Total Leasing / Purchasing (Equip.) , , , , , Payroll Services/Parking/Misc , , Rents / Leases , , , , , Photocopy (Office Copier) Emp Benefits/Insurance 4254 Payroll Taxes , , , , , , , Vacation-PTO , , , , Workers' Comp , , , , , , , Other Ins. / Other Benefits , , , , , , , Landscape Benefits , , Total Emp Benefits/Insurance , , , , , , , Salaries & Wages Landscape Salary & Wages , , , , , Salaries & Wages - Other , , , , , , , Total Salaries & Wages , , , , , , , Contractor Services 7, , , , , , , , , , , , , Program Oversight , , , , , Waste Removal (Refuse Disp) , , , , Telephones Cell Phones/Data Entry , , Electric Services , , Water Services , , , , Total Expense 7, , , , , , , , , , , , , Parks Deduction: (224.54) (142.84) (219.28) (101.50) (286.84) (975.00) Total Reimbursement Due: 7, , , , , , , , , , , , , Page 8 of 14
9 3:50 PM 06/19/13 Accrual Basis Downtown San Diego Partnership - PBID Profit & Loss by Class July 2012 through May 2013 Expense Marina Cortez E Village Gaslamp Core Core Gaslamp E Village Cortez Marina Zone 10 Zone 9 Zone 8 Zone 7 Zone 6 Total Safety Zone 1 Zone 2 Zone 3 Zone 4 Zone 5 Total Maint TOTAL Office Supplies , , , , , Postage & Mailing District Mailings/ Web Services , , , , , , , Cleaning & Janitorial Supplies Medians Equipment/Supplies , , , , Cleaning & Janitorial Supplies - Other , , , , , , , Total Cleaning & Janitorial Supplies , , , , , , , Dry Goods/ Wearing Apparel , , , , , Vehicle Repair/Other Maint Vehicle Fuel , , , , , , , Vehicle Repair/Other Maint - Other , , , , , , , Total Vehicle Repair/Other Maint , , , , , , , Audit Services (Accounting) , , , , , , , Vehicle Insurance , , , , , , , Leasing / Purchasing (Equip.) Lightpole/Trash Can Main/Misc , , , , , , , Leasing / Purchasing (Equip.) - Other , , , , , , , Total Leasing / Purchasing (Equip.) , , , , , , , Payroll Services/Parking/Misc , , , , , , , Rents / Leases , , , , , , , Training Travel Photocopy (Office Copier) , , , , Fidelity & Gen. Liability Ins , , , , , , , Emp Benefits/Insurance 4254 Payroll Taxes , , , , , , , Vacation-PTO , , , , , , , Workers' Comp , , , , , , , Other Ins. / Other Benefits , , , , , , , Landscape Benefits , , , , , Total Emp Benefits/Insurance , , , , , , , Salaries & Wages Landscape Salary & Wages , , , , , Salaries & Wages - Other , , , , , ,389, ,389, Total Salaries & Wages , , , , , ,436, ,436, Contractor Services 86, , , , , , , , , , , , ,721, Program Oversight , , , , , , , Waste Removal (Refuse Disp) , , , , , , , Telephones , , Cell Phones/Data Entry , , , , , , , Electric Services , , , , , , , Water Services , , , , , , , Total Expense 86, , , , , , ,065, , ,119, , , ,755, ,607, Parks Deduction: (7,150.09) (4,503.85) (6,986.93) (3,026.02) (7,853.93) (29,520.82) Total Reimbursement Due: 86, , , , , , ,057, , ,112, , , ,726, ,578, Page 9 of 14
10 4:11 PM 06/19/13 Accrual Basis Downtown San Diego Partnership - PBID Balance Sheet As of May 31, 2013 May 31, 13 ASSETS Current Assets Checking/Savings 1014 Savings , New Checking , Total Checking/Savings 362, Accounts Receivable 1200 Accounts Receivable 949, Total Accounts Receivable 949, Other Current Assets 1210 Allowance for Doubtful Accts Prepaid Expenses 40, Security Deposit 5, Total Other Current Assets 46, Total Current Assets 1,358, Fixed Assets 1600 Furniture and Fixtures 52, Computer Equipment 19, Automobiles 289, PowerWashers 128, Equipment 109, Accumulated Depreciation -484, Total Fixed Assets 115, TOTAL ASSETS 1,474, LIABILITIES & EQUITY Liabilities Current Liabilities Accounts Payable 2000 Accounts Payable 176, Total Accounts Payable 176, Other Current Liabilities 2062 Uncleared Trans Old Bank Accts. 2, Payroll Suspense Accrued Payroll 17, Accrued Vacation & PTO 56, Accrued Payroll Taxes 1, Advances from City 817, Deferred Rent 9, Total Other Current Liabilities 904, Total Current Liabilities 1,081, Total Liabilities 1,081, Equity 3900 Net Assets 392, Net Income Total Equity 392, TOTAL LIABILITIES & EQUITY 1,474, Page 10 of 14
11 Downtown BID Profit & Loss July 2012 through May 2013 Jul '12 - May 13 Income BID Income BID Assessments 58, SBEP 10, BID Reconcilliation 9, Total BID Income 78, Banner Income 5, Total Income 83, Gross Profit 83, Expense Contingency Contingency 7, Total Contingency 7, Operating Rent 14, Phone Copier Lease 1, Office Telephone Lease Office Water Office Plant Maintenace Office Internet Workers Comp Insurance Office Supplies IT Services 1, Audit/Tax Preperation 1, Annual Dues Website Expense 3, Total Operating 25, Outreach/Promotion Mixers Outreach/Promotion - Other Total Outreach/Promotion Personnel District Director 22, Director of Finance 20, Total Personnel 42, Special Events 3, Total Expense 78, Net Income 5, Page 11 of 14
12 Downtown BID Balance Sheet As of May 31, 2013 May 31, 13 ASSETS Current Assets Checking/Savings 1800 BID Checking Account 12, Total Checking/Savings 12, Total Current Assets 12, TOTAL ASSETS 12, LIABILITIES & EQUITY Liabilities Current Liabilities Accounts Payable Accounts Payable 2, Total Accounts Payable 2, Other Current Liabilities BID Assessments City Pymt to Wrong Bank Account Total Other Current Liabilities 1, Total Current Liabilities 3, Total Liabilities 3, Equity Unrestricted Net Assets 4, Net Income 5, Total Equity 9, TOTAL LIABILITIES & EQUITY 12, Page 12 of 14
13 J u n e C l e a n & S a f e P r o g r a m H o m e l e s s O u t r e a c h M o n t h l y R e p o r t Joe Alan Evans W o r k Y o u r W a y H o m e N e w s Joe has been wandering around the United States for 10 years. Joe stated his life has always been difficult, and he never understood his feelings of isolation. It wasn t until he was an adult that he was diagnosed with a serious mental illness. Joe had been living with his sister in Texas, when he woke one morning walked out of the house and got on a bus to San Diego. He had no plan and about $25 in his pocket. After two months of sleeping at the old library, Joe met Outreach Worker Kelly Knight. Together they worked on a plan to get Joe back to his sister in Texas. Joe s sister was so happy to find out he was safe and that he wanted to return home. Kelly recently checked in with Joe s sister who said he made it safely back home. Keith Burks Keith Burks came to San Diego with the mother of his child to live with her family. He stated that at first everything was fine, but after a few months without finding a job, things got tense. Keith was asked to leave, and with no friends or family in San Diego, he ended up on the street. Keith spent the next couple of months sleeping by the train station and digging recyclables out of trash cans to make money for food. Keith told Outreach Worker Kelly Knight he was depressed and tired all the time. He had stopped looking for work and wanted to get back home to his family. Kelly helped Keith get in touch with his sister in Detroit. Keith s sister was happy he called and wanted to return home. Keith worked a shift with the Maintenance Ambassadors and was able to return home. Kelly spoke to Keith recently; he made it home safely and he is enrolling in classes and looking for employment. In June, the Work Your Way Home program helped six people return to family and support systems. In the last year, we have helped 78 individuals. Page 13 of 14
14 H o m e l e s s O u t r e a c h M o n t h l y R e p o r t O u t r e a c h N e w s f o r J u n e D e f i n i t i o n o f T e r m s Active: clients who are actively receiving assistance. Housed: clients who have been housed as a direct result of the homeless outreach worker Social Service: clients who have been referred out to other social service agencies WYWH Social Services Refusing Left District 31 Housed 7 Active Refusing Service: clients who are refusing any assistance at this time. Left District: clients who are no longer in the downtown area. WYWH: a client who has been sent to their home city with the assistance of the Work Your Way Home program. WHO DID CLEAN & SAFE S OUTREACH WORKER COLLABORATE WITH IN APRIL? J u n e H i g h l i g h t s Traveler s Aide of San Diego San Diego Police Department s HOT team Homeless Veterans Services PATH Downtown Fellowship RCCC Steering Committee Friend to Friend Alpha Project 6/04 Attended Integrated Outreach Meeting. 6/07 Volunteer Clean Up East Village 6/10 Welcomed Jennifer Davies to the team 6/14 Attended PATH Depot Partners Meeting 6/20 Attended Unlocking the Doors to Permanent Housing Assisted 22 clients to obtain Interim Housing at Connections P a r t n e r i n g A g e n c i e s Page 14 of 14
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0.00 2,420, ,420, ,512, , , , Property Taxes - Prior
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Printed by ADMIN on 12/31/16 at 9:00 AM Page 1
101101 A Checking - General 1,482.06 42,108.28 102101 A Checking - General 34,743.06 34,743.06 201101 A Checking - General 0.00 40,626.22 Totals for 101 36,225.12 117,477.56 101108 A Checking - Payroll
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R E V E N U E *TOTAL STATE REVENUE 7,583,810.00CR 2,933.59CR 7,338,169.19CR 245,640.81CR 0% 97%
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,000, ,000, ,000, , , , Property Taxes - Prior
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ASSETS Current Assets Checking/Savings 1001 Checking 54,551.99 1002 Minister's Discretionary 5,799.73 1003 Petty Cash 250.00 1004 Demeters Checking Account 3,687.07 All Souls Unitarian Universalist Church
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