Regular Meeting of the Julian Cuyamaca Fire Protection District Board of Directors. Agenda Tuesday, Mar.13th, 2018 at 10:00 A.M.

Size: px

Start display at page:

Download "Regular Meeting of the Julian Cuyamaca Fire Protection District Board of Directors. Agenda Tuesday, Mar.13th, 2018 at 10:00 A.M."

Rodney O’Neal’
5 years ago
Views:

1 WELCOME TO THE JULIAN CUYAMACA FIRE PROTECTION DISTRICT BOARD OF DIRECTORS MEETINGS Regular Meeting of the Julian Cuyamaca Fire Protection District Board of Directors Agenda Tuesday, Mar.13th, 2018 at 10:00 A.M. Julian Cuyamaca FPO Station Hwy.79 South Julian CA CALL TO ORDER/ROLL CALL PROCEDURES FOR ADDRESSING THE BOARD Each speaker is allowed three (3) minutes to address the Julian Cuyamaca Fire Protection District Board of Directors. There are three major components of the Agenda: ORAL COMMUNICATIONS: 15 minutes are set aside at each meeting for citizens who wish to address an issue not on the agenda. The law precludes the Board from taking action upon such non-agenda items. These items will be referred to the Fire Chief. Time donations are not permitted during Oral Communications. Please submit a speaker slip to the District Secretary prior to the Board meeting. CONSENT CALENDAR: Items on each Consent Calendar are matters which are routine, and it is anticipated they will not be discussed separately. With a motion "to adopt the Consent Calendar" the Julian Cuyamaca Fire Protection District Board of Directors approves all Consent Calendar Staff recommendations, as shown on the agenda. Items may be removed for discussion by submitting a speaker slip to the District Secretary. NOTE: A MAXIMUM OF TWO TIME DONATIONS PER SPEAKER (9 MINUTES TOTAL) REGULA R AGENDA ITEMS: If you wish to address any item on the Regular agenda, please submit a speaker slip to the District Secretary prior to the Chair announcing the agenda title. NOTE: A MAXIMUM OF TWO TIME DONATIONS PER SPEAKER (9 MINUTES TOTAL) A Copy of the board meeting packet may be viewed by the public at the Julian Cuyamaca Fire Protection District. KNOW YOUR RIGHTS UNDER THE OPEN GOVERNMENT LAWS: Government's duty is to serve the public, reaching its decisions in fu ll view of the public. Commissions, boards, councils and other agencies of the District exist to conduct the people's business in accordance with the Brown Act and other State laws.

2 Any writings or documents provided to a majority of the Julian Cuyamaca Fire Protection District Board of Directors regarding any item on this agenda received within 72 hours prior to the meeting will be available for public inspection at the Julian Cuvamaca Fire Protection District office during normal business hours. The above-mentioned agency is an equal opportunity public entity and does not discriminate on the basis of race, color, national origin, sex, religion, age or disability in employment or the provision of service. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in these meetings, please contact the Fire Protection District office at The Julian Cuyamaca Fire Protection District Board of Directors welcomes you and encourages your continued interest and involvement in the town's decision-making process. ORAL COMMUNICATIONS (15 MINUTES) (A Maximum of 3 minutes per speaker) CHANGES TO THE AGENDA (Items removed by the public will be heard immediately after the adoption of the consent calendar) AGENDA TITLE CONSENT CALENDAR STAFF RECOMMENDATION 1. Approval of Minutes Feb1 3th,2018 meeting Approve Meeting Minutes Contact Person: Marcia Spahr 2. Approval of Financial Report as of Jan.31st, 2018 Approve Financ al Report Contact Person: Marcia Spahr 3. Communications Report No report received Contact Person: James Stowers 4. Training Report Monthly Calendr attached/no report received Contact Person: James Stowers 5. Reserve Report Monthly Calendar attached/no reports received Contact Person: James Stowers 6. EMS Report Monthly Calendar attached/ No reports received I Contact Person: Karen Kiefer 7. Explorer Report No report receivfd Contact Person: Jason Kuioer 8. CERT Report No report received Contact Person: Sheana Frv & Brian Kramer CONSENT CALENDAR ITEMS REMOVED BY THE PUBLIC CONSENT CALENDAR ITEMS REMOVED B BOARD MEMBERS

3 1 9.Chiefs Report Chief and Board Reports New Business 10. Emergency Medical Services Director Position Reorganize Presenter-Chief Marinelli 11. Terms and Conditions of Dissolution BO D's Presenter- Jack Shelver 12.Budget Committee Formation Presenter- BOD's OLD BUSINESS PUBLIC HEARING CLOSED SESSION ADJOURNMENT Next meeting to be held at 10:00 AM on April 10th, 2018 Items for Future Agenda

5 2:04 PM Julian Cuyamaca Fire Protection District 03/06/18 Profit & Loss by Class Accrual Basis July 2017 through January 2018 Ambulance General Fund New Fire St... SDCFA Unclassified TOTAL Ordinary Income/Expense Income (1 % Property Taxes) (1% Property "124, , (Benefit Fee Station) (New Station , , (Mitigation Fees) (Mitigation Fee , , (Benefit Fee) (Benefit Fee Fund D , , Ambulance Billing Fees (Fees for Services) 239, , Contract Income/ambulance 93, , County Fire Subsidy , , , Donations , , Grants (Grant Income Various Sources) 24, , , Interest (Interest Income) Service Fees (Fees For Services) Service Fees-General fund Total Income 357, , , , , Expense Ambulance Billing Contract 15, , Capital Purchase , , , Communications , , Equip.Allowance (Incentive/reimbursement) , , Fleet 7, , , Fuel 6, , , Grant Expense (Money spent on grant ite , , Insurance Liability 6, , , Workers Comp 16, , , Total Insurance 22, , , Legal/AudiUFinancial (Legal, Audits, Ads,... 8, , , , Medical Supplies 14, , Office (Supplies, postage, etc.) , , Other (Misc expenses, meals) , , Payroll Expense- Ambulance Payroll Expenses 215, , , , , Rent Station Supplies Misc.Supplies (Misc.supplies) , , Station Maint , , , Station Supplies - Other , , , Total Station Supplies , , , Training , , Uniforms (Employee uniforms) Utilities 7, , , Total Expense 301, , , , , , Net O rdinary Income 55, , , , , , Net Income 55, , , , , , Page 1

6 INCOME AMBULANCE BUDGET FY 2017/2018 JAN.31st, % OF FY 2017/2018 Actual YTD BUDGETED TOTAL BUDGET CATEGORY Ambulance Fee-Ambulance Billing $ 239,435 $ 375,000 County Ambulance Contract $ 93,466 $ 142,000 GEMT Grant $ 24,395 $ 25,000 TOTAL l~come $ 357,296 $ 517,000 Total% EXPENSES Billing Fees $ 15,223 $ 23,000 Capitol Purchase $ 1,000 Fuel $ 6,880 $ 14,000 Fleet(Amb.Maint.) $ 7,087 $ 7,000 Insurance - Liability $ 6,223 $ 5,000 Insurance- Workers Comp $ 16,702 $ 30,000 Medical Supplies $ 14,852 $ 25,000 Office Supplies $ 564 $ 500 Misc.Supplies $ 566 $ 500 Unschd.Overtime $ 6,483 $ 5,000 QA-Chart review $ 1,500 Payroll $ 208,724 $ 385,000 Training $ 994 $ 2,000 Uniforms $ 750 $ 1,000 Utilities $ 7,953 $ 8,500 TOTAL EXPENSES $ 293,001 $ 509,000 TRANSFER TO AMS.RESERVE $ 64,295 $ 8,

7 INCOME EXPENSE FIRE BUDGET FY 2017/2018 JAN.31st, % OF FY 2017/2018 BUDGET CATEGORY % Property Tax Benefit Fees Station Benefit Fees Mitigation Fees County Subsidy Donations Fire out of District Income Miscellaneous Income Grant Income Interest Earned Service Fees County Admin Fees TOT AL INCOME Capital Purchase Communications-RCS Fire out of District Expenses Fleet Fuel Grant Expenses Grant Matchinq Funds Insurance- Liability Insurance Workers Comp Leqal/Audit/Financial Equipment Allowance Office Supplies Misc.Supplies Payroll Station Maintenance Station Supplies Training New Station Utilities TOT AL EXPENSES ACTUAL YTD $ 124,548 $ 62,577 $ 74,046 $ 11,919 $ 30,000 $ 2,705 $ 35,471 $ 613 $ 31 $ 9,000 $ 350,910 $ 7,562 $ 10,794 $ 22,540 $ 6,799 $ 32,342 $ 6,223 $ 13,532 $ 42,191 $ 1,750 $ 3,902 $ 3,755 $ 62,728 $ 4,611 $ 3,000 $ 1,217 $ 11,591 $ 9,225 $ 243,762 BUDGETED TOTAL Total% $ 185, $ 105, $ 115, $ 10, $ 60, $ - $ - $ $ 60, $ 1, $ 3,000 1 $ 18, $ 557, $ 5, $ 20, $ - $ 30, $ 15, $ 60, $ 10,000 0 $ 15, $ 20, $ 30, $ 5, $ 5, $ 10, $ 115, $ 5, $ 3, $ 10, $ 125,000 9 $ 20, $ 503, Transfer to Capital Reserve~ $ 107,148 $ 54,

8 MARCH 2018 Training Calendar Station Trainin~ IO Week 1 I Medical - Auto Academy 2 Pulse & EKG I EMS Training -Auto Pulse & EKG Graduation Week 2 I I It Rescue Driver RIC Operations RIC Operations I ~.. 3 Training 1800 t" ' lf11j/y 0900 Week 3 I Ji "Y ;.i Fire Hose I 19 I 20 I 21 I I I I Fire Hose Week4 I 4 I I I I 1800 '/ ~cl ~ o r J ~a~;. LARRO- Pt. Packaging ONLINE Traininas Auto Pulse (httgs://elearning.zoll.com? KevName=Juli<!oFire) I I LARRO - Pt Rescue Driver Packaging Training

9 ATTACHMENT B Terms and Conditions RECOMMENDED TERMS AND CONDITIONS Dissolution of Julian/Cuyamaca Fire Protection District and Expansion of Latent Powers of County Service Area 135 (San Diego County Regional Communications System I Fire Protection) to Provide Structural Fire Protection and Emergency Medical Services within the Service-Specific Area l. Prohibition on Dissolved Agency. Upon the Commission's order giving approval to the dissolution of the Julian/Cuyamaca Fire Protection District (hereafter referred to as JCFPD), the FPD is prohibited from taking any of the actions contained in Government Code Section , including: (a) Approving any increase in compensation or benefits for members of the governing board, its officers, or the executive officer of the agency. (b) Appropriating, encumbering, expending, or otherwise obligating, any revenue of the agency beyond that provided in the current budget at the time the dissolution is approved by the commission. 2. Successor Agency. Upon and after the Effective Date, CSA No. 135 shall be the successor to JCFPD for purpose of providing structural fire protection and emergency medical services, and succeeding to all of the rights, duties, and obligations of the extinguished district with respect to enforcement, performance, or payment of any outstanding bonds, including revenue bonds, or other contracts and obligations within the territory previously included within the extinguished district (Government Code Sections l et seq., and 56886(m). 3. Employees. As of the effective date, the District Secretary shall be offered equivalent employment as determined by the County with the County, CSA No. 135, or through a contract with another agency/service provider. (Government Code Section 56886(1). 4. Organization and Governance. The dissolved fire protection district will become part of the fire protection and emergency medical services subarea of CSA No CSA No. 135 is governed by the five-member Board of Supervisors and the Deputy County Administrative Officer for the Public Safety Group will serve as the Fire Warden. Operationally, the County of San Diego will continue to contract with CAL FIRE to provide services. A seven-member fire advisory board has been created in accordance with County Board Policy A-74 [Government Code Section 56886(k)]. 5. Transfer by Operation of Law. If the proposed jurisdictional changes are approved by LAFCO, then as of the effective date, CSA No. 135 shall have ownership, possession, and control of all books, records, papers, offices, equipment, supplies, moneys, funds, appropriations, licenses, permits, entitlements, agreements, contracts, claims, judgments, land, and other assets and property, real or personal, owned or leased by, connected with the administration of, or held for the benefit or use of, JCFPD. Refer to Exhibit B containing a list of assets, property ownership, leases, and contractual obligations. The County of San Diego, on behalf of CSA No. 135, shall be the successor to all assets, liabilities, and service responsibilities of the dissolved district, including but not limited to, land,

10 equipment, vehicles, contractual rights and obligations, materials, and supplies. CSA No. 135 shall be the successor to all monies, including cash on band, monies due but not collected and other obligations. The County of San Diego, on behalf of CSA No. 135, shall be the successor to all liabilities and service responsibilities of the dissolved district, including, but limited to land, equipment, vehicles, contractual rights and obligations, materials, supplies and all accounts payable and other obligations. Exhibit B on file in the LAFCO office lists improved and unimproved land owned by Julian-Cuyamaca prior to the Effective Date and to be owned by CSA No.135 on and after the Effective Date. Exhibit B also lists Real Property Lease (Easement) to which JCFPD is bound as landlord or tenant prior to the Effective Date and which bind CSA No.135 on and after the Effective Date. Exhibit B lists contracts binding upon JCFPD prior to Effective Date and to be binding upon CSA No. 135 after the Effective Date. 6. Tax Revenues. Upon the Effective Date, the legal existence of JCFPD shall cease, except as otherwise required by law and the Resolution of the Board of Julian/Cuyamaca's governing board adopting these terms and conditions to the Matter. All property tax revenues and voter-approved special tax or special assessment revenues (if any), received or receivable by JCFPD as of the Effective Date shall be collected or collectible by CSA 135 for the exclusive use of funding the Services within the Territory. CSA 135 property taxes, special taxes, and special assessments shall not be available for other CSA 135 or County purposes. 7. Plan for Service. CSA No.135 shall provide the services within the territory provided by JCFPD per the Plan for Services adopted by the County of San Diego. Levels of Services may improve or increase prior to the day immediately preceding the Effective Date. 8. Transfer in "As-Is" Condition. CSA No.135 shall accept all real and personal property, books, records, papers, offices, equipment, supplies, moneys, funds, appropriations, licenses, permits, entitlements, agreements, contracts, claims, judgments, and all other assets and obligations transferred from JCFPD in "as-is" condition, without any payment or repair obligation from JCFPD [Government Code Section 56886(h)). All incidental liabilities, such as accounts payable, contract obligations and consumer deposits, shall be transferred to CSA No.135 's appropriate, respective, isolated accounts. All assets including, but not limited to cash reserves, land, structures, appurtenances, rolling stock, personal property including tools, office furniture, fixtures and equipment, and held by JCFPD, shall be transferred to the appropriate services zone of CSA No.135 as of the Effective Date. 9. Property Tax Transfer. Prior to issuance of the Certificate of Filing for the Matter, the County Board of Supervisors, as the governing body for CSA No. 135, shall commence and complete a property tax transfer process, as outlined in Revenue and Taxation Code Section et seq , to transfer the fire related ad valorem property tax revenues to CSA No. 135 [Government Code Section 56886(s)]. 10. Transfer of Facilities. Upon the Effective Date, the facilities located at the real properties identified on Exhibit B of Julian-Cuyamaca Application shall be transferred to CSA No.135 for use in providing the Services. The facility in the community of Cuyamaca will not be transferred and will be disposed of by the JCFPD prior to the effective date of dissolution.

11 11. Insurance Service Office (ISO) Ratings. CSA No. 135 will petition the ISO to update Julian's former 519 rating of properties within the Territory to the County's 3/3x ISO rating. Julian/Cuyamaca Fire Protection District maintains a class 5/9 ISO Fire Department rating. 12. Explorer Program. CSA No. 135 shall assume and continue support for Julian/Cuyamaca Explorer Program in place on the day immediately preceding the Effective Date. 13. Community Events. County and/or state firefighters stationed in Julian will participate in community events as requested. 14. District Firefighters. Upon successful completion of medical and background screening, JCFPD volunteer firefighters shall be offered reserve positions/transitioned into the San Diego County Volunteer Reserve Firefighter Program. Personnel unable to meet these requirements may be offered positions as Support Reserves 15. Benefit Fees. The County will pay the remaining balance on the Fire Station loan using the collected Fire Station benefit fee and additional County funds. The Fire Station benefit fee will then be discontinued. 16. Effective Date. Dissolution of Julian/Cuyamaca Fire Protection District shall become effective upon recordation.

(Chair) Joe Hall, Keith Gudger, Tom Manheim, Maitreya Maziarz

325 Soquel Avenue Santa Cruz, CA 95062 AGENDA BOARD OF DIRECTORS Finance Committee Meeting November 20, 2018 10:30 A.M. Offices of the Corporation 1. Attendance (Chair) Joe Hall, Keith Gudger, Tom Manheim,