Attached, fo r yo u r i nfo rm ati on, a re t h e m i n utes of t h e a b ove ca pt i o ned m eeti ng.

Transcription

1 OPSEU Ontario Emp loyepublic es Un ion Service SEFPO Syn fo nd: d ica iont pub des lemp iq u e loy6 de IsOn detala rio M E M O R A N D U M TO : F ROM : A l l P res iden ts wi th mem be rs i n the M i n ist ry of C i t izens h i p a nd I m m i g rat ion A l l S tewa rds i n the M i n istry of C i t izens h ip and I m m ig rat ion Ruth H am i l ton, O P S Su pe rviso r DATE : M a rc h 1 0, S U BJ E CT : M i n is try of C i t izens h ip and I m m ig rat ion E RC M i n u tes - Dece mbe r 1 7, Attached, fo r yo u r i nfo rm ati on, a re t h e m i n utes of t h e a b ove ca pt i o ned m eeti ng. P le ase pos t o r ot he rwi se m a ke t hem avai l a b le to t he mem be rs i n yo u r wo rk p l a ces. P l e ase n ote a M E RC refe r ra l fo rm s h o u l d b e u sed w he n re fe r r i n g u n resolve d local i s s ues to the m i n ist ry leve l. Th is fo rm is ava i l ab le at h tt p : //www. o pse u. o r.q /o p s/me rc/m E RC % 2 0Act io n % 20Fo rm. p d f. U po n com p leti o n, t he document shou ld be forwa rded ca re of the Job Secu ri ty U n i t w i th a l l s uppo rt i ng docu mentat i on e. g. m i n u tes, co rrespond e nce, etc. P LE AS E NOTE : TH ES E M I N I STRY M I N UTE S WE RE P RE PARE D BY TH E EM P LOYE R. AU T H O R I Z E D FOR D I S T R I B UT I O N : I N SO L I DA R I TY, Wa rren (Sm okey) Thom as P res i d e n t R u t h H am i l to n O P S S u p erv i so r /e l at t. CC : M E R C C h a i rs M i n i s try E R C O n ta r i o P u b l ic S e rv i ce Em p l oye e s U n i o n Le s m i l l R d., T o ro n to, O n ta r io M 3 B 3 P 8 S yn d icat d e s em p l oy6 s d e l a fo n ct i o n p u b l i q u e d e I ' O nta ri o 1 00, ru e Le sm i l l, To ro nto (O nta ri o ) M 3 B 3 P8

2 Date : Tuesday, Dece mbe r 1 7, 20 t 3 Locat ion : 400 U n ive rs i ty Ave., To ron to, ON Boa rd ro om 3A F O R O P S E U : D a r re n W i n g e r (Co -Ch a i r) N a n cy R e co l let (V i ce-c h a i r) J ud i th Ma rion (OPS EU Job Secu ri ty Ofi ce r) FO R TH E E M P LOYER: S u e H a st i e (Me etin g C h a i r a n d C o -C h a i r) J oanne B6na rd Shenouka D is sanayake (E R Advi so r) J o an n a M a c r i (LR I nte rn) REG R ETS : G u e s ts : Va l e r i e An d rews, Ab by Katz-Sta r r, To n y M a rzotto Re c o rd e r : Ve ro n i ca H a AG E N DA IT E M S D I S C US S I O N I. P REV I OUS M I NUTES M inu tes of Octobe r 9, meeting sig ned and po sted. ACT I O N REQU I RED 2. B U S I N ES S AR I S I N G : (U p d ates )

3 AG E N DA IT E M S D IS C U SS I O N ACT1 O N R E QU I RE D Manag ement rovide d the Sen i o ri ty L ist to the M ERC Co - C ha ir op N ovem b e r a ) S e n i o r i ty L i s t Th e U n i on i n q u i re d a b o u t e rro rs o n th e s e n i o r i ty l i s t, s p e c i f i c a l ly p o s i t i o n t i t l es th at a re i n c o r re ct. T h e u n i o n h ad p rov i d e d a l i s t of p o s it i o n tit l e s th a t t h ey b e l i eve d to b e i n co rre ct. M an a g emen t ha s fo rwa rd e d t h e l i st of em p loyee s and change s in t itle s to OSS fo r updating in WI N. M a n ag e m e n t ha d i n q u i red a b o u t p rovid i n g th e s e a s o n a l s e n i o r i ty l i s t to t h e U n ion on an' an n ua l ba si s, T he U n ion inqu i red whethe r there a re sea sona l p o s i t i o n s thro u g h t h e w i n te r. A l l p a rt i es ag re e to th e s easo n a l s e n i o r i ty l i st b e i n g p rov i d e d o n a n a n n u a l b as i s. M a n ag e m e n t co m m i tte d to confirming whether there are winter s e a s o n a l e m p l o yee s. b ) H e a l th a n d S afety (Snow Tires ) The RS B D i re cto r confi rmed i n w ri ting that a l l reg ion s u ti l izing fleet veh ic le s have resou rce s to faci l i tate upkeep a nd eq u ipment MTO has p rotoco ls on how to obtain supp l ies (e. g. snow ti res) and the se a re adm in i ste red in eac h reg ion by ad m i n istrative staff. The ru les a round u se of fleet ca rd s i s ou tl ined i n the MTO gu idel ines and staf have been i n st ructed to check with vendo rs b efo re t ry i ng to u s e t h e f l e et c re d it ca rd a s som e smal l i nd e p e n d e n t ope rato rs wi l l not honou r them. Staf a re encou raged to talk to t h e i r ma nage r i f they e n counte r a p rob lem. Th e u n i o n i n q u i re d a b o u t vac a n c i e s i n t h e N o rth e rn a n d Weste rn Re g i o n a l Ofices and management ' s stafi ng act ions h ig h l ighting stafing p re s s u res in reg i o n a l ofi ce s. Rem ove from agenda. c) Va ca n c i e s i n Reg i o n a l S e rv i ce s B ra n c h d) T ra i n i n g a n d D eve l o pment M anag ement confi rm ed stafi ng actions in Kitchene r (adm in ) and Reg iona l Advi s o r p os it i o n s ( d es ig n a te d ) i n S t. Cath a r i ne' s, T i m m i n s a n d S u d b u ry a re com p lete a n d /o r unde rway. Manag em ent h as ind i cated that RSB staf who have wo rkload shou ld b ring i t to th e a tte n t i o n of t h e i r re g i o n a l m a n ag e r. M a n a g em e n t d e l ive re d a p re s entat i o n o n th e Re g i o n a l S e rv i ce s B ra n ch ' s Lea rn ing C u rricu l um. Rem ove from agenda. Rem ove from age nda. I 3. STAN D I NG ITEMS 2

4 AG E N DA I T EMS D I S C U S S I O N ACTI O N R E QU I R ED O n ta r i o S e n i o rs ' S e cre ta r i at (O S S) d e l ive red a p res e n tat io n o n t h e S e c reta r i a t ' s M a n d a te a n d I n i t iati v e s in c l u d i ng g ra nt prog ram s a d m i n i s t rat i o n. a ) P ro g ra m U p d a tes T h e U nion i nq u i red about the So cia l I n cl u s ion and Vo luntee ri sm G rant a dmi n i st ra t i on. M a n a g em e n t co nfi rm e d th a t O l d e r Ad u l t Ce n t re s w i l l p rov i d e Kee p a s a s t a n d i n g ag e n d a i tem. a d m i n i s t rat ive s u p p ort fo r t h e S o c i a l I n c l u s i o n a n d Vo l u n tee ri sm G rant a n d a l l g ra n t eva l u a t i o n w i l l b e p rov id e d by OS S. b) Res u lts B as e d P l a n s (Rb P ) a nd Expe n d itu re M a n a g ement c) OPS Em p loyee E n g ag em e n t S u rvey (M C 0 d ) F ixe d -Te rm ( U n c l a s s i f ie d ) L i st e ) FT E Re d u ct i o n s / 1 4 O SS a n d R S B con t i n u e th e i r d i a l o g u e o n O S S s u p p o rt. M a n a g e m e n t p rov i d e d a rep o rt o n exp e n d it u re m an a g emen t fo r th e s e co n d q u arte r of / T he Re s u l ts -ba sed P la n B r iefi ng Boo k has been re leased by the M i n i s t ry of F i n a n c e. Management confirmed the OPS Employee Engagement Survey will be d i stributed in Februa ry wi t h advanced notice to emp loyee s in Janua ry. M a n ag eme nt h i g h l ig h te d a d d i t i o n a l s urvey fo cu s a re as re l at i ng to fa i r h i r i ng p ra ct i ce s an d l e a de rs h i p p ract i ce s. T h e U n i o n i n q u i re d w h e t h e r M C I h as a ta rg et comp l e t i o n ra te. M a n a g emen t i n d i cated they encou rage fu l l M ini stry pa rti c ipation. Management provided the fixed - te rm l i st to O PSE U o n D e cem be r 1 3th Th e U n i o n h ig h l ig h te d a n e r ro r o n t h e l i s t re l a te d to t h e po s i t i o n d es c r i pt i o n. Th e U n i o n i n q u i re d a b o u t th e m is s i n g en d d ates fo r s e as o n a l staf. M a n ag eme n t re p o rte d t h a t t h e re i s n o a d d i t i o n a l i n fo rm at i o n th a t h a s b e e n re ce ived as to h ow th e ad d i t i o n a l w i l l b e a c h i eve d O P S -wi d e. M a nagem ent com m itted to p rovi d i n g t he l i n k to th e Rb P B r i e f i n g B o o k u n d e r se pa ra te cove r. Keep a s a stand ing agenda i tem. M a n a g e m e n t c o m m i tt ed to p rov i d i ng t h e en d d ates u n de r s e p a ra te cove r. Ke e p a s a s ta n d i n g ag e nd a i te m.

5 AG E N DA ITEM S f) RS B - Reg i o n a l Advi s o rs - "Acti v i ty Re p ort i n g " g ) D i sc lo s u re s D I S C U S S I O N At the last M ERC m eet ing, t he Union had p rovided suggestion s to Manag ement to im prove the u sabi l ity a n d con s istency with in the too l. M anagement provided a wri tten respon se ind icating RS B wi l l not be st ri ki ng a ny fu rt h e r comm i tte es i n t h i s reg a rd. S taf a re e n co u rag e d to use th e o p p ortu n i t i e s ava i l a b l e to t h em at t h e i r re g i o n a l me et i n g s to d i a l og u e an d d i scu ss how to im p rove the system. Manag em en t con tin ues to en co u rage su ch d i s cu s s i o n s a n d h as d e m o n s t rate d a n o p e n n e s s to rev i ewi n g s u g g est i o ns a s evi d e n ce d by th e o n g o i ng d eve l o pme nt of th e p l atfo rm. Th e U n i o n i nd i cate d thei r d i s a p po i n tme nt i n M a n ag em e n t ' s respo n s e a n d they had requested platform training for the past two years to ensure stati stica l l y va l id resu l ts a nd have n ot yet rece ived any t ra i n i ng. The U n ion a l s o i n d i c ate d th a t m em be rs a re n ot b e i n g e ng ag ed to im p rove th e efi c ie n cy of th e to o l. T h e U n i o n re q u e ste d a n a n o n ymo u s s u rvey t o b e d i s t r ib u te d to g a th e r fe e d b a ck from re g i o n a l staf. The U n ion acknow ledg ed the To ronto ofice move of RS B from t 23 Edwa rd S t reet to 400 U n ive rs ity Ave. and inqu i red whethe r staf from that lo cat i on a re o n t h e s ame f l o o r at U n i ve rs i ty Ave. M a n a g em e n t co n f i rm ed s t af a re o n t h e 2 n d f l o o r. The Union requested confirmation of staf moves within the Exeter Road London ofice. M anagement confi rmed an u pcom ing m ovement of staf from th e 2 n d f l o o r to t h e 1 s t f l o o r w i t h in th e s am e b u i l d i n g. The U n ion inqu i red abou t renovat ion s at the D ryden ofi ce req u i ring staf to us e o u td o o r was h ro om fa c i l i t i es. ACT I O N REQU I R E D M a n ag e m e n t commi tte d to s h a r i n g t h e U n i o n ' s re q u es t to Re g i o n a l Se rv ices B ra nch Ma n agem en t. M a n a g e m e n t comm i tte d to i n q u i r i n g a b o u t p rov i d i n g o n g o i n g status feedback to staf and to re p o rt ba ck u n d e r se p a rate cove r. 4. N EW B U S I N ES S a) H e a l t h a nd S afety (Com pu te r Sc ree n s ) The U n ion ra i sed a co n ce rn re lat ing to t he u se of standa rd -s ized co m pute r s c re en s fo r Reg i o n a l S taf to admin i ste r G rants O n t a d o. T he U n i o n re q u e s ted an u pg ra d e to l a rg e r com p u te r s c re e n s fo r fu n cti o n a l i ty a n d e a se of u se. M a n ag eme n t e n co u rag e d s taf to ra is e t h e is s u e w i th t he re s pe ct i ve reg i o n a l m a n ag e r. R e m ove fro m a g e n d a.

6 AG E N DA I TEMS D I S C U S S I O N ACT IO N REQU I RED Th e U ni on s h ared t h e U n i on ' s M ERC Vi ce -C hai r wil l b e reti ri ng i n 2 () 1 4 an d w i l l m a i n ta i n h e r ro l e fo r M a rch a n d J u n e m e et i n g s. b ) M ERC Re p re s en tat i o n T h e com m ittee a cknowledges Nancy ' s con tribu tio n s at M ERC and exp re s se s th e i r we l l -w i s h e s to h e r i n h e r ret i reme n t. N EXT M E ETI N G : Ma rch 25, to be ho sted by t h e Un ion. Fo r the Em p loye r S u e H a st i e, I!