Sample Procurement Plan

Transcription

1 Public Disclosure Authorized Public Disclosure Authorized Public Disclosure Authorized Public Disclosure Authorized I. General 1. Project information: Project ID: P Sample Plan Borrower: The Republic of Burundi, the Republic of Rwanda, and the United Republic of Tanzania. Project Name: Regional Rusumo Falls Hydroelectric Project Credit Nos : 5295 RW, 5296 TA, Grant Nos : H872-BI, 873-RW. Project Implementing Agency (PIA): NELSAP s Rusumo Falls Project Unit (RPIU) on behalf Regional Rusumo Power Company. 2. Bank s approval Date of the procurement Plan: [Original: June 25, 2013; Revision 1: 20 th October 2014, Revised 2: 23 rd March 2015, Revised 3: 30th May 2015, Revised 4: 15th September 2015, Revised 5: 27 th October Date of General Notice: July 11 th, Period covered by this procurement plan: June 2015 December 2019 II. Goods and Works and non-consulting services. 1. Prior Review Threshold: Decisions subject to Prior Review by the Bank as stated in Appendix 1 to the Guidelines for : Expenditure category Threshold Contacts subject to prior review 1. Works 1 ICB USD 10 million 15 million 2 NCB <USD 10 million None 3 Shopping <USD 100, None 4 LIB All values 15 million 5 Direct contracting All values 0,1 million 2. Goods 1 ICB USD 3 million 3 million 2 NCB <USD 3 million None 3 Shopping <USD 100, None 4 LIB All values 3 million 5 Direct contracting All values 0,1 million 3.Non-consultancy 1 NCB <USD 0.5 million 3 million services 4 LIB All values 3 million 3 Shopping <USD 100, None 4 Direct contracting All values 0,1 million July 9, 2010

2 2. Prequalification. Bidders for Civil Works and Electro-Mechanical and 220 KV Substation at Rusumo side including T-Line shall be prequalified in accordance with the provisions of paragraphs 2.9 and 2.10 of the Guidelines. 3. Proposed Procedures for CDD Components (as per paragraph of the Guidelines: Reference to (if any) Project Operational/ Manual: World Bank s Guidelines for of Goods, Works and Non-Consulting Services under IBRD Loans and IDA Credits and Grants, dated January 2011; World Bank s Guidelines for and Employment of Consultants under IBRD Loans and IDA Credits and Grants by World Bank Borrowers, dated January 2011, Project Agreement between International Association and Rusumo Power Company, NBI & Disposal Manual and Rusumo Project Manual. 4. Reference to (if any) Project Operational/ Manual: Any Other Special Arrangements: Summary of the Packages planned during the first 18 months after project effectiveness ( including those that are subject to retroactive financing and advanced procurement) 6.1. Works Ref. No. Contract (Description) 1 CP 1 - Civil Works 2 CP 2- Electro -Mechanical Works and 220 KV Substation at Rusumo side including T- Line Office renovation Cost $ Procure ment Prequali fication Domestic Preferen ce Review by Bank (Prior / ) Expected Bid-Opening Date 163,500, ICB Yes No Prior 01/04/ ,000, ICB Yes No Prior 26/04/ , Shopp ing No Yes 06/10/2015 Comments July 9, 2010

3 6.2. Goods Ref. No. Contract (Description) 1 Software (Accounting Sun System License 2 users) 2 Computers and Office Equipment 3 Safeguards Equipment and Personal protective equipment 4 Office Furniture 5 Developme nt Communica tion to support RAP / LADP implementat ion 6 Software (Electronic Archive) Cost $ Prequalif ication Domestic Preference 8, DC No No Prior Review by Bank (Prior / ) Expected Bid-Opening Date 12/11/ , Shopping No No 04/09/ , Shopping No No 09/11/ , Shopping No No 04/09/ , Shopping No No 15, Shopping No No 22/11/ /11/2015 Comments 6.3. Non-Consulting Services Ref. No. Contract (Description) 1 Awareness campaign program (Drama) Cost in $ 15, Procure ment Shop ping Prequalificat ion Domestic Preference Review by Bank (Prior / ) Expected Bid-Opening Date No Yes 07/08/2015 Comme nts July 9, 2010

4 III. of Consultants 1. Prior Review Threshold: decisions subject to Prior Review by Bank as stated in Appendix 1 to the Guidelines and Employment of Consultants: Expenditure category Prior Review Threshold Contacts subject to prior review 1. Firms 1 QCBS, QBS, FBS, USD 200, LCS 1 million 2 QCBS, CQS, LCS, QBS, FBS <USD 200, SSS All values 0,1 million 2. Individuals 1 Three CVs USD 100, ,2 million 2 SSS All values 0,1 million 2. Short list comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than $100, equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines. 3. Any Other Special Arrangements: 4. Consultancy Assignments with s and Time Schedule Ref. No. Description of Assignment Cost Review by Bank (Prior / ) Expected Proposals Submission Date 1 External Audit 30, LCS 27/10/ Legal firm for Advise on legal matters 30, LCS 27/10/ Monitoring of water Quality measurements 80, QBS 13/11/ Two NGO,s for Implementing Livelihood 343, QCBS Prior 06/01/2015 Restoration Program 5 Consultant for preparation of EIA 30, IC 19/11/ Outcome Evaluation Specialist 40, IC 23/11/2015 STAFF 7 Mechanical Engineer 245, IC Prior 12/02/ Civil Engineer 245, IC Prior Electrical Engineer 245, IC Prior 12/02/ /02/2016 Com ments July 9, 2010

5 10 Accountant 70, IC 29/10/ Lead Safeguard Specialist 153, SSS1 Prior 29/10/ /04/2016 Communications Officer 140, IC Prior 13 Social and Resettlement Officer 141, SSS Prior 29/10/ Administrative Assistant 53, SSS Prior 29/10/ Finance Officer 141, SSS2 Prior 01/06/ Officer 141, SSS Prior 01/06/ External Audit July June2016 8, SSS Prior 26/04/ Water Hyacinth 25,000.0 IC 11/07/ The assignments 12 to 14 are amendments2 on the contracts signed on 1 st October 2012 and amended 1 st October 2013, currently William Katete, Communication Officer, left the project and we request his replacement 2 The assignments 16 to 17 are amendment1 for contracts which began in July July 9, 2010

6 Page 1 PROCUREMENT PLAN Africa : AFCC2/RI-Regional Rusumo Falls Hydroelectric Project General Information Country: Africa Banks Approval Date of the Original Plan: Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P GPN Date: Project Name: AFCC2/RI-Regional Rusumo Falls Hydroelectric Project Loan / Credit No:,,, Executing Agency(ies): Nile Basin Initiative WORKS Activity Reference No. / Description Loan / Credit No. Component Review Type Market Approach Prequalification (Y/N) Amount (US$) Actual Amount (US$) Status Bid Evaluation Report Draft Pre-qualification Prequalification Draft Bidding Document Specific Bidding Documents as Proposal Submission / and Recommendation Signed Contract Contract Completion Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual RW-NELSAP CW-RFB / CP1 Civil Works and Design, Supply and Installation of Hydro- Mechanical Equipment A1. Civil works Prior Bids Open - International 159,893, ,516, Signed RW-NELSAP CW-RFB / CP2 Design, Supply and Installation of Electro-Mechanical Equipment A2. Mechanical and Electrical Works Prior Bids Open - International 91,930, ,305, Signed RW-NELSAP CW-RFQ / Install the river hydrology monitoring equipment 20, RW-NELSAP CW-RFQ / Galery forest whithin the spray zone 15, RW-NELSAP CW-CDD / Build and furnish a chicken pen - National 5, RW-NELSAP CW-CDD / cowshed construction - National 7, RW-NELSAP CW-CDD / Construct goat shed - National 1, RW-NELSAP CW-CDD / Construct a piggery - National 1, RW-NELSAP CW-CDD / Construct hydroponics structures - National 2, RW-NELSAP CW-CDD / Construct 1 green house construction Open - National 16, RW-NELSAP CW-CDD / Cowshed, cages sets constructed 0.00 Open - National 13, GOODS Activity Reference No. / Description Loan / Credit No. Component Review Type Market Approach Prequalification (Y/N) Amount (US$) Actual Amount (US$) Status Bid Evaluation Report Draft Pre-qualification Prequalification Draft Bidding Document Specific Bidding Documents as Proposal Submission / and Recommendation Signed Contract Contract Completion Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual RW-NELSAP GO-CDD / Purchase block fabricating machine, treadle sewing machines - singer, one hand sewing machine, decorating machine, Startup material - National 10, RW-NELSAP GO-CDD / Acquisition of 9000 avocado seedlings, vegetative gears, propagation tools, transportation, Nursery establishment support - National 5, RW-NELSAP GO-CDD / Procure Friesian and Jersey, Goats, 1000 chicken breed, two pregnant Large White, One Landrace sows and one nucleus Pietrain boar for piggery production - National 26, RW-NELSAP GO-CDD / Procure medicines, drugs, vaccines, medical kits National 4, RW-NELSAP GO-CDD / Rent premises - National 2, RW-NELSAP GO-CDD / Agricultural produces stock and sale 3,

7 Page 2 RW-NELSAP GO-RFQ / Safeguards Equipment and Personal protective equipment 16, RW-NELSAP GO-RFQ / Communication Materials developed, produced and distributed 5, RW-NELSAP GO-RFQ / Computer Equipment and Softwares 25, RW-NELSAP GO-CDD / Modern hives, beekeeper toolbox 1, RW-NELSAP GO-RFQ / Office Equipment 26, RW-NELSAP GO-RFQ / Archive software server Archive software installing and training 15, RW-NELSAP GO-DIR / Software (Accounting Sun System License 2 users) Direct Direct 8, RW-NELSAP GO-CDD / Procure exotic pregnant breed pigs (Large White, Landrace sows and nucleus Pietrain boar) 4, RW-NELSAP GO-CDD / Rent premises for saloon services for the first 6 months - National RW-NELSAP GO-CDD / Rent premises for tailoring workshop for the first 6 months - National RW-NELSAP GO-CDD / Rent premises for restaurant services - National RW-NELSAP GO-CDD / Rent premises for Stock and sales of agricultural produces for the first 6 months - National RW-NELSAP GO-CDD / Procure Coffee husks or wood dust for poultry for 1st six months - National 3, RW-NELSAP GO-CDD / Procure Napier grass (seeds) and prepare a garden for napier grass for cows - National RW-NELSAP GO-CDD / Procuring 10 expecting heifers (Friesian and Jersey) - National 16, RW-NELSAP GO-CDD / Procure dairy cow management inputs and tools (water tank, wheel barrow, spade, spraying pump...) - National 2, RW-NELSAP GO-CDD / Procure Napier grass (seeds) and prepare a garden for napier grass for goats - National RW-NELSAP GO-CDD / Procure goats management inputs and tools (water tank, wheel barrow, spade, spraying pump...) - National RW-NELSAP GO-CDD / Procure pregnant goats of exotic breed and 1 Boer buck - National 1, RW-NELSAP GO-CDD / Procure two-months old chickens (1000 breed chickens) - National 5, RW-NELSAP GO-CDD / Procure poultry management tools and equipment (drinkers, feeders, egg trays, weighing machines, wheelbarrows, hoes, spades) - National RW-NELSAP GO-CDD / Procure chicken feeds (1 for the first 8 months) - National 3, RW-NELSAP GO-CDD / Procure and install a water tank for poultry activities - National

8 Page 3 RW-NELSAP GO-CDD / Procure piggery demonstration farm tools and equipment (weighing machines, spades, wheelbarrow, etc.,&) - National 1, RW-NELSAP GO-CDD / Procure pig feeds for the 1st six months - National 2, RW-NELSAP GO-CDD / Procure and install a water tank for pig farming - National 1, RW-NELSAP GO-CDD / Procure feeds for pigletts National 4, RW-NELSAP GO-CDD / Procure and set 20 modern Langstroth hives (including a brood-box, queen excluder and super chamber) and 40 new colony hives - National 1, RW-NELSAP GO-CDD / Procure beekeeping tools + trainer's beekeeping toolbox - National RW-NELSAP GO-CDD / Procure seeds (wheat 2Kg) for hydroponics - National 1, RW-NELSAP GO-CDD / Procure agricultural inputs for (Seeds, sprinklers, spraying machines, rakes, wheelbarrows etc) - National 3, RW-NELSAP GO-CDD / Procure agricultural fertilizers - National RW-NELSAP GO-CDD / Procure mushroom production materials (Paddy Straw, Plastic Sheet, Wooden mould, hand Chopper, drum for boiling straw, plastic ropes, Gunny bags, sprayers) - National 1, RW-NELSAP GO-CDD / procure equipment for the saloon - National 3, RW-NELSAP GO-CDD / Procure tailoring training materials including machines - National 6, RW-NELSAP GO-CDD / Procure equipment for the restaurant and set it up - National 5, RW-NELSAP GO-CDD / Procure initial agricultural produces stock for sale - National 3, RW-NELSAP GO-CDD / of Fresian cows, Fresian bulls Open - National 25, RW-NELSAP GO-CDD / of improved Rabbits - National 3, NON CONSULTING SERVICES Activity Reference No. / Description Loan / Credit No. Component Review Type Market Approach Prequalification (Y/N) Amount (US$) Actual Amount (US$) Status Bid Evaluation Report Draft Pre-qualification Prequalification Draft Bidding Document Specific Bidding Documents as Proposal Submission / and Recommendation Signed Contract Contract Completion Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual RW-NELSAP NC-RFQ / Ground Breaking Ceremony 20, Under RW-NELSAP NC-RFQ / Asset codification and inventory 8, RW-NELSAP NC-RFQ / Communication to support RAP / LADP implementation 12, CONSULTING FIRMS Activity Reference No. / Description Loan / Credit No. Component Review Type Market Approach Contract Type Amount (US$) Actual Amount (US$) Status Combined Evaluation Expression of Interest Short List and Draft Proposals Opening of Technical Evaluation of Technical Terms of Reference Report and Draft Signed Contract Contract Completion Notice Proposals as Issued Proposals / Minutes Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual RW-NELSAP CS-LCS / Audit FY Least Cost Open - National 15,

9 Page 4 RW-NELSAP CS-LCS / Training on saloon services and setting up of the saloon Least Cost Open - National 1, RW-NELSAP CS-LCS / Training on cattle keeping management Least Cost Open - National 1, RW-NELSAP CS-LCS / Training on Develop of the system of fodder conservation Least Cost Open - National 1, RW-NELSAP CS-LCS / Training on goat management Least Cost Open - National 1, RW-NELSAP CS-LCS / Training on poultry management Least Cost Open - National 1, RW-NELSAP CS-LCS / Training on pig management Least Cost Open - National 1, RW-NELSAP CS-LCS / training on bee management Least Cost Open - National 1, RW-NELSAP CS-LCS / Training on hydroponics use Least Cost Open - National 1, RW-NELSAP CS-LCS / Training on modern bean and soya bean Least Cost Open - National 1, RW-NELSAP CS-LCS / Training on mushroom Least Cost Open - National 1, RW-NELSAP CS-LCS / Training on set up the restaurant Least Cost Open - National 1, RW-NELSAP CS-LCS / Training on set the food stocks Least Cost Open - National 1, INDIVIDUAL CONSULTANTS Activity Reference No. / Description Loan / Credit No. Component Review Type Market Approach Contract Type Amount (US$) Actual Amount (US$) Status Invitation to Draft Negotiated Terms of Reference Identified/Selected Signed Contract Contract Completion Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual RW-NELSAP CS-INDV / Rusumo Communication Officer Prior Open 129, Under RW-NELSAP CS-INDV / Recruitment of 2 Environment compliance Inpsectors Open 72, RW-NELSAP CS-INDV / Carbon credit Open 30, RW-NELSAP CS-CDS / Rusumo Project Manager Prior Direct Direct 271, Under RW-NELSAP CS-CDS / Training on sunsystem Direct Direct 2, RW-NELSAP CS-INDV / Legal advisor services 30, RW-NELSAP CS-CDS / RPCL MD Prior Direct Direct 189, RW-NELSAP CS-CDS / Environmental Officer Prior Direct Direct 135, Under RW-NELSAP CS-CDS / Social Resettlement Officer Prior Direct Direct 121, Under RW-NELSAP CS-CDS / Resettlement Assistant Direct Direct 60,

10 Page 5 RW-NELSAP CS-INDV / Project Civil Engineer Prior Open 129, Under RW-NELSAP CS-INDV / Project Electrical/Mechanical Engineer Prior Open 133, Under RW-NELSAP CS-INDV / Training on tailoring Open 1, RW-NELSAP CS-INDV / Assistant Open 60,