Procurement. International Competitive Bidding;

Transcription

1 Public Disclosure Authorized Public Disclosure Authorized Public Disclosure Authorized Public Disclosure Authorized 1. for the proposed project will be carried out in accordance with: World Bank s "Guidelines: of Goods, Works and Non-Consulting Services under IBRD Loans and IDA Credits & Grants by World Bank Borrowers" of January 2011, revised July 2014 ( Guidelines); "Guidelines: and Employment of Consultants under IBRD Loans and IDA Credits & Grants by World Bank Borrowers" of January 2011, revised July 2014 (Consultant Guidelines); and the provisions stipulated in the Financing Agreement. Guidelines on Preventing and Combating Fraud and Corruption in projects Financed by IBRD Loans and IDA Credits and Grants dates October 15, 2006 and updated January 2011, shall also apply to the Project. Unless otherwise agreed with the Bank, the Bank s Standard Bidding Documents, Requests for Proposals, and Forms of Consultant Contract will be used. 2. In case of conflict between the Bank s procurement procedures and any national rules and regulations, the Bank s procurement procedures will take precedence. The general descriptions of various items under different expenditure categories are described below. For each contract to be financed by the Credit, the different procurement methods or consultant selection methods, the need for prequalification, estimated costs, prior review requirements, and time frames are agreed between the Borrower and the Bank project team and included in the initial Plan. 3. Retroactive Financing. If requested by the Borrower, the IDA may provide retroactive financing under the IDA Credit. Retroactive financing may only be provided when: (a) the activities financed by retroactive financing are related to the Development Objectives and are included in the project description; (b) the payments are for items procured in accordance with the applicable Bank procurement procedures; (c) the total amount of retroactive financing is SDR 815,000 (US$1.125 million equivalent) or less; and (d) the payments are made by the Borrower prior to the date of the Financing Agreement but on or after January 1, 2016 for eligible expenditures. 4. of Works. Works procured under this project shall be procured following International Competitive Bidding and National Competitive Bidding and may involve shopping in some cases. Bank standard documents will be used for International Competitive Bidding contracts. Standard Bidding Documents of the Borrower as agreed with the Bank will be used for National Competitive Bidding contracts. of such works shall be guided by the provisions applicable to those as laid down in the corresponding paragraphs of Guidelines as well as the processes detailed out in the POM of the project. 5. of Goods. Goods procured under this project shall be done using Bank s SBDs for all International Competitive Bidding and National Standard Bidding Documents agreed with (or satisfactory to) the Bank for all National Competitive Bidding and Shopping. Small value procurements (up to US$500 or equivalent) may be carried out following Direct Contracting. 6. The following methods will be applicable for procurement of Goods and Works and Non- Consulting Services, consistent with the relevant sections of the Bank s Guidelines: International Competitive Bidding;

2 National Competitive Bidding; Shopping (); Direct Contracting; Force Account; and Community Participation. 7. Requirements under National Competitive Bidding. In order to ensure economy, efficiency, transparency and broad consistency with the provisions of the Guidelines, goods, works, and non-consultant services procured under the National Competitive Bidding method shall be subject to the following requirements: (i) (ii) (iii) (iv) (v) (vi) (vii) (viii) (ix) Only the model bidding documents for National Competitive Bidding agreed with the Bank shall be used for bidding; Invitations for bids will be advertised in at least one widely circulated national daily newspaper, and bidding documents will be made available at least twenty one (21) days before, and issued up to, the deadline for submission of bids; Qualification criteria will be stated in the bidding documents, and if a registration process is required, a foreign firm declared as the lowest evaluated responsive bidder shall be given a reasonable time for registering, without let or hindrance; Bids will be opened in public in one location, immediately after the deadline for the submission of bids, as stipulated in the bidding document (the bidding document will indicate the date, time and place of bid opening); Except in cases of force majeure or exceptional situations beyond the control of the implementing agency, the extension of bid validity will not be allowed; Bids will not be rejected merely on the basis of a comparison with an official estimate; Except with the prior concurrence of the Bank, there will be no negotiation of price with bidders, even with the lowest evaluated bidder; A bidder's bid security will apply only to the specific bid, and a contractor s performance security will apply only to the specific contract under which they are furnished; and Bids will not be invited on the basis of percentage premium or discount over the estimated cost, unless agreed with the Bank. 8. of Consultants. Major consultancy services to be procured shall follow the World Bank guidelines for selection of consultants and standard documents of the Bank shall be used. Short lists of consultants for services estimated to cost less than US$300,000 or equivalent per contract may be composed entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines. The Bank s Standard Proposal (April 2015) will be used as a base for all procurement of consultancy services under the project. The following methods will be applicable for selection of consultants, consistent with the relevant sections of the Bank s Consultant Guidelines: Quality- and Cost- Based ; Quality-Based ; Least Cost ; Fixed Budget ;

3 based on Consultants Qualifications: for services estimated to cost less than US$300,000 equivalent per contract, in accordance with the provisions of paragraph 3.7 of the Consultant Guidelines; Single-Source ; of s as set forth in paragraphs 5.2 and 5.3 of the Consultant Guidelines ; and Sole Source Procedures for the of s. 9. Thresholds for Methods and Prior Review. Review thresholds and requirements for different methods of procurement of works, goods, non-consulting services and selection of Consultants based on the current procurement risk rating are listed in the table below. 10. These thresholds and review requirements may be modified on the basis of reassessed risk ratings during project implementation in agreement with the Bank. Table 3.3 Thresholds for procurement methods and prior review Expenditure Category Works Goods and Non- Consulting Services Consultant Services (firms) Contract Value (Threshold) US$7,500,000 Method International Competitive Bidding National Competitive Bidding Contracts/es Subject to Prior Review All contracts <US$7,500,000 First contract awarded by each implementing agency. All other contracts subject to post review. US$50,000 Shopping All contracts subject to post review US$50,000 Community participation All contracts subject to post review US$50,000 Force account All other contracts subject to post review. US$1,000,000 International All contracts Competitive Bidding <US$1,000,000 National Competitive Bidding First contract awarded by each implementing agency. All other contracts subject to post review. US$50,000 Shopping All contracts subject to post Direct Contracting US$300,000 All competitive methods; advertise internationally review All contracts costing more than US$50,000 All contracts

4 Expenditure Category Individual Consultants Contract Value (Threshold) Method <US$300,000 All competitive methods; advertise locally <US$300,000 Consultants Qualifications Single-Source Individual Consultants (Section V of Consultant Guidelines) Individual Consultants - Sole source Contracts/es Subject to Prior Review All contracts over US$200,000 equivalent. All contracts costing more than US$200,000 equivalent. All contracts costing more than US$50,000 equivalent. All contracts over US$100,000 All contracts costing more than US$50,000 equivalent.

5 Page 1 PROCUREMENT PLAN Sri Lanka : Ecosystem Conservation and General Information Country: Sri Lanka Banks Approval Date of the Original Plan: Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P GPN Date: Project Name: Ecosystem Conservation and Loan / Credit No: Executing Agency(ies): Ecosystem Conservation and Project-Project Unit WORKS Activity Reference No. / Description Loan / Credit No. Component Review Type Method Market Approach Prequalification (Y/N) Estimated Amount (US$) Actual Amount (US$) Status Bid Evaluation Report Draft Pre-qualification Prequalification Draft Bidding Document Specific Bidding Documents as Proposal Submission / and Recommendation Signed Contract Contract Completion Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual GOODS Activity Reference No. / Description Loan / Credit No. Component Review Type Method Market Approach Prequalification (Y/N) Estimated Amount (US$) Actual Amount (US$) Status Bid Evaluation Report Draft Pre-qualification Prequalification Draft Bidding Document Specific Bidding Documents as Proposal Submission / and Recommendation Signed Contract Contract Completion Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual LK-ESCAMP GO- Computers/ Software and Accessories 12, , Completed LK-ESCAMP GO- RFQ / Supply, Installation of MS Office Software and Virus Guards for Computers Completed LK-ESCAMP GO- Maintenance of Heavy Duty Digital Printer (Including Scanner and Photocopier and Printer) for 66, Canceled LK-ESCAMP GO- RFQ / Installation of MS Office Software and Virus Guards for Computers Completed LK-ESCAMP GO- Binding Machine for Completed LK-ESCAMP GO- Binding Machine Canceled LK-ESCAMP GO- Paper Shredder for Signed LK-ESCAMP GO- Paper Shredder for Canceled LK-ESCAMP GO- RFQ / Supply and Deliver of Two Tender Boxes for Canceled LK-ESCAMP GO- RFQ / Supply, Installation and Maintenance of Financial Package for 45, Canceled LK-ESCAMP GO- RFQ / Supply and Installation, Licence of MS Project Package for 1, Canceled LK-ESCAMP GO- Installation of Multimedia Projector with Screen for 3, Under LK-ESCAMP GO- Installation of overhead multimedia projector with screen for 3, Canceled LK-ESCAMP GO- USB Dongles from Telecommunication Service Provider for Staff Canceled LK-ESCAMP GO- Glasswares & Kitchen Appliances for Canceled LK-ESCAMP GO- Water Dispensers for Pending LK-ESCAMP GO- RFQ / Supply & Delivery of Communication equipment, Accessories for Canceled

6 Page 2 LK-ESCAMP GO- Water Dispensers Nos Canceled LK-ESCAMP GO- RFQ / First Aid Box for Canceled LK-ESCAMP GO- Kitchen Equipment for Canceled LK-ESCAMP GO- External Hard Drives for Pending LK-ESCAMP GO- Dongles and computer accessories for Canceled LK-ESCAMP GO- Installation of Payroll system for 3, Pending LK-ESCAMP GO- RFQ / Payroll system for the 3, Canceled LK-ESCAMP GO- safe deposite box and Cash deposit box Canceled LK-ESCAMP GO- office equipments - 4 Drawer steel filling cupboards, Steel Almayra and Wooden Racks for 2, Canceled LK-ESCAMP GO- Office Equipment - 4 Drawer Steel Filing Cupboards, Steel Almyra and Wooden Racks for 2, Signed LK-ESCAMP GO- Uninterruptible Power Supply - 08 Nos - for Completed LK-ESCAMP GO- Office Furniture for 5, Canceled LK-ESCAMP GO- Office Furniture for 5, , Completed LK-ESCAMP GO- Installation of Colour Laser Printer for 5, , Signed LK-ESCAMP GO- RFQ / Colour Laser Printer for 5, Canceled LK-ESCAMP GO- RFQ / Supply, Delivery, Installation and Maintance of Mono Printers & Colour printers 2, Canceled LK-ESCAMP GO- RFQ / Supply, Delivery, Installation and Maintenance of Mono Printers & Colour Printers for 2, Signed LK-ESCAMP GO- Conference Chairs and Conference Table for 1, Completed LK-ESCAMP GO- RFQ / Supply and Deliver of Conference Chairs and Conference Table for 1, Canceled LK-ESCAMP GO- RFQ / Digital Heavy duty photocopier with Scanner 6, Canceled LK-ESCAMP GO- RFQ / 08 Nos of Uninterruptible Power Supply (UPS) for Canceled LK-ESCAMP-FD GO- Installation of Computers, Computer Accessories for FD and Institutional 47, Under LK-ESCAMP-FD GO- Installation of Duplo Machines for FD and Institutional 2, Pending

7 Page 3 LK-ESCAMP-FD GO- Furniture for FD and Institutional 23, Pending LK-ESCAMP-FD GO- Kitchen Equipment/ Appliance for FD and Institutional Pending LK-ESCAMP-FD GO- Office Equipment for FD and Institutional Pending LK-ESCAMP-FD GO- RFQ / Supply, Delivery and Installation of Photocopiers and Scanners for FD and Institutional 10, Pending LK-ESCAMP-FD GO- Installation of AC Machines for FD and Institutional 2, Pending LK-ESCAMP-FD GO- Installation of Autocad 2016 (Software with licence for 3 years) for FD and Institutional 10, Pending LK-ESCAMP-FD GO- Installation of GIS software for FD and Institutional 3, Pending LK-ESCAMP-FD GO- Torch for FD and Institutional Pending LK-ESCAMP-DWC GO- RFB / Supply and Delivery of Radio Collars for DWC of Sri Lanka Component 2: Sustainable Use of Natural Resources and Prior Bids Open - International Human-Elephant Co-existence 320, Under LK-ESCAMP GO- Installation of Computers and Accessories for DWC and Institutional 10, Under LK-ESCAMP-DWC GO- GPS devices for DWC and Institutional 10, Under LK-ESCAMP-DWC GO- Installation of Wi-Fi Routers for SMART patrolling Units -DWC and Institutional Pending LK-ESCAMP-FD GO- GPS Devices for FD and Institutional 45, Under LK-ESCAMP GO- Installation of Computers, Software and Accessories for 12, , Signed LK-ESCAMP-FD GO- RFB / Supply and Delivery of Concrete Boundary s for Boundary Demarcation of State Forests - Forest Department and Institutional Prior Bids 506, Pending LK-ESCAMP-FD GO- Installation of Desktop Computers for Forest Department and Institutional 40, Under LK-ESCAMP GO- Installation of Printers for FD and DWC and Institutional 30, Under LK-ESCAMP-DWC GO- RFQ / Supply & Delivery of Printers for DWC and Institutional 2, Canceled LK-ESCAMP-FD GO- Mountain Bicycles for FD and Institutional 8, Pending LK-ESCAMP-FD GO- Installation of Water Pump, Generators and Loudspeakers for the FD Office and Institutional 3, Pending LK-ESCAMP-FD GO- Voltage Regulators for FD and Institutional Pending LK-ESCAMP GO- Walky Talky for FD and Institutional 2, Pending LK-ESCAMP-FD GO- LED Televisions for FD and Institutional 8, Pending

8 Page 4 LK-ESCAMP-FD GO- Binoculars for FD and Institutional 8, Pending LK-ESCAMP-FD GO- RFB / Supply and Delivery of Motorcycles for staff of FD and Institutional Bids 150, Pending LK-ESCAMP-DWC GO- Installation of Computer, Software and Accessories for DWC and Institutional 17, Pending LK-ESCAMP-DWC GO- Installation of Printers for DWC and Institutional 2, Pending LK-ESCAMP-DWC GO- Installation of Fax Machine and Photocopiers for DWC and Institutional 4, Pending LK-ESCAMP-DWC GO- Audio-Visual Equipment for DWC and Institutional 2, Pending LK-ESCAMP-DWC GO- Steel Almira and Cupboards for DWC and Institutional 1, Pending LK-ESCAMP-DWC GO- Office Furniture for DWC and Institutional 1, Pending LK-ESCAMP-DWC GO- RFB / Supply and Delivery of Handheld SMART phones for SMART patrolling of DWC, Sri Lanka and Institutional Prior Bids Open - International 12, Canceled LK-ESCAMP-DWC GO- RFB / Supply & Delivery of Rugged Handheld Android SMART devices for Patrolling - Department of Wildlife Conservation and Institutional 12, Pending LK-ESCAMP GO- RFQ / Supply & Delivery of Audio Visual Equipment for Forest Department and Institutional 21, Pending LK-ESCAMP GO- RFQ / Supply & Delivery of Audio Visual Equipment for 2, Pending LK-ESCAMP GO- RFQ / Supply, Installation and Maintenance of Financial Package for 45, Canceled LK-ESCAMP GO- USB Dongles from Telecommunication Service Provider for Canceled LK-ESCAMP GO- Glassware and Kitchen appliance for Canceled LK-ESCAMP GO- RFQ / Installation, Licence of MS Project Package for 1, Canceled LK-ESCAMP GO- Safe Deposit Box for Finance Division Canceled LK-ESCAMP GO- Kitchen Equipment for Canceled LK-ESCAMP GO- Tender Box for Canceled LK-ESCAMP GO- RFB / Supply and Delivery of Four Wheel-Drive Double Cabs for Forest Department and Department of Wildlife Conservation of Sri Lanka and Institutional Bids Single Stage - Two 990, Pending LK-ESCAMP GO- RFB / Supply and Delivery of four Wheel-Drive Jeeps for Forest Department and Department of Wildlife Conservation of Sri Lanka and Institutional Bids Single Stage - Two 934, Pending NON CONSULTING SERVICES Activity Reference No. / Description Loan / Credit No. Component Review Type Method Market Approach Prequalification (Y/N) Estimated Amount (US$) Actual Amount (US$) Status Draft Pre-qualification Documents Prequalification Evaluation Report Draft Bidding Document Specific / Justification Notice / Invitation Bidding Documents as Issued Proposal Submission / Opening / Minutes Bid Evaluation Report and Recommendation for Award Signed Contract Contract Completion

9 Page 5 Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Activity Reference No. / Description Loan / Credit No. Component Review Type Method Market Approach Contract Type Estimated Amount (US$) Actual Amount (US$) Status Combined Evaluation Expression of Interest Short List and Draft Proposals Opening of Technical Evaluation of Technical Terms of Reference Report and Draft Signed Contract Contract Completion Notice Proposals as Issued Proposals / Minutes Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual LK-ESCAMP CS- Conceptual and Detailed Designs, Construction Supervision and Contract Administration Services for Renovation and Upgrading of the National Wildlife Research and Training Centre (NWRTC) - Giritale Based 9, Canceled LK-ESCAMP CS- Conceptual and Detailed Designs, Construction Supervision and Contract Administration Services for Renovation and Upgrading of the Sri Lanka Forestry Institute (SLFI) - Nuwara Eliya & Field Station Inamaluwa Based 9, Canceled LK-ESCAMP CS- CQS / Design, Supply, Installation and Maintenance of Financial Package for Consultant Qualification Under 45, LK-ESCAMP CS- CQS / Developing and Maintaining Website for ESCAMP Consultant Qualification 6, Canceled LK-ESCAMP CS- Conceptual and Detailed Designs, Construction Supervision and Contract Administration Service for Renovation and Upgrading of the Sri Lanka Forestry Institute (SLFI) - Nuwara Eliya and Field Station Inamaluwa and Institutional Based 9, Canceled LK-ESCAMP CS- Conceptual Designs, Construction Supervision and Contract Administration Services for Renovation and Upgrading of the National Wildlife Research and Training Center (NWRTC) - Giritale and Institutional Based 9, Canceled LK-ESCAMP CS- Conceptual and Detailed Designs, Construction Supervision and Contract Administration Services for Renovation and Upgrading of the Sri Lanka Forestry Institute (SLFI) - Nuwara Eliya and Institutional Based 0.00 Under 270, LK-ESCAMP CS- Conceptual and Detailed Designs, Construction Supervision and Contract Administration Services for Renovation and Upgrading of the National Wildlife Research and Training Center (NWRTC) - Giritale and Institutional Based 0.00 Under 270, INDIVIDUAL CONSULTANTS Activity Reference No. / Description Loan / Credit No. Component Review Type Method Market Approach Contract Type Estimated Amount (US$) Actual Amount (US$) Status Invitation to Draft Negotiated Terms of Reference Identified/Selected Signed Contract Contract Completion Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual LK-ESCAMP CS- INDV / Coordinator for Component 1 Component 1: Pilot Landscape Planning and Open 20, , Signed LK-ESCAMP CS- INDV / Ten Technical Officers for FD & DWC and Institutional Open 64, , Signed LK-ESCAMP CS- INDV / Quantity Surveyor for FD & DWC and Institutional Open 12, Under LK-ESCAMP CS- INDV / Coordinator - Component 2(b) Component 2: Sustainable Use of Natural Resources and Human-Elephant Co-existence Open 20, Under LK-ESCAMP CS- INDV / One Mechanical Engineer for FD & DWC Open 12, Canceled LK-ESCAMP CS- INDV / Three Civil Engineers for FD & DWC Open 36, Canceled

10 Page 6 LK-ESCAMP CS- INDV / Consultancy on Community Based Human Elephant Coexistence Organizer - Component 2 (b) Component 2: Sustainable Use of Natural Resources and Human-Elephant Co-existence 6, Pending LK-ESCAMP CS- INDV / One Mechanical Engineer for FD & DWC and Institutional Open 12, Under LK-ESCAMP CS- INDV / Civil Engineer for FD/DWC and Institutional Open 12, , Signed LK-ESCAMP CS- INDV / Civil Engineer for FD/DWC and Institutional Open 12, Under LK-ESCAMP CS- INDV / Civil Engineer for FD/DWC and Institutional Open 12, Pending LK-ESCAMP CS- INDV / Short Term Specialist - Component 1 - Pilot Landscape Planning Component 1: Pilot Landscape Planning and 6, Pending LK-ESCAMP CS- INDV / Consultant for Design and Supervision of Construction - Sinharaja (FD) and Institutional 29, , Signed LK-ESCAMP-DWC CS- CDS / Diploma Course in Wildlife of Sri Lanka and Institutional Prior Direct Direct 407, Under LK-ESCAMP-FD CS- INDV / Consultant for Design and Construction Supervision - Galwila & Galgamuwa Project Sites and Institutional 30, Under LK-ESCAMP CS- INDV / One International Consultant for Develop Nature Based Tourism Activities (DWC & FD) and Institutional Open 130, Under LK-ESCAMP-DWC CS- INDV / Hiring Consultant for Establishing of SMART patrolling Base Station and Staff Training and Institutional 16, Pending LK-ESCAMP-FD CS- INDV / Consultant for Design and Construction Supervision - Knuckles (Kandy Division) and Institutional 35, Pending LK-ESCAMP CS- INDV / Developing and Maintaining Website - ESCAMP 6, , Signed LK-ESCAMP-DWC CS- INDV / SMART Mobile Data Collection Training Programme - Department of Wildlife Conservation and Institutional 7, Pending LK-ESCAMP-DWC CS- INDV / Technical Consultant for proposed Elephant Holding Ground in Lunugamwehera National Park Component 2: Sustainable Use of Natural Resources and Human-Elephant Co-existence 16, Pending LK-ESCAMP CS- INDV / Component 1 - Short- Term Consultant - Land Use Specialist Component 1: Pilot Landscape Planning and 6, Under LK-ESCAMP CS- INDV / Component 1 - Short Term Consultant - Sociologist/ Socioeconomic Development Specialist Component 1: Pilot Landscape Planning and 6, Under LK-ESCAMP CS- INDV / Local Consultant for develop the Nature Based Tourism Activities (DWC & FD) and Institutional Open 20, Canceled