KENYA PRIMARY EDUCATION DEVELOPMENT PROJECT PROCUREMENT PLAN YEAR 2016/2017

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1 Public Disclosure Authorized Public Disclosure Authorized Public Disclosure Authorized Public Disclosure Authorized KENYA PRIMARY EDUCATION DEVELOPMENT PROJECT I. General PROCUREMENT PLAN YEAR 2016/ Project information Country : Republic of Kenya Borrower : The Government of the Republic of Kenya Project Name : Kenya Primary Education Development Project Grant No. : TF Project Implementing Agency: Ministry of Education 2. Bank s approval Date of the procurement Plan [Original: July 29, 2015 Revision: July 29, ] 3. Date of General Notice: 28 th July Period covered by this procurement plan: 1 st July 2015,- 30 th June 2017 II. Goods and Works and non-consulting services 1. Prior Review Threshold: Method method threshold Prior Review Threshold Comment 1. ICB and LIB (Goods) $3m $21m All 2. ICB (Non- Services) $3m $21m All 3. NCB (Goods) <$3m $21m All 4. NCB (Non Consulting Services) <$3m $21m All 5. Shopping (Goods & Non- <$100,000 N/A Consulting Services) N/A 5 Direct Contracting All Values $100,000 All 2. Pre-qualification : Bidders for N/A shall be prequalified in accordance with the provisions of paragraphs 2.9 and 2.10 of the Guidelines. 3. Proposed Procedures for CDD Components (as per paragraph of the Guidelines: N/A 4. Reference to Project Manual/ Manual 5. Any Other Special Arrangements: None 1

2 6. Packages with Methods and Time Schedule Ref. No. Contract (Description) Cost (USD) Method 1. Printing and Distribution of EGM Textbooks and Teachers Guides 4,800,000 ICB 2. Vehicles Van and 2 Utility 150,000 Shopping 3. Office Furniture 95,000 Shopping 4. Design of SIP training Manual and Adapted EGM text books 4,000 Shopping 5. Printing of TPAD materials 60,000 Shoping 6. Supply of Office supplies such as toners, printing papers, office pins, airtime, folders, writing pads, pens, paper clips, fuel, 6,0000 Shopping 7. Design of EGM Text books (2018 Cohort) 2,0000 Shopping 8. Procure web space for EMIS application and data hosting 12,960 Shopping 9. Procure courier services for office deliveries between national and county office 50,000 Shopping 10. Design of adapted EGM books 1,500 DC 11. Print and package adapted EGM pupils textbooks for learners with special needs 75,000 NCB 12. Supply of EGM curriculum support materials/ learning aids 736,800 NCB 13. Distribution of Adapted EGM textbooks and Learning Aids 200,000 NCB 14. Printing of SIP Manuals 27,500 Shopping 15. Printing of KCPE general and School specific reports (Security Printing) 120,000 Shopping 16. Provision of Transport for Distribution of SIP Manuals 20,000 Shopping 17. Purchase of School Tablets, Development and Installation of the Software, Training on usage of school tablets and distribution of tablets to schools 1,189,982 NCB 18. Printing of NASMLA Class 3 & SACMEQ IV Reports (security printing) 40,000 Shopping 19. Printing of Risk-Based Audit Manual for 400 School Auditors and Fiduciary Training Modules for 4000 Headteachers 20,000 Shopping 20. Supply and Delivery of National and County PCU ICT Equipment (Laptops, Desktops, workstations, Printers, Scanners, Photocopier, storage Server) 314,244 NCB 21. Mass Media advertisement: Electronic Media 30,000 Shopping 22. Exhibitions during National, and regional Shows and Exhibitions 10,000 Single sourcing 2

3 Ref. No. Contract (Description) Cost (USD) Method 23. Fuel and lubricants, repairs and maintenance, 70,000 Single sourcing 24. Procure Office Airtime, Stationeries and Computer Consumables 30,000 Shopping III. of s 1. Prior Review Threshold Method Method Threshold Prior Review Threshold Comment 1. Competitive Methods (Firms) All Values $ m All 2. s (CQS) $300,000 N/A N/A 2. IC- All Values $ 0.32m All 3 Firms / IC- SSS All Values $ 0.1m All 2. Short list comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than $300,000 equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Guidelines. 3. Any Other Special Arrangements: None 4. Consultancy Assignments with Methods and Time Schedule Ref. No. Description of Assignment Cost Method 1. Technical Advisor to support EGM implementation (individual) 46,500 IC 2. Technical Assistance on Monitoring & Evaluation for EGM (individual) 30,500 IC 3. Consultancy Services for Technical Assistance on the Development of School Improvement Plan Training Manual 10,000 IC 4. Consultancy Services for Training of pilot schools in Coastal Region on School Improvement Planning (Firm) 263,000 CQS 5. Consultancy Services for Training of pilot schools in Northern Kenya Region on School Improvement Planning (Firm) 245,000 CQS 6. Consultancy Services for Training of pilot schools in Metropolitan Region on School Improvement Planning (Firm) 235,000 CQS 3

4 Ref. No. Description of Assignment Cost Method 7. Consultancy Services for Training of pilot schools in Aberdares Region on School Improvement Planning (Firm) 226,000 CQS 8. Consultancy Services for Training of pilot schools in Nzoia A Region on School Improvement Planning (Firm) 122,000 CQS 9. Consultancy Services for Training of pilot schools in Highlands Region on School Improvement Planning (Firm) 233,000 CQS 10. Consultancy Services for Training of pilot schools in Nzoia B Region on School Improvement Planning (Firm) 74,000 CQS 11. Consultancy Services for Training of pilot schools in Mau A Region on School Improvement Planning (Firm) 147,000 CQS 12. Consultancy Services for Training of pilot schools in Mau B Region on School Improvement Planning (Firm) 202,000 CQS 13. Consultancy Services for Training of pilot schools in Lake Region on School Improvement Planning (Firm) 250,000 CQS 14. Consultancy on Fiduciary Training of 4,000 Headteachers and Risk-Based Audit Systems for 400 School Auditors by Kenya School of Government 1,540,000 DC Single Source 15. Procure consultancy services for the EMIS Chief Information officer 101,740 IC 16. Procure consultancy services to develop an education sector diagnostics 402,300 CQS QCBS 17. of Consultancy services to Study on Cost-Effective models of delivery of education to disadvantaged groups 45,915 CQS 18. of to carry out study on teacher deployment and utilization 131,015 CQS 19. Procure Consultancy Technical Assistance on communication 40,000 IC 20. Procure Consultancy Technical Assistance in Mid Term Review 40,000 IC 21. Technical Assistance on developing digital platform for KCPE feedback (Individual) 27,294 IC 22. Technical Advisor on Policy 78,000 SSS 23. Consultancy for EGM Baseline Assessment 200,000 CQS 24. Procure Technical Assistant on Stakeholders Analysis and mapping 40,000 IC 25. Procure Technical Assistant on Vulnerable and Marginalized Group Framework 60,000 IC 26. Technical Consultancy Firm on Communication 130,000 CQS 4

5 Page 1 PROCUREMENT PLAN Kenya : Kenya GPE Primary Education Development Project General Information Country: Kenya Banks Approval Date of the Original Plan: Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P GPN Date: Project Name: Kenya GPE Primary Education Development Project Loan / Credit No: Executing Agency(ies): Ministry of Education WORKS Prequalification (Y/N) Status Bid Evaluation Report Draft Pre-qualification Prequalification Draft Bidding Document Specific Bidding Documents as Proposal Submission / and Recommendation Signed Contract Contract Completion Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual GOODS Prequalification (Y/N) Status Bid Evaluation Report Draft Pre-qualification Prequalification Draft Bidding Document Specific Bidding Documents as Proposal Submission / and Recommendation Signed Contract Contract Completion Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual KE-MOE-8201-GO-RFB / Purchase of School Tablets, Development and Installation of the Software, Training on usage of school tablets and distribution of tablets to schools management and accountability Prior Bids Open - National 2,338, ,257, Signed KE-MOE-8185-GO-RFB / Distribution of Adapted EGM textbooks and Learning Aids 200, KE-MOE-8206-GO-RFB / Supply and Delivery of National and County PCU ICT Equipment(Laptops, Desktops, workstations, Printers, Scanners, Photocopier, storage Server) 535, ,716, Under KE-MOE GO-RFQ / of furniture and office equipment for TSC (10 chairs, 3 four way workstation, 3 fire prove filing cabinets, 2 projectors, 1 scanner) 45, KE-MOE GO-RFQ / of office Stationery 40, KE-MOE GO-RFB / of bulk short message service Bids 280, KE-MOE GO-RFB / of hardware to support online TPAD system. management and accountability 550, KE-MOE GO-RFQ / Purchase of TSC Office equipment(15 Laptops, Modems, Air time and Heavy Duty Printer/Scanner) 25, KE-MOE GO-RFQ / Production of Documentary Materials (CD/DVDs/Memory Sticks for TSC 65, KE-MOE GO-RFB / National Office and County office furniture and equipment for TSC, 50 Cabinets, 47 Workstations, 47 Chairs, 3 Metal Racks, 47 Fireproof cabinets, Low filing cabinets glass, 1 Heavy duty colored Printer and 15 External Hard Drives management and accountability Single Stage - Two 371, KE-MOE GO-RFQ / National PCU Office Equipment 12 Fireproof Cabinets and 8 Metal racks 100, NON CONSULTING SERVICES Prequalification (Y/N) Status Bid Evaluation Report Draft Pre-qualification Prequalification Draft Bidding Document Specific Bidding Documents as Proposal Submission / and Recommendation Signed Contract Contract Completion Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual KE-MOE NC-RFQ / Print and package adapted EGM pupils textbooks for learners with special needs 75, KE-MOE NC-RFQ / Printing and Distribution of regular EGM textbooks and Teachers Guides Prior Bids Open - National 2,800, ,430, Signed KE-MOE NC-RFQ / Development and Printing of IEC Materials 60,

6 Page 2 KE-MOE NC-RFB / Supply of EGM Curriculum Support materials / Learning Aids 800, KE-MOE NC-RFQ / Editing, designing and printing of fiduciary training manuals for headteachers. 30, KE-MOE NC-RFQ / Printing of 6, 000 copies of each updated TPAD tools and 30, 000 copies of training and sensitization materials. 60, KE-MOE NC-RFQ / Printing of 4000 School Specific KCPE Analysis Reports 60, KE-MOE NC-RFQ / Print and Distribute of RBA Training Manuals 7, KE-MOE NC-RFQ / Printing of School Specific KCPE Analysis reports 60, KE-MOE NC-RFQ / Design, proof reading and printing of User manuals and Technical Manuals , KE-MOE NC-RFQ / Design, proof reading and printing of the communication strategy , KE-MOE NC-RFQ / Design, proof reading and printing of the NEMIS policy , KE-MOE NC-RFQ / Printing Instruments NASMLA CLASS 3 30, KE-MOE NC-RFQ / Printing Instruments NASMLA CLASS 7 33, KE-MOE NC-RFQ / Printing Instruments NASMLA Form 2 33, KE-MOE NC-RFQ / Design and printing of NASMLA Class 3 study report 5, KE-MOE NC-RFQ / Design and Printing of NASMLA class 7 study report 5, KE-MOE NC-RFQ / Design and printing of MLA F2 study report 5, KE-MOE NC-RFB / Print, Package and Distribution of 38, 600 adapted EGM pupils textbooks for learners with special needs2018 cohort 203, KE-MOE NC-RFB / Upgrading of the MOE LAN infrastructure Bids 1,470, ,304, Signed KE-MOE NC-RFB / PRINTING AND DISTRIBUTION OF REVISED CLASS 1 & 2 PUPILS BOOKS FOR REGULAR LEARNERS AND TEACHERS GUIDES THAT HAVE BEEN ALIGNED TO COMPETENCY BASED CURRICULUM (2019 COHORT) Prior Bids Open - National 3,000, Under KE-MOE NC-RFB / PRINTING, BRAILiNG AND DISTRIBUTION OF REVIEWED EARLY GRADE MATHEMATICS PUPILS BOOKS CLASS 1 AND 2 AND TEACHERS GUIDES FOR LEARNERS WITH SPECIAL NEEDS (PI, HI & VI) 2019 COHORT 50,000, , KE-MOE NC-RFB / PRINTING AND DISTRIBUTION OF EARLY GRADE MATHEMATICS HAND BOOKS 400, KE-MOE NC-RFQ / Printing of Updated TPAD Tools 85, KE-MOE NC-RFQ / Printing of TPAD Training Manuals 20,

7 Page 3 KE-MOE NC-RFQ / Production on Documentary on SIP Good Practices 80, KE-MOE NC-RFQ / Printing and Distribution of 5500 Revised FM Training Manuals for Head Teachers, RBA Manual, Audit Manual for School Auditors 20, KE-MOE NC-RFQ / Publishing of Bi Annual Statistical Booklet for , KE-MOE NC-RFQ / Design, Proof reading and Printing of NEMIS Policy and regulations/guidelines 50, CONSULTING FIRMS Contract Type Status Combined Evaluation Expression of Interest Short List and Draft Proposals Opening of Technical Evaluation of Technical Terms of Reference Report and Draft Signed Contract Contract Completion Notice Proposals as Issued Proposals / Minutes Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual KE-MOE-8644-CS-QCBS / Consultancy services to upgrade TPAD Information System and train the users management and accountability Prior Quality And Cost- Based 0.00 Open - National 814, KE-MOE-8210-CS-CQS / of Consultancy services to Study on Cost- Effective models of delivery of education to disadvantaged groups Open - National 200, KE-MOE CS-CQS / Consultancy for Midline evaluation of EGM Under KE-MOE CS-CQS / Consultancy service for development of National Education Quality Assurance and Standards Framework KE-MOE-8202-CS-CQS / of to carry out study on teacher deployment and utilization KE-MOE CS-CQS / of a firm to develop TPAD Documentary Under Open - National 120, KE-MOE CS-QCBS / procure a Firm to support automation of the TPAD system and service support for the first year management and accountability Prior Quality And Cost- Based Under Open - National 777, KE-MOE CS-CQS / Consultancy for carrying out Capitation grants Prior KE-MOE CS-QCBS / End term review Consultancy ( Firm ) Quality And Cost- Based Open - National 400, KE-MOE CS-CQS / Consultancy for Conducting Endline Survey KE-MOE CS-CQS / Consultancy for carrying out evaluation of Early Grade Mathematics Training and School Improvement Program (SIP) INDIVIDUAL CONSULTANTS Contract Type Status Invitation to Draft Negotiated Terms of Reference Identified/Selected Signed Contract Contract Completion Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual KE-MOE-7859-CS-INDV / Procure Consultancy Technical Assistance on communication Individual Open 70, Under KE-MOE-8768-CS-INDV / STAKEHOLDERS ANALYSIS TECHNICAL ASSISTANCE Individual Open 40, KE-MOE-8769-CS-INDV / VULNERABLE AND MARGINALISED GROUPS CONSULTANT Individual Open 50, KE-MOE-8208-CS-INDV / Technical Advisor to support EGM implementation (individual) Individual Open 50, KE-MOE-7854-CS-INDV / Procure consultancy services for the EMIS Chief Information officer Individual Open 101,

8 Page 4 KE-MOE-8203-CS-INDV / Technical Assistance on Monitoring & Evaluation for EGM Individual Open 30, KE-MOE CS-INDV / Consultancy service for assessing the quality of EGMA teacher training/ capacity building programs Individual Open 200, KE-MOE CS-INDV / Procure Consultancy services to carry out evaluation of the SIP Individual Open 75, KE-MOE CS-INDV / Consultancy services for M & E Individual Open 83,