LITCHFIELD SCHOOL DISTRICT School Administrative Unit #27 Office of the Superintendent One Highlander Court Litchfield, NH
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1 LITCHFIELD SCHOOL DISTRICT School Administrative Unit #27 Office of the Superintendent One Highlander Court Litchfield, NH Phone: (603) Fax: (603) Equal Opportunity Employer Memorandum Date: April 6, 2011 To: cc: Litchfield School Board Elaine Cutler, Ed. D., Superintendent Litchfield Committee LSD Administrative Team From: Steve Martin, Business Administrator Subj: March 2011 Business and Finance Monthly Report Included with this report are copies of the following Litchfield School District yeartodate (YTD) financial budget expenditure reports covering the period ending March 31, Executive Summary Financial Analysis Revenue Analysis YTD Actual to Report by Function YTD Actual to Report by Object Account YTD Actual to Report by Location A YTD Actual to Report Detail is distributed under separate cover. Finance The state Department of Education published their statistics for the school year. I have historically reported on the cost per pupil numbers. The cost per pupil is based on current expenditures as reported on each school district's Annual Financial Report (DOE25). The cost per pupil represents current expenditures less tuition and transportation costs; any food service revenue is deducted from current expenditures before dividing by ADM in attendance. Capital and debt service are not current expenditures and are not included. Litchfield s cost per pupil for and the corresponding state averages were as follows: Elementary: 10, or 81.00% of the state average of 12, Middle: 9, or 85.38% of the state average of 11, High: 12, or % of the state average of 12, Total District: 10, or 88.67% of the state average of 12, Litchfield School District March 2011 Business & Finance Report Page 1 of 2
2 We finally received our erate funding commitment decision letter. We were approved for 11, reimbursement. Work continued on the automation of district processes. The efinanceplus fixed assets module implementation was completed in March. This module tracks the value and depreciation of the district s fixed assets and prepares the required GASB information needed for the annual audit. School Dude s FS Direct facility scheduling software is now operational in pilot mode within the district. The initial pilot use is being limited to the three school offices, CHS athletics, SPED, SAU and food service. After the pilot is completed over the next three months we will assess the preliminary setup and procedures and make any necessary changes based on the product s usage. The plan is to roll out this online facility scheduling solution to all district staff as well as to all Litchfield community groups in September so that we will have a fully automated scheduling system. We have started looking at School Dude s Planning Direct software for use in developing our capital plan. Forecast As is our practice at the end of March, we started to complete more detailed forecasting of our restofyear spending. Based on our latest analysis of our salaries & benefits accounts, we have increased our anticipated yearend general fund balance to 725,000. The components of this anticipated balance are: unanticipated revenues of 90,000; school board 2010 yearend encumbrances of 234,000; salaries & benefits under spending of 200,000 due to employee turnover, a delayed retirement, and under spending in both adult education and selffunded programs; and a projected under spend in SPED outofdistrict tuition of 200,000. The anticipated balance may change up or down in future months as we complete more detailed analysis of other areas of the budget or as changes take place in areas previously reviewed We completed all work on the budget. CDs will be available for school board and budget committee members at next Wednesday s meeting. A copy has been posted on the district website including full details (164 pages). Building & Grounds The middle school energy management system installation has now been completed. The last item still being worked on is configuring the server. Technology A third laptop cart at LMS has been put into operation. This third cart was built using donated laptops that we repaired and refurbished and upgraded to Windows 7 and Office Work continues on a revised Technology Plan by the technology committee. Food Service The recently implemented federal school breakfast program is now being used by 34% of eligible free and reduced lunch students. Please let me know if you have any questions regarding this report or the associated materials. Respectfully submitted, Steve Litchfield School District March 2011 Business & Finance Report Page 2 of 2
3 LITCHFIELD SCHOOL DISTRICT MONTHLY FINANCIAL REPORT Executive Summary for March 2011 GENERAL FUND REVENUES AND CREDITS Sub Totals Totals 2010 UNRESERVED FUND BALANCE 370, RESERVE FOR ENCUMBRANCES 420, , REVENUE RECEIVED 17,275, ANTICIPATED REVENUE 1,772, ,047, TOTAL REVENUE AND CREDITS 19,838, APPROPRIATIONS/BUDGET ADJUSTMENTS TOTAL BUDGET APPROPRIATIONS (MS22) 20,703, Transfer to Food Service (Fund 21) (605,128.00) Transfer to Other Special Revenue (Fund 22) (770,957.00) (1,376,085.00) TOTAL GENERAL FUND BUDGET APPROPRIATIONS 19,327, ADJUSTMENTS TO GENERAL FUND BUDGET 2010 Reserve for Encumbrances 420, LSB Accepted Revenues RSA 198:20 (b) 420, ADJUSTED GENERAL FUND OPERATING BUDGET 19,747, EXPENSES Expended YeartoDate (13,164,418.13) Encumbered Balance (5,256,474.86) TOTAL YTD SPENT AND ENCUMBERED (18,420,892.99) AVAILABLE BUDGET 1,326, FORECASTED ROY EXPENDITURES 692, GENERAL FUND BALANCE FORECASTED GENERAL FUND REVENUES 19,047, GENERAL FUND BALANCE CREDITS 790, AVAILABLE GENERAL FUND REVENUES & CREDITS 19,838, FORECASTED GENERAL FUND EXPENDITURES 19,113, ANTICIPATED YEAR END GENERAL FUND BALANCE 724,903.46
4 Litchfield March 2011 Revenue Analysis Unanticipated ed Revenues (MS24) Revenues/Forecast Reductions Revenues Received To Date 3/31/2011 Anticipated Revenues Remaining Year Fund 10 (General Fund) Town Payments Property Tax 10,136, ,523, ,612, Town Payments State Education Taxes 1,807, ,807, State Educational Grant 6,147, (215,170.55) 5,932, Federal Grants 215, , Catastrophic Aid 214, , , School Building Aid 260, , , Kindergarten Aid 204, , , State Other 18, , State Drivers Education Tuition from other LEA's Tuition from Individuals 2, , , Tuition PreSchool 13, , , Transportation 6, , Interest 8, (4,000.00) 2, , Medicaid 60, , , Voc Transportation 2, , Rentals 2, (750.00) SelfFunded Program School 69, (10,000.00) 46, , SelfFunded Program Adult Education 18, (10,000.00) 6, , Town Impact Fees Other 5, , , , Total Fund 10 18,956, , ,275, ,772, Fund 21 (Food Service) Food Service Sales Schools 482, , , Food Service Sales Catering 9, , , Food Service Sales Vending 1, Food Service Sales St. Francis 9, (9,814.00) Child Nutrition (State) 6, , , Child Nutrition (Federal) 72, , , USDA Commodities 22, , Interest Total Fund , (9,814.00) 333, , Fund 22 (Grants Fund) 253, (200,000.00) 53, Title I 61, , , Title II Title IV (Safe & Drug Free Schools) Title V Preschool Grant 5, , IDEA Grant (Disabilities) 290, , , State Coalition Grant Technology ARRA Grants 160, , , First Robotics 4, , Primex Workers Comp Grant 2, , erate Program Credits (NonRevenue) 2, Total Fund , (193,485.28) 277, , TOTAL REVENUES 20,332, (112,708.82) 17,886, ,333,957.09
5 Unit Account Account Title Original 10 GENERAL FUND Litchfield School District FY2011 YearToDate Status Report Function Account Totals Through Apr 1, 2011 Revised YTD Expended Encumbered Percent 1100 REGULAR EDUCATION PRGMS 7,896,020 33, (43,434.17) 7,886, ,902, ,712, , % 1201 SPECIAL EDUCATION PRGMS 2,530,068 19, (50,183.00) 2,499, ,507, , , % 1301 VOCATIONAL EDUCATION PRGM 27, , , , (973.01) (3.60%) 1410 COCURRICULAR ACTIVITIES 91, , , , (5,498.07) (5.99%) 1420 ATHLETIC ACTIVITIES 345, (1,400.00) 344, , , , % 1490 STUDENT ACTIVITIES 1, , , % 1501 SELFFUNDED PROGRAMS 69, , , , % 1601 ADULT EDUCATION 25, , , , , % 2120 GUIDANCE SERVICES 625,486 1, , , , , % 2134 NURSE SERVICES 228, , , , , % 2140 PSYCHOLOGICAL SERVICES 178, , , , , % 2150 SPEECH SERVICES 317, , , , , , % 2160 OT/PT SERVICES 121, , , , , % 2190 OTHER PUPIL SERVICES % 2210 IMPROVEMENT INSTRUCTION 62, (1,009.00) 61, , , , % 2212 INSTR/CURRIC DEVELOPMENT % 2213 INSTRUCTION STAFF TRAIN'G 86,690 3, , , , , , % 2222 LIBRARY SERVICES 303, , , , , % 2223 AUDIOVISUAL SERVICES 5, , , , % 2225 COMPUTER INSTRUCTION 19,810 6, , , , , , % 2311 SCHOOL BOARD 43, , , , , % 2312 DISTRICT CLERK % 2313 DISTRICT TREASURER 4, , , , % 2314 ELECTION SERVICES 2, , , % 2317 AUDIT 20, , , % 2318 LEGAL SERVICES 30, , , , (500.00) (1.67%) 2320 DISTRICT ADMINISTRATION 331, (10,685.41) 321, , , , % 2332 SPECIAL SERVICES ADMIN 201, , , , , % 2410 SCHOOL ADMINISTRATION 1,176, (165.50) 1,176, , , , % 2490 OTHER SUPPORT SERVICES 12, , , , , % 2510 BUSINESS/FINANCE OFFICE 286,491 9, , , , , % 2610 CUSTODIAL SERVICES 855, (9,455.00) 846, , , , % Apr 1, 2011 page 1 of 2 10:23:36 AM
6 Unit Account Account Title Original Litchfield School District FY2011 YearToDate Status Report Function Account Totals Through Apr 1, 2011 Revised YTD Expended Encumbered Percent 2620 BUILDING SERVICES 845,296 80, (100,196.21) 825, , , , % 2630 GROUNDS SERVICES 192,125 3, , , , , , % 2640 NONINSTRUCTIONAL EQUIP 111,975 26, (8,435.00) 130, , , , % 2660 EMERGENCY MANAGEMENT 4, , , , % 2721 TRANSPORTATION (REGULAR) 436, , , , , % 2722 TRANSPORTATION(SPECIAL) 231, , , , , , % 2723 TRANSPORTATION (VOC ED) 36, , , , , % 2724 TRANSPORTATION (ATHLETIC) 60, , , , , % 2725 TRANSPORTATION (FT/COCUR) 14, , , , % 2830 HR STAFF SERVICES 108, , , , , % 2840 TECHNOLOGY SERVICES 272,139 88, , , , , (9,343.51) (2.54%) 2900 BENEFITS & FIXED CHARGES (114,082) , , , , % 4200 SITE IMPROVEMENTS 9,000 40, (9,000.00) 40, , , % 4300 ARCHITECT & ENG PLANS 10,000 13, (10,000.00) 13, , , (10,729.85) (81.16%) 4600 BUILDING IMPROVEMENT 215,963 91, (85,600.00) 221, , , , % 5100 DEBT SERVICES 993, , , % 5220 SPEC REV FUND TRANSFERS % 5252 CAPITAL RES FUND TRANSFER % Total 10 GENERAL FUND 19,327, , ,747, ,164, ,256, ,326, % Apr 1, 2011 page 2 of 2 10:23:36 AM
7 Account Account Title Original 10 GENERAL FUND Litchfield School District FY2011 YearToDate Status Report Object Account Totals Through Apr 1, 2011 Revised YTD Expended Encumbered Percent 110 SALARIES 8,795, (75,995.13) 8,719, ,700, ,852, , % 112 ADMINISTRATION SALARY 658, , , , , % 113 TUTOR SALARIES 114, , , , , % 114 PARA/MONITOR SALARIES 596, , , , (8,638.06) (1.45%) 117 CLERICAL SALARIES % 118 SELFFUNDED PRGM SALARIES 91, , , , , % 119 SPED SUMMER PRGM SALARIES 25, , , (632.58) (2.53%) 120 SUBSTITUTE SALARIES 116, , , , % 121 LONG TERM SUB SALARIES 55, , , , , % 122 GAME OFFICIAL SALARY % 130 OVERTIME 27, , , , % 211 HEALTH INSURANCE 1,740, (12,256.56) 1,728, ,056, , , % 212 DENTAL INSURANCE 158, (825.12) 157, , , , % 213 LIFE INSURANCE 16, (79.20) 16, , , (99.46) (0.61%) 214 DISABILITY INSURANCE 28, (109.92) 28, , , , % 220 SOCIAL SECURITY 785, (3,138.64) 782, , , , % 231 NONTEACHER RETIREMENT 136, , , , , % 232 TEACHER RETIREMENT 621, (3,293.54) 618, , , , % 250 UNEMPLOYMENT 18, , , (19,759.47) (108.35%) 260 WORKERS COMPENSATION 44, (127.34) 44, , , % 270 COURSE REIMB./NONUNION 4, , , , (610.00) (11.61%) 271 COURSE REIMB./UNION 41,000 3, , , , , % 272 CONF/WORKSHOP REIMBURSE 28,770 1, (1,095.00) 28, , , , % 280 NEW HIRE EXPENSES 2, , , , % 320 INDIST PROF DEVELOPMENT 29, (673.58) 28, , , % 321 CONTRACTED SERVICES 9, , , , % 325 TESTING PROTOCOLS 9, , , , % 330 PROFESSIONAL SERVICES 315,809 27, , , , , , % 331 AUDIT SERVICES 20, , , % 332 TUTOR SERVICES 5, , , % 333 BOND REGISTRATION % 335 LEGAL SERVICES 25, , , , % 339 ATHLETIC TRAINER SERVICES 32, , , , % 391 GAME OFFICIALS 38, , , % 411 UTILITIESWATER 31, , , , % 412 UTILITIESSEWER 8, , , % 421 UTILITIESDISPOSAL 22, , , , , % 422 SNOW PLOWING 43, , , , % Apr 1, 2011 page 1 of 3 10:30:23 AM
8 Account Account Title Original Litchfield School District FY2011 YearToDate Status Report Object Account Totals Through Apr 1, 2011 Revised YTD Expended Encumbered Percent 430 REPAIRS & MAINTENANCE 293, , (133,425.89) 280, , , , % 431 PAINTING % 432 BOILER REPAIR & MAINT 9, , , (4,952.63) (55.03%) 433 CONTRACTOR REPAIR & MAINT 78,009 2, (2,000.00) 78, , , % 434 AIR QUALITY % 440 RENTAL/LEASE INSTR EQUIP 90, , , , (2,529.63) (2.80%) 441 LEASE PAYMENT MODULAR 128, , , , % 442 EQUIP RENTAL 3, (1,319.32) 2, , (977.66) (36.73%) 446 SOFTWARE LEASE 36,048 8, , , , (4,118.51) (9.18%) 450 SITE DEVELOPMENT 9,000 40, (9,000.00) 40, , , % 460 INSPECTIONS 1, , % 519 TRANSPORTATION 772, , , , , , % 521 INSURANCE PROP/LIABILITY 81, , , , % 531 TELEPHONE 24, , , , (9,052.26) (37.29%) 532 DATA COMMUNICATIONS 34, , , , (20,472.67) (58.82%) 534 POSTAGE/GENERAL EXPENSES 19, , , , , % 536 AIR QUALITY % 540 ADVERTISING 9, , , , % 550 PRINTING & BINDING 13, , , , % 561 TUITION 36, , , , , % 569 HANDICAPPED TUITION 735, (10,000.00) 725, , , , % 580 TRAVEL 31, , , , , % 590 EXTENDED YEAR PROGRAM % 610 SUPPLIES 408,134 2, (14,717.66) 395, , , , % 611 SUMMER SCHOOL SUPPLIES (300.00) % 615 REPORT CARDS/RECORDS 4, , , , % 619 FIELD DAY % 622 UTILITIESELECTRIC 299, , , , (122.40) (0.04%) 623 UTILBOTTLED GAS 85, , , , (3,115.70) (3.62%) 624 FUEL OIL 93, , , , (4,816.54) (5.16%) 626 FUEL 9, , , % 630 FOOD % 635 PUBLICATIONS % 640 TEXTBOOK REPLACEMENT 80,779 30, (34,770.97) 76, , , % 641 TEXTBOOKS NEW 5,363 1, , , , % 643 PERIODICALS PRINT 5, (48.00) 5, , , % 644 INFORMATION ACCESS FEES 7, , , , % 649 TAPES/CD/DVD/AUDIO VISUAL 4, (607.90) 3, , , % 650 SOFTWARE 59,458 5, (522.00) 64, , , , % Apr 1, 2011 page 2 of 3 10:30:23 AM
9 Account Account Title Original Litchfield School District FY2011 YearToDate Status Report Object Account Totals Through Apr 1, 2011 Revised YTD Expended Encumbered Percent 700 PROPERTY % 720 BUILDING IMPROVEMENT 49,000 46, (49,000.00) 46, , , % 733 FURNITUREADDITIONAL , , , (1,995.15) (142.61%) 734 EQUIPMENTADDITIONAL 14,180 23, (3,627.00) 34, , , % 737 FURNITUREREPLACEMENT 2, , , % 738 EQUIPMENTREPLACEMENT 22, , (2,677.86) 125, , , , % 810 DUES AND FEES 42, (1,014.94) 41, , , % 820 DUES, SUBSCRIPTIONS % 830 INTEREST EXPENSE 193, , , % 890 MISCELLANEOUS 29, , , , , , % 910 PRINCIPAL REDEMPTION 800, , , % 920 CAPITAL RESERVE EXPENSE % Total 10 GENERAL FUND 19,327, , ,747, ,164, ,256, ,326, % Apr 1, 2011 page 3 of 3 10:30:23 AM
10 Unit Account Account Title Original 10 GENERAL FUND Litchfield School District FY2011 YearToDate Status Report Location Totals Through Apr 1, 2011 Revised YTD Expended Encumbered Percent Total 00 DISTRICTWIDE 4,200,650 99, (366,042.78) 3,933, ,758, , , % Total 01 SCHOOL BOARD 100, , , , , % Total 11 GRIFFIN MEMORIAL SCHOOL 4,383, , (174,957.21) 4,427, ,946, ,356, , % Total 21 LITCHFIELD MIDDLE SCHOOL 4,356,581 41, , ,536, ,021, ,397, , % Total 31 CAMPBELL HIGH SCHOOL 5,572,673 48, , ,024, ,867, ,682, , % Total 90 SAU #27 714,059 11, (1,400.00) 723, , , , % Total 10 GENERAL FUND 19,327, , ,747, ,164, ,256, ,326, % Apr 1, 2011 page 1 of 1 10:25:22 AM
LITCHFIELD SCHOOL DISTRICT School Administrative Unit #27 Office of the Superintendent One Highlander Court Litchfield, NH
LITCHFIELD SCHOOL DISTRICT School Administrative Unit #27 Office of the Superintendent One Highlander Court Litchfield, NH 03052 Phone: (603) 578-3570 Fax: (603) 578-1267 Equal Opportunity Employer Memorandum
LITCHFIELD SCHOOL DISTRICT School Administrative Unit #27 Office of the Superintendent One Highlander Court Litchfield, NH
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001.1110.5600.06.12.0 SCHOOL COMMITTEE EXPENSE $6,402 $6,752 $7,637 $7,000 $248 3.67 Func: SCHOOL COMMITTEE - 1110 $6,402 $6,752 $7,637 $7,000 $248 3.67 001.1210.5100.01.00.0 SUPERINTENDENT SALARY $149,000
OTHER COUNTY FUNDS % 0%
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