Notice of Strata Committee Meeting. Strata Plan Name Mirage Apartments Address 1-29 Bunn Street PYRMONT NSW 2009

Size: px

Start display at page:

Download "Notice of Strata Committee Meeting. Strata Plan Name Mirage Apartments Address 1-29 Bunn Street PYRMONT NSW 2009"

Corey Carter
5 years ago
Views:

Notice of Strata Committee Meeting Strata Plan 54229 Name Mirage Apartments Address PYRMONT NSW 2009 Meeting Date

1 Notice of Strata Committee Meeting Strata Plan Name Mirage Apartments Address PYRMONT NSW 2009 Meeting Date Tuesday, 30 May 2017 Time 6:30 PM Venue Boardroom, Novotel Darling Harbour Address 100 Murray Street PYRMONT NSW 2009

2 Meeting procedures Quorum A quorum is present at a meeting immediately following where not less than 50% of those entitled to vote being present. The quorum for meetings is calculated on the basis of the number of members last determined by the owners corporation for the strata committee. Therefore, vacant positions are not excluded from calculation of quorum. Voting rights A strata committee member is not entitled to vote if they were unfinancial at the date the notice of the meeting was given and did not pay the amounts owing prior to the meeting. Attendance If an owner with voting rights is unable to attend the strata committee meeting, they may appoint a nominated representative on their behalf. However, the nominated representative is deemed to only be valid if authorised by a resolution of the strata committee. If the person so appointed, is an existing member of the strata committee, that person may separately vote in their own right as well as in the right of the member they are representing. Decisions at meetings A decision of the strata committee is passed by a simple majority of votes cast for and against the consideration with each person having one vote for each lot in respect of which the person is entitled to vote. Tenant representatives A tenant representative, elected in accordance with Section 33 of the Strata Schemes Management Act 2015 (NSW), is entitled to attend a meeting of the strata committee but is not entitled to vote on decisions of the strata committee or to put a motion or nominate a person for office. Similarly, tenant representatives are not entitled to act as an officer of the owners corporation for strata committee purposes and do not count towards the calculation of the quorum. The strata committee may resolve for the tenant representative to be absent during any discussions that are financial in nature. Non-member owner attendance An owner is entitled to attend a strata committee meeting but is not entitled to address the meeting unless authorised to do so by resolution of the strata committee. Disclosure of pecuniary interests If a member of the strata committee has a direct or indirect pecuniary interest in a matter being considered at a meeting the member must, as soon as possible after the relevant facts have come to the member s knowledge, disclose the nature of the interest at a meeting of the strata committee. After a member has disclosed the nature of an interest in any matter, the member must not, unless the strata committee otherwise determines, be present or take part in any decision in relation to the matter. Meeting protocol Bright & Duggan recommends the following meeting protocols to encourage efficient and effective meetings. Be prompt. Allow sufficient time to register your attendance so that the meeting can commence at the advertised time. Turn mobile phones and any other electronic devices to silent. Address the meeting via the Chairperson and at their permission. The Chairperson is responsible for ensuring all attendees have the opportunity to address the meeting and that the voting process is accurate. Be respectful of others addressing the meeting by not participating in side conversations. Matters not included on the notice of agenda are not permitted to be discussed and resolved at the meeting. This is in recognition of a failure to provide notice to other interested owners. Your decisions should be made for the collective good of the owners corporation, rather than for self-interest. Encourage the attendance of members of the owners corporate at strata committee meetings to promote good governance and transparency throughout the community of the strata scheme. Bright & Duggan Pty Ltd SCM Notice V1.01

3 Agenda Election of chairperson 1. That in the absence of the chairperson, the strata committee elect a chairperson in accordance with clause 8 (2) of Schedule 2 of the Strata Schemes Management Act 2015 (NSW). Explanatory notes: The elected chairperson of the owners corporation would ordinarily chair this meeting. Pursuant to the delegations of the managing agency agreement to Bright & Duggan, and with the consent of those in attendance, it is customary for the managing agent to chair the meeting. Minutes 2. That the minutes of the last strata committee meeting of the owners corporation held on 2 May 2017 be adopted as a true and accurate account of the proceedings of that meeting. Explanatory notes: The minutes of the last strata committee meeting have been attached to the notice of this meeting. This motion confirms the accuracy of the minutes and in the event that the minutes are in error, the strata committee may move the minutes be amended. Financial Statement 3. That the statement of financial position and financial performance for the period ending 23 May 2017 be received. a) Investment account review b) Insurance premium renewal due 22 May 2017 Remedial Building Work 4. That the meeting table when Remedial Building Services will commence work. Building Manager s Report 5. That the meeting table the report received from Complete Building Services Pty Limited for the month of May Common Property Assessment 6. That the condition and use of the common property be discussed and action tabled: a) Internal refurbishment part hallway decoration, tiling tender b) Garden improvements c) Lift upgrade/renewal specification & pricing JCA Lift Consultants d) Amenities signage & flooring steam cleaning e) Access device audit f) Water save audit g) Building Manager s desk/reception signage Bright & Duggan Pty Ltd SCM Notice V1.01

4 General Business 7. That the meeting table the following items of general business: a) Lot 121 (IGA Express) by-law registration b) Mirage Apartments website Next Meeting: Dated: 23 May 2017 Bright & Duggan Pty Ltd Managing Agents for Strata Plan Bright & Duggan Pty Ltd SCM Notice V1.01

5 STATEMENT OF FINANCIAL POSITION AS AT 19 MAY 2017 OWNERS FUNDS ACTUAL ACTUAL 19/05/17 28/02/17 Administrative Fund 56, , Capital Works Fund 915, , TOTAL $ 972, $ 915, THESE FUNDS ARE REPRESENTED BY CURRENT ASSETS Cash At Bank 23, , Investment Td Nab 210, , Investment Bas Stg 383, , Investment Td Stg 254, Investment Td Boq , Investment Td Boq 151, , Levies In Arrears 7, , Other Arrears 3, , Interest Accrued On O/D Levies Prepayments , TOTAL ASSETS 1,032, ,042, LIABILITIES Security Bond 2, , G S T Clearing Account (14,731.98) (10,333.07) P A Y G Clearing A/C , Creditors 17, , Levies In Advance 54, , TOTAL LIABILITIES 60, , NET ASSETS $ 972, $ 915,642.82

6 STATEMENT OF FINANCIAL PERFORMANCE FOR THE PERIOD 1 MARCH 2017 TO 19 MAY 2017 ADMINISTRATIVE FUND ACTUAL BUDGET ACTUAL 01/03/17-19/05/17 01/03/17-28/02/18 01/03/16-28/02/17 INCOME Levies - Administrative Fund 231, , , Interest On Overdue Levies , , Insurance Claim Refund , Keys , , B B Q , GST On Income (21,088.66) (82,772.73) (85,700.44) TOTAL ADMIN. FUND INCOME 211, , , EXPENDITURE - ADMIN. FUND Amenities-Pool & Spa Maint. 1, , , Amenities-Pool & Spa Repairs , , Amenities-Gym Equipment , , Amenities-Sauna , , Audit Accounting G S T Fees 1, , , Caretaker Payments 17, , , Caretaker-Telephone Carpet-Cleaning , Cleaning 13, , , Cleaning - High Pressure , , Cleaning-Windows , , Cleaning-Toilet Paper Consulting/Engineering Fees , , Consulting-Contractor Comp Electrical Repairs , , Electrical-Light Fittings , Electrical-Globes , Electrical-Emergency Lighting , , Fees & Permits , , Fire Protection Testing 7, , , Fire Protection Repairs 8, , , Fire Protection Telephone , , Fire Alarm Monitoring , , Glazing-Window , , Grounds-Gardening 3, , , Grounds-Gardening Materials 1, , , Grounds-Tree Removal Insurance Premiums 71, , , Insurance Valuation

7 STATEMENT OF FINANCIAL PERFORMANCE FOR THE PERIOD 1 MARCH 2017 TO 19 MAY 2017 EXPENDITURE - ADMIN. FUND (Continued) ACTUAL BUDGET ACTUAL 01/03/17-19/05/17 01/03/17-28/02/18 01/03/16-28/02/17 Access Device Expenses , Legal Fees 1, , , Arrears Letters (137.50) Lift-Maintenance 8, , , Lift-Repairs , , Lift-Registration Fees Lift-Telephone , Special Functions And Events 6, , Management Fees 5, , , Meeting Room Hire 3, , , Accounting & Finance Asset Maintenance Meeting Attendance Strata Manager Consultancy , , Disbursements 2, , , Website , Pest Control-Service , , Plumbing-General 2, , , Plumbing-Burst Pipe , , Plumbing-Shower Tray , Plumbing-Hws/Boilers , Rep & Maint-Air Conditioning , , Rep & Maint-Exhaust Fan , Rep & Maint-Pump , Rep & Maint-Garage Door 2, , , Rep & Maint-Television Antenna , Rep & Maint-General Equipment , Rep & Maint-General Building 1, , , Rep & Maint-Locks Rep & Maint-Doors , Rep & Maint-Painting 1, , , Rep & Maint-Security System 3, , , Security 31, , , Services-Electricity 36, , , Services-Gas 3, , , Services-Water Usage 30, , , Signs/Notice Board , Stationery , GST On Expenses (21,426.71) (77,655.96) (72,750.25) TOTAL ADMIN. EXPENDITURE 250, , ,291.69

8 STATEMENT OF FINANCIAL PERFORMANCE FOR THE PERIOD 1 MARCH 2017 TO 19 MAY 2017 EXPENDITURE - ADMIN. FUND (Continued) ACTUAL BUDGET ACTUAL 01/03/17-19/05/17 01/03/17-28/02/18 01/03/16-28/02/17 SURPLUS / DEFICIT $ (39,483.19) $ (92,402.77) $ (6,742.40) Opening Admin. Balance 96, , , ADMINISTRATIVE FUND BALANCE $ 56, $ 3, $ 96,285.16

9 STATEMENT OF FINANCIAL PERFORMANCE FOR THE PERIOD 1 MARCH 2017 TO 19 MAY 2017 CAPITAL WORKS FUND ACTUAL BUDGET ACTUAL 01/03/17-19/05/17 01/03/17-28/02/18 01/03/16-28/02/17 INCOME Levies - Capital Works Fund 104, , , Sundry Income , Settlement , Interest On Investment 2, , , Bank Interest , Tax Refund GST On Income (9,461.14) (44,046.82) (38,294.56) TOTAL CAPITAL WORKS INCOME 97, , , EXPENDITURE - CAPITAL WORKS Amenities-Pool & Spa Repairs , Amenities-Gym Equipment , Carpet-Replacement , Consulting-Fees , Electrical Upgrade , Fire Protection Repairs , Grounds-Gardening , , Lift - Upgrade , Rep & Maint-Air Conditioning , Rep & Maint-Pump , Rep & Maint-General Building , , Rep & Maint - Foyer Decoration , , Rep & Maint-Tiling , Windows Locks-New Legislation , Rep & Maint-Painting , Remedial Defects Repairs , Signs/Notice Board , Tax - Income Tax Tax Installment , , Tax Return GST On Expenses (25.00) (90,342.27) (8,458.50) TOTAL CAP. WORKS EXPENDITURE $ 1, $ 908, $ 88, SURPLUS / DEFICIT $ 96, $ (456,954.55) $ 418,425.00

10 STATEMENT OF FINANCIAL PERFORMANCE FOR THE PERIOD 1 MARCH 2017 TO 19 MAY 2017 EXPENDITURE - CAPITAL WORKS (Continued) ACTUAL BUDGET ACTUAL 01/03/17-19/05/17 01/03/17-28/02/18 01/03/16-28/02/17 Opening Capital Works Balance 819, , , CAPITAL WORKS FUND BALANCE $ 915, $ 362, $ 819,357.66

Notice of Annual General Meeting Pacific Park Strata Plan ROCKLANDS RD, WOLLSTONECRAFT NSW 2065

Notice of Annual General Meeting Pacific Park Strata Plan 47991 41 ROCKLANDS RD, WOLLSTONECRAFT NSW 2065 Monday, 9 December 2013, at 6:00 PM Venue: Crows Nest Community Centre 2 Ernest Place, Crows Nest