Sample Procurement Plan

Transcription

1 Public Disclosure Authorized Public Disclosure Authorized Sample Procurement Plan (Text in italic font is meant for instruction to staff and should be deleted in the final version of the PP) (This is only a sample with the minimum content that is required to be included in the PAD. The detailed procurement plan is still mandatory for disclosure on the Bank s website in accordance with the guidelines. The initial procurement plan will cover the first 18 months of the project and then updated annually or earlier as necessary). I. General 1. Bank s approval Date of the procurement Plan [Original: December 2007]: Revision 15 of Updated Procurement Plan, June 2010] 2. Date of General Procurement Notice: Dec 24, Period covered by this procurement plan: The procurement period of project covered from year June 2010 to December 2012 Public Disclosure Authorized Public Disclosure Authorized II. Goods and Works and non-consulting services. 1. Review Threshold: Procurement Decisions subject to Review by the Bank as stated in Appendix 1 to the Guidelines for Procurement: [Thresholds for applicable procurement methods (not limited to the list below) will be determined by the Procurement Specialist /Procurement Accredited Staff based on the assessment of the implementing agency s capacity.] Procurement Method Review Threshold Comments US$ 1. ICB and LIB (Goods) Above US$ 500,000 All 2. NCB (Goods) Above US$ 100,000 First contract 3. ICB (Works) Above US$ 15 million All 4. NCB (Works) Above US$ 5 million All 5. (Non- Services) Below US$ 100,000 First contract [Add other methods if necessary] 2. Prequalification. Bidders for _Not applicable_ shall be prequalified in accordance with the provisions of paragraphs 2.9 and 2.10 of the Guidelines. 3. Proposed Procedures for CDD Components (as per paragraph of the Guidelines: [Refer to the relevant CDD project implementation document approved by the Bank or delete if not applicable] 4. Reference to (if any) Project Operational/Procurement Manual: Project Manual for World Bank Loan Project XYZ 04/01/2010 issued by <mention name of PIU> July 9, 2010

2 5. Any Other Special Procurement Arrangements: [including advance procurement and retroactive financing, if applicable] 5 ICB works packages will be financed under retroactive financing 6. the Procurement Packages planned during the first 18 months after project effectiveness ( including those that are subject to retroactive financing and advanced procurement) [List the Packages which require Bank s prior review first and then the other packages] Ref. No. Description the ICB (Works) the ICB (Goods) the NCB (Works) the NCB (Goods) the ICB (Non- Services) Cost US$ million Packages Domest ic Prefere nce (yes/no) Review by Bank ( / ) 82 5 No No Comments No 1 st contract for Review No 1 st No contract for Review III. of s 1. Review Threshold: decisions subject to Review by Bank as stated in Appendix 1 to the Guidelines and Employment of s: July 9, 2010 Method Review Threshold Comments 1. Competitive Methods (Firms) Above US$ 100, Single Source (Firms) All 3. Individual Above US$ 50, Short list comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than $_300,000_equivalent per contract, may comprise

3 entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Guidelines. 3. Any Other Special Arrangements: [including advance procurement and retroactive financing, if applicable or delete if not applicable] 4. Consultancy Assignments with Methods and Time Schedule Ref. No. Description of Assignment number of contracts that will be let under QCBS number of contracts that will be let under other methods Cost US$ million Packages Review by Bank ( / ) Comments CQS July 9, 2010

4 Page 1 PROCUREMENT PLAN Kenya : Kenya Youth Employment and Opportunities General Information Country: Kenya Banks Approval Date of the Original Procurement Plan: Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P GPN Date: Project Name: Kenya Youth Employment and Opportunities Loan / Credit No: Executing Agency(ies): Ministry of Public Service, Youth and Gender Affairs, National Industrial Training Authority, Micro and Small Enterprises Authority, Ministry of East African Community Labour and Social Protection WORKS Procurement Prequalification (Y/N) Status Bid Evaluation Report Draft Pre-qualification Prequalification Draft Bidding Document Specific Procurement Bidding Documents as Proposal Submission / and Recommendation Signed Contract Contract Completion Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual KE-MSEA-9005-CW-RFQ / Refurbishment of Boardroom and PIU offices 80, Canceled KE-MSEA-9007-CW-RFQ / Refurbishment of a Conference centre 15, Canceled KE-MSEA-9006-CW-RFQ / Refurbishment of Server Room 9, Canceled KE-MSEA-9003-CW-RFQ / Cabling/LAN Management 20, Canceled KE-MSEA-9008-CW-RFQ / Installation of ISDN Line 4, Canceled GOODS Procurement Prequalification (Y/N) Status Bid Evaluation Report Draft Pre-qualification Prequalification Draft Bidding Document Specific Procurement Bidding Documents as Proposal Submission / and Recommendation Signed Contract Contract Completion Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual KE-MSEA-8795-GO-RFQ / Supply and delivery of Microsoft Office 2016(single user) (92No.) 44, KE-MSEA-8828-GO-RFQ / Supply and delivery of digital Camera (1No.) 1, KE-MSEA-8834-GO-RFQ / Supply and delivery of Anti-Virus (Corporate License) 3, KE-MSEA-8835-GO-RFQ / Supply and delivery of a Router 15, KE-MSEA-8974-GO-RFQ / Supply and delivery of server racks(2no.) 5, KE-MSEA-8981-GO-RFQ / Supply and delivery of office furniture(assorted) 39, KE-MSEA-8982-GO-RFQ / Supply and delivery of fire resistant cabinets(4no.) 7, KE-MSEA-8986-GO-RFQ / Supply and delivery of ordinary cabinets(6no.) 1, KE-MSEA-8992-GO-RFQ / Firewall (1No.) 4, KE-MSEA-8998-GO-RFQ / Supply and delivery of Teleconference software(8 party license) 3, Pending KE-MSEA-8999-GO-RFQ / Teleconference and accessories 6, KE-MSEA-8976-GO-RFQ / Supply and delivery of Uninterruptible Power Supply (UPS) 750VA (50No.) 9, KE-MSEA-8995-GO-RFQ / Supply and delivery of IPABX (1No.) and IP Phones(4 No) 10, Pending KE-MSEA-8791-GO-RFQ / Supply and Delivery of Laptop computers (46 No) 43, KE-MSEA-8979-GO-RFB / Supply and delivery of motor vehicles (5No.) Bids Open - National 300,

5 Page 2 KE-MSEA GO-RFB / Supply and delivery of ICT equipment Desktop Computers (47 No.) Microsoft Windows 10(92 Licences) Bids Open - National Printers (39)Servers (2) Copier(1 No.) Scanners (3 No) Projectors(2 No.) Un-interrupted Power supply for server(two 5KVa) 166, KE-MPYG GO-RFB / Procurement of Motor Vehicles. Bids Open - National 700, , KE-MPYG GO-RFQ / Supply and delivery of interim MIS equipment 75, Pending KE-MPYG GO-RFQ / Procurement of equipment for PCU (Boardroom Chairs and Lockable Cabinets) 5, Pending KE-MEACLSS-7399-GO-RFB / Purchase of computers, laptops, printers, tablets and servers. These equipment is meant to increase the capacity of the unit to process the data it collects, collate and analyzes, especially as it contributes to the achievement of the Project Objective Bids Open - National 160, KE-MEACLSS-7398-GO-RFB / Purchase of a four wheel drive vehicle and a van for use by the program Implementing Office at headquarters. These vehicles will enhance mobility of the PIU staff during data collection, and other outreach activities pertaining to the Project. Open - National 100, Pending KE-MEACLSS GO-RFQ / Purchase of computer desks and chairs for the refurbished LMIS unit at the Ministry of East Africa Community, Labour and Social Protection - State Department for Labour to ensure it is fully furnished and operational 50, KE-MPYG GO-RFQ / Procurement of ICT equipment for PCU and targeted Counties. Bids Open - National 150, Pending NITA-REF-3 / Procurement of 5 Motor Vehicles for the PIU Improving youth employability Bids Open - National operations. 200, NITA-REF-1 / Procurement of office furniture and fittings for the Improving youth employability Bids Open - National PIU offices and the 5 county offices. 90, Pending KE-NITA GO-RFQ / Procurement of office furniture and fittings for the PIU offices and the 8 county offices Improving youth employability 80, Pending KE-MEACLSS-7401-GO-RFQ / Procurement of software packages SPSS, Antivirus, Microsoft office and latest window version 25, Pending KE-MSEA GO-RFQ / Supply and installation of biometric and Air conditioning to the server room 9, KE-MSEA GO-RFQ / LAN Management/cabling services 20, KE-NITA GO-RFQ / procurement of laptops,anti virus Improving youth employability and Microsoft office , Pending NITA-REF-11 / Procurement of ICT Equipment for MIS system, Improving youth employability Bids Open - National PIU offices and the 5 county offices. 85, Canceled KE-NITA GO-RFQ / Purchase of ICT equipment & accessories-tablets, Mice, Desktop Computers, Modems, Improving youth employability Copier. MIS Related Equipment.MIS Infrastructure like Servers, Switches, Setup of LAN at PIU Office 95, Pending

6 Page 3 KE-NITA GO-RFQ / Pro curement of promotional mat erials, Shirts, T-shirts, Roll-up banners, Branded Items,Pens, Caps, Diaries, Preparation o Improving youth employability f publicity materials, Brochur 95, Pending es, Flyers, Distribution of IEC materials, Magazines, public ations, Venue setups, Publicit y Items, High KE-MEACLSS GO-RFQ / Purchase of 360 portable power bank units erroneously omitted while procuring Tablets for conducting the informal sector skills and occupation sector survey 23, Pending KE-MPYG GO-DIR / Procurement of 6 No.Motor Vehicles for Cycle 2 counties. Bids Open - National 420, Pending KE-MPYG GO-RFQ / Procurement of 40 No tablets for capturing data for Cycle 2 16, Pending KE-MPYG GO-RFQ / Procurement of 20 No. Laptops for Cycle two counties 14, Pending KE-NITA GO-RFQ / Purchase of office furniture, fittings & furnishings (Office chairs, tables, desks, Cabinets & Improving youth employability Related Office Items for PIU offices equipped (County & HQ) equipped 81, Pending KE-NITA GO-RFQ / Purchase of ICT Equipment & Accessories, tablets, mice, mobile phones, desktop Improving youth employability computers, modems, copier & projectors, laptops PIU offices and officers equipped with tools 84, Pending KE-NITA GO-RFQ / Purchase of MIS related Equipment/MIS Infrastructure Servers, Switches, virtual software, and related Improving youth employability accessories Setup of Local Area Network at PIU Office Fully Functional LAN Helpdesk system to manage grievances 87, Pending KE-NITA GO-RFB / Procurement of Project Vehicles for PIU Staff 8 County field Improving youth employability Bids Open - National vehicles, and 1 Office of the Operations Manager 50, Pending KE-NITA GO-RFQ / Purchase of Statistical Software Package with support services including training and follow ups. Software package to be used for Improving youth employability logical batched and non-batched statistical analysis of data. Effective and efficient data analysis and improved reporting 95, Pending KE-MSEA GO-RFQ / ICT Equipment Lot 1: Servers(2No) and UPS (5KVA 2No) 25, KE-MSEA GO-RFQ / ICT Equipment Lot 2: Heavy duty copier(1no), Scanner(3No) and Projector(2No) 14, KE-MSEA GO-RFQ / ICT Equipment Lot 3: Desktop computers with windows licenses(47no) and Medium Duty Printers (39No) 70, NON CONSULTING SERVICES Procurement Prequalification (Y/N) Status Bid Evaluation Report Draft Pre-qualification Prequalification Draft Bidding Document Specific Procurement Bidding Documents as Proposal Submission / and Recommendation Signed Contract Contract Completion Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual KE-MSEA-8904-NC-RFQ / Bandwidth (dedicated Internet) 14, KE-MSEA-8909-NC-RFQ / Wifi Hotspot(Apple router) 15, KE-MSEA-9001-NC-RFQ / Help Desk configuration 9, KE-MSEA-8996-NC-RFQ / Development of Enterprise Resource planning(erp) software 66,

7 Page 4 KE-MPYG NC-RFQ / Printing of Promotional materials Strengthening youth policy Open - National 100, Pending KE-MSEA NC-RFQ / Installation of ISDN line 4, Pending NITA-REF-12 / Supply and delivery of Security featured Certificates for the trainees Improving youth employability Single Stage - Two 50, Pending NITA-REF-13 / Procurement of group personal accident insurance covers for 70,000 Improving youth employability Bids Open - National youths as and when required basis (for 5 years), 350, Pending CONSULTING FIRMS Contract Type Status Combined Evaluation Expression of Interest Short List and Draft Proposals Opening of Technical Evaluation of Technical Terms of Reference Report and Draft Signed Contract Contract Completion Notice Proposals as Issued Proposals / Minutes Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual KE-MPYG-6162-CS-QCBS / Consultancy Services for development and design of a Management Information System (MIS) Based Open - National 250, NITA-REF-5 / Consultancy firm to develop and install an MIS Improving youth employability system Based Open - National 250, NITA-REF-6 / Consultancy firm to prepare TORs to recruit Improving youth employability mastercractmen Pending Open - National 300, KE-MSEA-8662-CS-QCBS / Development of Information system Support for job creation Based Open - National 200, Canceled NITA-REF-14 / Consultancy firm to support carrying out Training Improving youth employability Needs Assessment Based Pending Open - National 150, NITA-REF-15 / Procurement of a firm to carry out skills upgrading of Master Craftsmen on Improving youth employability pedagogy or training delivery techniques Based Open - National 150, NITA-REF-17 / Individual consultant to develop new competency standards for traditional apprenticeships Improving youth employability Open - National 150, Pending NITA-REF-18 / Individual consultant to undertake group Improving youth employability labor market counseling of trainees and selection trainees 0.00 Pending Open - National 262, KE-MPYG CS-CQS / a firm to carry out beneficiary assessment on catalytic funds 0.00 Pending Open - National 13, KE-MPYG CS-CQS / development of a communication strategy and of major communication events under KYEOP Pending Open - National 98, KE-MPYG-6667-CS-QCBS / Consultancy Services for provision of Core Business Skills Training Providers for the Kenya Youth Employment and Opportunities Project. Based Open - National 1,400, Canceled KE-MPYG-6658-CS-QCBS / Provision of Life Skills Training under Kenya Youth Employment and Opportunities Project. Based Open - National 1,400, Canceled KE-MEACLSS-7407-CS-QCBS / Development of MIS for LMI in the Ministry of East African Community, Labour and Social Protection Based Open - International 500, Canceled KE-MPYG CS-QCBS / development of core business skills training curriculum Based Open - International 350, , Signed KE-MPYG CS-QCBS / Provision of Life Skills Training under Kenya Youth Employment and Opportunities Project. Based Open - International 350, , Signed KE-NITA CS-FBS / Delivery of Job specific skills in the formal sector. Improving youth employability Open - National 10,962,

8 Page 5 KE-NITA CS-LCS / Delivery of Job Specific Skills Training in the Formal Sector Improving youth employability Least Cost Open - National 5,250, Canceled KE-NITA CS-LCS / Delivery of Job Specific Skills Training in the Informal Sector Improving youth employability Least Cost Open - National 8,750, Canceled KE-MSEA CS-QCBS / Business Development Service Providers Support for job creation Based Open - International 1,000, KE-MSEA CS-QCBS / Management of Business Plan Competition Support for job creation Based Open - International 600, KE-MSEA CS-QCBS / Development of Management System (MIS) Based Open - National 200, KE-MPYG CS-FBS / Delivery of core business skills training to youth selected to participate in the Kenya Youth Employment and Opportunities Project (KYEOP) Open - International 6,500, KE-MPYG CS-FBS / Consultancy Services for Delivery of life skills training to youth selected to participate in the KYEOP Open - International 6,500, Review KE-NITA CS-FBS / Delivery of Job specific skills training in the formal sector for phase 1 counties Improving youth employability Nairobi,Kisumu,Mombasa,Nakur u and Kwale (To add more firms and trades for phase 1 counties) Open - National 10,962, KE-NITA CS-FBS / Delivery of Job specific skills training in the formal sector for phase 2 counties (Migori, Kiambu, Kitui and Turkana) Improving youth employability Open - National 10,962, KE-NITA CS-FBS / Delivery of Job specific skills training in the formal sector for phase 3 counties(nyandarua, Kilifi, Mandera& Kakamega) Improving youth employability Open - National 10,962, INDIVIDUAL CONSULTANTS Contract Type Status Invitation to Draft Negotiated Terms of Reference Identified/Selected Signed Contract Contract Completion Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual NITA-REF-4 / Individual (PIU Operations Manager). Improving youth employability Open 97, NITA-REF-7 / Individual (PIU Monitoring and Improving youth employability Evaluation Specialist). Open 63, NITA-REF-2 / Individual (PIU Project Assistant Data Analysts (3) Improving youth employability Open 67, NITA-REF-8 / Individual ( PIU Training & Internship (T&I) Specialist Improving youth employability Open 63, NITA-REF-9 / Individual (PIU Curriculum Dev Improving youth employability Assessment & Certification Specialist) Open 63, NITA-REF-10 / County Project Assistants; five(5) Improving youth employability Open 90, KE-MSEA-8743-CS-INDV / Individual Consultancy for Operation Manager Open 48, KE-MSEA-8745-CS-INDV / Individual consultancy for Monitoring &Evaluation system developer Open 17, KE-MSEA-8746-CS-INDV / Individual consultancy for Monitoring and Evaluation Specialist Open 48, KE-MPYG CS-INDV / Individual Consultancy services for review of the National Youth Policy 15, Pending KE-MPYG CS-CQS / Individual Consultancy services for Life Skills Training Open 25, Pending

9 Page 6 KE-MPYG CS-CQS / an individual consultant for Core Business Skills training Open 25, Pending KE-MEACLSS-7405-CS-INDV / Individual consultant-engage a Technical Advisor to guide in the overall development of LMI content 44, Canceled KE-MEACLSS CS-INDV / Development of communication strategy for the LMIS in the Ministry of East African Community, labor and social Protection -State Department for Labor Open 36, Pending KE-MPYG-6641-CS-INDV / preparation of Communication Strategy and implementation of major KYEOP events. Open 98, Canceled KE-MPYG CS-INDV / Individual Consultancy for development of KYEOP interim MIS 35, , KE-MPYG CS-CQS / a Monitoring and Evaluation officer. Open 72, Pending KE-MPYG CS-CQS / a Procurement Specialist to support the implementing agencies Open 43, , Signed KE-NITA CS-INDV / Delivery of job specific skills, training and internship in the informal sector Improving youth employability Open 2,100, Pending KE-MEACLSS CS-INDV / The Ministry intends to engage a Specialist whose role will be to assess the needs of KLMIS users in relation to the current and projected architecture and content for improvement and development of APIs to facilitate sharing Open 60, Pending KE-MPYG CS-INDV / Design of an innovation challenge for organizations dealing with the hard-to-serve Youth and Terms of Reference for firm that will implement the challenge Open 60, Pending KE-NITA CS-INDV / Delivery of Job specific skills training in the informal sector for Improving youth employability phase 2 counties(migori, Kiambu, Kitui and Turkana) Open 2,100, KE-NITA CS-INDV / County project assistant (10) Improving youth employability Open 180, Pending KE-NITA CS-INDV / Training and Improving youth employability Internship Open 63, Pending KE-NITA CS-INDV / Curriculum Development officer Improving youth employability Open 63, Pending KE-MPYG CS-INDV / Consultancy Services for Roll out and Capacity support Technical Assistant for KYEOP Direct 36, Pending