SAN BERNARDINO COMMUNITY COLLEGE DISTRICT. Charlie Ng, Vice Chancellor, Fiscal Services

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1 SAN BERNARDINO COMMUNITY COLLEGE DISTRICT TO: FROM: REVIEWED BY: PREPARED BY: Board of Trustees Bruce Baron, Chancellor Charlie Ng, Vice Chancellor, Fiscal Services Crispina Ongoco, Director of Fiscal Services DATE: May 17, 2012 SUBJECT: Budget Report RECOMMENDATION This item is for information only and no action is required. OVERVIEW This summary budget report is submitted monthly to the Board of Trustees for their review. ANALYSIS This Revenue and Expenditure Summary reflects activity for the 2012 fiscal year through May 1, It reflects summary information for all District funds, grouped by category within each fund. As of May 1, 2012, we have spent and encumbered about 77.3% of our budgeted general funds and are 83.6% through the fiscal year. This slow rate of spending is attributable to underspending in capital outlay and other operating expenses. BOARD IMPERATIVE III. Resource Management for Efficiency, Effectiveness, and Excellence FINANCIAL IMPLICATIONS There are no financial implications.

2 Budget Revenue & Expenditure Summary Year to Date 5/1/12 Revenues by Fund Budget YTD Revenues % Received % of Year 01 General Fund* 91,813,772 57,846, Bond Interest & Redemption 16,188,000 12,645, Capital Outlay Projects Fund 2,353,670 2,491, Bond Construction Fund 1,080, , Retiree Benefit Fund 1,624,468 1,606, Employee Load Banking Trust Fund Child Development Fund 2,104,750 1,618, Student Body Center Fee Fund 249, , KVCR Fund 3,763,071 2,704, Investment Trust Fund San Manuel 2,503, , Self Insurance-Liability Fund 753, , Workers Compensation Fund* 1,405, , YTD Expenses % Expensed Expenses by Fund Budget & Encumbrances & Encumbered % of Year 01 General Fund* 98,717,055 76,301, Bond Interest & Redemption 22,437,353 23,230, Capital Outlay Projects Fund 9,100,349 2,824, Bond Construction Fund 123,363,476 56,128, Retiree Benefit Fund 2,356,676 1,191, Employee Load Banking Trust Fund Child Development Fund* 2,070,133 1,602, Student Body Center Fee Fund 276, , KVCR Fund* 3,764,471 2,299, Investment Trust Fund San Manuel 1,079, , Self Insurance-Liability Fund 795, , Workers Compensation Fund* 1,358, , *Regular patterns of activity throughout the year.

3 72 San Bernardino Community Col 04/02/2012 TO 05/01/2012 PAGE 1 Fund: 01 GENERAL FUND FEDERAL HEA REVENUES 7,922, , ,204, ,717, STATE REVENUES 62,772, ,381, ,523, ,249, LOCAL REVENUES 20,540, ,858, ,523, ,016, OTHER FINANCING SOURCES 578, , , TOTAL: ,813, ,511, ,846, ,967, CONTRACT CLASSROOM INST. 14,999, ,416, ,006, ,993, CONTRACT CERT. ADMINISTRATORS 8,165, , ,352, ,812, INSTRUCTORS DAY/HOURLY 7,246, , ,850, ,396, NON-INSTRUCTION HOURLY CERT. 1,142, , , , TOTAL: ,554, ,847, ,867, ,686, CONTRACT CLASSIFED NON-INSTR. 16,883, ,217, ,668, ,215, INSTRUCTIONAL AIDS 1,280, , ,054, , NON-INSTRUCTION HOURLY CLASS. 2,093, , ,223, , INST AIDES-HOURLY- DIR.INSTRUC 1,124, , , , TOTAL: ,381, ,589, ,531, ,850, CERTIFICATED RETIREMENT 2,355, , ,871, , CLASSIFIED RETIREMENT 2,243, , ,767, , OASDHI/FICA 2,020, , ,611, , HEALTH AND WELFARE BENEFITS 7,000, , ,387, ,613, STATE UNEMPLOYMENT INSURANCE 884, , , , WORKERS COMPENSATION INSURANCE 977, , , , OTHER BENEFITS 217, , , , TOTAL: ,699, ,182, ,307, ,392, TEXTBOOKS 71, , , , BOOK,MAGAZINE&PERIOD-DIST.USE 95, , , , , INSTRUCTIONAL SUPPLIES 496, , , , , MEDIA AND SOFTWARE-DISTRCT USE 109, , , , , NONINSTRUCTIONAL SUPPLIES 1,223, , , , , FOOD SUPPLIES 33, , , , TOTAL: ,031, , ,003, , , PERSON&CONSULTANT SVC-DIST USE 6,171, , ,449, ,362, ,360, TRAVEL & CONFERENCE EXPENSES 740, , , , , POST/DUES/MEMBERSHIPS-DIST.USE 378, , , , , INSURANCES - DISTRICT USE 127, , , UTILITIES & HOUSEKEEP-DIST.USE 3,048, , ,158, , , RENTS,LEASES&REPAIRS-DIST.USE 2,362, , ,529, , , LEGAL/ELECTION/AUDIT-DIST. USE 777, , , , , OTHER OPERATING EXP-DIST. USE 5,398, , ,306, , ,861, INTERPROGRAM CHARGES-DIST.USE TOTAL: ,005, ,141, ,488, ,927, ,589,

4 72 San Bernardino Community Col 04/02/2012 TO 05/01/2012 PAGE 2 Fund: 01 GENERAL FUND TOTAL: ,672, ,896, ,198, ,370, ,103, SITES & IMPROVEMENTS-DIST. USE 186, , BUILDINGS&IMPROVEMENT-DIST.USE 65, , , , LIBRARY BOOKS - EXPANSION 96, , , , , ADDITIONAL/IMPROVED EQUIPMENT 2,048, , , , , TOTAL: ,397, , , , ,050, TOTAL: ,069, ,020, ,884, ,031, ,154, INTRAFUND TRANSFERS OUT 675, , , INTERFUND TRANSFERS 5,359, ,359, OTHER OUTGO-STUDENT FIN AID 50, , , , OTHER STUDENT AID 560, , , , , TOTAL: ,647, , ,197, , , TOTAL: ,717, ,046, ,081, ,220, ,415,

5 72 San Bernardino Community Col 04/02/2012 TO 05/01/2012 PAGE 3 Fund: 01 GENERAL FUND SUMMARY TOTAL INCOME ( ) 91,813, ,511, ,846, ,967, TOTAL: ,672, ,896, ,198, ,370, ,103, TOTAL: ,069, ,020, ,884, ,031, ,154, TOTAL: ,717, ,046, ,081, ,220, ,415, TOTAL EXPENSES ( ) 98,717, ,046, ,081, ,220, ,415,

6 72 San Bernardino Community Col 04/02/2012 TO 05/01/2012 PAGE 4 Fund: 21 BOND INTEREST AND REDEMPTION STATE REVENUES 260, , , LOCAL REVENUES 15,928, ,528, ,399, TOTAL: ,188, ,645, ,542, DEBT RETIREMENT 22,437, ,230, , TOTAL: ,437, ,230, , TOTAL: ,437, ,230, ,

7 72 San Bernardino Community Col 04/02/2012 TO 05/01/2012 PAGE 5 Fund: 21 BOND INTEREST AND REDEMPTION SUMMARY TOTAL INCOME ( ) 16,188, ,645, ,542, TOTAL: TOTAL: TOTAL: ,437, ,230, , TOTAL EXPENSES ( ) 22,437, ,230, ,

8 72 San Bernardino Community Col 04/02/2012 TO 05/01/2012 PAGE 6 Fund: 41 CAPITAL OUTLAY PROJECTS FUND STATE REVENUES 518, , , LOCAL REVENUES 634, , , , OTHER FINANCING SOURCES 1,200, ,200, TOTAL: ,353, , ,491, , NONINSTRUCTIONAL SUPPLIES 26, , , , TOTAL: , , , , PERSON&CONSULTANT SVC-DIST USE 74, , , , , RENTS,LEASES&REPAIRS-DIST.USE 363, , , , , OTHER OPERATING EXP-DIST. USE 52, , , TOTAL: , , , , , TOTAL: , , , , , SITES & IMPROVEMENTS-DIST. USE 135, , , , BUILDINGS&IMPROVEMENT-DIST.USE 5,885, , , ,428, ADDITIONAL/IMPROVED EQUIPMENT 1,962, , ,817, , , TOTAL: ,983, , ,276, , ,608, TOTAL: ,499, , ,572, , ,776, INTERFUND TRANSFERS 101, , RESERVE FOR CONTINGENCIES 500, , TOTAL: , , , TOTAL: ,100, , ,673, , ,276,

9 72 San Bernardino Community Col 04/02/2012 TO 05/01/2012 PAGE 7 Fund: 41 CAPITAL OUTLAY PROJECTS FUND SUMMARY TOTAL INCOME ( ) 2,353, , ,491, , TOTAL: , , , , , TOTAL: ,499, , ,572, , ,776, TOTAL: ,100, , ,673, , ,276, TOTAL EXPENSES ( ) 9,100, , ,673, , ,276,

10 72 San Bernardino Community Col 04/02/2012 TO 05/01/2012 PAGE 8 Fund: 42 REVENUE BOND CONSTRUCTION FU LOCAL REVENUES 1,080, , , , TOTAL: ,080, , , , CONTRACT CERT. ADMINISTRATORS 20, , TOTAL: , , CONTRACT CLASSIFED NON-INSTR. 67, , , , TOTAL: , , , , CLASSIFIED RETIREMENT 6, , , OASDHI/FICA 4, , HEALTH AND WELFARE BENEFITS 8, , , STATE UNEMPLOYMENT INSURANCE WORKERS COMPENSATION INSURANCE 1, OTHER BENEFITS TOTAL: , , , , NONINSTRUCTIONAL SUPPLIES 4, , TOTAL: , , PERSON&CONSULTANT SVC-DIST USE 1,686, , , ,216, , INSURANCES - DISTRICT USE 344, , RENTS,LEASES&REPAIRS-DIST.USE 469, , , , , LEGAL/ELECTION/AUDIT-DIST. USE 272, , , , , OTHER OPERATING EXP-DIST. USE 21, , , , TOTAL: ,793, , , ,511, , TOTAL: ,905, , , ,511, ,039, SITES & IMPROVEMENTS-DIST. USE 25,868, ,147, ,766, ,878, ,223, BUILDINGS&IMPROVEMENT-DIST.USE 88,426, ,521, ,986, ,284, ,154, ADDITIONAL/IMPROVED EQUIPMENT 6,163, , , ,816, TOTAL: ,457, ,668, ,073, ,188, ,195, TOTAL: ,363, ,704, ,427, ,700, ,234,

11 72 San Bernardino Community Col 04/02/2012 TO 05/01/2012 PAGE 9 Fund: 42 REVENUE BOND CONSTRUCTION FU SUMMARY TOTAL INCOME ( ) 1,080, , , , TOTAL: ,905, , , ,511, ,039, TOTAL: ,363, ,704, ,427, ,700, ,234, TOTAL: ,363, ,704, ,427, ,700, ,234, TOTAL EXPENSES ( ) 123,363, ,704, ,427, ,700, ,234,

12 72 San Bernardino Community Col 04/02/2012 TO 05/01/2012 PAGE 10 Fund: 51 BOOKSTORE FUND LOCAL REVENUES TOTAL:

13 72 San Bernardino Community Col 04/02/2012 TO 05/01/2012 PAGE 11 Fund: 51 BOOKSTORE FUND SUMMARY TOTAL INCOME ( ) TOTAL: TOTAL: TOTAL: TOTAL EXPENSES ( )

14 72 San Bernardino Community Col 04/02/2012 TO 05/01/2012 PAGE 12 Fund: 68 RETIREE BENEFIT FUND LOCAL REVENUES 24, , , , OTHER FINANCING SOURCES 1,600, ,600, TOTAL: ,624, , ,606, , OASDHI/FICA HEALTH AND WELFARE BENEFITS 478, , , , STATE UNEMPLOYMENT INSURANCE OTHER BENEFITS 1,877, , ,031, TOTAL: ,356, , ,191, ,164, TOTAL: ,356, , ,191, ,164,

15 72 San Bernardino Community Col 04/02/2012 TO 05/01/2012 PAGE 13 Fund: 68 RETIREE BENEFIT FUND SUMMARY TOTAL INCOME ( ) 1,624, , ,606, , TOTAL: ,356, , ,191, ,164, TOTAL: ,356, , ,191, ,164, TOTAL: ,356, , ,191, ,164, TOTAL EXPENSES ( ) 2,356, , ,191, ,164,

16 72 San Bernardino Community Col 04/02/2012 TO 05/01/2012 PAGE 14 Fund: 69 EMPL LOAD BANKING TRUST FUND LOCAL REVENUES TOTAL: INTERFUND TRANSFERS TOTAL: TOTAL:

17 72 San Bernardino Community Col 04/02/2012 TO 05/01/2012 PAGE 15 Fund: 69 EMPL LOAD BANKING TRUST FUND SUMMARY TOTAL INCOME ( ) TOTAL: TOTAL: TOTAL: TOTAL EXPENSES ( )

18 72 San Bernardino Community Col 04/02/2012 TO 05/01/2012 PAGE 16 Fund: 72 CHILD DEVELOPMENT FUND FEDERAL HEA REVENUES 146, , , , STATE REVENUES 1,599, , ,264, , LOCAL REVENUES 208, , , , OTHER FINANCING SOURCES 149, , TOTAL: ,104, , ,618, , CONTRACT CLASSIFED NON-INSTR. 1,091, , , , NON-INSTRUCTION HOURLY CLASS. 175, , , , TOTAL: ,266, , , , CERTIFICATED RETIREMENT 16, , , , CLASSIFIED RETIREMENT 87, , , , OASDHI/FICA 71, , , , HEALTH AND WELFARE BENEFITS 352, , , , STATE UNEMPLOYMENT INSURANCE 18, , , , WORKERS COMPENSATION INSURANCE 58, , , , OTHER BENEFITS 5, , TOTAL: , , , , INSTRUCTIONAL SUPPLIES 26, , , , NONINSTRUCTIONAL SUPPLIES 46, , , , , FOOD SUPPLIES 107, , , , , TOTAL: , , , , , TRAVEL & CONFERENCE EXPENSES RENTS,LEASES&REPAIRS-DIST.USE 5, , , OTHER OPERATING EXP-DIST. USE 2, , , TOTAL: , , , , , TOTAL: ,066, , ,559, , , ADDITIONAL/IMPROVED EQUIPMENT 3, , , TOTAL: , , , TOTAL: ,070, , ,561, , ,

19 72 San Bernardino Community Col 04/02/2012 TO 05/01/2012 PAGE 17 Fund: 72 CHILD DEVELOPMENT FUND SUMMARY TOTAL INCOME ( ) 2,104, , ,618, , TOTAL: ,066, , ,559, , , TOTAL: ,070, , ,561, , , TOTAL: ,070, , ,561, , , TOTAL EXPENSES ( ) 2,070, , ,561, , ,

20 72 San Bernardino Community Col 04/02/2012 TO 05/01/2012 PAGE 18 Fund: 73 STUDENT BODY CENTER FEE FUND LOCAL REVENUES 249, , , , TOTAL: , , , , CONTRACT CLASSIFED NON-INSTR. 84, , , , NON-INSTRUCTION HOURLY CLASS. 65, , , , TOTAL: , , , , CLASSIFIED RETIREMENT 9, , , OASDHI/FICA 6, , , HEALTH AND WELFARE BENEFITS 24, , , , STATE UNEMPLOYMENT INSURANCE 1, , WORKERS COMPENSATION INSURANCE 3, , OTHER BENEFITS TOTAL: , , , , BOOK,MAGAZINE&PERIOD-DIST.USE NONINSTRUCTIONAL SUPPLIES 6, , TOTAL: , , , PERSON&CONSULTANT SVC-DIST USE 1, , TRAVEL & CONFERENCE EXPENSES 1, , RENTS,LEASES&REPAIRS-DIST.USE 5, , OTHER OPERATING EXP-DIST. USE 4, , TOTAL: , , TOTAL: , , , , , ADDITIONAL/IMPROVED EQUIPMENT 58, , , TOTAL: , , , TOTAL: , , , , , RESERVE FOR CONTINGENCIES 3, , TOTAL: , , TOTAL: , , , , ,

21 72 San Bernardino Community Col 04/02/2012 TO 05/01/2012 PAGE 19 Fund: 73 STUDENT BODY CENTER FEE FUND SUMMARY TOTAL INCOME ( ) 249, , , , TOTAL: , , , , , TOTAL: , , , , , TOTAL: , , , , , TOTAL EXPENSES ( ) 276, , , , ,

22 72 San Bernardino Community Col 04/02/2012 TO 05/01/2012 PAGE 20 Fund: 74 KVCR FUND LOCAL REVENUES 2,103, , ,044, ,058, OTHER FINANCING SOURCES 1,659, ,659, TOTAL: ,763, , ,704, ,058, CONTRACT CLASSIFED NON-INSTR. 1,392, , , , NON-INSTRUCTION HOURLY CLASS. 94, , , , TOTAL: ,486, , ,015, , CLASSIFIED RETIREMENT 156, , , , OASDHI/FICA 112, , , , HEALTH AND WELFARE BENEFITS 231, , , , STATE UNEMPLOYMENT INSURANCE 23, , , , WORKERS COMPENSATION INSURANCE 31, , , , OTHER BENEFITS 7, , , TOTAL: , , , , NONINSTRUCTIONAL SUPPLIES 6, , , TOTAL: , , , PERSON&CONSULTANT SVC-DIST USE 5, , , POST/DUES/MEMBERSHIPS-DIST.USE 29, , , , INSURANCES - DISTRICT USE 7, , UTILITIES & HOUSEKEEP-DIST.USE 210, , , , , RENTS,LEASES&REPAIRS-DIST.USE 54, , , , , LEGAL/ELECTION/AUDIT-DIST. USE 58, , , , , OTHER OPERATING EXP-DIST. USE 1,339, , , , , TOTAL: ,704, , , , , TOTAL: ,759, , ,216, , ,460, ADDITIONAL/IMPROVED EQUIPMENT 5, , TOTAL: , , TOTAL: ,764, , ,216, , ,465,

23 72 San Bernardino Community Col 04/02/2012 TO 05/01/2012 PAGE 21 Fund: 74 KVCR FUND SUMMARY TOTAL INCOME ( ) 3,763, , ,704, ,058, TOTAL: ,759, , ,216, , ,460, TOTAL: ,764, , ,216, , ,465, TOTAL: ,764, , ,216, , ,465, TOTAL EXPENSES ( ) 3,764, , ,216, , ,465,

24 72 San Bernardino Community Col 04/02/2012 TO 05/01/2012 PAGE 22 Fund: 76 INVSTMT TRUST FUND-SAN MANUE LOCAL REVENUES 2,503, , ,345, TOTAL: ,503, , ,345, CONTRACT CLASSIFED NON-INSTR. 730, , , , NON-INSTRUCTION HOURLY CLASS. 46, , , TOTAL: , , , , CLASSIFIED RETIREMENT 81, , , , OASDHI/FICA 58, , , , HEALTH AND WELFARE BENEFITS 124, , , , STATE UNEMPLOYMENT INSURANCE 12, , , WORKERS COMPENSATION INSURANCE 15, , , OTHER BENEFITS TOTAL: , , , , POST/DUES/MEMBERSHIPS-DIST.USE 10, , , TOTAL: , , , TOTAL: ,079, , , , ,

25 72 San Bernardino Community Col 04/02/2012 TO 05/01/2012 PAGE 23 Fund: 76 INVSTMT TRUST FUND-SAN MANUE SUMMARY TOTAL INCOME ( ) 2,503, , ,345, TOTAL: ,079, , , , , TOTAL: ,079, , , , , TOTAL: ,079, , , , , TOTAL EXPENSES ( ) 1,079, , , , ,

26 72 San Bernardino Community Col 04/02/2012 TO 05/01/2012 PAGE 24 Fund: 78 SELF INSURANCE-LIABILITY&PRO LOCAL REVENUES 3, , , OTHER FINANCING SOURCES 750, , TOTAL: , , , PERSON&CONSULTANT SVC-DIST USE 20, , , , INSURANCES - DISTRICT USE 600, , , , OTHER OPERATING EXP-DIST. USE 150, , , , , TOTAL: , , , , , TOTAL: , , , , , RESERVE FOR CONTINGENCIES 25, , TOTAL: , , TOTAL: , , , , ,

27 72 San Bernardino Community Col 04/02/2012 TO 05/01/2012 PAGE 25 Fund: 78 SELF INSURANCE-LIABILITY&PRO SUMMARY TOTAL INCOME ( ) 753, , , TOTAL: , , , , , TOTAL: , , , , , TOTAL: , , , , , TOTAL EXPENSES ( ) 795, , , , ,

28 72 San Bernardino Community Col 04/02/2012 TO 05/01/2012 PAGE 26 Fund: 84 WORKERS COMPENSATION FUND LOCAL REVENUES 1,405, , , , TOTAL: ,405, , , , PERSON&CONSULTANT SVC-DIST USE 168, , , , INSURANCES - DISTRICT USE 121, , , OTHER OPERATING EXP-DIST. USE 568, , , , , TOTAL: , , , , , TOTAL: , , , , , RESERVE FOR CONTINGENCIES 500, , TOTAL: , , TOTAL: ,358, , , , ,

29 72 San Bernardino Community Col 04/02/2012 TO 05/01/2012 PAGE 27 Fund: 84 WORKERS COMPENSATION FUND SUMMARY TOTAL INCOME ( ) 1,405, , , , TOTAL: , , , , , TOTAL: , , , , , TOTAL: ,358, , , , , TOTAL EXPENSES ( ) 1,358, , , , ,

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