Madison City Schools Budget. FY 2018 Proposed Budget 2nd Public Hearing August 31,

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1 Madison City Schools 2018 Budget FY 2018 Proposed Budget 2nd Public Hearing August 31,

Budget Process State mandated process designed to develop a tool for the school system to use in order to provide an overall plan for the use of financial resources that will best serve the needs of

2 Budget Process State mandated process designed to develop a tool for the school system to use in order to provide an overall plan for the use of financial resources that will best serve the needs of the student body and encourage the concept of site based management. Each Board of Education is required to: (1)Hold at least two open public hearings; (2)Conduct hearing during a regular Board meeting; (3)Conduct hearing at a convenient time and place; and (4)Publicize the date and time of the hearings. 2

3 Budget Process (continued) Purpose of Hearings Enhance Planning Process Accountability/Transparency Inform Community Provide a Forum for Public Input Foster Public Support for School System Key Factors Affecting Budget Instructional Needs Enrollment Personnel Costs State Funding Federal Budget Constraints Local Revenue Projections Facilities Capital Planning Basis of Budgeting All anticipated revenues from State, Federal and Local sources are included Conservative revenue estimates have been used on local sources Resources have been assigned to various programs to best serve the needs of students Madison City Schools 2018 Budget Objectives Maintain pupil/teacher ratios Control expenses Identify/Justify Requirements Maintain adequate fund reserves 3

4 Budget Highlights State Funding Highlights: Increased Average Daily Membership (ADM) by to 10, Funded teaching units increased by to Foundation Allocation increased $2,165,462 to 49,800,114 Other Current Expense Allocation increased by $758,567 to $11,229, Mill Chargeback increased by $254,970 to $6,769,420 Local Funding Highlights: Enrollment projection at 10,418 Locally funding teacher units ($1,200,000) Average local revenue growth projected at 3.8% Projected revenue losses of $1,789,693 required budget cuts of $635,069 (Central Office Departmental funds) Capital Project Highlights: Potential Liberty Middle School Renovation $9,494,000 4

5 MCS Student Population 2018 LMS Addition RES and CES Reno Loss of Madison County Tax Revenue Madison Reno BJHS Renovation Mill Creek Transportation Pre-K JCHS Stadium Central Office Columbia Madison Renovation Heritage School District Started Rainbow W. Madison Renovation 5

6 Changes to Budget Since 1 st Public Hearing Additional State Allocation 35,976 Additional Federal Program Allocation 29,283 Adjustment to Beginning Fund Balance (Capital) (730,257) Net Effect to budget (664,998) 6

7 Madison City Schools Budget EXHIBIT B-I-A GOVERNMENTAL FIDUCIARY FUND TYPES SPECIAL DEBT CAPITAL EXPENDABLE TOTAL DESCRIPTION GENERAL REVENUE SERVICE PROJECTS TRUST (Memo Only) STATE 54,837, ,285, ,624, , ,134, FEDERAL 300, ,319, ,619, LOCAL 30,574, ,166, ,168, , ,964, ,877, OTHER 291, , , TOTAL 86,003, ,946, ,793, , ,964, ,098, INSTRUCTIONAL SERVICES 49,482, ,425, , ,459, INSTRUCTIONAL SUPPORT SERVICES 15,031, ,527, , ,501, OPERATIONS & MAINTENANCE 8,335, , , ,003, AUXILIARY SERVICES 3,238, ,494, , , ,626, GENERAL ADMINISTRATIVE SERVICES 3,246, , ,293, CAPITAL OUTLAY 7, ,819, ,826, DEBT SERVICES ,084, ,084, OTHER EXPENDITURES 1,443, ,223, , ,776, TOTAL EXPENDITURES 80,785, ,353, ,084, ,619, ,728, ,571, OTHER FUND SOURCES 340, ,512, ,459, , , ,186, OTHER FUND USES 4,903, ,766, ,699, , , ,046, TOTAL OTHER FUND SOURCES (USES) (4,563,754.05) 1,746, ,759, , (155,150.00) 1,140, EXCESS & OTHER SOURCES OVER (UNDER) EXPENDITURES & OTHER FUND USES 653, ,339, , (9,876,349.38) 80, (7,333,235.83) BEGINNING FUND BALANCE - OCT 1 9,859, ,201, ,201, ,998, , ,177, ENDING FUND BALANCE - SEP 30 10,512, ,541, ,669, ,122, , ,844,

FUND TYPES DESCRIPTION TOTAL (Memo Only) ---------------------------------------- -------------- STATE 62,134,436.72 FEDERAL 5,619,724.60 LOCAL 43,877,805.17 OTHER 466,060.72 TOTAL 112,098,027.

8 FUND TYPES DESCRIPTION TOTAL (Memo Only) STATE 62,134, FEDERAL 5,619, LOCAL 43,877, OTHER 466, TOTAL 112,098, Total Budget INSTRUCTIONAL SERVICES 57,459, INSTRUCTIONAL SUPPORT SERVICES 19,501, OPERATIONS & MAINTENANCE 9,003, AUXILIARY SERVICES 9,626, GENERAL ADMINISTRATIVE SERVICES 3,293, CAPITAL OUTLAY 9,826, DEBT SERVICES 9,084, OTHER EXPENDITURES 2,776, TOTAL EXPENDITURES 120,571, OTHER FUND SOURCES 11,186, OTHER FUND USES 10,046, TOTAL OTHER FUND SOURCES (USES) 1,140, EXCESS & OTHER SOURCES OVER (UNDER) EXPENDITURES & OTHER FUND USES (7,333,235.83) BEGINNING FUND BALANCE - OCT 1 44,177, ENDING FUND BALANCE - SEP 30 36,844,

9 FUND TYPES DESCRIPTION TOTAL (Memo Only) STATE 62,134, FEDERAL 5,619, LOCAL 43,877, OTHER 466, TOTAL 112,098, Total Budget INSTRUCTIONAL SERVICES 57,459, INSTRUCTIONAL SUPPORT SERVICES 19,501, OPERATIONS & MAINTENANCE 9,003, AUXILIARY SERVICES 9,626, GENERAL ADMINISTRATIVE SERVICES 3,293, CAPITAL OUTLAY 9,826, DEBT SERVICES 9,084, OTHER EXPENDITURES 2,776, TOTAL EXPENDITURES 120,571, OTHER FUND SOURCES 11,186, OTHER FUND USES 10,046, TOTAL OTHER FUND SOURCES (USES) 1,140, EXCESS & OTHER SOURCES OVER (UNDER) EXPENDITURES & OTHER FUND USES (7,333,235.83) BEGINNING FUND BALANCE - OCT 1 44,177, ENDING FUND BALANCE - SEP 30 36,844,

10 Madison City Schools Budget EXHIBIT B-I-A GOVERNMENTAL FIDUCIARY FUND TYPES SPECIAL DEBT CAPITAL EXPENDABLE TOTAL DESCRIPTION GENERAL REVENUE SERVICE PROJECTS TRUST (Memo Only) STATE 54,837, ,285, ,624, , ,134, FEDERAL 300, ,319, ,619, LOCAL 30,574, ,166, ,168, , ,964, ,877, OTHER 291, , , TOTAL 86,003, ,946, ,793, , ,964, ,098, INSTRUCTIONAL SERVICES 49,482, ,425, , ,459, INSTRUCTIONAL SUPPORT SERVICES 15,031, ,527, , ,501, OPERATIONS & MAINTENANCE 8,335, , , ,003, AUXILIARY SERVICES 3,238, ,494, , , ,626, GENERAL ADMINISTRATIVE SERVICES 3,246, , ,293, CAPITAL OUTLAY 7, ,819, ,826, DEBT SERVICES ,084, ,084, OTHER EXPENDITURES 1,443, ,223, , ,776, TOTAL EXPENDITURES 80,785, ,353, ,084, ,619, ,728, ,571, OTHER FUND SOURCES 340, ,512, ,459, , , ,186, OTHER FUND USES 4,903, ,766, ,699, , , ,046, TOTAL OTHER FUND SOURCES (USES) (4,563,754.05) 1,746, ,759, , (155,150.00) 1,140, EXCESS & OTHER SOURCES OVER (UNDER) EXPENDITURES & OTHER FUND USES 653, ,339, , (9,876,349.38) 80, (7,333,235.83) BEGINNING FUND BALANCE - OCT 1 9,859, ,201, ,201, ,998, , ,177, ENDING FUND BALANCE - SEP 30 10,512, ,541, ,669, ,122, , ,844, Ending Fund Balance equates to 44 Operating Days

FUND TYPES DESCRIPTION GENERAL ---------------------------------------- -------------- STATE 54,837,190.72 FEDERAL 300,000.00 LOCAL 30,574,824.18 OTHER 291,060.72 TOTAL 86,003,075.

11 FUND TYPES DESCRIPTION GENERAL STATE 54,837, FEDERAL 300, LOCAL 30,574, OTHER 291, TOTAL 86,003, General Fund Revenues INSTRUCTIONAL SERVICES 49,482, INSTRUCTIONAL SUPPORT SERVICES 15,031, OPERATIONS & MAINTENANCE 8,335, AUXILIARY SERVICES 3,238, GENERAL ADMINISTRATIVE SERVICES 3,246, CAPITAL OUTLAY 7, DEBT SERVICES 0.00 OTHER EXPENDITURES 1,443, TOTAL EXPENDITURES 80,785, OTHER FUND SOURCES 340, OTHER FUND USES 4,903, TOTAL OTHER FUND SOURCES (USES) (4,563,754.05) EXCESS & OTHER SOURCES OVER (UNDER) EXPENDITURES & OTHER FUND USES 653, BEGINNING FUND BALANCE - OCT 1 9,859, ENDING FUND BALANCE - SEP 30 10,512,882.43

FUND TYPES DESCRIPTION GENERAL ---------------------------------------- -------------- STATE 54,837,190.72 FEDERAL 300,000.

77 INSTRUCTIONAL SUPPORT SERVICES 15,031,060.65 OPERATIONS & MAINTENANCE 8,335,812.10 AUXILIARY SERVICES 3,238,957.

02 TOTAL EXPENDITURES 80,785,738.97 General Fund Expenditures Administrative 3.79% Transportation 3.78% Operations/Maintena nce 9.

95% Instruction/Instructio nal Support 75.29% Salary and Benefit Expenses OTHER FUND SOURCES 340,014.22 OTHER FUND USES 4,903,768.

12 FUND TYPES DESCRIPTION GENERAL STATE 54,837, FEDERAL 300, LOCAL 30,574, OTHER 291, TOTAL 86,003, INSTRUCTIONAL SERVICES 49,482, INSTRUCTIONAL SUPPORT SERVICES 15,031, OPERATIONS & MAINTENANCE 8,335, AUXILIARY SERVICES 3,238, GENERAL ADMINISTRATIVE SERVICES 3,246, CAPITAL OUTLAY 7, DEBT SERVICES 0.00 OTHER EXPENDITURES 1,443, TOTAL EXPENDITURES 80,785, General Fund Expenditures Administrative 3.79% Transportation 3.78% Operations/Maintena nce 9.73% Other General Fund Expenditures 18.07% Debt Service 3.87% Transfer Lunchroom Program 1.59% Other 1.95% Instruction/Instructio nal Support 75.29% Salary and Benefit Expenses OTHER FUND SOURCES 340, OTHER FUND USES 4,903, TOTAL OTHER FUND SOURCES (USES) (4,563,754.05) EXCESS & OTHER SOURCES OVER (UNDER) EXPENDITURES & OTHER FUND USES 653, BEGINNING FUND BALANCE - OCT 1 9,859, ENDING FUND BALANCE - SEP 30 10,512, Salary and Benefit Expenditures 81.93% 12

FUND TYPES DESCRIPTION SPECIAL REVENUE ---------------------------------------- -------------- STATE 4,285,500.00 FEDERAL 5,319,724.60 LOCAL 8,166,599.99 OTHER 175,000.00 TOTAL 17,946,824.

79 Special Revenue Budget GENERAL ADMINISTRATIVE SERVICES 46,354.23 TITLE I 4% CAPITAL OUTLAY 0.00 IDEA-B SPECIAL DEBT SERVICES 0.00 EDUCATION OTHER EXPENDITURES 1,223,172.

13 FUND TYPES DESCRIPTION SPECIAL REVENUE STATE 4,285, FEDERAL 5,319, LOCAL 8,166, OTHER 175, TOTAL 17,946, INSTRUCTIONAL SERVICES 7,425, INSTRUCTIONAL SUPPORT SERVICES 3,527, OPERATIONS & MAINTENANCE 636, AUXILIARY SERVICES 5,494, TOTAL EXPENDITURES 18,353, Special Revenue Budget GENERAL ADMINISTRATIVE SERVICES 46, TITLE I 4% CAPITAL OUTLAY 0.00 IDEA-B SPECIAL DEBT SERVICES 0.00 EDUCATION OTHER EXPENDITURES 1,223, % Special revenue funds included in the budget are comprised of federal funds that have specific guidelines and limitations on the expenditure of these funds. Local school public funds are also included in this group. Listed below are the primary programs for FY DODEA GRANTS 4% OTHER PROGRAMS 8% LOCAL SCHOOLS- PUBLIC FUNDS 30% OTHER FUND SOURCES 3,512, OTHER FUND USES 1,766, TOTAL OTHER FUND SOURCES (USES) 1,746, ACCESS 18% EXCESS & OTHER SOURCES OVER (UNDER) EXPENDITURES & OTHER FUND USES 1,339, BEGINNING FUND BALANCE - OCT 1 6,201, CHILD NUTRITION PROGRAM 27% 13 ENDING FUND BALANCE - SEP 30 7,541,228.82

FUND TYPES DEBT DESCRIPTION SERVICE ---------------------------------------- -------------- STATE 2,624,788.00 FEDERAL 0.00 LOCAL 3,168,406.00 OTHER 0.00 TOTAL 5,793,194.00 INSTRUCTIONAL SERVICES 0.

00 TOTAL EXPENDITURES 9,084,358.50 OTHER FUND SOURCES 6,459,570.50 OTHER FUND USES 2,699,722.07 TOTAL OTHER FUND SOURCES (USES) 3,759,848.

14 FUND TYPES DEBT DESCRIPTION SERVICE STATE 2,624, FEDERAL 0.00 LOCAL 3,168, OTHER 0.00 TOTAL 5,793, INSTRUCTIONAL SERVICES 0.00 INSTRUCTIONAL SUPPORT SERVICES 0.00 OPERATIONS & MAINTENANCE 0.00 AUXILIARY SERVICES 0.00 GENERAL ADMINISTRATIVE SERVICES 0.00 CAPITAL OUTLAY 0.00 DEBT SERVICES 9,084, OTHER EXPENDITURES 0.00 TOTAL EXPENDITURES 9,084, OTHER FUND SOURCES 6,459, OTHER FUND USES 2,699, TOTAL OTHER FUND SOURCES (USES) 3,759, Debt Service Fund This fund reflects the annual debt payment (principal and interest) of the Madison City Board of Education on its outstanding debt as of October 1, Half Cent Sales Tax (Local) 30% Public School Fund (State) 29% EXCESS & OTHER SOURCES OVER (UNDER) EXPENDITURES & OTHER FUND USES 468, BEGINNING FUND BALANCE - OCT 1 15,201, ENDING FUND BALANCE - SEPT 30 15,669, General Fund (Local) 36% Fleet Rene Fund (Sta 5% Madison City Schools Total Debt is $165,108,180 14

15 Debt Service Fund Annual Debt Payment Over Time Fiscal Year Total ,854, ,844, ,891, ,916, ,905, ,906, ,796, ,694, ,616, ,585, ,130, ,181, ,638, ,649, ,648, ,639, ,716, ,697, ,698, ,697, ,700, ,696, TOTAL 165,108, $400,000 Reduction $1,500,000 Reduction $900,000 Reduction 15

16 FUND TYPES DESCRIPTION CAPITAL PROJECTS STATE 386, FEDERAL 0.00 LOCAL 3, OTHER 0.00 TOTAL 389, INSTRUCTIONAL SERVICES 0.00 INSTRUCTIONAL SUPPORT SERVICES 0.00 OPERATIONS & MAINTENANCE 0.00 AUXILIARY SERVICES 800, GENERAL ADMINISTRATIVE SERVICES CAPITAL OUTLAY 9,819, DEBT SERVICES 0.00 OTHER EXPENDITURES 0.00 TOTAL EXPENDITURES 10,619, OTHER FUND SOURCES 800, OTHER FUND USES 447, TOTAL OTHER FUND SOURCES (USES) 352, EXCESS & OTHER SOURCES OVER (UNDER) EXPENDITURES & OTHER FUND USES (9,876,349.38) Capital Projects Budget This fund is used to acquire or construct major capital facilities such as a new school. Capital Project Expenses for FY 18 Liberty Middle School Renovation $9,494,000 Construction Manager Fees $325,000 Lease of School Buses $800,000 Bank Fees $150 BEGINNING FUND BALANCE - OCT 1 11,998, ENDING FUND BALANCE - SEP 30 2,122,

17 Expendable Trust/Fiduciary FIDUCIARY FUND TYPES EXPENDABLE DESCRIPTION TRUST STATE 0.00 FEDERAL 0.00 LOCAL 1,964, OTHER 0.00 TOTAL 1,964, INSTRUCTIONAL SERVICES 550, INSTRUCTIONAL SUPPORT SERVICES 943, OPERATIONS & MAINTENANCE 31, AUXILIARY SERVICES 92, GENERAL ADMINISTRATIVE SERVICES 0.00 CAPITAL OUTLAY 0.00 DEBT SERVICES 0.00 OTHER EXPENDITURES 110, TOTAL EXPENDITURES 1,728, This fund is used to account for assets held by the school system in a trustee capacity for private organizations. This fund is made up of Local School Non- Public accounts. Listed below are the budgeted expenditures for each school. Bob Jones High School 918, OTHER FUND SOURCES 74, OTHER FUND USES 229, TOTAL OTHER FUND SOURCES (USES) (155,150.00) James Clemens High School 940, Liberty Middle School 98, Total 1,958, EXCESS & OTHER SOURCES OVER (UNDER) EXPENDITURES & OTHER FUND USES 80, BEGINNING FUND BALANCE - OCT 1 917, ENDING FUND BALANCE - SEP ,

18 FY 2018 Proposed Budget 2nd Public Hearing August 31,

19 Madison City Schools Salary Schedule Presentation 19

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