Brecksville-Broadview Heights City School District. Forecast Comparison - General Operating Fund - August 2015
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1 Forecast Comparison - General Operating Fund - August 2015 Revenue: August 2015 FCST Estimate August 2015 Actuals August 2014 Actuals Variance-August 2015 Actuals to Estimate General Property Tax (Real Estate) 4,227,928 4,046,582 4,227,928 (181,346) Tangible Personal Property Tax - 879, ,411 Explanation of Variance timing of tax advance proceeds from County, FY15 settlement in OCT vs AUG in FY16 timing of tax advance proceeds from County, FY15 settlement in OCT vs AUG in FY Unrestricted Grants-in-Aid 525, , , Restricted Grants-in-Aid (249) Property Tax Allocation - 399,020 - State hold harmless for phase-out of TPP received in AUG vs 399,020 NOV in FY15 for full amount of TPP replacement revenue All Other Operating Revenues 230, , ,251 50,478 timing of tuition, all-day K, PTP, and interest earnings Total Revenue 4,985,426 6,133,481 5,124,787 1,148,055 Other Financing Sources: Proceeds from Sale of Notes Advances In All Other Financing Sources Total Revenue and Other Financing Sources 4,985,426 6,133,481 5,124,787 1,148,055 Expenditures: Personnel Services 2,731,386 1,824,099 2,667, ,287 3 pay month in July 2015 for FY16 vs August during FY15 was not adjusted for FY16 monthly FCST estimates timing of STRS deductions, insurance changes for new and departing employees Employees' Retirement/Insurance Benefits 794, , ,686 40, Purchased Services 352, , ,360 (89,565) timing, FY16 monthly expenditures based on FY15 actuals Supplies and Materials 156, , ,793 47,616 timing, FY16 monthly expenditures based on FY15 actuals Capital Outlay 38,495 5,656 38,495 32,839 timing, FY16 monthly expenditures based on FY15 actuals Principal-Notes Interest and Fiscal Charges Other Objects Cuyahoga County tax settlement charges in AUG for FY16 vs OCT 55, ,814 55,031 (208,783) in FY Total Expenditures 4,127,635 3,397,833 4,033, ,802 Other Financing Uses: Operating Transfers-Out Advances Out Total Expenditures and Other Financing Uses 4,127,635 3,397,833 4,033, ,802 Surplus/(Deficit) for Month 857,791 2,735,648 1,090,835 1,877,857
2 Forecast Comparison - General Operating Fund - August 2015 Current FYTD FCST Estimate Current FYTD Actuals Prior FYTD Actuals Variance-Current FYTD Actual to FCST Estimate Explanation of Variance Revenue: FY16 settlement in AUG vs OCT in FY15, half year settlement is 540K below May 2015 FCST estimate as FCST includes 479K General Property Tax (Real Estate) 13,868,454 13,807,582 13,868,454 (60,872) payment in OCT, FCST includes growth in collection rate from reduced tax valuation challenge refunds that might not become Tangible Personal Property Tax - 879, ,411 reality FY16 settlement in AUG vs OCT in FY15, half year settlement is 84K below May 2015 FCST estimate as FCST includes 963K settlement in OCT Unrestricted Grants-in-Aid 951, , ,274 (2,589) Restricted Grants-in-Aid 1,690 1, ,846 (543) Property Tax Allocation - 399,020 - State hold harmless for phase-out of TPP received in AUG vs NOV 399,020 in FY15 for full amount of TPP replacement revenue All Other Operating Revenues timing of tuition, all-day K, PTP, and interest earnings: 3callable 275, ,746 45,054 63,809 investments called early thus increased earnings to date vs FY Total Revenue 15,097,159 16,375,395 15,274,628 1,278,236 Other Financing Sources: Proceeds from Sale of Notes Advances In All Other Financing Sources - - 5, Total Revenue and Other Financing Sources 15,097,159 16,375,395 15,280,028 1,278,236 Expenditures: Personnel Services 4,504,736 4,528,909 4,455,325 (24,173) timing, FY16 monthly expenditures based on FY15 actuals Employees' Retirement/Insurance Benefits 1,565,569 1,509,397 1,540,259 56, Purchased Services 856, , , Supplies and Materials 242, , ,852 31, Capital Outlay 39,733 5,947 39,733 33, Principal-Notes Interest and Fiscal Charges Other Objects 69, ,787 69,571 (213,216) Total Expenditures 7,278,176 7,284,540 7,248,914 (6,364) timing of STRS deductions, insurance changes for new and departing employees timing, FY16 monthly expenditures based on FY15 actuals and 109,505 include encumbrances in expenditure estimates timing, FY16 monthly expenditures based on FY15 actuals and include encumbrances in expenditure estimates timing, FY16 monthly expenditures based on FY15 actuals and include encumbrances in expenditure estimates Cuyahoga County tax settlement charges in AUG for FY16 vs OCT in FY15 Other Financing Uses: Operating Transfers-Out Advances Out - 40,000 - Advance needed in July for fund 009 purchases to avoid negative (40,000) balance, will be repaid within FY Total Expenditures and Other Financing Uses 7,278,176 7,324,540 7,248,914 (46,364) Surplus/(Deficit) FYTD 7,818,983 9,050,855 8,031,114 1,231,872
3 Revenue Analysis Report - General Operating Fund Only - FY16 Local Revenue Federal State Revenue Taxes Unrestricted Property Restricted Real Personal Other Grants- Tax Grants- Non- Total Estate Property Interest Local in-aid Allocation in-aid Operating* Revenue July 9,761, ,984 1, , ,241,914 August 4,046, ,411 41, , , , ,133,481 - September October November December January February March April May June Totals 13,807, ,411 42, ,954 2, , ,020 1, ,375,395 % of Total 84.32% 5.37% 0.26% 1.80% 0.01% 5.79% 2.44% 0.01% 0.00% *Non-Operating Revenue includes advances in, and refund of prior year expenditures.
4 Expenditure Analysis Report - General Operating Fund - FY Dues/ Non- Total Salaries Benefits Services Supplies Equipment Fees Operating* Expenses July 2,704, , , , ,973 40,000 3,926,707 August 1,824, , , ,406 5, ,814-3,397,833 September October November December January February March April May June TOTALS 4,528,909 1,509, , ,831 5, ,787 40,000 7,324,540 % of Total 61.83% 20.61% 10.19% 2.88% 0.08% 3.86% 0.55% *Non-Operating expenses include advances and transfers out. Operating Fund includes General Fund (001) only for FY2016
5 August 31, 2015 FINSUMM Financial Summary "where fine education is a heritage" Beginning Monthly Fiscal Year Monthly Fiscal Year Current Unencumbered Fund Fund Name Balance Receipts To Date Expenditures To Date Fund Current Fund 7/1/2015 Receipts Expenditures Balance Encumbrances Balance 001 General Fund 10,103, ,133, ,375, ,397, ,324, ,154, ,087, ,067, Bond Retirement 3,253, , ,002, ,256, ,256, Permanent Improvement 948, , , , , ,095, , , Building Fund 150, , , , , Food Service 367, , , , , , , (21,755.00) 007 Special Trust 89, , , , , , , Uniform Supplies 119, , , , , , , , Rotary - Internal Services 136, , , , , , , Public School Support 140, , , , , , , , Other Grants 207, , , , , , , , Child Care Fund 98, , , , , , , , Unclaimed Funds 7, , , Student Managed Funds 137, , , , , , , , District Managed Funds 216, , , , , , , , Auxiliary Services 50, , , , , , , , OneNet (Data Communication) Miscellaneous State Grants 16, , , , , IDEA-B 36, , , (14,858.50) 478, (493,633.16) 551 Title III - Limited English Proficiency Title I - Disadvantaged Children 18, , , , , (1,507.53) 1, (3,077.38) 587 Preschool Title II-A - Improving Teacher Quality 5, , , (3,215.55) (4,015.55) 599 Miscellaneous Federal Grants Grand Totals (ALL Funds) 16,106, ,037, ,605, ,024, ,632, ,079, ,027, ,051,401.28
6 Brecksville-Broadview Heights Board of Education Approved Funds for 2015/2016 This report is a listing of all grant funds authorized and received throughout the 2015/2016 fiscal year. Authorized Non-Public Monthly Amount Fund Description Amount Authorized Amount Received Amount Received FY-to-date State Grants 451/9016 Network Connectivity Subsidy Auxiliary Services 401/9016 Assumption 196, , , /9116 Lawrence School 81, , , /9216 South Suburban Mont. 61, , , Total State Funds 339, , , Federal Grants 516/9016 IDEA-B Special Education FY16 728, , /9015 IDEA-B Special Education FY15 770, , /9016 Title III Limited English Proficiency FY16 11, /9015 Title III Limited English Proficiency FY15 14, /9016 Title I FY16 285, , /9015 Title I FY15 314, , , /9016 Preschool Special Education FY16 20, /9015 Preschool Special Education FY15 20, /9016 Title II-A Improving Teacher Quality FY16 60, , /9015 Title II-A Improving Teacher Quality FY15 63, Total Federal Funds 2,289, , , ,864.97
7 Brecksville-Broadview Heights Board of Education Record of Advances for 2015/2016 as of 08/31/15 I N I T I A L A D V A N C E I N F O R M A T I O N ADVANCE RETURN Date Board FROM TO Fund Date Approved Resolution Fund Fund Name Amount Returned Amount 8/24/ Uniform School 40, Supplies TOTAL Advances for Advances Outstanding 40, ,000.00
8 Cash Reconciliation August 31, 2015 FINSUM Balance 26,079, Bank Balance: Charter One - General 8,875, Investments: STAR Ohio 1, Managed Portfolio (Meeder) 12,404, First Federal 5,001, Petty Cash: Chippewa Highland Drive Hilton Central School Middle School Student Activity High School Transportation Board Office Beekeepers Change Fund: Middle School Athletics Middle School Concessions - High School Athletics 4, Food Services 1, ,407, , , Less: Outstanding Checks-Charter One General (211,360.34) Outstanding Deposits/Other Adjustments: - Bank Balance 26,079, Variance -
9 August 31, 2015 Brecksville-Broadview Heights City School District Appropriation Summary "where fine education is a heritage" Prior FY FYTD MTD FYTD FYTD FYTD Carryover FYTD Actual Actual Current Unencumbered Percent Fund Appropriated Encumbrances Expendable Expenditures Expenditures Encumbrances Balance Exp/Enc 001 General Fund 45,904, , ,227, ,324, ,397, ,087, ,815, % 002 Bond Retirement 4,431, ,431, ,431, % 003 Permanent Improvement 1,900, , ,698, , , , ,450, % 004 Building Fund , , , % 006 Food Service 1,708, , ,709, , , , ,224, % 007 Special Trust 82, , , , , % 009 Uniform Supplies 371, , , , , , % 014 Rotary - Internal Services 445, , , , , , , % 018 Public School Support 151, , , , , , , % 019 Other Grants 65, , , , , , , % 020 Child Care Fund 454, , , , , , , % 022 Unclaimed Funds 7, , , % 200 Student Managed Funds 262, , , , , , , % 300 District Managed Funds 660, , , , , , , % 401 Auxiliary Services 339, , , , , , , % 451 OneNet (Data Communication) #DIV/0! 499 Miscellaneous State Grants , , , , , % 516 IDEA-B 731, , , , , , , % 551 Title III - Limited English Proficiency 14, , , % 572 Title I - Disadvantaged Children 327, , , , , , % 587 Preschool 20, , , % 590 Title II-A - Improving Teacher Quality 69, , , , , % 599 Miscellaneous Federal Grants #DIV/0! Totals 57,947, ,425, ,373, ,632, ,024, ,027, ,713, %
10 Brecksville-Broadview Heights Board of Education Check Register for Checks > 9, August 2015 Vendor Amount Fund Description Cromwell Mechanical LLC 21, Sewer repair at HS Crown Commercial Construction 68, New ceilings at Chippewa Eight Day Sound Systems 10, Repair/upgrades to HS Aud. sound system Meyers Painting & Plastering 11, various Goal post & MS painting Mid-Ohio Asphalt & Concrete 21, Repair/resurface inside HS stadium North Coast Council 36, Capital impr. Annual fee/1st qtr. Svc. charge/virtual Classroom license Ohio Schools Council-Gas 11, Natural gas program Sports Contracting Group 62, Turf replacement Alco-Chem, Inc. 14, Recoat HS gym floors Cromwell Mechanical LLC 17, various Central sewer repairs, backflows Ohio Schools Council-Gas 154, Property/fleet/liability insurance Royal Communications 16, Wireless access points district Bellefaire Jewish Children's Bureau 19, various Special education ESY services Fisher & Phillips LLP 16, Legal fees Xpedx 20, Paper The Illuminating Co. 28, Electricity Forward Edge 13, Chrome laptop cases Masteryconnect, Inc. 14, Assessments Russell Flooring 17, Carpeting HS Media Center Coresource, Inc. 29, various Dental insurance premiums Ashton Sound 28, various Fire alarm inspection, access control systems Citizens Bank 15, various Medicare contributions-1st payroll STRS 255, various Certified retirement contributions SERS 111, various Classified retirement contributions Charter One (2nd payroll) 14, various Medicare contributions-2nd payroll Suburban Health Consortium 354, various Medical & prescription insurance premiums
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