AGENDA County Operations Committee Monday, December 18, 2:00 PM Peoria County Courthouse, Room 402

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1 AGENDA County Operations Committee Monday, December 18, 2:00 PM Peoria County Courthouse, Room Call to Order 2. Approval of Minutes July 24, 2017 (Executive Session) September 25, 2017 (Executive Session) October 12, 2017 (Executive Session) November 27, 2017 (Regular Session) 3. Informational Items/Reports/Other Minutes/Updates New Hire & Vacancy Report 4. Committee Action Review of Executive Session Minutes 5. Executive Session Labor Relations 6. Miscellaneous 7. Adjournment

2 DRAFT MINUTES County Operations Committee November 27, 2:00 p.m. MEMBERS PRESENT: MEMBERS ABSENT: OTHERS PRESENT: Thomas O'Neill - Chairman; Gregory Adamson, Kate Pastucha, Steven Rieker, Paul Rosenbohm (via teleconference), William Watkins, Jr. Rachael Parker, Barry Robinson Scott Sorrel County Administrator; Shauna Musselman - Assistant County Administrator; Larry Evans - State's Attorney's Office; James Fennell, Sharon Williams County Board Members; Eric Dubrowski Chief Financial Officer: Julie Ciesla Finance; Angela Loftus - County Administration; Dan O Connell Director of Facilities; Gretchen Pearsall Director of Strategic Communications; Mark Little Chief Information Officer; Brian Asbell, Doug Gaa - Sheriff's Office; Steve Sonnemaker County Clerk Call to Order Chairman O'Neill called the meeting to order at 2:00 p.m. A motion to allow the participation of Mr. Rosenbohm via teleconference was made by Mr. Watkins and seconded by Ms. Pastucha. The motion carried. Approval of Minutes A motion to approve the executive session minutes of April 24, 2017 and regular session minutes of October 23, 2017 was made by Mr. Rieker and seconded by Ms. Pastucha. Budget Mr. Sorrel advised that the recommended budget for all funds for FY2018 has sources totaling $122,564, and expenditures of $126,677, He stated that the recommended tax rate remains unchanged from the current year. He advised this committee has the purview of $25,825, in revenues and $26,908, in expenditures. He commented that this committee has oversight of 21% of revenues and 21% of expenditures across all funds. He stated that the General Fund budget as recommended totals $42,454,020.00, with expenditures of $42,121, He advised that this committee has no oversight of either revenues or expenditures within the General Fund; all budgets before this committee are non-general Fund departments or funds. A motion to approve budgets as recommended by the County Administrator for all departments/funds was made by Mr. Watkins and seconded by Ms. Pastucha. The motion carried unanimously, with Mr. Rosenbohm voting aye via teleconference. Informational New Hire & Vacancy Report Mr. Sorrel advised that there are 12 occupied positions in General Fund offices which report to the County Administrator, 9.23 of which are vacant; 1.6 of those vacancies are funded. He stated that there are 43.3 vacant positions in elected offices within the General Fund, with 25.8 of those currently funded. He advised that there is 1 vacant position in the quasi-independent agencies in the General Fund, which is not funded. 2

3 Mr. Sorrel advised that there are 63.4 vacant positions non-general Fund offices, 56 of which are funded. He stated that there are 117 vacancies organization-wide, 83.4 of which are funded. Resolutions Adoption of Peoria County Employee 2018 Health Plan Premium A motion to approve was made by Mr. Adamson and seconded by Ms. Pastucha. Mr. Adamson noted that the projected trend for medical claims increased to $6.9 million, and questioned whether that figure is an estimate or the actual figure. Ms. Musselman advised that medical claims totaled $6.9 million. The motion carried unanimously, with Mr. Rosenbohm voting aye via teleconference. Excess Health Insurance A motion to approve was made by Mr. Watkins and seconded by Mr. Adamson. The motion carried unanimously, with Mr. Rosenbohm voting aye via teleconference. Risk Management 3 rd Party Administrator Services and Excess Insurance A motion to approve was made by Mr. Watkins and seconded by Ms. Pastucha. The motion carried unanimously, with Mr. Rosenbohm voting aye via teleconference. Revisions to Employee Health Plan A motion to approve was made by Mr. Rieker and seconded by Mr. Watkins. Ms. Musselman advised that the revision allows staff to secure additional rebates to address costs associated with the specialty tiers. She commented that to secure those rebates, a claim must be processed as if the County has a specialty tier rate; the revision language allows the claim to be processed in that manner. She stated that there is no impact to the employee. The motion carried unanimously, with Mr. Rosenbohm voting aye via teleconference. FY2018 Authorized Staffing Count A motion to approve was made by Mr. Watkins and seconded by Mr. Rieker. Mr. Adamson noted that the staffing count in County Administration is decreased by over 50% over 2017 numbers and the Finance Department, a small office, also decreased by one FTE. Mr. Sorrel advised that the reduction in County Administrator is a direct function of the elimination of the Assistant County Administrator for Economic Development position, a part-time position in Communications and moving portions of multiple employee positions from County Administration to Employee Health. He commented that the reduction in the Finance Department is due to necessary staff reductions after FY2017 budget cuts were adopted. The motion carried unanimously, with Mr. Rosenbohm voting aye via teleconference. A motion to go into executive session to discuss Labor Relations was made by Mr. Rieker and seconded by Mr. Watkins. The motion carried. EXECUTIVE SESSION Regular session resumed upon a motion by Mr. Watkins and second by Mr. Rieker. Miscellaneous Mr. Sorrel advised that a new parking deck ID system is being installed and will go live on December 18, New ID cards will be distributed to all county employees; however, the current ID stick should be used until that date. Adjournment The meeting was adjourned by Chairman O'Neill at 2:46 p.m. Recorded and Transcribed by: Jan Kleffman 3

4 Department Position Title Status Funded Occupied COUNTY ADMINISTRATION P/T COMMUNICATIONS SPECIALIST PT /28/ N FINANCE ACCOUNTANT II FT FTE MOVED TO HO BOOKKEEPER 3/31/ N BOOKKEEPER, GOVT & ENTERPRISE FT /11/ N HEDDINGTON OAKS BOOKEEPER FT FTE INCREASED FROM ACCT POSN 3/31/2017 9/18/ Y FACILITIES MAINTENANCE ENGINEER FT /26/ N MAINTENANCE ENGINEER, SHERIFF FT /17/ N MOVE TO H OAKS 4/2/ N SUPERVISOR OF ASSESSME RESEARCHER, LEGAL DESCRIPTION FT LAY OFF 4/3/ N P/T HOMESTEAD EXEMPTION CLERK/ADMIN ASST PT PROM TO F/T DEP ASSESSOR 5/8/ N ZONING & PLANNING ADMINISTRATIVE ASST/PLAN & ZON FT VRI 2.0 2/24/ N ASST P&Z ADMINISTRATOR FT PROM TO ADMINISTRATOR 4/14/ N BUILDING INSPECTOR II FT N INSPECTIONS COORDINATOR FT FTE swap with Building Inspector 12/31/ N GENRAL FUND - COUNTY ADMINISTRATOR SUBTOTAL Vacancy Created Date Filled Weeks Posted Y/N STATE'S ATTORNEY ADMINISTRATIVE PROSECUTING ATTY FT /27/ N ASST ST ATTY/CIVIL FT /8/ /13/ N 8/4/2017 9/11/ N ASST ST ATTY/DOMESTIC VIOLENCE FT /23/2017 6, N 10/1/ /15/ N ASST ST ATTY/DRUG FORF FT /16/ N ASST ST ATTY/FELONY FT /16/ /1/ N ASST ST ATTY/JUVENILE FT /15/ /13/ N MOVE FR P/T 9/29/2017 9/3/2017 (3.71) N ASST ST ATTY/JUVENILE P/T PT MOVE TO F/T 9/3/ /13/ N ASST STATES ATTY, MISDEMEANOR FT 9/11/ /15/ N ASST STATES ATTY, MISDEMEANOR P/T PT /15/ N ASST STATES ATTY, TRAFFIC FT /15/ /16/ N CIRCUIT CLERK BOOKKEEPER FT /30/ N CLERK, ARCHIVES FT /31/ N CLERK, DEPUTY CIVIL FT /6/ N 2/28/ N CLERK, DEPUTY COURT CRIMINAL FT /29/ N 3/10/2016 9/18/ N CLERK, DEPUTY COURT JUVENILE FT /22/ N CLERK, DEPUTY COURT TRAFFIC FT /28/ N CLERK, DEPUTY IV-D FT /23/ N CLERK, DEPUTY PROBATE FT /18/ N CLERK, MULTI-DIVISION CLERK FT /30/ N 4/1/ N CLERK, TRAFFIC FT /5/ N 4 C:\Users\smusselman\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\4ILR6I3H\12 December Vacancy-New Hire Report Page 1 of 5

5 Department Position Title Status Vacancy Date Weeks Posted Funded Occupied Created Filled Y/N CIRCUIT CLERK CONT. COMPLIANCE CLERK FT Arbitration Pending N COMPLIANCE/COLLECTION SPECIALIST FT /30/ N OPERATOR, LEADS FT /18/ N PASSPORT SPECIALIST FT /3/ N PUBLIC DEFENDER PUBLIC DEFENDER, CHIEF ASSISTANT FT NEW N PARALEGAL FT NEW N COURT ADMINISTRATION ADMINISTRATIVE CASELOAD MANAGER FT /29/ N ADULT PROBATION OFFICER FT /20/ /17/ N COORDINATOR,CASE/LAW LIBRARIAN FT /28/ N 10/25/ N INTENSIVE SUPERVISION OFFICER FT /3/ N JUVENILE PROBATION OFFICER FT /13/ Y 9/4/ N RECEPTIONIST, COURTS PT /5/2017 NEW Y P/T COORDINATOR, VISITATION CENTER PT FTE NEVER FILLED N COUNTY SHERIFF CRIME SCENE TECHNICIAN FT /5/ Y CLASSIFICATION DIRECTOR FT /13/ N DEPUTY/CIVIL PROCESS SERVER FT VRI 2.0 1/27/2017 9/5/ N DEPUTY, MEG FT /18/ N DEPUTY, TRANSPORT FT FTE MOVE TO PATROL DEPUTY Y FTE & TRANSFER TO CIVIL PROCESS 9/5/ Y OFFICER, CORRECTIONAL FT TRANSFER TO COURT SECURITY 11/13/ Y 10/26/ Y TRANSFER TO COURT SECURITY 9/18/ Y 8/16/ /10/ Y PROM TO DEPUTY 8/11/2017 9/18/ Y TRANSFER TO COURT SECURITY 11/14/ /2/ Y OFFICER, COURTHOUSE SECURITY FT TRANSFER FROM CO 6/1/ /13/ Y VRI 2.0/ TRANSFER FR CO 3/24/2017 9/18/ Y PART TIME FILE CLERK PT /10/2017 Y SUPT, DEPUTY CORRECTIONAL FT FTE MOVE FROM CORRECTIONAL OFCR 10/13/2017 N TECHNICIAN, JAIL FT PROM TO CO 8/14/ Y EMERGENCY MGMT AGENCYASSISTANT DIRECTOR/OPERATIONS FT /15/ N COUNTY TREASURER CHIEF DEPUTY TREASURER FT APPOINTMENT TO ELECTED 4/17/ N COUNTY CLERK CLERK PT, DEPUTY COUNTY PT /29/ N COUNTY AUDITOR CHIEF DEPUTY AUDITOR FT LAY OFF 3/31/ N INTERNAL AUDITOR FT /31/ N EDUCATION P/T SCHOOL INSPECTIONS PT /31/ N GENERAL FUND - ELECTED OFFICIAL SUBTOTAL ELECTION COMMISSION ELECTION SPECIALIST FT LAYOFF 12/21/ N GENERAL FUND - QUASI-INDEPENDENT SUBTOTAL C:\Users\smusselman\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\4ILR6I3H\12 December Vacancy-New Hire Report Page 2 of 5

6 Department Position Title Status Funded Occupied Vacancy Created Date Filled Weeks Posted Y/N HEALTH EPIDEMIOLOGIST FT PROM TO ADMINISTRATOR 7/10/ Y MGR, FINANCIAL PROGRAMS & DENTAL OFFICE FT /4/ N PROGRAM ASSISTANT, COMM HLTH & PREV FT /1/ N PUBLIC HEALTH NURSE FT VRI 2.0 3/31/ Y 8/26/ Y 8/18/ Y PUBLIC HEALTH NURSE P/T PT VRI 2.0 3/30/ Y SANITARIAN FT /18/ Y CLINIC ASSISTANT FT VRI 2.0 3/24/ N COUNTY HIGHWAY CIVIL ENGINEER II FT /23/ N 5/19/ N CONSTRUCTION ENGINEER IV FT /9/ N ENGINEER TECH II FT /10/ N 12/28/ N 5/26/ N ET IV/PROF LAND SURVEYOR FT /17/ N MECHANIC, MASTER FT /31/ N OPERATIONS OFFICER FT VRI 2.0 3/31/ Y SIGN DEPARTMENT FT /30/ N REC & RES CON AUDITOR/INSPECTOR,SWM FT /31/ N VETERANS ASSISTANCE COORDINATOR, ASSISTANCE FT NEW Y RECEPTIONIST PT NEW 9/25/2017 Y JUVENILE DETENTION FOOD/LAUNDRY SERVICE FT /26/ /4/ Y SPECIALIST, YOUTH FT /6/ /13/ Y 9/14/2017 9/25/ Y TRANSFER TO PROBATION 8/21/2017 9/11/ Y IT SERVICES COURIER, P/T PT /9/ N HEDDINGTON OAKS 2ND SHIFT MEDICARE RN FT PROM TO UNIT COORD 9/3/ Y 7/26/ /7/ Y 3RD SHIFT MEDICARE RN FT /31/ Y 2ND SHIFT RECEPTIONIST FT /18/ /6/ N ASST DIR OF NURSING FT /2/ /27/ N CNA-1ST SHIFT FT /30/ Y 8/25/ Y TRANSFER TO RESTORATIVE CNA/STATUS FROM TE 8/15/ /13/ Y 6 C:\Users\smusselman\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\4ILR6I3H\12 December Vacancy-New Hire Report Page 3 of 5

7 Department Position Title Status Vacancy Date Weeks Posted Funded Occupied Created Filled Y/N H OAKS CONT. CNA-2ND SHIFT FT /26/ Y 11/1/ Y STATUS CHANGE TO TEMP 10/23/ Y STATUS CHANGE TO TEMP 10/2/ Y 10/2/ Y 9/13/ Y 8/25/ Y 8/10/ Y 8/2/ Y SHIFT CHANGE TO 1ST 8/1/ Y SHIFT CHANGE TO 1ST 8/1/ /6/ Y SHIFT CHANGE TO 1ST/STATUS CHANGE FROM TEM 8/1/ /31/ Y 7/26/ /10/ Y CNA-3RD SHIFT FT /17/ Y 11/16/ Y 8/29/ Y 8/23/ Y 8/22/ /1/ Y 8/21/ /28/ Y 8/3/2017 9/11/ Y SHIFT CHANGE TO 2ND 6/12/2017 9/6/ Y CNA-RESTORATIVE FT /6/ Y DIRECTOR OF NURSING FT VOLUNTARY DEMOTION 10/2/ /2/ N UNIT COORDINATOR FT /28/2017 9/3/ N ENVIRONMENTAL SERVICES TECH I FT /21/ Y 8/16/ /10/ Y FOOD SERVICE ASSISTANT I FT /20/ Y 7/27/ Y PROM TO FSA II 7/16/ Y 6/22/ Y JANITOR, ENVIRONMENTAL SERVICES FT /27/ N LAUNDRY SUPERVISOR FT /8/ N LAUNDRY TECHNICIAN FT /8/ Y 9/1/ Y 4/22/ Y LPN-1ST SHIFT FT /13/ Y STATUS CHANGE TO TEMP 9/24/ Y 9/22/ Y LPN-2ND SHIFT FT /24/ Y STATUS CHANGE TO TEMP 3/26/ Y 3/20/ Y 2/23/ Y STATUS CHANGE TO TEMP 2/12/ Y 7 C:\Users\smusselman\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\4ILR6I3H\12 December Vacancy-New Hire Report 1/5/ Y Page 4 of 5

8 Department Position Title Status Vacancy Date Weeks Posted Funded Occupied Created Filled Y/N H OAKS CONT. LPN-3RD SHIFT FT /23/ Y 1/27/ Y 11/16/ Y 8/15/ Y LPN/EMR CLINICAL COMPLIANCE NURSE FT /13/2017 NEW N LPN WARD CLERK FT /26/ Y HOUSE SUPERVISOR 2ND SHIFT FT /1/ /2/ Y HOUSE SUPERVISOR 3RD SHIFT FT /27/ /17/2017 (1.43) Y SHIFT CHANGE TO 2ND/STATUS CHANGE FR TEMP 6/12/2017 9/6/ Y HEDDINGTON OAKS PRN CNA - TEMPORARY TEMP /23/ Y STATUS CHANGE TO F/T 10/13/ Y STATUS CHANGE TO F/T 10/10/ Y 10/5/ /6/ Y STATUS CHANGE TO F/T 9/11/ /2/ Y 8/31/ /28/ Y STATUS CHANGE TO F/T 8/23/ /23/ Y STATUS CHANGE FROM F/T 8/4/ /2/ Y 8/4/ /10/ Y 8/4/2017 9/17/ Y 8/4/2017 9/15/ Y 8/4/2017 9/9/ Y DIETARY - TEMPORARY TEMP /25/ Y 10/23/ /27/ Y 10/6/2017 Y 8/20/2017 9/18/ Y LPN - TEMPORARY TEMP STATUS CHANGE FR F/T 10/7/2017 Y 11/10/2017 9/24/2017 (6.71) Y 9/2/2017 9/2/ Y RECEPTIONIST - TEMP TEMP STATUS CHANGE TO F/T 10/6/ Y RN - TEMPORARY TEMP STATUS CHANGE TO F/T 9/6/ /3/ Y 9/4/2017 Y TOTAL FTE COUNT C:\Users\smusselman\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\4ILR6I3H\12 December Vacancy-New Hire Report Page 5 of 5