Department Mission: Mandated Services: Department Overview: Successes and Challenges:
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1 Department: Information Technology FY 2019 Proposed Budget Department Mission: Klamath County Information Technology delivers business services that empower, support and serve all county departments in the accomplishment of their respective missions. We provide support for the planning, implementation and operation of cost-effective information technologies and methodologies. Mandated Services: While not directly providing mandated services the IT department provides critical support to the mandates of other departments. We also have self-imposed services, that are critical within the County, which includes such items as telephone services, computer networking, and software support. Some mandated services we provide support to are: Assessment and Taxation Sheriff and Jail District Attorney Juvenile Detention Community Corrections Clerk and Elections Records Archival Department Overview: Klamath County Information Technology provides personnel and operating costs associated with the County s computer equipment, telephone systems, video, security systems, and related information systems which generally benefit all departments. As an in-house provider of services otherwise purchased from external vendors, we provide services at a substantially reduced cost for our customers. These savings are the result of strategic technology investments, economies of scale, and low personnel costs. These savings are realized in the budgets of our customers. Successes and Challenges: Staff Changes The IT Team is fairly new, with the majority of the staff hired within the last year. The team has been growing and forming over the last fiscal year. Service Initiatives Assessment & Taxation System Upgrade Website Implementation Strategic Resource Allocation Cloud-based and virtual technologies Substantial cost savings and greater flexibility Desktop standardization
2 Department: Information Technology FY 2019 Proposed Budget Security Enhancements Particularly in Cybersecurity Business Continuity and Disaster Recovery Budget Overview: We are funded through Internal Services charges to County Departments, the Library Service District, other agencies, grants and some direct revenue from and assessment data. As such, our revenue is derived from multiple taxing districts and state funds as well as the General Fund. Even with the diversity of our revenue base, all of our customers are under financial pressure. Costs are almost exclusively in the realm of personnel and maintenance for county-wide systems, the latter accounting for most of our costs. Perhaps counter-intuitively, our workload is highest when our customers budgets are the tightest. It is during these times that our customers need the operational efficiencies that can be realized through appropriate investment in technology. By reinventing their business processes and gaining the benefits of increased automation and selfservice, they in turn, are able to do more with less. Since 2007, the IT department has gradually added to its core responsibilities and consolidated costs. This budget reflects the continued cost savings from these efforts. Significant Changes: Overall, the Information Technology budget remained static. However, there was a $50,000 increase in personnel, due to staff realignment of positions, which occurred during the last fiscal year. In turn, other items in Materials and Services were lowered to accounts for this increase. The Technology Maintenance budget decreased by $11,000, due to changing backup solutions to a more viable and cost effective solution. Key issues: All of our projects are investments that pay dividends to other departments in the county and allow them the opportunity to do more with less. Some of our larger, multi-year projects include: - Standardization and Virtualization Cost savings by using standard systems and virtual servers Mobile computing - Business Continuity and Disaster Recovery Position the County for efficient recovery services in the case of any major catastrophe
3 Klamath County, Oregon Budget Financial Presentation 1530 Information Technology Actual Actual Budget Budget Requirements by Budgetary Category Personnel Services 637, , , ,303 Materials and Services 529, , , ,804 Capital Outlay 23,297 Subtotal Current Expenditures 1,190,393 1,232,049 1,247,350 1,159,107 Interfund Transfers 29,909 25,000 5,000 1,000 Reserves 85,000 25,000 Contingency 19,354 19,298 Unappropriated Fund Balance 95, ,225 50,571 Subtotal Noncurrent Expenditures 125, , ,925 45,298 Total Requirements by Budgetary Category 1,315,853 1,462,274 1,407,275 1,204,405 Requirements by Fund Information Technology (6000) 1,315,853 1,462,274 1,407,275 1,204,405 Total Requirements by Fund 1,315,853 1,462,274 1,407,275 1,204,405 Resources by Budgetary Category Intergovernmental 21,668 22,021 24,293 20,000 Charges for Services 380, , , ,298 Interfund Transfers 767, , , ,107 Sale of Capital Assets 10,397 10,432 Beginning Fund Balance 135,568 95, ,221 35,000 Total Resources by Budgetary Category 1,315,853 1,462,274 1,407,275 1,204,405 Full Time Employee Equivalents Mandate Total Cost Personnel Services FTE Information Technology 799, , Steering Committee 405,298 Total Mandates 1,204, , Interfund Transfers 0.1% Contingency 1.6% Reserves 2.1% Budget Requirements by Category Materials and Services 38.8% Personnel Services 57.5%
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5 Department Status Title FTE Benefit Group Union Current Grade Current Total Wages KCWC- Medical HRA/VEBA Life Retirement/PERS Grand Total Step w/cola Unemployment FICA/Medicare WCOMP WC CAP (Wages) Insurance STD Amount w/benefits /51410 Information Technology Filled User Support Specialist Full-time Local 737 Local 737 LH17 7 $47, $ $3, $ $34.32 $14, $0.00 $14.28 $ $8, $74, Information Technology Filled User Support Specialist Full-time Local 737 Local 737 LH17 7 $47, $ $3, $ $34.32 $14, $0.00 $14.28 $ $8, $74, Information Technology Filled Sr. Systems Administrator Full-time Non-union Non-union UF33 2 $76, $ $5, $1, $34.32 $14, $0.00 $14.28 $ $12, $111, Information Technology Filled Sr. Systems Administrator Full-time Non-union Non-union UF33 2 $77, $ $5, $1, $34.32 $14, $0.00 $14.28 $ $13, $113, Information Technology Filled IT Director Department Head Non-union DF16 2 $81, $ $6, $1, $34.32 $14, $0.00 $38.88 $ $13, $118, Information Technology Filled Systems Administrator Full-time Local 737 Local 737 LF27 2 $66, $ $5, $1, $34.32 $14, $0.00 $14.28 $ $11, $99, Information Technology Filled Systems Administrator Full-time Local 737 Local 737 LF27 2 $66, $ $5, $1, $34.32 $14, $0.00 $14.28 $ $11, $98, Overtime $ $2.50 $38.25 $8.75 $0.00 $ $464, $2, $35, $8, $ $102, $0.00 $ $ $78, $692,301.90
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7 General Ledger Budget Analysis User: Printed: Fiscal Year: vnoel 04/02/ :03AM Internal Services 1530 Information Technology R20 Licenses, Fees and Permits Fees, Licenses and Permits Fees - NSF Check Licenses, Fees and Permits Totals: 0.00 R30 Charges for Service , Charges for Service 1, Copies Refunds Revenues - Inventory 5, , Services - Data Process Other 7, , , Charges for Service Totals: 0.00 R31 Interdepartmental Charges 16, , Revenues - Inventory 16, , Interdepartmental Charges Totals: 0.00 R40 Other Local Revenue Miscellaneous Other Local Revenue Totals: 0.00 R42 Sale of Capital Assets 2, Sales - Surplus Property 2, Sale of Capital Assets Totals: 0.00 R51 State of Oregon Grants - State Page 1
8 , , , A&T Grant , , , , , State of Oregon Totals: , , R70 Interfund Transfers 750, , , Trans - Internal Serv Non Dept , , , Trans - Juvenile 767, , , Interfund Transfers Totals: , , , , , REVENUES TOTALS: , , E10 Personnel Services 440, , , Salaries and Wages , , Temporary Help , , Overtime , , , FICA , , Workmans Compensation Tax , , , Medical Insurance , , , , VEBA Life Insurance , Short Term Disability , , , Retirement - General , , , , , Personnel Services Totals: , , E11 Interdepartmental Charges 7, , , Unemployment Compensation , , , , , Workmans Compensation , , , , , Interdepartmental Charges Totals: , , E20 Material and Services Bad Debt Expense Committee Expenses , , Contract Services , , Consultant Services , , Software Support , , , Hardware Maintenance Website Hosting Services Page 2
9 Security & Alarms Dues Fees , Equipment , , Computer Software , , , Computer Equipment Vehicle Fuel Refunds Equipment Rent , , Vehicle Maint & Repair Building Maint & Repair Supplies - Office , , , Supplies - Other , , , , , Copier Maint & Supplies , , Postage , Supplies - Resale Budget Expense Elect Supplies & Repairs , , , Travel & Training , , Mgmt Travel & Training Staff Travel & Training Utilities - Cable TV 5, , , Telephone , , , , , Data Service Charges , , , , , Material and Services Totals: , , E21 Interdepartmental Charges 26, , , Internal Services , , , , , Facility Services , , , , , Tech Maint Hardware Chg , , , , , Tech Maint User Chg , , , , Risk Management , , , , , Insurance Liability , , Page 3
10 Insurance Work Comp , Vehicle Fuel - Internal Fees - Internal Office Supplies - Internal Postage - Internal Tech Supplies - Internal Solid Waste Fees - Internal , , , Interdepartmental Charges Totals: , , E30 Capital Outlay Computer Equipment Capital Outlay Totals: 0.00 E70 Interfund Transfers 29, , , Trans - Equipment Reserve , , , Trans - Technology Maintenance Trans - Sheriff Patrol 29, , , Interfund Transfers Totals: , , , , , EXPENDITURES TOTALS: , , , , , DEPARTMENT REVENUES , , , , , DEPARTMENT EXPENSES , , Information Technology Totals: (7.00) 814, , , FUND REVENUES , , , , , FUND EXPENSES , , Internal Services Totals: (7.00) Page 4
11 , , , , , REPORT REVENUES 814, , , REPORT EXPENSES , , REPORT TOTALS: (7.00) Page 5
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13 General Ledger Budget Analysis User: Printed: Fiscal Year: vnoel 04/02/ :03AM Internal Services 1530 Information Technology R30 Charges for Service Charges for Service Refunds , Settlements - Insurance Revenues - Inventory Sale of Products , Charges for Service Totals: 0.00 R31 Interdepartmental Charges 181, , , Technology Maint Hardware Fees , , , , , Technology Maint User Fees , , , , Revenues - Inventory , , , Charges for Services - Interna , , , , , Interdepartmental Charges Totals: , , R40 Other Local Revenue Miscellaneous Other Local Revenue Totals: 0.00 R41 Interest Investments - Interest On Interest Totals: 0.00 R42 Sale of Capital Assets 8, , Sales - Surplus Property 8, , Sale of Capital Assets Totals: 0.00 Page 1
14 R70 Interfund Transfers , Trans - General Non Dept Trans - Equipment Reserve , Trans - Information Technology , Trans - District Attorney , Trans - Sheriff Trans - Sheriff Patrol Trans - Sheriff Corrections , Interfund Transfers Totals: 0.00 R90 Fund Balances 135, , , Beginning Fund Balance , , , , , Fund Balances Totals: , , , , , REVENUES TOTALS: , , E20 Material and Services Bad Debt Expense 4, , Contract Services , , Legal Notice Publish , , , Software Support , , , , , Hardware Maintenance , , E Mail Services Website Hosting Services , , Dues Office Equipment 108, , , Computer Software , , , , , Computer Equipment , , , Network Equipment 4, , , Equipment Maint & Repair , , , , Supplies - Other , , Postage , Supplies - Resale Budget Expense 22, , , Elect Supplies & Repairs , , Page 2
15 , , , Telephone , , , , , Data Service Charges , , , , , Material and Services Totals: , , E21 Interdepartmental Charges Tech Supplies - Internal Interdepartmental Charges Totals: 0.00 E30 Capital Outlay 23, Computer Equipment Computer Software 23, Capital Outlay Totals: 0.00 E80 Contigencies , Operating Contingency , , , Contigencies Totals: , , E81 Fund Balance & Reserves Reserve Future Expenditures , Reserve Capital Outlay , , , Fund Balance & Reserves Totals: , , E90 Unappropriated Fund Balance 95, , , Unappropriated Fund Balance 95, , , Unappropriated Fund Balance Total , , , EXPENDITURES TOTALS: , , , , , DEPARTMENT REVENUES , , , , , DEPARTMENT EXPENSES , , Information Technology Totals: 501, , , FUND REVENUES , , , , , FUND EXPENSES , , Page 3
16 Internal Services Totals: 501, , , , , REPORT REVENUES 501, , , REPORT EXPENSES , , REPORT TOTALS: Page 4
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