Department Mission: Mandated Services: Department Overview:
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1 Department: Treasurer FY 2019 Proposed Budget Department Mission: Our mission is to provide financial stewardship for Klamath County by safeguarding financial resources while maximizing investment return and lowering investment risk. Mandated Services: ORS Receipt and disbursement of funds. The county treasurer must receive all moneys paid to the county, and disburse payments made by the county. ORS Manner of keeping books. The county treasurer must keep a record of these payments and disbursements and must separate the record into distinct accounts. ORS , Monthly financial statement. The treasurer must file a monthly financial statement at the county court and must annually settle any debt owed by the county to the county court. ORS (1) The treasurer must deposit any funds obtained to finance road maintenance and construction into a fund. ORS (2), , The custodial officer of the county is the officer having custody of the funds of the county. The custodial officer may invest surplus funds of the county, the funds, authorized by state law. The county treasurer may invest any sinking fund, bond fund, or surplus funds in his or her custody in master warrants of the county. ORS The custodial officer may, with the consent of the board of commissioners, borrow funds on short-term promissory notes of six months or less, secured by invested funds to meet current cash demands and to avoid a loss on investments by their liquidation. ORS Proceeds from sale of county bonds shall be paid to the county treasurer and shall be placed in a special fund. ORS through If the state appoints a fiscal agency the county treasurer must remit funds to the fiscal agency for repayment of bonds. Once paid off, the canceled bonds and coupon must be returned to the county treasurer. The county treasurer is not liable for funds once remitted. The county treasurer is liable to the bond holders if he or she does not comply with these requirements. ORS The county treasurer shall distribute the amount of money set out in the statement to the several taxing units according to the ratios provided in ORS This is just a few of the many laws on mandated services required by the county treasurer. Department Overview: The County Treasurer is the custodian of public money. Other functions of the County Treasurer include: disbursement of the public money under warrants drawn upon the Treasury by the Finance Department. Establishes and operates investment programs in accordance with Oregon laws, for all available county funds. Issues all debt obligations authorized on behalf and in the name of the county, and serves as the primary representative of the county in matters related thereto. The Treasurer s office manages an investment portfolio of approximately $130 million.
2 Department: Treasurer FY 2019 Proposed Budget Successes and Challenges: During the fiscal year, the Treasurers office in consultation from the investment advisor, updated the county s investment policy statement to provide more stability to the interest distributions for county departments and special districts. Budget Overview: Major revenue source is an investment management fee from the investment earnings on all public money held by the Treasurer. The Treasurer s office receives funding from the CAFFA grant and support from the General Fund. Major expenditures relate to personnel services and material costs of operating the Treasurer s office. Major materials and service expenditures relate to contracts for the investment of funds, audit contracts, and bank service fees. Significant Changes: A new County Treasurer was appointed in December of Key issues: The change in the cost structure of the Treasurer s Office budget the past three operating cycles has placed an increased emphasis to manage the investments to maintain a positive investment return for the departments, while covering the costs of operating the Treasurer s Office. If investment earnings on the Treasurer s Investment Pool are not sufficient to pay for the increased fees that are charged by the Treasurer s Office there may need to be increased support provided by the General Fund.
3 Klamath County, Oregon Budget Financial Presentation 1010 Treasurer Actual Actual Budget Budget Requirements by Budgetary Category Personnel Services 35,838 39,156 39,984 40,357 Materials and Services 369, , , ,438 Total Requirements by Budgetary Category 405, , , ,795 Requirements by Fund General Fund (1000) 405, , , ,795 Total Requirements by Fund 405, , , ,795 Resources by Budgetary Category Intergovernmental 21,208 33,032 34,126 33,000 Charges for Services 377, , , ,795 Interfund Transfers 6, ,993 Total Resources by Budgetary Category 405, , , ,795 Full Time Employee Equivalents Mandate Total Cost Personnel Services FTE Treasurer 588,795 40, Total Mandates 588,795 40, Personnel Services 6.9% Budget Requirements by Category Materials and Services 93.1%
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5 Department Status Title FTE Benefit Group Union Current Grade Current Step Total Wages w/cola Unemployment FICA/Medicare KCWC- WCOMP WC Medical CAP HRA/VEBA (Wages) Life Insurance STD Retirement/PERS Amount /51410 Treasurer Filled Treasurer Elected Official Non-Union TU01 1 $18, $0.00 $1, $ $10.30 $0.00 $0.00 $0.00 $0.00 $3, $22, Treasurer Filled Office Assistant II Non-union Non-Union UH09 3 $15, $78.91 $1, $ $21.45 $0.00 $0.00 $0.00 $0.00 $0.00 $17, $ $33, $78.91 $2, $ $31.75 $0.00 $0.00 $0.00 $0.00 $3, $40, Grand Total w/benefits
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7 General Ledger Budget Analysis User: Printed: Fiscal Year: vnoel 03/30/ :21AM Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 1000 General Fund 1010 Treasurer R30 Charges for Service Charges for Service Reimbursements Charges for Service Totals: R31 Interdepartmental Charges 377, , , Intradepartmental Service Chg , , , , , Interdepartmental Charges Totals: , , R40 Other Local Revenue Miscellaneous Other Local Revenue Totals: R51 State of Oregon 21, , , A&T Grant , , , , , State of Oregon Totals: , , R70 Interfund Transfers 6, , Trans - General Non Dept Trans - Internal Serv Non Dept 6, , Interfund Transfers Totals: , , , REVENUES TOTALS: , , E10 Personnel Services 11, , , Salaries and Wages , , , , , Elected Official Compensation , , , , , FICA , , GL-Budget Analysis (3/30/ :21 AM) Page 1
8 Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted Workmans Compensation Tax Medical Insurance VEBA Life Insurance Short Term Disability 3, , , Retirement - General , , , , , Personnel Services Totals: , , E11 Interdepartmental Charges Unemployment Compensation Workmans Compensation Interdepartmental Charges Totals: E20 Material and Services 4, , , Contract Services , , Legal Notice Publish 6, , , Audit Fees , , Software Support , , Contract Maintenance , , Dues Fees 46, , , Bank Fees , , Office Equipment 1, , , Supplies - Office , , Supplies - Other Postage Publications & Periodicals 1, , Travel & Training , , Mgmt Travel & Training Staff Travel & Training Telephone , , , Material and Services Totals: , , E21 Interdepartmental Charges 236, , , Internal Services , , GL-Budget Analysis (3/30/ :21 AM) Page 2
9 Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 3, , , Facility Services , , Tech Maint Hardware Chg , Tech Maint User Chg Risk Management , , Insurance Liability Insurance Work Comp Office Supplies - Internal Postage - Internal Tech Supplies - Internal 242, , , Interdepartmental Charges Totals: , , E70 Interfund Transfers Trans - General Non Dept Trans - Equipment Reserve Trans - General Admin Interfund Transfers Totals: , , , EXPENDITURES TOTALS: , , , , , DEPARTMENT REVENUES , , , , , DEPARTMENT EXPENSES , , Treasurer Totals: (0.93) , , , FUND REVENUES , , , , , FUND EXPENSES , , General Fund Totals: (0.93) GL-Budget Analysis (3/30/ :21 AM) Page 3
10 Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 405, , , , , REPORT REVENUES 405, , , REPORT EXPENSES , , REPORT TOTALS: (0.93) GL-Budget Analysis (3/30/ :21 AM) Page 4
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Department Mission: Mandated Services: Department Overview: Successes and Challenges: Budget Overview:
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0.00 2,420, ,420, ,512, , , , Property Taxes - Prior
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1 101 VETERANS' RELIEF.508.10.00.00 RESERVED ENDING CASH & INVEST 38,493.00 00 0.00 0.00 00 0.00 38,493.00 0.00 010.565.20.11.01 VETERAN RELIEF ASSISTANT 39,497.00 00 0.00 3,147.00 00 9,217.50 30,279.50
R E V E N U E *TOTAL STATE REVENUE 7,583,810.00CR 2,933.59CR 7,338,169.19CR 245,640.81CR 0% 97%
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10 Revenue 200 Local Revenues 1211 Property taxes 76,521,402.00 1213 Mobile home taxes 180,000.00 1262 Resale revenues 147,000.00 1278 Athletic gate receipts 140,000.00 1280 Interest income 2,000.00 1281
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Total 3,885, ,161, ,905, ,037, ,016,700.00
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