DRAFT S T A T E O F M I C H I G A N BOARD OF COMMISSIONERS OF THE COUNTY OF ALLEGAN. August 23, 2012
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1 DRAFT S T A T E O F M I C H I G A N BOARD OF COMMISSIONERS OF THE COUNTY OF ALLEGAN August 23, 2012 FRIEND OF THE COURT APPROVE THREE YEAR TITLE COOPERATIVE REIMBURSEMENT AGREEMENT BE IT RESOLVED that the Allegan County Board of Commissioners does hereby approve Contract Number CSCOM , the Title Cooperative Reimbursement Agreement between the Allegan County Friend of the Court and the Michigan Department of Human Services, 235 South Grand Avenue, Lansing, Michigan, 48909, for the period from October 1, 2012 through September 30, 2015, as attached; and BE IT FURTHER RESOLVED that this agreement shall be amended each fiscal year period beginning October 1, 2013 through September 30, 2015 to authorize funding for subsequent fiscal year periods covered by this agreement; and BE IT FINALLY RESOLVED that the Board Chairman and the County Administrator are authorized to sign the necessary documents on behalf of the County and that the Budget and Finance Director is authorized to make the necessary budget adjustments to complete this action. ATTACHMENT
2 ALLEGAN COUNTY REQUEST FOR ACTION FORM Completed RFA form must be attached to a work order request through the Track-It System. If you have any questions regarding this process, please contact ext RFA#: Date: 8/1/12 Request Type Contract Department Requesting Friend of the Court Submitted By Jerry Durkee for Mike Day Contact Information Mike, 3333 Jerry, 3368 Select a Request Type to reveal and complete required form. Parties: Allegan County Friend of the Court Office and the State of Michigan, DHS, Office of Child Support. Duration Fiscal Years 2013, 2014 & 2015 $2,979, Purpose: Request BOC approve of Contract to fund the Allegan Friend of the Court Office for fiscal years with the Cooperative Reimbursement Program. County provides one-third, CRP provides two-thirds funding for operation of the office. Request Board action and approval at the August 23, 2012 meeting. PAGE 1 of 1
3 Facesheet for Title Cooperative Reimbursement Program /1/2012 Application: Title Cooperative Reimbursement Program Title Cooperative Reimbursement Program Program Identification Information FOR OFFICE USE ONLY: Version # APP # (Carefully read the instructions before completing this form) 1. Program Identification Information a. Program Identification Name County Of Allegan b. Organizational Unit Friend of the Court c. Address 113 Chestnut Street County Building e. City Allegan State Mi Zip f. Federal Id Number Reference No. Division g. Program Identification fiscal year (begining month and day) January-01 h. Agency Type (Please check one) Public or Local Government Payment Address MAIN Mail Code: E00 # & Street Name 113 Chestnut Street P.O.Box County Building City Allegan State MI Zip Project Information a. Project Name Title Cooperative Reimbursement Program b. Is implementing agency same as Program Identification (Please select Yes or No) Yes No c. Implementing Agency Name d. of Funds Requested $2,979, Project Cost $4,515, Fiscal Year Allocation Year Allocated for Line , ,418, , ,503, ,051, ,593, s: 2,979, ,515, Type of Application (Please select one from list) New Amendment Type of Program (Please select one from list) Friend of the Court, Circuit Court # Prosecuting Attorney Combined PA and FOC, Circuit Court # [48] Page: 1 of 35
4 8/1/2012 Contact & Certification Information for Title Cooperative Reimbursement Program Application: Title Cooperative Reimbursement Program FOR OFFICE USE ONLY: Version # APP # Contacts a. Project Director Name Michael Day Title Program Director Mailing Address 113 Chestnut St City Allegan State MI Zip Telephone (269) Fax (269) Address mday@allegancounty.org b. Financial Director Name david vanderoovaart Title Financial Officer Mailing Address nd Avenue City allegan State MI Zip Telephone (269) Fax (269) Address dvanderoovaart@allegancounty.org Page: 2 of 35
5 Section II - Management Plan for Title Cooperative Reimbursement Program /1/2012 Application: Title Cooperative Reimbursement Program Section II - Management Plan FOR OFFICE USE ONLY: Version # APP # A. Organizational Chart Attachments: Allegan County Org Chart B. Position Descriptions Attachments: Allegan County Job Descriptions Allegan County Job Descriptions Page: 3 of 35
6 Caseload Documentation for Title Cooperative Reimbursement Program /1/2012 Application: Title Cooperative Reimbursement Program Caseload Documentation FOR OFFICE USE ONLY: Version # APP # A. Caseload Documentation County Fiscal Start Month Number of Active IV- D Cases (a) Number of Active Non Cases (b) Number of Active Cases (c) Allegan CASELOAD TOTALS 5, , MiCSES Report Caseload % (a/c) Allegan FOC Mar 2012.pdf Page: 4 of 35
7 Budget 8/1/2012 Budget Detail - FY 2013 for Title Cooperative Reimbursement Program for Fiscal Year : 2013 Application: Title Cooperative Reimbursement Program PERSONNEL Child FTE Support Caseload FTE P.T. & C P.T.& C Employee Name Job Title Type Count % % Count P.T. & C % FTEs Salary & Fringe Share Share Non. Share Non-Administrative Staff 1 Adrianson, Candy Admin Assistant Cert , , Anderson, Christopher Attorney/Referee T.D , , Baux, Rhonda Cashier - Receptionist Cert , , Brown, Brenda Clerk II Cert , , Buell, Hickory Enforcement Specialists T.D , , Cole, Gina Support Investigator Cert , , Cook, Cindy Clerk II Cert , , Curry, Jennifer Support Investigator Cert , , Day, Michael Friend of the Court T.D , , , Durkee, Gerald Financial Coordinator T.D , , , Knapp, Brenda Investigator T.D , , , Miles, Latess Clerk Typist Cert , , Nevenzel, Linda Clerk II Cert , , Osborn, Charles Investigator T.D , , , Radtke, Molly Deputy FOC Cert , , Sebright, Jody Enforcement Specialists 17 Self, Barbara Enforcement Specialists 18 Stamper, Beverly Enforcement Specialists 19 Ver Beek, Audrey Client Fin Service Clerk 20 Wilson, Marilyn Clerk II-Judicial Recorder T.D , , , T.D , , , T.D , , , Cert , , Cert , , Subtotal - Non-Administrative Staff ,239, ,124, , , Contracted Employees Subtotal - Contracted Employees L1 SUBTOTAL - NON-ADMIN ,239, ,124, , , L2 NON-ADMINISTRATIVE FTE PERCENTAGES Administrative Employees Subtotal - Administrative Employees Non-Admin / Admin Combined Page: 5 of 35
8 8/1/2012 Budget Detail - FY 2013 for Title Cooperative Reimbursement Program for Fiscal Year : 2013 Application: Title Cooperative Reimbursement Program PERSONNEL Child FTE Support Caseload FTE P.T. & C P.T.& C Employee Name Job Title Type Count % % Count P.T. & C % FTEs Salary & Fringe Share Share Non. Share Subtotal - Non-Admin / Admin Combined Personnel ,239, ,124, , , L2 STAFF PERCENTAGES Page: 6 of 35
9 8/1/2012 Budget Detail - FY 2013 for Title Cooperative Reimbursement Program for Fiscal Year : 2013 Application: Title Cooperative Reimbursement Program DATA PROCESSING County Budget Line Item Data Processing Subtotal - Data Processing Central Services (DP) Source County Budget Cost Cost Unallowable for Contract PT&C Cost Non Cost net Eligible PT&C P.T&C PT & C Non Allegan 57, , , , , Allegan 61, , , , , , , Subtotal - Central Services (DP) Depreciation Subtotal - Depreciation - Data Processing 118, , , , , , , , , , , , , , Page: 7 of 35
10 8/1/2012 Budget Detail - FY 2013 for Title Cooperative Reimbursement Program for Fiscal Year : 2013 Application: Title Cooperative Reimbursement Program OTHER DIRECT County Budget Line Item County Budget Cost Unallowable for Contract net Eligible PT&C P.T&C PT & C Source Cost Non PT&C Cost Cost Other Direct 1 Office Supplies Direct 10, , , , , Printing & Binding Direct 6, , , , , Gas, Oil Grease & Anti Freeze 4 Memberships & Subscriptions 5 Other Contractual Services Non. Direct 5, , , , , Direct 5, , , , , Direct 9, , , , , Paper Service Direct 7, , , , , Bank Charges Direct 5, , , , , Travel Direct 7, , , , , Expenses/Routine/ Oper 9 Education/Training /Conference 10 Vehicle Repairs & Maintenance 11 Office Equip Rep & Maint Direct 5, , , , , Direct 2, , , , , Direct 4, , , , , Equipment Direct 5, , , , , Telephone Direct 6, , , , , Postage Direct 10, , , , , Subtotal - Other Direct Depreciation - Other Equipment Subtotal - Depreciation - Other Equipment - Other Direct 87, , , , , , , , , , , , , , Page: 8 of 35
11 8/1/2012 Budget Detail - FY 2013 for Title Cooperative Reimbursement Program for Fiscal Year : 2013 Application: Title Cooperative Reimbursement Program CENTRAL SERVICES County Budget Cost Unallowable for Contract net Eligible PT&C P.T&C PT & C County Name Cost Non PT&C Cost Cost Central Services 1 Allegan 162, , , , , , , Allegan 172, , , , , , , Subtotal - Central Services - Central Services Non. % of Cost Plan 335, , , , , , , , , , , , , , Page: 9 of 35
12 8/1/2012 Budget Detail - FY 2013 for Title Cooperative Reimbursement Program for Fiscal Year : 2013 Application: Title Cooperative Reimbursement Program PATERNITY TESTING County Budget Line Item County Budget Cost Unallowable for Contract net Eligible PT&C P.T&C PT & C Cost Non PT&C Cost Cost Paternity Testing 1 Health Services 1, , , , Subtotal - Paternity Testing - Paternity Testing TOTAL EXPENDITURES Non. 1, , , , , , , , ,781, , ,557, ,425, , ,426, , , ,558, Page: 10 of 35
13 8/1/2012 Budget Detail - FY 2013 for Title Cooperative Reimbursement Program for Fiscal Year : 2013 Application: Title Cooperative Reimbursement Program FEES AND OTHER INCOME County Budget Line Item Calculation Type County Budget Cost Unallowable for Contract net Eligible PT&C P.T&C PT & C Cost Non PT&C Cost Cost Service Fees 1 Statutory Fees Specific Id 47, , , , Subtotal - Service Fees Final Judgment Fees 1 Non Judgement Fees 2 Judgement Fees Subtotal - Final Judgment Fees Other Income 1 Driver's License Fee Non. 47, , , , Specific Id 23, , , , Caseload % 4, , , , , , , , , , , , Caseload % 1, , , Copies FTE % 3, , , , , Subtotal - Other Income - Fees and Other Income 4, , , , , , , , , , , , Page: 11 of 35
14 8/1/2012 Budget Detail - FY 2013 for Title Cooperative Reimbursement Program for Fiscal Year : 2013 Application: Title Cooperative Reimbursement Program SOURCE OF FUNDS County Budget Line Item County Budget Cost Unallowable for Contract net Eligible PT&C P.T&C PT & C Source Cost Non PT&C Cost Cost Federal Incentives 1 Federal Incentives Direct 157, , , , Subtotal - Federal Incentives - Source of Funds Non. 157, , , , , , , , Page: 12 of 35
15 8/1/2012 Budget Summary - FY 2013 for Title Cooperative Reimbursement Program for Fiscal Year : 2013 Application: Title Cooperative Reimbursement Program Budget Categories Title Non P.T. & C. Exp Personnel Non-Administrative Staff 1,124, , , ,239, Contracted Employees Administrative Employees Non-Admin / Admin Combined Personnel 1,124, , , ,239, Data Processing Data Processing Central Services (DP) 57, , , Depreciation Data Processing 57, , , Other Direct Other Direct 82, , , Depreciation - Other Equipment Other Direct 82, , , Central Services Central Services 161, , , Central Services 161, , , Paternity Testing Paternity Testing 1, , Paternity Testing 1, , TOTAL EXPENDITURES 1,426, , , ,558, Fees and Other Income Service Fees , , Final Judgment Fees 3, , , Other Income 4, , Fees and Other Income 8, , , Federal Incentives 157, , Page: 13 of 35
16 8/1/2012 Budget Abstract - - FY 2013 for Title Cooperative Reimbursement Program for Fiscal Year : 2013 Application: Title Cooperative Reimbursement Program A. CONTRACT DESCRIPTION COUNTY: Allegan CONTRACT NO: CS/ CSCOM PROVIDER: FOC PA COM FISCAL YEAR: 2013 AMENDMENT LINE ITEM TRANSFER COLUMN I COLUMN II COLUMN III COLUMN IV COLUMN V Allocation Factors Current 2013 Budget Adjustment To 2013 Budget Revised 2013 Budget Eligible Budget SECTION B 1. FTE Positions % of FTE Caseload % (FOC, COM) Budget Categories Current 2013 Budget Adjustment To 2013 Budget Revised 2013 Budget Eligible Budget SECTION C 1. Personnel 1,124, ,239, Data Processing 57, , Other Direct 82, , Central Services 161, , Paternity Testing 1, , TOTAL EXPENDITURES 1,426, ,558, Service Fees , Final Judgment Fees 3, , Other Income 4, , SUB TOTAL 1,418, ,479, Federal Incentives 157, , NET BUDGET 1,260, ,322, County 34.00% 428, State Share 66.00% 832, STATE GF/GP AMOUNT 103, TOTAL CONTRACT AMOUNT 936, Page: 14 of 35
17 8/1/2012 Budget Detail - FY 2014 for Title Cooperative Reimbursement Program for Fiscal Year : 2014 Application: Title Cooperative Reimbursement Program PERSONNEL Child FTE Support Caseload FTE P.T. & C P.T.& C Employee Name Job Title Type Count % % Count P.T. & C % FTEs Salary & Fringe Share Share Non. Share Non-Administrative Staff 1 Adrianson, Candy Admin Assistant Cert , , Anderson, Christopher Attorney/Referee T.D , , , Baux, Rhonda Cashier - Receptionist Cert , , Brown, Brenda Clerk II Cert , , Buell, Hickory Enforcement Specialists T.D , , Cole, Gina Support Investigator Cert , , Cook, Cindy Clerk II Cert , , Curry, Jennifer Support Investigator Cert , , Day, Michael Friend of the Court T.D , , , Durkee, Gerald Financial Coordinator T.D , , , Knapp, Brenda Investigator T.D , , , Miles, Latess Clerk Typist Cert , , Nevenzel, Linda Clerk II Cert , , Osborn, Charles Investigator T.D , , , Radtke, Molly Deputy FOC Cert , , Sebright, Jody Enforcement Specialists 17 Self, Barbara Enforcement Specialists 18 Stamper, Beverly Enforcement Specialists 19 Ver Beek, Audrey Client Fin Service Clerk 20 Wilson, Marilyn Clerk II-Judicial Recorder T.D , , , T.D , , , T.D , , , Cert , , Cert , , Subtotal - Non-Administrative Staff ,317, ,195, , , Contracted Employees Subtotal - Contracted Employees L1 SUBTOTAL - NON-ADMIN ,317, ,195, , , L2 NON-ADMINISTRATIVE FTE PERCENTAGES Administrative Employees Subtotal - Administrative Employees Non-Admin / Admin Combined Subtotal - Non-Admin / Admin Combined Personnel ,317, ,195, , , L2 STAFF PERCENTAGES Page: 15 of 35
18 8/1/2012 Budget Detail - FY 2014 for Title Cooperative Reimbursement Program for Fiscal Year : 2014 Application: Title Cooperative Reimbursement Program PERSONNEL Employee Name Job Title Type FTE Count Child Support % Caseload % FTE Count P.T. & C % P.T. & C FTEs Salary & Fringe Share P.T.& C Share Non. Share Page: 16 of 35
19 8/1/2012 Budget Detail - FY 2014 for Title Cooperative Reimbursement Program for Fiscal Year : 2014 Application: Title Cooperative Reimbursement Program DATA PROCESSING County Budget Line Item Data Processing Subtotal - Data Processing Central Services (DP) Source County Budget Cost Cost Unallowable for Contract PT&C Cost Non Cost net Eligible PT&C P.T&C PT & C Non Allegan 61, , , , , Allegan 64, , , , , , , Subtotal - Central Services (DP) Depreciation Subtotal - Depreciation - Data Processing 125, , , , , , , , , , , , , , Page: 17 of 35
20 8/1/2012 Budget Detail - FY 2014 for Title Cooperative Reimbursement Program for Fiscal Year : 2014 Application: Title Cooperative Reimbursement Program OTHER DIRECT County Budget Line Item County Budget Cost Unallowable for Contract net Eligible PT&C P.T&C PT & C Source Cost Non PT&C Cost Cost Other Direct 1 Office Supplies Direct 10, , , , , Printing & Binding Direct 6, , , , , Gas, Oil Grease & Anti Freeze 4 Memberships & Subscriptions 5 Other Contractual Services Non. Direct 5, , , , , Direct 5, , , , , Direct 9, , , , , Paper Service Direct 7, , , , , Bank Charges Direct 5, , , , , Travel Direct 7, , , , , Expenses/Routine/ Oper 9 Education/Training /Conference 10 Vehicle Repairs & Maintenance 11 Office Equip Rep & Maint Direct 5, , , , , Direct 2, , , , , Direct 4, , , , , Equipment Direct 5, , , , , Telephone Direct 6, , , , , Postage Direct 10, , , , , Subtotal - Other Direct Depreciation - Other Equipment Subtotal - Depreciation - Other Equipment - Other Direct 87, , , , , , , , , , , , , , Page: 18 of 35
21 8/1/2012 Budget Detail - FY 2014 for Title Cooperative Reimbursement Program for Fiscal Year : 2014 Application: Title Cooperative Reimbursement Program CENTRAL SERVICES County Budget Cost Unallowable for Contract net Eligible PT&C P.T&C PT & C County Name Cost Non PT&C Cost Cost Central Services 1 Allegan 172, , , , , , , Allegan 182, , , , , , , Subtotal - Central Services - Central Services Non. % of Cost Plan 355, , , , , , , , , , , , , , Page: 19 of 35
22 8/1/2012 Budget Detail - FY 2014 for Title Cooperative Reimbursement Program for Fiscal Year : 2014 Application: Title Cooperative Reimbursement Program PATERNITY TESTING County Budget Line Item County Budget Cost Unallowable for Contract net Eligible PT&C P.T&C PT & C Cost Non PT&C Cost Cost Paternity Testing 1 Health Services 1, , , , Subtotal - Paternity Testing - Paternity Testing TOTAL EXPENDITURES Non. 1, , , , , , , , ,886, , ,648, ,510, , ,511, , , ,649, Page: 20 of 35
23 8/1/2012 Budget Detail - FY 2014 for Title Cooperative Reimbursement Program for Fiscal Year : 2014 Application: Title Cooperative Reimbursement Program FEES AND OTHER INCOME County Budget Line Item Calculation Type County Budget Cost Unallowable for Contract net Eligible PT&C P.T&C PT & C Cost Non PT&C Cost Cost Service Fees 1 Statutory Fees Specific Id 47, , , , Subtotal - Service Fees Final Judgment Fees 1 Non Judgement Fees 2 Judgement Fees Subtotal - Final Judgment Fees Other Income 1 Driver's License Fee Non. 47, , , , Specific Id 23, , , , Caseload % 4, , , , , , , , , , , , Caseload % 1, , , Copies FTE % 3, , , , , Subtotal - Other Income - Fees and Other Income 4, , , , , , , , , , , , Page: 21 of 35
24 8/1/2012 Budget Detail - FY 2014 for Title Cooperative Reimbursement Program for Fiscal Year : 2014 Application: Title Cooperative Reimbursement Program SOURCE OF FUNDS County Budget Line Item County Budget Cost Unallowable for Contract net Eligible PT&C P.T&C PT & C Source Cost Non PT&C Cost Cost Federal Incentives 1 Federal Incentives Direct 157, , , , Subtotal - Federal Incentives - Source of Funds Non. 157, , , , , , , , Page: 22 of 35
25 8/1/2012 Budget Summary - FY 2014 for Title Cooperative Reimbursement Program for Fiscal Year : 2014 Application: Title Cooperative Reimbursement Program Budget Categories Title Non P.T. & C. Exp Personnel Non-Administrative Staff 1,195, , , ,317, Contracted Employees Administrative Employees Non-Admin / Admin Combined Personnel 1,195, , , ,317, Data Processing Data Processing Central Services (DP) 60, , , Depreciation Data Processing 60, , , Other Direct Other Direct 82, , , Depreciation - Other Equipment Other Direct 82, , , Central Services Central Services 171, , , Central Services 171, , , Paternity Testing Paternity Testing 1, , Paternity Testing 1, , TOTAL EXPENDITURES 1,511, , , ,649, Fees and Other Income Service Fees , , Final Judgment Fees 3, , , Other Income 4, , Fees and Other Income 8, , , Federal Incentives 157, , Page: 23 of 35
26 8/1/2012 Budget Abstract - FY 2014 for Title Cooperative Reimbursement Program for Fiscal Year : 2014 Application: Title Cooperative Reimbursement Program A. CONTRACT DESCRIPTION COUNTY: Allegan CONTRACT NO: CS/ CSCOM PROVIDER: FOC PA COM FISCAL YEAR: 2014 AMENDMENT LINE ITEM TRANSFER COLUMN I COLUMN II COLUMN III COLUMN IV COLUMN V Allocation Factors Current 2014 Budget Adjustment To 2014 Budget Revised 2014 Budget Eligible Budget SECTION B 1. FTE Positions % of FTE Caseload % (FOC, COM) Budget Categories Current 2014 Budget Adjustment To 2014 Budget Revised 2014 Budget Eligible Budget SECTION C 1. Personnel 1,195, ,317, Data Processing 60, , Other Direct 82, , Central Services 171, , Paternity Testing 1, , TOTAL EXPENDITURES 1,511, ,649, Service Fees , Final Judgment Fees 3, , Other Income 4, , SUB TOTAL 1,503, ,571, Federal Incentives 157, , NET BUDGET 1,345, ,414, County 34.00% 457, State Share 66.00% 888, STATE GF/GP AMOUNT 103, TOTAL CONTRACT AMOUNT 992, Page: 24 of 35
27 8/1/2012 Budget Detail - FY 2015 for Title Cooperative Reimbursement Program for Fiscal Year : 2015 Application: Title Cooperative Reimbursement Program PERSONNEL Child FTE Support Caseload FTE P.T. & C P.T.& C Employee Name Job Title Type Count % % Count P.T. & C % FTEs Salary & Fringe Share Share Non. Share Non-Administrative Staff 1 Adrianson, Candy Admin Assistant Cert , , Anderson, Christopher Attorney/Referee T.D , , , Baux, Rhonda Cashier - Receptionist Cert , , Brown, Brenda Clerk II Cert , , Buell, Hickory Enforcement Specialists T.D , , Cole, Gina Support Investigator Cert , , Cook, Cindy Clerk II Cert , , Curry, Jennifer Support Investigator Cert , , Day, Michael Friend of the Court T.D , , , Durkee, Gerald Financial Coordinator T.D , , , Knapp, Brenda Investigator T.D , , , Miles, Latess Clerk Typist Cert , , Nevenzel, Linda Clerk II Cert , , Osborn, Charles Investigator T.D , , , Radtke, Molly Deputy FOC Cert , , Sebright, Jody Enforcement Specialists 17 Self, Barbara Enforcement Specialists 18 Stamper, Beverly Enforcement Specialists 19 Ver Beek, Audrey Client Fin Service Clerk 20 Wilson, Marilyn Clerk II-Judicial Recorder T.D , , , T.D , , , T.D , , , Cert , , Cert , , Subtotal - Non-Administrative Staff ,400, ,272, , , Contracted Employees Subtotal - Contracted Employees L1 SUBTOTAL - NON-ADMIN ,400, ,272, , , L2 NON-ADMINISTRATIVE FTE PERCENTAGES Administrative Employees Subtotal - Administrative Employees Non-Admin / Admin Combined Subtotal - Non-Admin / Admin Combined Personnel ,400, ,272, , , L2 STAFF PERCENTAGES Page: 25 of 35
28 8/1/2012 Budget Detail - FY 2015 for Title Cooperative Reimbursement Program for Fiscal Year : 2015 Application: Title Cooperative Reimbursement Program PERSONNEL Employee Name Job Title Type FTE Count Child Support % Caseload % FTE Count P.T. & C % P.T. & C FTEs Salary & Fringe Share P.T.& C Share Non. Share Page: 26 of 35
29 8/1/2012 Budget Detail - FY 2015 for Title Cooperative Reimbursement Program for Fiscal Year : 2015 Application: Title Cooperative Reimbursement Program DATA PROCESSING County Budget Line Item Data Processing Subtotal - Data Processing Central Services (DP) Source County Budget Cost Cost Unallowable for Contract PT&C Cost Non Cost net Eligible PT&C P.T&C PT & C Non Allegan 64, , , , , Allegan 68, , , , , , , Subtotal - Central Services (DP) Depreciation Subtotal - Depreciation - Data Processing 133, , , , , , , , , , , , , , Page: 27 of 35
30 8/1/2012 Budget Detail - FY 2015 for Title Cooperative Reimbursement Program for Fiscal Year : 2015 Application: Title Cooperative Reimbursement Program OTHER DIRECT County Budget Line Item County Budget Cost Unallowable for Contract net Eligible PT&C P.T&C PT & C Source Cost Non PT&C Cost Cost Other Direct 1 Office Supplies Direct 10, , , , , Printing & Binding Direct 6, , , , , Gas, Oil Grease & Anti Freeze 4 Memberships & Subscriptions 5 Other Contractual Services Non. Direct 5, , , , , Direct 5, , , , , Direct 9, , , , , Paper Service Direct 7, , , , , Bank Charges Direct 5, , , , , Travel Direct 7, , , , , Expenses/Routine/ Oper 9 Education/Training /Conference 10 Vehicle Repairs & Maintenance 11 Office Equip Rep & Maint Direct 5, , , , , Direct 2, , , , , Direct 4, , , , , Equipment Direct 5, , , , , Telephone Direct 6, , , , , Postage Direct 10, , , , , Subtotal - Other Direct Depreciation - Other Equipment Subtotal - Depreciation - Other Equipment - Other Direct 87, , , , , , , , , , , , , , Page: 28 of 35
31 8/1/2012 Budget Detail - FY 2015 for Title Cooperative Reimbursement Program for Fiscal Year : 2015 Application: Title Cooperative Reimbursement Program CENTRAL SERVICES County Budget Cost Unallowable for Contract net Eligible PT&C P.T&C PT & C County Name Cost Non PT&C Cost Cost Central Services 1 Allegan 182, , , , , , , Allegan 193, , , , , , , Subtotal - Central Services - Central Services Non. % of Cost Plan 376, , , , , , , , , , , , , , Page: 29 of 35
32 8/1/2012 Budget Detail - FY 2015 for Title Cooperative Reimbursement Program for Fiscal Year : 2015 Application: Title Cooperative Reimbursement Program PATERNITY TESTING County Budget Line Item County Budget Cost Unallowable for Contract net Eligible PT&C P.T&C PT & C Cost Non PT&C Cost Cost Paternity Testing 1 Health Services 1, , , , Subtotal - Paternity Testing - Paternity Testing TOTAL EXPENDITURES Non. 1, , , , , , , , ,998, , ,746, ,600, , ,601, , , ,747, Page: 30 of 35
33 8/1/2012 Budget Detail - FY 2015 for Title Cooperative Reimbursement Program for Fiscal Year : 2015 Application: Title Cooperative Reimbursement Program FEES AND OTHER INCOME County Budget Line Item Calculation Type County Budget Cost Unallowable for Contract net Eligible PT&C P.T&C PT & C Cost Non PT&C Cost Cost Service Fees 1 Statutory Fees Specific Id 47, , , , Subtotal - Service Fees Final Judgment Fees 1 Non Judgement Fees 2 Judgement Fees Subtotal - Final Judgment Fees Other Income 1 Driver's License Fee Non. 47, , , , Specific Id 23, , , , Caseload % 4, , , , , , , , , , , , Caseload % 1, , , Copies FTE % 3, , , , , Subtotal - Other Income - Fees and Other Income 4, , , , , , , , , , , , Page: 31 of 35
34 8/1/2012 Budget Detail - FY 2015 for Title Cooperative Reimbursement Program for Fiscal Year : 2015 Application: Title Cooperative Reimbursement Program SOURCE OF FUNDS County Budget Line Item County Budget Cost Unallowable for Contract net Eligible PT&C P.T&C PT & C Source Cost Non PT&C Cost Cost Federal Incentives 1 Federal Incentives Direct 157, , , , Subtotal - Federal Incentives - Source of Funds Non. 157, , , , , , , , Page: 32 of 35
35 8/1/2012 Budget Summary - FY 2015 for Title Cooperative Reimbursement Program for Fiscal Year : 2015 Application: Title Cooperative Reimbursement Program Budget Categories Title Non P.T. & C. Exp Personnel Non-Administrative Staff 1,272, , , ,400, Contracted Employees Administrative Employees Non-Admin / Admin Combined Personnel 1,272, , , ,400, Data Processing Data Processing Central Services (DP) 64, , , Depreciation Data Processing 64, , , Other Direct Other Direct 82, , , Depreciation - Other Equipment Other Direct 82, , , Central Services Central Services 181, , , Central Services 181, , , Paternity Testing Paternity Testing 1, , Paternity Testing 1, , TOTAL EXPENDITURES 1,601, , , ,747, Fees and Other Income Service Fees , , Final Judgment Fees 3, , , Other Income 4, , Fees and Other Income 8, , , Federal Incentives 157, , Page: 33 of 35
36 8/1/2012 Budget Abstract - FY 2015 for Title Cooperative Reimbursement Program for Fiscal Year : 2015 Application: Title Cooperative Reimbursement Program A. CONTRACT DESCRIPTION COUNTY: Allegan CONTRACT NO: CS/ CSCOM PROVIDER: FOC PA COM FISCAL YEAR: 2015 AMENDMENT LINE ITEM TRANSFER COLUMN I COLUMN II COLUMN III COLUMN IV COLUMN V Allocation Factors Current 2015 Budget Adjustment To 2015 Budget Revised 2015 Budget Eligible Budget SECTION B 1. FTE Positions % of FTE Caseload % (FOC, COM) Budget Categories Current 2015 Budget Adjustment To 2015 Budget Revised 2015 Budget Eligible Budget SECTION C 1. Personnel 1,272, ,400, Data Processing 64, , Other Direct 82, , Central Services 181, , Paternity Testing 1, , TOTAL EXPENDITURES 1,601, ,747, Service Fees , Final Judgment Fees 3, , Other Income 4, , SUB TOTAL 1,593, ,668, Federal Incentives 157, , NET BUDGET 1,436, ,511, County 34.00% 488, State Share 66.00% 947, STATE GF/GP AMOUNT 103, TOTAL CONTRACT AMOUNT 1,051, Page: 34 of 35
37 List Of Attachments for Title Cooperative Reimbursement Program /1/2012 Application: Title Cooperative Reimbursement Program Attachments Index FOR OFFICE USE ONLY: Version # APP # # Section Title File Name 1 Section II - Management Plan 2 Section II - Management Plan 3 Section II - Management Plan 4 Caseload Documentation Allegan County Org Chart Allegan County Job Descriptions Allegan County Job Descriptions Allegan FOC Mar 2012.pdf 2013 Allegan County Comb Org Chart.pdf Court Adm-FOC Job Description.pdf FOC, all job descriptions.pdf 257_0_Allegan FOC Mar 2012.pdf Page: 35 of 35
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39 Section / Title: Section II - Management Plan / Allegan County Job Descriptions
40 Section / Title: Section II - Management Plan / Allegan County Job Descriptions
41 Section / Title: Section II - Management Plan / Allegan County Job Descriptions
42 Section / Title: Section II - Management Plan / Allegan County Job Descriptions
43 Section / Title: Section II - Management Plan / Allegan County Job Descriptions
44 Section / Title: Section II - Management Plan / Allegan County Job Descriptions
45 Section / Title: Section II - Management Plan / Allegan County Job Descriptions
46 Section / Title: Section II - Management Plan / Allegan County Job Descriptions
47 Section / Title: Section II - Management Plan / Allegan County Job Descriptions
48 Section / Title: Section II - Management Plan / Allegan County Job Descriptions
49 Section / Title: Section II - Management Plan / Allegan County Job Descriptions
50 Section / Title: Section II - Management Plan / Allegan County Job Descriptions
51 Section / Title: Section II - Management Plan / Allegan County Job Descriptions
52 Section / Title: Section II - Management Plan / Allegan County Job Descriptions
53 Section / Title: Section II - Management Plan / Allegan County Job Descriptions
54 Section / Title: Section II - Management Plan / Allegan County Job Descriptions
55 Section / Title: Section II - Management Plan / Allegan County Job Descriptions
56 Section / Title: Section II - Management Plan / Allegan County Job Descriptions
57 Section / Title: Section II - Management Plan / Allegan County Job Descriptions
58 Section / Title: Section II - Management Plan / Allegan County Job Descriptions
59 Section / Title: Section II - Management Plan / Allegan County Job Descriptions
60 Section / Title: Section II - Management Plan / Allegan County Job Descriptions
61 Section / Title: Section II - Management Plan / Allegan County Job Descriptions
62 Section / Title: Section II - Management Plan / Allegan County Job Descriptions
63 Section / Title: Section II - Management Plan / Allegan County Job Descriptions
64 Section / Title: Section II - Management Plan / Allegan County Job Descriptions
65 Section / Title: Section II - Management Plan / Allegan County Job Descriptions
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