William S. Hart Union High School District Personnel Commission

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1 William S. Hart Union High School District AGENDA OF REGULAR MEETING Thursday, February 9, :00 PM Closed Session; 6:30 p.m. Public Session Location: Administrative Center Board Room Centre Pointe Parkway, Santa Clarita, CA CALL TO ORDER p.m. ROLL CALL/ESTABLISHMENT OF QUORUM I. PUBLIC COMMENTS Public comments are welcomed by the Personnel commission within reasonable meeting time considerations in order to conduct the Commission s business. During this time the Chair of the Commission may acknowledge visitors requests to speak on topics restricted to items on the Special Personnel commission meeting agenda. Speakers are limited to three (3) minutes per agenda item. II. RECESS TO CLOSED SESSION p.m. A. Pursuant to Government Code, Section Public Employee Recruitment/Appointment/Selection Director of Classified Personnel Recruitment Discussion B. Pursuant to Government Code, Section Public Employee Recruitment/Appointment/Selection Conduct Interviews for Position of Director of Classified Personnel III. RECONVENE TO OPEN SESSION p.m. The Commission will reconvene in open session at 6:30 p.m. A. Report Out Any Actions Taken in Closed Session IV. ROLL CALL/RE-ESTABLISHMENT OF QUORUM p.m. V. PRELIMINARY BUSINESS A. Approval of the Agenda of the Regular Meeting of February 9, 2017 * ACTION B. Approval of the Minutes of the Regular Meeting of January 11, 2017 * ACTION C. Approval of the Minutes of the Special Meeting of February 1, 2017 * ACTION

2 VI. ROUTINE MATTERS A. Monthly Budget Review * INFO B. Current Recruitments INFO Instructional Assistant - Special Education (Mild/Moderate): Application period has closed. Written exams on 2/7/17, 2/8/17 and 2/9/17. QAIs on 2/24/17. Data Technician: Application deadline on 2/10/17, supplemental application evaluation on 2/14/17, written and performance exam on 2/23/17, QAI date TBD. Electrician: Application deadline on 2/8/17, QAIs on 2/28/17. School Based Therapist: Application deadline on 2/22/17. Application evaluation and QAI dates TBD. Substitute Health Services Technician (Open Continuous) Substitute Custodian (Open Continuous) Educational Sign Language Interpreter (Open Continuous) C. Upcoming Recruitments INFO Assistant Registrar Bilingual (English/Spanish) Custodian VII. VIII. ACTION ITEMS A. Ratification of Eligibility Lists ACTION 1. Substitute Warehouse Worker (Open) PUBLIC COMMENTS The Public Comments section of the Agenda is for items not on the Agenda. Public comments are welcomed by the within reasonable meeting time considerations in order to conduct the Commission s business. During the time the Chair of the Commission may acknowledge visitors request to speak on a topic not on the regular agenda. Speakers are limited to three (3) minutes per agenda item. The is prohibited from taking action on any item that is not part of the agenda and will not engage in dialogue regarding issues not on the agenda. D. Comments from CSEA Chapter 349 Representative E. Comments from Members of the General Public IX. DATE OF NEXT PERSONNEL COMMISSION MEETING: Thursday, March 6, :30 p.m. Annex Rm 202 OPEN SESSION ADJOURNMENT p.m. As of July 1, 2008, the District is required to make documents (revised or otherwise) distributed to the within 72 hours of a meeting, simultaneously available for public review, provided such documents are not otherwise exempt from public disclosure. Such documents, noted on the Agenda with an asterisk (*), will be available for public review at the Administrative Center s reception counter. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the office at , ext Notification 48 hours prior to the meeting will enable the Commission to make reasonable arrangements to ensure accessibility to this meeting.

3 William S. Hart Union High School District MINUTES OF REGULAR MEETING Wednesday, January 11, :30 a.m. Location: Administrative Center Annex Room Spirit Court, Santa Clarita, CA CALL TO ODER 8:32 am ROLL CALL - ESTABLISHMENT OF QUORUM Present were ers Ronda Chobanian, Lorraine King, Karen Martin and Classified Personnel Director Claudia Barragan. A quorum was established. PRELIMINARY BUSINESS A. Approval of the Agenda for the Regular Meeting of January 11, 2017 ACTION It was moved by Commissioner Martin and seconded by Commissioner Chobanian to approve the agenda for the regular meeting of January 11, AYES: 3 NOES: 0 B. Approval of the Minutes of the Regular Meeting on December 15, 2016 ACTION It was moved by Commissioner Chobanian and seconded by Commissioner Martin to approve the minutes of the regular meeting of December 15, 2016 AYES: 3 NOES: 0 I. SPECIAL ITEMS/REPORTS Personnel Director s Report Ms. Barragan introduced new Human Resources Technician Debbie Lien. Interviews and reference checks for Human Resources Analyst in progress. Ms. Barragan shared that the reclassification request period will open on February 1. Ms. Barragan discussed need for a new classification for Chief Business Officer (CBO), combining current classifications; Chief Financial Officer (CFO) and Chief Operations Officer (COO). This positon will be open for recruitment once the classification is completed. Ms. Barragan explained the new classification for Energy Manager. In process are the creation of new classifications for Supervisor of Maintenance, Supervisor of Operations and revisions to Campus Supervisor. Ms. Barragan will begin classification study by job family beginning with the Clerical Series; particularly Registrars and Office Managers. Staff will begin revision of Bilingual and SED Instructional Assistant stipend, with regard to rule to clarify language. Ms. Barragan discussed the need to change upcoming meetings which conflict with Commissioner Martin s LACCD meetings. Commissioner King requested the April 12 meeting time change to 8:30 AM. The February 8 meeting will be held at 8:30 AM. Since Hart employees may be unable to attend morning meetings, Ms. Barragan will check the Hart District calendar for available room to hold evening meetings. Meeting dates and time will be discussed at the next meeting.

4 III. ROUTINE MATTERS A. Monthly Budget Review INFO Ms. Barragan presented the monthly budget report for December She stated there were no expenditures out of the ordinary. B. Classified Recruitment Updates Ongoing recruitments Instructional Assistant Substitute Health Services Technician Substitute Custodian Educational Sign Language Interpreter Substitute Warehouse Upcoming recruitments Data Technician - approved Electrician - retirement IV. ACTION ITEMS ACTION A. Ratification of Eligibility Lists 1. Human Resources Analyst 2. Human Resources Assistant 3. Plant Manager I The position titles listed on the agenda were corrected to the above titles. It was suggested by Commissioner King to ratify the eligibility lists as presented. It was moved by Commissioner Martin and seconded by Commissioner Chobanian to ratify the eligibility lists. V. PUBLIC COMMENTS A. No comments AYES: 3 NOES: 0 VII. DATE OF NEXT PERSONNEL COMMISSION MEETING: Thursday, January 11, 2017 regular meeting OPEN SESSION ADJOURNMENT: 8:45 a.m.

5 William S. Hart Union High School District MINUTES OF SPECIAL MEETING Wednesday, February 1, :30 p.m. Location: William S. Hart UHSD Annex Building Room Spirit Court, Santa Clarita, CA CALL TO ORDER 6:33 p.m. ROLL CALL/ESTABLISHMENT OF QUORUM Present were ers Ronda Chobanian, Lorraine King, Karen Martin. A quorum was established. PRELIMINARY BUSINESS A. Approval of the Agenda for Special Meeting of February 1, 2017 ACTION It was moved by Commissioner Chobanian and seconded by Commissioner Martin to approved the agenda of the special meeting of February 1, AYES: 3 NOES: 0 B. Public Comments Commissioner King asked for any public comments regarding the closed session meeting. There were no public comments. Those in attendance were asked to step outside for the closed session period. RECESS TO CLOSED SESSION 6:34 p.m. A. Director of Classified Personnel Recruitment Discussion RECONVENED TO OPEN SESSION 7:47 p.m. A. Report Out from Closed Session Commissioner Chair Lorraine King read the following statement: There will not be an appointment of an interim director. Dr Vierra will be asked to oversee the staff and if he has a conflict he is to call Commission Chair Lorraine King. The Commission will interview from the existing eligibility list. Staff is to arrange for interviews at closed session during next meeting, with 20 minute time blocks.

6 B. Meeting Schedule Revised dates and times for meetings were agreed to by consensus. Thursday, February 9, 6:30 p.m. Thursday, March 9, 6:30 p.m. Wednesday, April 12, 8:30 p.m. Thursday, May 11, 6:30 p.m. Thursday, June 8, 6:30 p.m. C. Discussion Items Following discussion, the Commission conduct interviews for Classified Personnel Director prior to the next meeting. Tina Cermeno, HR Analyst, discussed training for our new Analyst coming on board in February. The Commission discussed possible scenarios involving upcoming eligibility lists and testing. A list of pending items will be brought to the Commission meeting February 9. OPEN SESSION ADJOURNMENT 8:15 p.m. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the office at , ext Notification 48 hours prior to the meeting will enable the Commission to make reasonable arrangements to ensure accessibility to this meeting. As of July 1, 2008, the District is required to make documents (revised or otherwise) distributed to the within 72 hours of a meeting, simultaneously available for public review, provided such documents are not otherwise exempt from public disclosure. Such documents, noted on Agenda with an asterisk (*), will be available for public review at the Administrative Center s reception counter.

7 William S Hart UHSD Fiscal Year As of 1/31/17 Obj Object Description Resource Description Budgeted Amt Expended Amt Enc Amte-Enc Amt Remain Amt % Left 1930 Other Certif Sal-Hrly/Dly Unrestricted Resources Other Certif Sal-Substitute Unrestricted Resources Class Supp & Admin Sal-FT Unrestricted Resources 119, , , Cler Tech Office Staff Sal-FT Unrestricted Resources 305, , , Cler Tech Off Staff Sal-H/D Unrestricted Resources Cler Tech Off Staff Sal-Sub Unrestricted Resources 25, , , Other Classified Sal-FT Unrestricted Resources Other Classif Sal-Hourly/Daily Unrestricted Resources Other Classified Sal-Sub Unrestricted Resources STRS, Certificated Positions Unrestricted Resources PERS, Classified Positions Unrestricted Resources 62, , , OASDI, Certificated Positions Unrestricted Resources OASDI, Classified Positions Unrestricted Resources 27, , , Medicare, Cert Positions Unrestricted Resources Medicare, Class Positions Unrestricted Resources 6, , , Hlth & Wlfr Benefits, Cert Unrestricted Resources Hlth & Wlfr Benefits, Class Unrestricted Resources 60, , , State Unemploy Insur, Cert Pos Unrestricted Resources State Unemploy Insur, Clas Pos Unrestricted Resources Worker Comp Insur, Cert Pos Unrestricted Resources Worker Comp Insur, Class Pos Unrestricted Resources 12, , , Cash-in-lieu of Ben, Clas Pos Unrestricted Resources 2, , Benefits-Error Unrestricted Resources Materials and Supplies Unrestricted Resources Non-Instructional - Food Unrestricted Resources 1, Equipment Unrestricted Resources Computer Equipment Unrestricted Resources 1, ,

8 William S Hart UHSD Fiscal Year As of 1/31/17 Obj Object Description Resource Description Budgeted Amt Expended Amt Enc Amte-Enc Amt Remain Amt % Left 5215 Non-Admin Mileage Unrestricted Resources 1, Travel and Conferences Unrestricted Resources 2, , Dues and Memberships Unrestricted Resources 3, , Maintenance Contracts Unrestricted Resources 1, , Direct Costs for Transfer Serv Unrestricted Resources Contracted Services Unrestricted Resources 4, , , Attorney Fees Unrestricted Resources 6, , Advertisement Unrestricted Resources 3, , , Computer/Technlgy Related ServUnrestricted Resources 7, , Other Services Unrestricted Resources Postage Unrestricted Resources , , ,

Agenda Item B /20 Strategic Budget Development Phase I Preliminary Recommendations

Agenda Item B /20 Strategic Budget Development Phase I Preliminary Recommendations Agenda Item B-24 2019/20 Strategic Budget Development Phase I Preliminary Recommendations Board of Education February 13, 2019 2 Outline Preliminary Recommendations and Discussions School Staffing School