LEDGEWOOD BEACH WATER DISTRICT Monthly Minutes August 8, 2017
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1 LEDGEWOOD BEACH WATER DISTRICT Monthly Minutes August 8, 2017 The meeting was called to order at 2:13 p.m. Commissioners present were Don Pinter and Dale Hockstra. Andy Campbell represented Whidbey Water Systems. Mr. Doug Martin was present as a guest community member and candidate for Commissioner on the November 2017 ballot. August vouchers were reviewed and signed as the first order of business. Whidbey Water Services Puget Sound Energy Camarena Landscaping Ledgewood Beach Property Owners The most recent financials reviewed: 1. Dale Hockstra moved to accept the financial report. Don Pinter seconded the motion. Passed 2-0. Whidbey Water Services report: 1. Coliform, Iron, and Manganese are all at non-detectable levels. July water use was noted to be below June, unlike the previous year. Speculation was that a number of people have been on vacation. 2. The status of the Pincrest powerhouse project was reviewed. WWS has not yet scheduled the work due to water line breaks in various districts that WWS serves. General Business: 1. The minutes for June 2017 were reviewed. They were approved by consensus. 2. The minutes of the special meeting on June 21, 2017 were reviewed. They were approved by consensus. 3. Backflow survey results are coming in but are not yet complete since the deadline for payment is August 15. There did not seem to be a major impact due to the typographical error, although a couple of customers did make comments. 4. It was again noted that the 2017 increase in the water base rate will start 6/15/2017 and will appear on the September billing.
2 5. We are still waiting on Fox Tree Service to meet with us to begin to move forward on removing large trees in the easements that threaten water mains. Letters or s have been sent to Doug and Linda 1936 Pinecrest, Chris and Nancy 1928 Pinecrest, Mike 1964 Pinecrest, and Linda Holland/Max 1904 Cedarcrest. All homeowners except for Finney have agreed. Ralph will continue to work with Finney on a solution. 6. Don Pinter is continuing to compile a list of paid but unused water connections. There being no further business the meeting was adjourned at 3:28 p.m.
3 Ledgewood Beach Water District - Financial Statement 2017 OPERATIONS & MAINTENANCE - #711 AUGUST Report 2017 Annual Budget Budget Target to Achieve Cash Balance ( ) 44, , Receipts - Prior Year Base Rate Receipts - Current Year Base Rate 28, , , Receipts - Sale of Water 3, , , Other Receipts - Transfer Fees/Tenant Copies Late Fees Collected Interest Earned on Investments Computer Adjustment Redeposit NSF Checks NSF Fees Collected Expenses Operation & Maintenance (Vouchers) (11,955.92) (24,561.00) (12,605.08) Island County Investment Fee Transfer To Capital Improvements Fund #761 (Acct #2) Transfer To Emergency Reserve Fund #747 (Acct #3) Ending Balance Operations & Maintenance fund 65, , , CAPITAL IMPROVEMENT FUND - #765 Cash Balance ( ) 138, , Receipts Hook-ups 22, (22,000.00) Receipts - Other 2, (2,155.04) Cash Balance Emergency Reserves 20, , Interest Earned on Investments Transfer In From Operation & Maintenance Fund # Less Capital Improvement Expenses (Vouchers) (2,643.58) (15,550.00) (12,906.42) Island County Investment Fee Ending Balance Capital Improvement Fund 180, , (36,787.94) TOTAL OF ALL ACCOUNTS (Fund 711 and Fund #765) 246, , (27,052.40)
4 CASH (Operation & Maintenance) Fund #711 January February March April May June July August Sept Cash Balance 44, , , , , , , , , Deposit - Prior Year Base (576.13) Deposit -Current Base (34,845.00) 1, , , , , , Deposit - Water (3,563.62) 1, , Deposit- Deposit - Title Excrow Fees Late Fee's Collected Interest Earned on Investments Bank Deposit Books NSF Check - (withdrawn) NSF Fee - (collected) NSF Check - (re-deposited) Ending Cash Balance 47, , , , , , , , , GENERAL EXPENSES January February March April May June July August Sept Attorney & legal fees Audit - Annual Filing Fees Dues & Fees (DOH, WAWSD, Elections) Education - Seminars/Workshops Commissioners Registration Other Lodging/Meals Insurance - Annual (WGEP) Office, Billing, Equipment & Supplies Postage, P.O. Box Fee, Safer Deposit Box Public Notices, Printing, CCR, copies Taxes - Other Travel- Business MAINTENANCE OPERATION Chemicals
5 License & Permits Operation Equipment & Supplies Parts Power & Electric Generator Propane and Parts Repairs 1, Sanitary Surveys Water Testing MAINTENANCE PARTS Meter & Hydrants, Ditches Mowing, Grounds and Landscaping Pumps, & Equipment LABOR & LABOR SERVICES Accounting, Billing & Customer Service Billing (January & April) Financial Other Title Research (Reimbursed) Commissioners Compensation - Other Commissioners Compensation - Young Commissioners Compensatn - Shellenberger Commsiioners Compensation - Pinter Manager - Operations - (Contract) Labor - (non contract) - plus tax Labor - Flushing Labor - Meter Reading Labor - Repairs Labor - Water System Utility Locates TOTAL VOUCHER EXPENSES , , , , , , , Transfers & Withdrawals Island County Investment Fee Capital Improvement Txfr To Fund #761 Emergency Reserve Txfr To Fund #783 Computer Adjustment
6 Total Transfer & Withdrawals Voucher Expense & Withdrawals , , , , , , , Ending Balance 46, , , , , , , , , , Monthly Invested Funds (20,000.00) (20, 65,31
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