CAPTAIN S KEY DEPENDENT DISTRICT PALM BEACH COUNTY REGULAR BOARD MEETING MAY 8, :00 P.M.

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CAPTAIN S KEY DEPENDENT DISTRICT PALM BEACH COUNTY REGULAR BOARD MEETING MAY 8, 2018 6:00 P.M. Special District Services, Inc.

1 CAPTAIN S KEY DEPENDENT DISTRICT PALM BEACH COUNTY REGULAR BOARD MEETING MAY 8, :00 P.M. Special District Services, Inc. The Oaks Center 2501A Burns Road Palm Beach Gardens, FL Telephone 877.SDS.4922 Toll Free Facsimile

2 AGENDA CAPTAIN S KEY DEPENDENT DISTRICT The Oaks Center 2501A Burns Road Palm Beach Gardens, Florida REGULAR BOARD MEETING May 8, :00 p.m. A. Call to Order B. Proof of Publication..Page 1 C. Establish Quorum D. Additions or Deletions to Agenda E. Comments from the Public for Items Not on the Agenda F. Approval of Minutes 1. April 10, 2018 Regular Board Meeting Minutes Page 2 G. Old Business 1. Update Regarding Carl s Plaza Redevelopment Project 2. Update Regarding Sidewalk Project 3. Update Regarding Call Box Options 4. Discussion Regarding Landscape Maintenance H. New Business 1. Discussion Regarding Water Usage.Page 5 I. Administrative Matters 1. Financial Report...Page 6 2. Consider Invoices.Page 10 J. Board Members Comments K. Adjourn

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4 CAPTAIN S KEY DEPENDENT DISTRICT REGULAR BOARD MEETING APRIL 10, 2018 A. CALL TO ORDER District Manager Jason Pierman called the April 10, 2018, Regular Board Meeting of the Captain s Key Dependent District to order at 6:00 p.m. in the Conference Room at The Oaks Center located at 2501A Burns Road, Palm Beach Gardens, Florida B. PROOF OF PUBLICATION Mr. Pierman presented proof of publication that notice of the Regular Board Meeting had been published in the Palm Beach Daily Business Review on September 21, 2017, as part of the District s Fiscal Year 2017/2018 Regular Meeting Schedule, as legally required. C. ESTABLISH A QUORUM Mr. Pierman determined that the attendance of Chairman Ron Schutta, Vice Chairman Russell Jones and Supervisors Karen Noga and Dwight Wilson constituted a quorum and it was in order to proceed with the meeting. Also in attendance was District Manager Jason Pierman of Special District Services, Inc. D. ADDITIONS OR DELETIONS TO AGENDA There were no additions or deletions to the agenda. E. COMMENTS FROM THE PUBLIC FOR ITEMS NOT ON THE AGENDA There were no comments from the public for items not on the agenda. F. APPROVAL OF MINUTES 1. January 9, 2018, Regular Board Meeting Mr. Pierman presented the minutes of January 9, 2018, Regular Board Meeting for approval. Without comment, a motion was made by Mr. Jones, seconded by Ms. Noga approving the minutes of the January 9, 208, Regular Board Meeting, as presented, and upon being put to a vote, the motion carried 4 to 0. G. OLD BUSINESS 1. Update Regarding Carl s Plaza Redevelopment Project Ms. Noga reported that there may be an offer on the property, which could be another furniture store. Across the street, the project has been approved with a reduced height of three stories. Page 2

5 CAPTAIN S KEY DEPENDENT DISTRICT REGULAR BOARD MEETING APRIL 10, Discussion Regarding Sidewalk Project Mr. Pierman noted that he had measured the slope on the sidewalks, and explained that the slopes would be too steep to meet code. Following discussion, the Board consensus was to obtain proposals for moving the drains toward the streets, and finish off the sidewalks. 3. Discussion Regarding Call Box Options Mr. Pierman presented the options that Victory Access had given him. He explained that residents have expressed the desire for a system that would allow them to preauthorize visitors. He noted, however, that he has not found a system that would accomplish this. The Elika system allows residents to create codes, but there is no way to restrict the time that the codes are active so residents could create several codes that would not expire. Mr. Pierman noted that the Envera system could accommodate the request because there is a live operator answering the gate; however, that option would necessitate an increase of assessments by approximately $600/year. Mr. Jones noted that his view of the Board s responsibility is for safety, security, and functionality; not for all of the extras. Following discussion, the Board agreed that the LiftMaster system was the best they had seen, and asked if there is one locally that they could see. The Board also requested a proposal for moving the DVR and modem box to the south side of the road, inside the entrance, to reduce the amount of sun directly hitting it. H. NEW BUSINESS 1. Consider Resolution No Adopting a Fiscal Year 2018/2019 Proposed Budget Mr. Pierman presented Resolution No , entitled: RESOLUTION NO A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE CAPTAIN S KEY DEPENDENT DISTRICT APPROVING A PROPOSED BUDGET FOR FISCAL YEAR 2018/2019; AND PROVIDING AN EFFECTIVE DATE. A motion was made by Mr. Jones, seconded by Mr. Wilson and passed unanimously approving Resolution No , as presented, setting the Public Hearing for June 12, I. ADMINISTRATIVE MATTERS 1. Financial Report 2. Consider Invoices Page 3

6 CAPTAIN S KEY DEPENDENT DISTRICT REGULAR BOARD MEETING APRIL 10, 2018 J. BOARD MEMBER COMMENTS Discussion ensued regarding the landscaping, noting that the calusa needed to be cut back, the pentas were planted too closely together, plants needed to be planted around the pedestrian gate, and the grass needed to be weeded and fed. Mr. Pierman agreed to set up a meeting onsite with Terracon to address the issues. Mr. Noga noted that she had heard that other communities had trouble with FPL street lighting. Mr. Schutta suggested that the Board stop considering it until the community agrees with what is needed. Mr. Jones questioned the water bill, asking why it was so high. Mr. Pierman offered to contact Seacoast to obtain historical data on the District s usage. K. ADJOURNMENT There being no further business to come before the Board, a motion was made by Mr. Jones, seconded by Mr. Wilson and unanimously passed to adjourn the Regular Board Meeting at 8:00 p.m. Secretary/Assistant Secretary Chair/Vice-Chair Page 4

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8 Captain's Key Dependent District Financial Report For April 2018 Page 6

9 Captain's Key Dependent District Budget vs. Actual October 2017 through April 2018 Oct '17 - Apr 18 Budget $ Over Budget % of Budget Income O & M Assessments 97, , % Assessment Fees -1, , % Assessment Discounts -2, , , % Other Income % Interest Income % Total Income 94, , , % Expense Engineering , , % Management Fees 9, , , % Secretarial Fees 2, , , % Legal Fees , , % Assessment/Tax Roll , , % Audit Fees 3, , % Telephone/Cable 1, , , % Power % Irrigation Maintenance , , % Landscaping Maintenance 4, , , % Gate Maintenance 3, , , % Water Service 2, , , % Security Camera , , % Insurance 5, , % Legal Advertisements % Miscellaneous % Postage and Delivery % Office Supplies % Dues, License & Subscriptions % Website Management , % Reserves , , % HOA Repayment 2, , % Total Expense 37, , , % Net Income 57, , % Page 7

10 CAPTAIN'S KEY DEPENDENT DISTRICT MONTHLY FINANCIAL REPORT APRIL 2018 Annual Year To Date Budget Actual Actual REVENUES 10/1/17-9/30/18 Apr-18 10/1/17-4/30/18 O & M ASSESSMENTS 97,961 23,646 97,962 OTHER REVENUES INTEREST INCOME REVENUES $ 98,141 $ 23,761 $ 98,809 EXPENDITURES ENGINEERING 1, MANAGEMENT 16,152 1,346 9,422 SECRETARIAL 4, ,450 LEGAL 2, ASSESSMENT ROLL 2, AUDIT FEES 3,600 3,600 3,600 TELEPHONE/CABLE 2, ,365 POWER IRRIGATION MAINTENANCE 1, LANDSCAPE MAINTENANCE 14, ,995 GATE MAINTENANCE 6, ,690 WATER SERVICE 4, ,697 SECURITY CAMERA 1, INSURANCE 5, ,176 LEGAL ADVERTISING MISCELLANEOUS POSTAGE OFFICE SUPPLIES DUES & SUBSCRIPTIONS HOA REPAYMENT 2, ,500 WEBSITE MANAGEMENT 1, RESERVES 21, TOTAL EXPENDITURES $ 92,264 $ 6,918 $ 37,608 EXCESS OR (SHORTFALL) $ 5,877 $ 16,843 $ 61,201 COUNTY APPRAISER & TAX COLLECTOR FEE (1,959) (236) (1,162) DISCOUNTS FOR EARLY PAYMENTS (3,918) 0 (2,736) NET EXCESS/ (SHORTFALL) $ - $ 16,606 $ 57,303 Bank Balance As Of 3/31/18 $ 209, Funds Received: 4/1/18-4/30/18 $ 23, Disbursements: 4/1/18-4/30/18 $ 3, Bank Balance As Of 4/30/18 $ 229, Accounts Payable As Of 4/30/18 $ 6, Accounts Receivable As Of 4/30/18 $ Reserve Funds As Of 4/30/18 $ 106, Available Funds As Of 4/30/18 $ 117, Page 8

11 Captain's Key Dependent District Balance Sheet As of April 30, 2018 Operating Fund General Fixed Assets Fund Long Term Debt Fund TOTAL ASSETS Current Assets Checking/Savings Centerstate Bank 229, , Total Checking/Savings 229, , Total Current Assets 229, , Other Assets Accounts Receivable Roadways , , Gate System , , Depreciation - Roadways , , Depreciation - Gate System , , Amount To Be Provided , , Total Other Assets , , , TOTAL ASSETS 229, , , , LIABILITIES & EQUITY Liabilities Current Liabilities Accounts Payable Accounts Payable 6, , Total Accounts Payable 6, , Total Current Liabilities 6, , Long Term Liabilities Due To Captain's Key HOA , , Total Long Term Liabilities , , Total Liabilities 6, , , Equity Retained Earnings 59, , , Net Income 57, , Reserve Funds 106, , Current Year Depreciation Investment In Gen Fixed Assests , , Total Equity 223, , , TOTAL LIABILITIES & EQUITY 229, , , , Page 9

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CAPTAIN S KEY DEPENDENT DISTRICT PALM BEACH COUNTY REGULAR BOARD MEETING NOVEMBER 14, :00 P.M.

CAPTAIN S KEY DEPENDENT DISTRICT PALM BEACH COUNTY REGULAR BOARD MEETING NOVEMBER 14, 2017 6:00 P.M. Special District Services, Inc. The Oaks Center 2501A Burns Road Palm Beach Gardens, FL 33410 www.captainskeydd.org