Agenda 1. Call to order and introductions T. Daiber 2 minutes

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Hillcrest Business Association Board of Directors Meeting Public Meeting ~ January 10, 2017, 4pm Joyce Beers Community Center 1230 Cleveland Ave., San Diego CA 92103 Agenda 1.

1 Hillcrest Business Association Board of Directors Meeting Public Meeting ~ January 10, 2017, 4pm Joyce Beers Community Center 1230 Cleveland Ave., San Diego CA Agenda 1. Call to order and introductions T. Daiber 2 minutes 2. Public comment (2 minutes per speaker) (information) 8 minutes 3. President s report (information) T. Daiber 5 minutes 4. Executive Director s report (information) B. Nicholls 5 minutes 5. Consent agenda (action) a. Approval of minutes (December 2016) 1 b. Approval of financials (November 2016) 2 6. Appointment of Hillcrest business representative to Uptown Community Parking District (action) 7. Approval of letter concerning City bicycle route on University Ave. (action) 3 8. Approval of joint letter with San Diego Pride concerning 2017 Block Party (action) 4 9. Approval of Business Improvement District FY18 budget (action) Approval of CityFest run route and partnership agreement (action) 6 M. Roland B. Nicholls 10 minutes B. Nicholls 10 minutes B. Nicholls 10 minutes M. Roland 10 minutes B. Nicholls 10 minutes Adjourn Attachments: 1. Board minutes December, Board financial documents November, Bicycle letter to City of San Diego 4. Joint letter with San Diego Pride 5. FY18 BID Budget 6. Proposed CityFest run route Hillcrest Business Association 3737 Fifth Ave. #202, San Diego, CA p:(619) f: (619)

2 EMAD ad-hoc committee (M. Roland) CityFest ad hoc committee (J. Baro) Mardi Gras ad hoc committee (J. Baro) Normal Street Greenway (M. Brennan) Security (P. Katz) 1000 University Ave. Block (J. Jackson) Washington Street Action Team (Tsang) 2017 Ad hoc committees: Attachments: 1. Board minutes December, Board financial documents November, Bicycle letter to City of San Diego 4. Joint letter with San Diego Pride 5. FY18 BID Budget 6. Proposed CityFest run route Hillcrest Business Association 3737 Fifth Ave. #202, San Diego, CA p:(619) f: (619)

3 Hillcrest Business Association Board of Directors Meeting Public Meeting ~ December 13, 2016, 4pm Joyce Beers Community Center 1230 Cleveland Ave., San Diego CA Minutes Board in attendance: Tami Daiber, Jessica Baro, Jeff Jackson, Brian Lovering, Alphonso Tsang, Charles Kaufman, Paul Smith, Pete Katz, Delour Young, Maggie Roland, Larry Malone, Ceceila Moreno, Glenn Younger Staff in attendance: Benjamin Nicholls, Michael Cox, and Marry Joseph. Public in attendance David Perloff, Mark Marc Marconi, Elizabeth Hanna, Eric Fillion The meeting was called to order by T. Daiber. T. Daiber gave a report on the success of Taste N Tinis. B. Nicholls invited the board to the Holiday party. He also announced his election as chair of the Uptown Community Parking District. He announced the amount raised from local businesses for Shop Hillcrest for the Holidays. He announced the cancellation of the Farmers Market shuttle. A motion was made to approve the consent agenda by M. Roland and seconded by P. Smith. (13/0/0) B. Nicholls presented updated information on the progress of the security patrol. B.Nicholls announced the potential change of the footprint for Cityfest because of complaints of businesses on the 500 block of University Ave. D. Perloff presented a collaborative idea for integrating a 5K race in Cityfest. A motion was made by T. Daiber to form an Ad Hoc Committee and second by G. Younger. (13/0/0) B.Nicholls announced the return of Mardi Gras and the changes made to the event. A motion was made to approve with the proceeded changes with Mardi Gras by T. Daiber and seconded by P. Katz. (13/0/0) Hillcrest Business Association 3737 Fifth Ave. #202, San Diego, CA p:(619) f: (619)

4 T. Daiber announced the audit was posted on the website. B. Nicholls made suggestion for rebuilding reserve and limit spending. A motion was made to approve the audit by G. Younger and second by M. Roland (12/0/1) B. Nicholls announced the 1000 block businesses want to augment the pressure washing service, which they will cover half the cost and request the HBA to cover the other half. They request an additional five cleanings within a six-month period. A motion was made by T. Daiber and second by M. Roland. (13/0/0) E. Hanna and Marc. M presented information on the approval of the proposal to modify parking meter enforcement times in Hillcrest. A motion to approve the 1000 and 1700 north sides block to add meters was made by G. Younger and second by C. Moreno. (11/2/0) A motion was made to approve the change in meter parking time period to 10 am to 8pm and explore options on Robertson and 3 rd Ave by T. Daiber and second by B. Lovering. (11/1/1) Meeting adjourned. Hillcrest Business Association 3737 Fifth Ave. #202, San Diego, CA p:(619) f: (619)

5 Hillcrest Business Improvement Association, Inc. Balance Sheet As of November 30, 2016 Nov 30, 16 ASSETS Current Assets Checking/Savings Comerica - Checking 56, PayPal Total Checking/Savings 57, Accounts Receivable Accounts Receivable 41, Total Accounts Receivable 41, Other Current Assets Block Party Prepaid/Rcvbl. 1, SBEP City Fees & Services 14, MAD Receivable 39, Farmers Market Receivable 9, TOT City & County Receivable 5, Prepaid Expense 5, Commission for Arts Grant Rcvbl 22, Total Other Current Assets 97, Total Current Assets 196, Fixed Assets Office Furniture & Equipment 21, Accumulated Depreciation -16, Total Fixed Assets 5, TOTAL ASSETS 201, LIABILITIES & EQUITY Liabilities Current Liabilities Other Current Liabilities SBEP Advance 18, Sales Tax Payable 1, Payroll Liabilities Page 1 of 2

6 Hillcrest Business Improvement Association, Inc. Balance Sheet As of November 30, 2016 Nov 30, 16 FUTA Payable Vacation Payable 5, Total Payroll Liabilities 5, Total Other Current Liabilities 25, Total Current Liabilities 25, Total Liabilities 25, Equity Unrestricted Net Assets 167, Net Income 9, Total Equity 176, TOTAL LIABILITIES & EQUITY 201, Page 2 of 2

7 Income Hillcrest Business Improvement Association, Inc. Profit & Loss Budget vs. Actual July through November 2016 TOTAL Nov 16 Budget Variance Jul - Nov 16 Budget Variance CityFest 26, , , , , , Farmers Market 13, , , , , , SBEP 3, , , , , , MAD 9, , , , , , BID 6, , , , , , Newsletter/Advertising , , Technical Assistance/Acctg Nightmare on Normal Street 1, , , , , Taste 'N Tinis 1, , , , , , Banner Space -2, , , , , Pride Flag , Pride of Hillcrest/Block Party , , , Hillcrest Map , , Other Income , , Total Income 60, , , , , , Expense Personnel Salaries 15, , , , , , Employer Taxes - Federal 1, , , , , Employer Taxes - State Health Insurance 3, , , , , Workers Comp Insurance , Total Personnel 20, , , , , , Operating Rent Office Space 1, , , Accounting 1, , , , Audit 5, , , , , , Equipment Purchase , , Intern/Consultant , , Bank & Credit Card Charges Repair/Maintenance/Cleaning , , Office Supplies , , Postage and Delivery Printing/Photocopy Dues/Subscriptions Page 1 of 2

8 Hillcrest Business Improvement Association, Inc. Profit & Loss Budget vs. Actual July through November 2016 TOTAL Nov 16 Budget Variance Jul - Nov 16 Budget Variance Staff Development Meetings 1, , , Legal , , , Telephone & Internet , , Parking/Mileage , D & O / Liability Insurance , , , Total Operating 11, , , , , Neighborhood/Outreach Promotion CityFest , , , , , Promotion/Marketing/Campaigns , , , , , Taste 'N Tinis , , , , Banners , , Web Site Communications Business Mixers/Open House , , Newsletter , Farmer's Market Farmer's Market Trolley , , , Hillcrest Map , , Pride Flag Project , Pride of Hillcrest/Block Party 4, , , , , Nightmare on Normal 1, , , , , , Total Neighborhood/Outreach Promotion 7, , , , , , Physical Improvements Hillcrest Sign Utilities/Maint Security 7, , , , , , Street Cleaning 7, , , , , , Pressure Washing 2, , , , Dumpsters , , Tree & Flower Maintenance 4, , , , , , Tree Trimming Large Trees , , EMAD Expansion , , Special Projects , , Contingency , , , , Total Physical Improvements 22, , , , , Total Expense 61, , , , , , , , , , , , Page 2 of 2

9 Income Hillcrest Business Improvement Association, Inc. Profit & Loss by Class July through November GENERAL 220 SPECIAL EVENTS 410 BID CONTRACT 510 MAD 610 SBEP TOTAL CityFest , , Farmers Market 90, , SBEP , , MAD , , BID , , Technical Assistance/Acctg Nightmare on Normal Street , , Taste 'N Tinis , , Banner Space 4, , Pride Flag 1, , Pride of Hillcrest/Block Party , , Other Income 4, , Total Income 100, , , , , , Expense Personnel Salaries 35, , , , , Employer Taxes - Federal 2, , , Employer Taxes - State Health Insurance 7, , Workers Comp Insurance 1, , Total Personnel 47, , , , , Operating Rent Office Space 4, , Accounting 5, , , Audit 5, , Equipment Purchase 3, , Bank & Credit Card Charges Repair/Maintenance/Cleaning 2, , Office Supplies 1, , Postage and Delivery Printing/Photocopy Dues/Subscriptions Page 1 of 2

10 Hillcrest Business Improvement Association, Inc. Profit & Loss by Class July through November GENERAL 220 SPECIAL EVENTS 410 BID CONTRACT 510 MAD 610 SBEP TOTAL Meetings 1, , Legal 7, , Telephone & Internet 3, , Parking/Mileage 1, , D & O / Liability Insurance 3, , , Total Operating 42, , , Neighborhood/Outreach Promotion CityFest , , Promotion/Marketing/Campaigns 4, , , Taste 'N Tinis Banners 1, , Web Site Communications Business Mixers/Open House , Newsletter Farmer's Market Farmer's Market Trolley , , Pride Flag Project 1, , Pride of Hillcrest/Block Party , , Nightmare on Normal , , Total Neighborhood/Outreach Promotion 9, , , , Physical Improvements Hillcrest Sign Utilities/Maint Security 5, , , Street Cleaning 6, , , , Pressure Washing , , , Dumpsters , Tree & Flower Maintenance 2, , , , EMAD Expansion 16, , Special Projects 2, , Contingency Total Physical Improvements 32, , , , Total Expense 132, , , , , , , , , Page 2 of 2

11 Hillcrest Business Improvement Association, Inc. A/R Aging Summary As of November 30, 2016 Current > 90 TOTAL Anheuser-Busch , , Busalacchhi's A Modo Mio , , Campari America , , Comerica Bank , , Heineken USA , , Phildaelphia Insurance , , , Scripps Health , , UCSD , , TOTAL , , , , , Page 1 of 1

12 January 15, 2017 Mayor Kevin Faulconer City of San Diego 202 C Street. San Diego, CA Dear Mayor Faulconer, I write concerning recent presentations made by staff at Traffic and Storm Water Department concerning the installation of painted bicycle lanes on University Ave. between Fifth Ave. and Park Blvd., and the related installation parking spaces throughout the neighborhood. I would like to report our support for the project as presented and commend your staff for proactively engaging with us in a way that seeks to accommodate the needs of our small business community. The Hillcrest business community is excited to see the installation of the bicycle lanes on University Ave. as part of a comprehensive program that also adds parking spaces to the neighborhood. The HBA has always been in support of bicycle lanes as long as they are implemented in a way that doesn t compromise parking in the neighborhood. As presented, the City s plan for these bike lanes and the realigned parking, actually results in a net gain of twenty spaces for the neighborhood. The HBA has always advocated for bicycle lanes to be considered as part of a transportation system and, as such, our support is contingent on the premise that the realignment of the parking occurs at the same time, as part of the same project, as the bike lanes. If you have questions concerning this issue, please contact our Executive Director, Benjamin Nicholls, at Sincerely, Tami Daiber Board President Copy: Councilmember Chris Ward Linda Marabian, Transportation and Storm Water Department John Ly, Mayor s Office Brian Genovese, Transportation and Storm Water Department Hillcrest Business Association 3737 Fifth Ave. #202, San Diego, CA p:(619) f: (619)

13 January 15, 2016 To whom it may concern: This letter of agreement outlines a standing agreement concerning the Pride of Hillcrest Block Party (PBP) and the obligations of the HBA and San Diego Pride concerning the event. This letter is signed in the spirit of cooperation and with the best intentions for the businesses of Hillcrest and the members of the LGBT community. Both parties agree that: The Pride of Hillcrest Block Party (PBP) will be held annually on the Friday night before the San Diego Pride Parade and will be entirely produced by the Hillcrest Business Association. PBP is an official part of San Diego Pride weekend and will be promoted as such including: o Use of San Diego Pride Logo in promoting the event. o Inclusion in no less than 3 e-blasts (May-June-July). o A dedicated Social Media Post on Facebook, Twitter, and Instagram for each month May/June/July (3 total). o Event inclusion in the official San Diego Pride press kit. o Being featured in two Pride weekend print ads (June/July). o A listing with link on arts and culture web page. o Starting in May, static and uninterrupted mutual links on the front page of each group s websites referring to either party s ticketing sites. No competing events will be held or sponsored by either party on the Friday night before the San Diego Pride Parade. All net proceeds from the event shall be directed to the maintenance and improvement of Pride Plaza at Normal and University including the monument, flag pole, flag and landscaped areas. A joint press release will be crafted and circulated in January or February 2017 announcing positive adjustment to partnership between San Diego Pride and HBA to support flag pole. This letter signifies that both parties will make their best effort to maintain mutual positive internal and external communications concerning each other. Signed: Tami Daiber Hillcrest Business Association Board President Bianca Burt San Diego Pride Board President

14 FY17 FY GENERAL 510 MAD 210 Special Events BID Detail Other Govt. Grants Notes Income City Fest $ 160, $ 160, $ 160, Farmers Market $ 210, $ 210, $ 210, SBEP $ 25, $ 25, $ 25, MAD $ 90, $ 90, $ 90, This has been reduced by 10% as a precaution for city v BID $ 105, $ 105, $ 105, Taste $ 41, $ 41, $ 41, Taste 'n Tinis $ 18, $ 18, $ 18, Nightmare on Normal $ 50, $ 50, $ 50, Pride of Hillcrest Blockparty $ 110, $ 110, $ 110, This reflects an average of the last three years Fat Tuesday $ 50, $ 50, $ 50, Planned event Beer Crawl $ 5, $ 5, $ 5, Banner space rental $ 2, $ 2, $ 2, Hillcrest Map $ 3, $ 3, $ 3, Other Income (Prow/other) $ 1, $ 1, $ 1, Total Income $ 871, $ 871, $ 217, $ 90, $ 434, $ 105, $ 25, Expense Personnel $ 207, $ 207, $ 97, $ - $ 70, $ 17, $ 22, % Salaries/ Payroll $ 180, $ 180, $ 70, $ 70, $ 17, $ 22, Set at average of 3 years Employer Taxes - Federa $ 13, $ 13, $ 13, % Employer Taxes - State $ 2, $ 2, $ 2, % Health Insurance $ 10, $ 10, $ 10, This reflects an average of the last three years Workers Comp Insurance $ 1, $ 1, $ 1, % Operating $ 96, $ 96, $ 67, $ - $ 26, $ - $ 3, % Rent Office Space $ 9, $ 9, $ 9, % Accounting $ 22, $ 22, $ 11, $ 8, $ 3, Audit/ Tax $ 12, $ 12, $ 12, % Equipment Purchase $ 2, $ 2, $ 2, Consultants/Interns $ 10, $ 10, $ 5, $ 5, Increased intern budget due to taking PR inhouse Bank & Credit Card Char $ $ $ Repair / Maintenance / Cl $ 2, $ 2, $ 2, Office Supplies $ 3, $ 3, $ 1, $ 1, Postage and Delivery $ $ $ Printing/Photocopy $ 1, $ 1, $ $ Dues/Subscriptions $ 1, $ 1, $ 1, Staff Development $ 1, $ 1, $ 1, Meetings $ 3, $ 3, $ 2, $ Legal $ 7, $ 7, $ 7, Telephone & Internet $ 7, $ 7, $ 7, % Some of this cost to be included under website Parking/Mileage $ 2, $ 2, $ 1, $ Depreciation $ $ $ Insurance $ 9, $ 9, $ 9, % Outreach/Promotion $ 326, $ 310, $ 20, $ - $ 270, $ 19, $ - 19% Promotion/Marketing/Campaigns $ 25, $ 25, $ 9, $ 15, % Banners $ 4, $ 4, $ 4, Web communications $ 1, $ 1, $ $ 1, % Hillcrest Map $ 5, $ 5, $ 5, Pride of Hillcrest Block Party $ 75, $ 75, $ 75, This includes contribution to partner and budget shift Farmers Market Trolley $ 15, $ - Taste 'n Tinis $ 12, $ 12, $ 12, CityFest $ 100, $ 100, $ 100, This includes budget shift Taste $ 12, $ 12, $ 12, Nightmare on Normal Street $ 35, $ 35, $ 35, This includes contribution to partner Fat Tuesday $ 35, $ 35, $ 35, Planned event Business Open House $ 2, $ 2, $ 1, $ 1, % Newsletter $ 3, $ 3, $ 1, $ 1, % Physical Improvements $ 220, $ 204, $ 45, $ 90, $ - $ 68, % Hillcrest Sign Utilities/Maint. $ $ $ Security $ 73, $ 73, $ 35, $ 38, Street Cleaning $ 44, $ 44, $ 14, $ 30, % Pressure washing $ 24, $ 24, $ 11, $ 12, % Dumpsters $ 4, $ 4, $ 2, $ 2, % Gardening $ 22, $ 22, $ 12, $ 10, % Trees are fully grown and don't need watering. This will c Tree Trimming (large) $ 5, $ 5, $ 2, $ 2, EMAD Expansion $ 16, Updated after quote was received Special Projects (incl. lighting) $ 4, $ 4, $ 4,826.00

15 Contingency $ 25, $ 25, $ 9, $ 8, $ 6, % Overall organizational reserve set at three months of ope Total Expense $ 851, $ 819, $ 231, $ 90, $ 367, $ 105, $ 25, Total Income $ 871, $ 871, $ (14,461.00) $ - $ 66, $ - $ - Net Income $ 20, $ 52,098.00

Agenda 1. Call to order and introductions T. Daiber 2 minutes

Agenda 1. Call to order and introductions T. Daiber 2 minutes Post date: Initial: Hillcrest Business Association Board of Directors Meeting Public Meeting ~ March 14, 2017, 4pm Joyce Beers Community Center 1230 Cleveland Ave., San Diego CA 92103 Agenda 1. Call to