Welcome! Welcome and Call to Order- Claudine Paccio. Approval of last General Minutes (May 2012) Roxanne Feldpausch

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1 Welcome! Welcome and Call to Order- Claudine Paccio Approval of last General Minutes (May 2012) Roxanne Feldpausch Treasurer s Report Seana Willing Current financials President s Report Claudine Paccio New Business: Resolutions to pass Survey results Proposed Budget changes Seana Willing Vote by Membership Membership Report Sandy Parent Calendar Review - Silent Auction, Reflections, Destination Imagination

2 Financial Report Actuals / Current as of 10/16 Jul '12 - Jun 13 Budget $ Over Budget Ordinary Income/Expense Income Beg. Bal. - carryover 07/ , (38,600.00) Direct Public Support Cash Donations 3, , , Membership Dues - PTA 1, , (192.00) Total Direct Public Support 4, , , Fundraising Book Fair , (8,000.00) Carnival , (23,494.95) Silent Auction , (29,300.00) T-Shirts 4, , (1,390.00) Total Fundraising 4, , (62,184.95) Other Income Community Family Nights Directory Misc. Income Playground Equipment Science Fair Boards (700.00) Total Other Income 1, , Rebate Income Merchant Rebates , (3,572.32) Spirit Nights , (1,367.88) Total Rebate Income , (4,940.20) Service Projects Fun Run Total Service Projects Total Income 11, , (104,301.19)

Financial Report Actuals / Current Expense Community Outreach Clothes Closet as of 10/16 Jul '12 - Jun 13 0.00 Budget 250.00 $ Over Budget (250.00) Community Support 100.00 200.00 (100.

3 Financial Report Actuals / Current Expense Community Outreach Clothes Closet as of 10/16 Jul '12 - Jun Budget $ Over Budget (250.00) Community Support (100.00) Counselor Scholarships (41.88) Educational Foundation (PIE) (150.00) Watch Dogs (350.00) Welcome to Spicew ood (50.00) WWHS Scholarship , (1,000.00) Total Community Outreach , (1,941.88) Departmental Enhancement Art (850.00) Health/PE/Recess Equipment (850.00) Library/Professional Library , (5,000.00) Music/IB Choir (500.00) Spanish (500.00) Total Departmental Enhancement , (7,700.00) Educ. Competition/Enrichment Art Appreciation (500.00) Chess Club support (250.00) Destination Imagination (400.00) Math Superstars (250.00) Reflections (100.00) Robotics Program (450.00) Science Fair (950.00) Total Educ. Competition/Enrichment , (2,900.00) Fund Raising Expenses Book Fair , (3,000.00) Carnival , (7,000.00) Silent Auction Expenses , (9,205.00) t-shirt expenses 3, , (2.60) Total Fund Raising Expenses 4, , (19,207.60)

4 Financial Report Actuals / Current as of 10/16 Jul '12 - Jun 13 Budget $ Over Budget Other Types of Expenses Carryover exp. prior yr Misc. Expense Reserves Project , (38,600.00) Spirit Night/Rebate Expenses , (2,923.47) Total Other Types of Expenses , (41,390.77) PTA Expenses Admin Expenses (764.15) Bank Fees (109.50) Conference & LOT (89.00) Homeroom Parent Supplies , (1,800.00) Insurance - Liability, D and O Parent Resources (500.00) Postage (30.00) PTA Hospitality (674.50) Total PTA Expenses , (3,967.15) Publications/Communications Printing Expense (454.78) PTA Website Total Publications/Communications (454.78) School Improv/Curriculum Enhanc Classroom Supplies 4, , Outdoor Beautificaiton (500.00) PTA Support for PYP , (4,000.00) Teachers Training , (5,000.00) Tech-microphones/upgrade/m Tech-supplies/upgrade/maint , (3,000.00) Total School Improv/Curriculum Enh 4, , (12,499.61)

5 as of 10/16 Actuals / Current Jul '12 - Jun 13 Budget $ Over Budget Financial Report Special Days 4th Grade Field Trip , (2,500.00) Earth Day (500.00) Enrichment Assemblies , (1,500.00) Enrichment Day , (1,000.00) Field Day (900.00) Field Trips , (2,800.00) Fun Run Expenses (400.00) Gallery Night/Multicultural (500.00) Healthy Lifestyles/World Healt (650.00) Outdoor School - 5th grade , (2,500.00) Spicew ood 5th grade Promot (500.00) Teacher Appreciation , (953.57) Total Special Days , (14,703.57) Total Expense 10, , (104,765.36) Net Ordinary Income Other Income/Expense Other Income Other Income - Not PTA Funds PTA Memb Dues-State/Natl-No 1, , (238.00) Total Other Income - Not PTA Funds 1, , (238.00) Total Other Income 1, , (238.00) Other Expense Other Expense - Non PTA Funds PTA Memb Dues-State/Natl-No 2, , (44.50) Total Other Expense - Non PTA Fund 2, , (44.50) Total Other Expense 2, , Net Other Income (193.50) 0.00 (193.50) Net Income

6 Spicewood Elementary PTA Survey Results: 530 Surveys sent out 184 received (35% return rate) What types of PTA fundraisers would you like to see the Spicewood PTA do? Answer Options Response Percent Response Count 71.7% 132 Carnival Spirit Nights (at restaurants or other venues) 55.4% 102 Family Fun Run 44.6% 82 Silent Auction at a venue 41.3% 76 Movie nights at school 37.0% 68 Silent Auction at the school 27.7% 51 Family Dinners 26.6% 49 Dance for kids 25.0% 46 Cultural night with dinner 22.8% 42 Dinner & Dance for adults 10.3% 19 Other (please specify) 9.8% 18 Sell items (go local cards, gift wrap, etc) 7.6% 14 answered question 184 Carnival Spirit Nights (at restaurants or other venues) Family Fun Run Silent Auction at a venue Movie nights at school Silent Auction at the school Family Dinners Dance for kids Cultural night with dinner Dinner & Dance for adults Other (please specify) Sell items (go local cards, gift wrap, etc) 72% 55% 45% 41% 37% 28% 27% 25% 23% 10% 10% 8% Other (please specify) Depends on what's the most profitable. I really don't know. Children's Talent Show Parent Night Out Events Cash Donation reading club donations family to host a dinner at their home that is expensive to attend...one per quarter, maybe themed...could even be a traveling Movie Nights would be fun if there was an outdoor screen. Kids can bring blankets. Inflatable screens for outdoor use are a Allow parents to integrate at different venues. Not at the school Other (please specify) cash donations directly to PTA for specific projects Family Dance Bingo and spaghetti dinner game, cooking nights at school SCRIPS - gift card purchases where PTA gets a %age from vendor NOT selling items please!! Kids do enough of that for sports, extra-curriculars But please, please make the Fun Run when working parents can attend, 3pm is just cruel and there are hundreds of aftersc Have PTA sign up at moolala.com (a daily deal site like Groupon) with an account and invite parents to join. PTA would get I just don't want anyone to have to do crazy amounts of work! :-) Statistically accurate to 95%.

7 Spicewood Elementary PTA Survey Results: 530 Surveys sent out 184 received (35% return rate) What types of PTA sponsored programs & school assemblies would you like to see at Spicewood? In the past the PTA has paid for 3 to 4 school assemblies per year. For example the Jazz workshop, Author readings, Science assemblies, Butterfly booth, etc were paid for by the PTA. Answer Options Response Percent Response Count Music performance 72.6% 130 Mad Science 66.5% 119 Art presentation 48.0% 86 Magic School Bus 43.6% 78 Butterfly booth 37.4% 67 Other (please specify) 15.6% 28 answered question 179 skipped question 7 Music performance Mad Science Art presentation Magic School Bus Butterfly booth 37% 48% 44% 67% 73% Other (please specify) 16% Othe r (p le a se sp e cify) Autho r Visit plays a utho r visits cultural events Talent show a utho r visit would like to see more field trips! Autho r re a d ing s Christmas production More Math and Science projects or programs Autho rs visiting -it re a lly e xcite s the kid s to re a d Autho r visit Autho r re a d ing Fitness/Health assembly a utho r visits Autho r re a d ing s Feeding our kids healthy sustainable foods or how to grow a school garden Something that celebrates multiculturalism Go Green or Healthy eating or dance or tai quan do excercise NED have Spicewood parents/alums who can serve as great role models talk to inspire our k Theatre performance or workshop (improv, creative drama, storytelling, etc.) Chess tournament History presentations -- maybe Black History Month, Texas history, etc.? Autho r visits Statistically accurate to 95%.

8 Spicewood Elementary PTA Survey Results: 530 Surveys sent out 184 received (35% return rate) What kind of Parent Education or Workshop would you like to attend? Answer Options Response Percent Response Count Love & Logic seminar Bullying - how to talk to your child 46.2% 73 Cyber bullying 19.6% 31 Bullying - how to talk to your child Internet safety 44.3% 70 Healthy Lifestyles 34.8% 55 Internet safety Love & Logic seminar 47.5% 75 Help with reading and your child 31.6% 50 Healthy Lifestyles Other (please specify) 7.0% 11 Help with reading and your child answered question 158 skipped question 28 Cyber bullying 20% 35% 32% 48% 46% 44% Other (please specify) 7% Othe r (p le a se sp e cify) Parenting lessons Environmental Safety Understanding Adhd and add Sibling issues Learn about middle school and high school to come... like how math will be ti Child Safety - Stranger Danger race to nowhere type workshop Katie Malinski's Beyond Birds & Bees Talk ( ha None spend the money on the school or kids Managing anger and disrespect in (from) my child; family counseling How the IB works Statistically accurate to 95%.

9 Spicewood Elementary PTA Survey Results: 530 Surveys sent out 184 received (35% return rate) How is the communication from the PTA? We currently have the weekly spiceword, news on the PTA website, facebook and additions to the Friday efolder. 0.5% Answe r Op tio ns Re sp o nse Pe rce nt Re sp o nse Co unt Very good 66.9% 117 Adequate 29.1% 51 Could be better 3.4% 6 Not enough 0.6% 1 Please explain 4.9% 9 a nswe re d q ue stio n skip p e d q ue stio n % 3% 67% Very good 67% Adequate 27% Could be better 3% Not enough 0.5% Ple a se e xp la in yo ur a nswe r 1 We do not have good communication between committee chairman,school admin. and the board. 2 I wasn't aware of the facebook and the pta website until just now! 3 adequate. expected more of a welcome approach from current members. When a new volunteer comes on board, say hello, and not just issue their job description. 4 Consolidate all news into one medium, maybe, Spiceword 5 Where do we find a contact list for PTA cabinet? 6 I see a lot of improvements - keep up with your great work!! 7 PTA website could be improved unless that would be too expensive...i.e. show pics of t-shirt for sale, better looking marketing for events 8 Love the spiceword and how I dont have to click and open new documents, unlike the friday efolder, which is not user-friendly when looking at the on my phone 9 SurveyMonkey won't let you check a bubble and also explain, but I'd say it's adequate, only because I feel like I need to check multiple things each week to know what's going on. And I'm old fashioned and would always prefer a handout in the backpack. ;-) Statistically accurate to 95%.

10 Spicewood Elementary PTA Where has the PTA spent the money this year $95,219 (and previous years)? Actual Budget Income $95,219 $73,000 (Actual: Cash 1612, Dues 1506, Misc 3585,Merchant rebates 3716, Spirit Nights 1442, Sci Fair Boards 678, BookFair 8120, Carnival 28161, Silent Auction 37510, Tshirts 5698, Directory 947, Fun Run 2163, ) Carryover / Reserves (voted amendment change) $0 $23,193 Expenses Community Outreach $2,635 $2,400 (clothes closet, community support, counselor scholarships, Watch DOGS, WWHS Scholarship, Welcome to Spicewood) Departmental Enhancements $7,773 $2,700 (Art, Health/PE/Recess, Library/Professional Library, Music/IB Choir, Spanish) Educational Competition/Enrichment $3,782 $3,350 (Art Appreciation, Chess Club, Destination Imagination, Math Superstars, Reflections, Robotics, Science Fair) Fund Raising Expenses $23,931 $23,750 (Book Fair, Carnival, Silent Auction, TShirts) PTA Expenses $3,404 $4,700 (Admin, Bank fees, Conference & LOT, Homeroom Parent Supplies, Insurance, Parent Resources, Postage, PTA Hospitality) Publications/Communications $669 $1,000 (printing expenses) School Improvement/Curriculum Enhancement $20,587 $21,800 (Classroom supplies, Outdoor Beautification, PTA support of PYP, Teachers Training, Tech supplies/upgrade/maint.) Special Days $14,216 $14,750 (Field trips, Outdoor school, Assemblies, Enrichment Day, Field Day, Fun Run, Gallery Night/MultiCultural Night, 5 th grade promotion, Teacher Appreciation, Healthy Lifestyles) Other Types of Expenses $20,355 $21,743 (Reserves project, Spirit night/rebate expenses)

11 Spicewood Elementary PTA Proposed Changes to the budget: For Income: Current Proposed More (less) Carry over/reserves decreased $38,600 $23,193 ($15,407) Not as much needed Cash Donations increased $1,600 $4,000 $2,400 + Corp & Family Net DECREASE to Income of $19,157 Sponsorships Bookfair decreased $8,000 $0 ($8,000) Bookfair no longer a PTA event Silent Auction increased $30,000 $30,250 $250 inc due to inc expense Tshirts increased $5,500 $6,000 $500 Add l Tshirts sold Community Family Nights increased $400 $1,500 $1,100 Skate party >$600; successful movie night

12 Spicewood Elementary PTA Proposed Changes to the budget: For Expenses: Current Proposed More (less) Counselor Scholarships increased $200 $400 $200 Doubled the kids this year Library/Prof Library decreased $5,000 $0 ($5,000) Bookfair is no longer a PTA event (pass thru) Robotics increased $450 $900 $450 Two teams this year Bookfair expenses decreased $3,000 $0 ($3,000) Bookfair is no longer a PTA event (pass thru) Silent Auction expenses increased $10,000 $12,250 $2,250 $750 software, inc food Tshirt expenses increased $4,000 $4,500 $500 to maintain profit of $1500 Carryover expenses increased $0 $133 $133 bounced cks from last year Reserves Spend decreased $38,600 $18310 ($20,290) Adjustment based on balance Admin increased $800 $900 $100 Unforseen expenses Printing increased $800 $1000 $200 Directory; more prints Classroom Supplies increased $4000 $5500 $1,500 Plastic book bins Technology Microphones increased $0 $3800 $3, microphones, 1 system Net DECREASE to Expenses of $19,157

13 Spicewood Elementary PTA Survey Results: 530 Surveys sent out 184 received (35% return rate) The PTA has a surplus of funds this year. Where would you like to see the surplus (something not in the budget) be spent? T he PT A ha s a surp lus o f fund s this ye a r. W he re wo uld yo u like to se e the surp lus (so me thing no t in the b ud g e t) b e sp e nt? Answe r Op tio ns Resp o nse Pe rce nt Resp o nse Co unt Technology upgrades & maintenance of 50.8% 94 Up-to-date classroom equipment (ie. 50.3% 93 Field trips 42.2% 78 Science related 39.5% 73 More staff development & teacher 28.1% 52 More school supplies for the classrooms 23.8% 44 PE equipment 22.2% 41 School garden 16.8% 31 Playground updates/enhancements 16.2% 30 Other (please specify) 14.6% 27 Not spent on one item - increase some of 14.1% 26 Increase contribution to Outdoor school to 11.4% 21 a nswe re d q ue stio n 185 Technology upgrades & maintenance Up-to-date classroom equipment (ie. Field trips Science related More staff development & teacher More school supplies for the classrooms PE equipment School garden Playground updates/enhancements Other (please specify) Not spent on one item - increase some Increase contribution to Outdoor 17% 16% 15% 14% 11% 28% 24% 22% 42% 40% 51% 50% Othe r (p le a se sp e cify) Othe r (p le a se sp e cify) PYP Teacher appreciation I don't know what's needed. exercise classes (Pilates, yoga, etc) exclusively for teachers a couple of days a week after school up dating the atrium Co ve re d wa lkwa ys out by the portables! Smart Boards for the classrooms I don't know the needs of the school, but I would certainly like to see more field trips. Maybe more b better our school recycle program, including composting for the proposed school garden More staff in the cafeteria, so our kids can get outside and play after they eat. Lunch time has becom Library: books I'd like to fund the sensory room even on a part time basis. My understanding from Mrs Ready is tha needs in special ed d iscuss with Ms. June AND te a che rs a nd me e t the ir sp e cific and most urgent needs Shades for outdoor play structures. This is hard to answer without knowing if there is a glaring need in some areas (e.g. PE equipment, More different extra-curricular programs for kids. not sure if the scho o l ha s se nso ry ite ms for use in classrooms; nice to have a small budget for I wasn't sure about checking up -to -d a te cla ssro o m e q uip me nt because the examples listed dsave for rainy day-- future use. Bless the te a che rs! The teachers spend so much of their own $ and it would be wonderful if we couco ve ring s for the portable classrooms PTA members need more information on what the teachers and school needs, there is not enough I would love to have money spent on signage/additional crossing guard for pick-up/drop off. A co ve ring fo r the o utsid e sid e wa lks between the portables and the building. Lacrosse equipment for pe Ask the te a che rs where the needs lie. They probably know. Statistically accurate to 95%.

restored to $3,000 $18,310 Reserves 17% 16% 15% 14% 11% 28% 24% 22% 42% 40% 51% 50% Technology upgrades & Maintenance

14 Spicewood Elementary PTA Reserve Plan: $23,193 need to maintain $10,000 in the checking account $1,500 Plastic Book Bins Teachers classroom supplies will be increased by this amount $3, new microphones, 1 new system Technology will be restored to $3,000 $18,310 Reserves 17% 16% 15% 14% 11% 28% 24% 22% 42% 40% 51% 50% Technology upgrades & Maintenance Up-to-date classroom equipment Field Trips Science related Vote for one Split between each Adjust the $ spent based on the need

15 Membership Update: Last 5 years PTA Membership numbers: Current Membership

16 PTA Board Officers & Executive Board: President: Claudine Paccio Treasurer: Seana Willing Secretary: Roxanne Feldpausch 1st VP: Stephanie Short 2nd VP Fundraising: Robyn Steinhauser 3rd VP Programs: Cathy DeWitt Principal: Beth June Parliamentarian: Sanjna Malpani Publications/Communications Chair: Tara Muldrow Educational Competition Chair: Hetal Desai Community Outreach Chair: Carole Callaghan Membership Chair: Sandy Parent

17 Open positions for : Destination Imagination Coordinator: Coordinate Destination Imagination activities, meetings and competitions Environmental Awareness Chair: Help coordinate school wide recycling events and help plan and coordinate Earth Day activities Beautification: Help maintain front flowerbeds and surrounding grounds. Cultural Events Coordinator : Help coordinate outside entertainment to teach cultural arts program. Coordinate Multi-Cultural event/program with teacher s staff and volunteers. We are so appreciative of our parent volunteers -- thank you!

18 Upcoming Events: Friday, 10/19 Last Day to Order Spicewood T-Shirt Wednesday, 10/24 Wellness Wednesday Wednesday, 10/24 Early Release Wednesday, 10/24 Spirit Event at Yo Cup Friday, 10/26 Fun Run Wednesday, 10/31 Wellness Wednesday Friday, 11/2 Deadline for Reflections Entries Wednesday, 11/7 Wellness Wednesday Friday, 11/9 Silent Auction Fundraiser November February Destination Imagination (teams register by early Dec)

19 Thank you!!

Thomas Jefferson Elementary PTA Approved Budget for Fiscal Year 2015 July 2014 through June 2015

Thomas Jefferson Elementary PTA Approved Budget for Fiscal Year 2015 July 2014 through June 2015 Amount Income 4000 Membership (Dues Income and Expense) 4010 Dues Income (Membership Dues Received) 3,795.00