Trinity Episcopal Church Fishkill, NY Minutes of Vestry Meeting on August 21, 2018

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1 Trinity Episcopal Church Fishkill, NY Minutes of Vestry Meeting on August 21, 2018 Garrett Mettler called the meeting to order at 7:02 p.m. Garrett offered the opening prayer and led the biblical exploration relative to Acts 17: Wayne read scripture. Paul was preaching to the Athenians. Paul saw an opportunity: let me explain more about To an Unknown God as a starting point. How to reach people of today? Garrett shared thoughts about competencies of communities. One idea was a place of sanctuary or peacefulness. Parishes have had that historical attribute. How to make connection in relational ways. What is relevant to your life? Present: The Rev. Garrett Mettler; Warden Wayne Bunker, Warden Terry Badura Vestry members Cheri Hamilton, Jay Anderson, Julia Dotter, Jan Humbert, Connie Smith and Steven Blanks. Absent: Rosanne Desjardins Follow Up Items from Previous Meetings(s) Approval of the June minutes. Wayne Bunker made a motion to approve the June minutes. Jay Anderson seconded. There were two comments by Steve Blanks. Steven proposed correction from 23 hours to 22 ½ hours for Garrett for weekly number of hours. He pointed out vote methods in last vestry meeting. Suggested future vestry meeting review Trinity Bylaws and Robert s Rules of Order focused on motion approval practices in vestry voting. Steven will send to vestry on materials. Vote was six in favor with two abstentions. Motion carried. Review of past action items left the following items unchanged: OCTOBER ITEMS Provide information on obtaining nice polo shirts that clearly identifies Trinity Episcopal Church for future community involvement projects. Waiting for pricing from vendor MARCH ITEMS Obtain course names from Rosanne for Safe Church training and resolve reason for the course coming up with a blank screen. APRIL Arrange visit with Susan Quade and a third person to remove Villiforth and Campbell and add third person. Steven visited M&T bank and verified procedures. RESOLUTION Rosanne Desjardins OPEN RESOLUTION Dave Bishop OPEN Assignee Steven Blanks - OPEN Ongoing Items Strategic Planning Process. Strategic planning process team met focused on external community issues and needs. Housing is a challenge in Dutchess County. Food is another need. There are 35 food pantries in Dutchess County. Inside Trinity parish, focus was on spiritual maturity as a strategic objective. Rev. Garrett felt these two strategic areas were enough based on our capacity.

2 P a g e 2 Wayne asked about child care situation on Sunday, August 19. What happened with care giver? A parent went to nursery and could not find either care giver or volunteer. Parent returned with child back to service. No one knew about situation. Will need investigation. Rev. Garrett reminded vestry about need for more volunteers to staff child care. Additional Ongoing Items Motion was made by Wayne Bunker to send a letter to Village of Fishkill that 20 Main Street should be on tax rolls. Seconded by Jay Anderson. Vote unanimous with no abstentions. Motion carried. New Items Committee Reports Buildings & Grounds Update Connie mentioned a scout recently helped with weeding of the side cemetery. Connie asked about brush drop-off: free disposal versus paid disposal. Julie mentioned Village of Beacon is a free option. Connie asked Julie if she would agree to be designated Beacon resident to allow brush drop-off. Connie mentioned hillside bushes above columbarium need a specific clean-up. When would be a clean-up day? What could be done to address building and grounds conditions and increase participation by Trinity members? Jay mentioned Preen applied in early spring was best way to deal with weeds. Wayne proposed to consult with a landscape person to address bushes action item in February or March Julie asked about a designated clean-up weekend include both Saturday and Sunday. Consensus emerged that September 15-16, 2018 would be clean-up weekend. Garrett thanked Connie for her help and bringing up these items. Outreach Update Jan mentioned that the Rural and Migrant Ministry school kits collection was a successful event. Jan volunteered the outreach committee to oversee the December Outback fundraiser. She will provide more information at the September Vestry meeting. Parish Life & Church Historian There are no current committee members for these two committees. September Schedule Changes Garrett led discussion on September worship schedule changes. He has met with Hance Huston, Jan Humbert, Marilyn Sullivan, and Bob Beattie twice for four hours on leading these lay morning services. There is to be no lay preaching in the diocese as mentioned in recent letter from Bishop Dietsche. Biblical reflection will be focused on the lectionary of the day. Hance is

3 P a g e 3 designated lay leader for September 9, 2018 worship services. Garrett will engage with designated lay leader in the week ahead reviewing outlines. Garrett mentioned Oleg Reingold had signed agreement where effective September 1, 2018 he becomes full time church organist and choir director. There will be different roles for acolytes during lay morning service. Garrett reminded vestry to please come to the September 9, 2018 lay morning service. Priest in Charge Report Garrett shared his Priest in Charge report recognizing earlier points already shared with vestry. There were general discussions about certain pastoral care situations. Dave Bishop can directly add items to Garrett s calendar. Tuesday and Thursday are the expected office hour days. Treasurer s Report Steven Blanks thanked Dave for his work on financial reports. He praised the faithfulness and stewardship of Trinity parishioners. Income remains steady and ahead while expenses remained in control. Questions were asked by Connie and Wayne on two specific non-operating expenses line items reported in month of July - line items 207 ($8,387.50) and ($1,530.00). Steven will reach out to Dave Bishop to provide QuickBooks details to Connie and Wayne. Additional New Business None Core Care: Still on hold. Upcoming Calendar: August 22nd Burial Service and Interment for Jean Blauvelt September 2nd 8 and 10 a.m. Eucharist services resume Choir resumes September 9th 8 and 10 a.m. Morning Prayer Church School resumes Next Meeting: September 18, 2018 Compline Garrett led the compline. Julia volunteered to lead compline in September. Terry Badura made a motion to adjourn the meeting. Steven Blanks seconded. Vote was unanimous in favor with no abstentions. Motion carried. Meeting was adjourned at 9:22 p.m. Attachment A is a list of new action items from this meeting. Respectfully submitted, Dave Bishop for Steven Blanks

4 P a g e 4 Attachment A New action Items from July Vestry meeting July Send Trinity By-Laws and Robert s Rules of Order to Vestry. Sent via after meeting. For line items 207 ($8,387.50) and ($1,530.00) provide QuickBooks details to Connie and Wayne. Sent via after meeting. Assignee Steven Blanks CLOSED Dave Bishop - CLOSED Attachment B Closed action item resulting from this month s review and meeting. No items were closed.

5 P a g e 5 Appendix A Balance Sheet Trinity s assets on July 31, 2018: Jan 1 YTD Increase / (Decrease) Checking 50,097 45,884 (4,213) Savings 44,975 57,404 12,429 Disc. Acct. 1,955 1,955 0 Investments 563, ,548 23,405 Total $660,170 $691,791 31,621 Income Statement July 31 YTD Operating income 16, ,691 Operating expenses 18, ,076 OE Net profit (loss) (1,668) 2,615 Non-operating income 2,853 41,820 Non-operating expenses 10,235 18,514 NOP Net profit (loss) (7,382) 23,306 Total income 19, ,511 Total expenses 28, ,590 Total Net profit (loss) $(9,050) $25,921

6 P a g e 6 Trinity Episcopal Church Notes & Definitions 1. Trinity s Use Restricted Net Assets Capital Fund: To be used for funding capital improvements to Trinity property. Parish House Elevator Fund: Established to fund the installation of an elevator in the Parish House. Memorial Fund: To be used to purchase church items in memory of deceased parishioners. Columbarium Fund: Funds were used for capital improvements and major repairs to the columbarium. 2. Definition Unrestricted Net Assets: Funds that are fully expendable and have no donor-imposed constraints regarding their use or purpose. 3. June 2018 Reports and going forward: the operating accounts are those accounts with budgets in the most recently approved Budget. Non-operating accounts are those with no budgeted amounts in the approved Budget.

7 P a g e 7 Trinity Episcopal Church Operating Income & Expenses vs. Budget July 2018 July YTD Budget $ Over Budget % of Budget Ordinary Income/Expense Income 100 Income from Property Assets Building Uses Income , , (1,150.00) 67.14% Rental Property 1, , , (2,537.04) 88.47% Total 100 Income from Property Assets 2, , , (3,687.04) 85.54% Income from Banks & Investments Interest Income (22.43) 55.14% Total Income from Banks & Investments (45.03) 55.14% 105 Offerings Pledges 14, , , (45,519.75) 67.68% Total 105 Offerings 14, , , (45,519.75) 67.68% 106 Special Offerings Christmas (490.00) 2.0% Easter , , % Total 106 Special Offerings , , % Total Income 16, , , (49,214.22) 70.69% Expense 200 Administration Auditing & Accounting Services (200.00) 0.0% Bank Expenses (21.29) 82.26% Vestry (5.08) (5.08) (505.08) (1.02%) Copier and Folding Machine , , (2,660.00) 33.17% Office Supplies Computer-Hardware & Software (12.18) 97.79% Paper & Misc. Office Supply , (527.78) 56.02% Subscriptions % Vestry (213.84) 14.46% Total Total Office Supplies , , (687.90) 72.48% Postage (200.47) 49.88% Printing (200.00) 0.0% Telephone & Internet , , (846.82) 59.68% Diocesan Convention/Conferences (192.31) 35.9% Total 200 Administration , , (5,513.87) 46.47% 201 Christian Education Adult Education (500.00) 0.0% Church School (500.00) 0.0% Stewardship (650.00) 0.0% Total 201 Christian Education , (1,650.00) 0.0%

8 P a g e Facilities Grounds Expenses Building Supplies (407.07) 18.59% Lawn Service , , (1,952.00) 39.0% Snow Removal , , (2,500.00) 66.67% Grounds Expenses - Other % Total Grounds Expenses , , (4,852.22) 58.53% Security System (145.00) 82.42% Insurance Property 1, , , (2,432.97) 63.69% Property Maintenance Services , , (1,467.85) 62.36% Trash Removal (200.00) 0.0% Main St Main St. - Repair/Maint , (762.00) 49.2% Property/School Taxes , , (3,971.38) 32.69% Total Main St , , (4,733.38) 36.04% Parish Hall Parish Hall - Water (265.00) 33.75% Parish Hall - Electric , (938.78) 37.41% Parish Hall - Gas , , (193.19) 91.9% Parish Hall - Repair/Maint , , % Total Parish Hall , , (1,396.97) 75.85% Church Bldg Church Bldg - Electric (258.34) 71.3% Church Bldg - Repair/Maint , , (380.91) 74.61% Church Bldg - Gas , , % Church Bldg - Roof Reserve Fund , (2,920.00) 0.0% Total Church Bldg , , (2,946.79) 56.79% Main St Main St. - Repair/Maint , (631.00) 36.9% Total Main St , (631.00) 36.9% Total 202 Facilities 3, , , (18,806.18) 57.58% 203 Payroll Expenses Priest in Charge Salary 2, , , (13,734.81) 57.68% Housing Allowance 1, , , (6,759.48) 58.33% Tax Reimbursement , , (1,551.34) 58.33% Medical Insurance , , (3,236.00) 58.95% Family Medical Co-Pay , , (2,262.92) 54.17% Dental Insurance (340.00) 58.33% Pension Premiums , , (3,929.38) 58.33% HSA Contributions , , (600.00) 66.67% Continuing Education (320.00) 36.0% Supply Clergy , (1,020.78) 43.29% Travel Allowance (250.00) 0.0% PIC Discretionary Fund , (906.85) 10.03%

9 P a g e 9 Total Priest in Charge 6, , , (34,911.56) 56.81% Music Director Salary , , (13,009.00) 34.96% FICA-Medicare , (1,531.00) 0.0% NYS Unemployment (100.00) 0.0% Supply Organist (225.00) 67.86% Total Music Director , , (14,865.00) 33.43% Parish Administrator Salary 1, , , (7,743.68) 58.33% FICA-Medicare , (592.39) 58.33% NYS Unemployment (38.75) 58.3% Total Parish Administrator 1, , , (8,374.82) 58.33% Payroll Benefits Payroll Service Fees (255.20) 40.93% Disability Insurance (77.66) 42.9% Workers Compensation Insurance , (203.00) 79.7% NY Paid Family Leave Total Payroll Benefits , , (519.13) 66.89% Total 203 Payroll Expenses 8, , , (58,670.51) 53.0% 204 Outreach Diocesan Assessment 4, , , (7,522.25) 64.42% Special Outreach Programs , (3,575.01) 10.62% Total 204 Outreach 4, , , (11,097.26) 55.86% 205 Worship Adult Choir (300.00) 0.0% Altar Flowers (30.00) 94.0% Altar Supplies % Music Expenses (25.00) 91.67% Music Equip. Maintenance % Special Worship Programs (69.70) 30.3% Parish Family % Total 205 Worship , , % 208 Special Restricted - Other Columbarium Expenses , % Website Development / Maint , , % Total 208 Special Restricted - Other , , % Total Expense 18, , , (93,670.53) 55.34% Net Ordinary Income (1,667.90) 2, (41,840.86) 44, (6.25%)

10 P a g e 10 Ordinary Income/Expense Income 105 Offerings Trinity Episcopal Church Non-Operating Income and Expenses July 2018 Jul 18 Jan - Jul Plate Bishop's Discretionary Fund Total 105 Offerings Special Offerings Buildings & Grounds Maintenance , Nursery Care Provider 2, , Total 106 Special Offerings 2, , Special Offerings-Restricted Good Friday Capital Fund Income Memorial Fund Income , Rector's Discret Fund Income Altar Guild Trinity Networking Team , Miscellaneous Non Op Offerings , Food Pantry , St. Pauly Shed Income , Financial Peace Universty Columbarium Income , Total 107 Special Offerings-Restricted , Miscellaneous Non Op Income Miscellaneous Income , Total 108 Miscellaneous Non Op Income , Total Income 2, , Expense 201 Christian Education Other Total 201 Christian Education Outreach Community/Food Pantry Bishop's Discretionary Fund Exp Total 204 Outreach Worship Nursery Care Provider Total 205 Worship Miscellaneous Non Op Expenses Trinity Networking Team Miscellaneous Non Op Expenses - Other 8, , Total 207 Miscellaneous Non Op Expenses 8, , Special Restricted - Other Buildings & Grounds Maint. Exp 1, , Total 208 Special Restricted - Other 1, , Total Expense 10, , Net Ordinary Income -7, , Net Income -7, ,305.43

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Trinity Episcopal Church Fishkill, NY Minutes of Vestry Meeting on February 19, 2019

Trinity Episcopal Church Fishkill, NY 12524 Minutes of Vestry Meeting on February 19, 2019 Garrett Mettler called the meeting to order at 7:00 p.m. Garrett offered the opening prayer and led the biblical