Illinois Heartland Library System Statement of Revenues and Expenditures Fund #10 - General Fund. YTD Budget (07/01/ /31/2019)
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1 Fund #10 - General Fund Attachment IHLS Percentage b State Grants 549, ,209, ,550, (1,340,824.89) 3,400, (2,191,000.00) (64.43)% 3,400, Fees for Services and Materials , , , % 0.00 Investment Income 5, , , , , , % 34, Other Revenue 22, , , , , (60,485.28) (22.59)% 298, Total 577, ,464, ,768, (1,303,984.23) 3,691, (2,226,848.47) (60.32)% 3,733, Personnel 169, ,577, ,717, , ,290, , % 1,920, Building and Grounds 23, , , , , , % 206, Vehicle 17, , , , , , % 244, Travel, Meetings & Continuing for Staff and 2, , , , , , % 38, Conferences & Continuing Education Meetings , , (5,582.96) 7, (3,657.99) (47.51)% c 1, Public Relations , , (16,922.95) 30, (9,422.95) (31.41)% d 16, Liability Insurance , , (4,838.43) 19, (68.33) (0.36)% e 14, Supplies, Postage & Printing 2, , , , , , % 69, Telephone & Telecommunications , , (1,036.73) 16, , % 14, Equipment Rental, Repair and Maintenance , , , , , % 5, Professional Services 6, , , , , , % 29, Contractual Services , , , , , % 14, Professional Membership Dues , , , , % 3, Miscellaneous , , , , % 2, Capital Outlays , (8,801.10) 0.00 (8,801.10) 0.00% 392, Total 225, ,136, ,338, , a 3,118, , % 2,972, Inter-Company Transfers Transfers From Other Funds % 18, Transfer to Other Funds (225,000.00) 225, (300,000.00) 300, (100.00)% (250,000.00) Total Inter-Company Transfers (225,000.00) 225, (300,000.00) 300, (100.00)% (231,071.27) Net Pass-Through Dreamhost % Reimbursement (27.90) (362.70) 0.00 (362.70) 0.00 (362.70) 0.00% (442.40) Total Net Pass-Through (27.90) (125.55) 0.00 (125.55) 0.00 (125.55) 0.00% 0.00 Total Revenue Over (Under) Expense 352, (672,260.84) 204, (877,029.65) 273, (945,286.00) (346.23)% 529, a Total are below by 8.6%. C Includes expenses of $11, for IHLS Member Day which is offset by $3, of Revenue received from vendor sponsorships. d Includes expenses of building signage, delivery van wraps, and conference handouts & sponsorships to increase IHLS visual awareness. e Liability Insurance budget projection included annual premiums for Employee Dishonesty Bond, Treasurers Bond, and Employment Practices/Management which were all paid in July 2018 in addition to the liability insurance 25% down payment and first payment.
2 Fund #27 - Cataloging Maintenance Center (CMC) ~ Special Revenue Grant - IHLS Percentage b State Grants 382, , , , a 382, (0.65) (0.00)% 293, Total State Grants 382, , , , , (0.65) (0.00)% 293, Total 382, , , , , (0.65) (0.00)% 293, Personnel 19, , , , , , % 181, Vehicle % 0.00 Travel, Meetings & Continuing for Staff and , , (817.62) 5, % c 7, Conferences & Continuing Education Meetings % Public Relations % 0.00 Supplies, Postage & Printing , , , , % 6, Telephone & Telecommunications , , , % 3, Equipment Rental, Repair and Maintenance , , , , , % 2, Professional Services , (16,532.25) 0.00 (16,532.25) 0.00% 62, Contractual Services , , , , , % 30, Professional Membership Dues % Total 20, , , , , , % 293, Total Revenue Over (Under) Expense 361, , (0.09) 187, , % (303.93) a FY CMC Special Revenue Grant Funding c Majority of budget projection was for ILA Conference attendance which has occurred.
3 Fund #32 - Online Computer Library Center (OCLC) ~ Special Revenue Grant - IHLS Percentage b State Grants , , , a 170, % 135, Total State Grants , , , , % 135, Total , , , , % 135, Personnel 10, , , , , , % 125, Supplies, Postage & Printing , , , , , % 6, Telephone & Telecommunications , , , % 3, Equipment Rental, Repair and , , , , % 3, Professional Services , , , , % 2, Contractual Services 1, , , , , , % 15, Miscellaneous % Total 12, , , , , , % 157, Total Revenue Over (Under) Expense (12,221.58) 50, (0.09) 50, , % (21,838.44) a FY OCLC Special Revenue Grant Funding
4 Fund #34 - The Marc of Quality (TMQ) ~ Special Revenue Grant - IHLS Percentage b State Grants , , , a 8, % 8, Total , , , , % 8, Contractual Services , , , , , % 8, Total , , , , , % 8, Inter-Company Transfers Transfer to Other Funds % (0.14) Total Inter-Company Transfers % (0.14) Total Revenue Over (Under) Expense , , , % (0.14) a FY TMQ Special Revenue Grant Funding
5 Fund #66 - Capital Projects Fund - IHLS Percentage b Investment Income 2, , , , , , % 5, Other Revenue 27, a 27, , , % 0.00 Total 29, , , , , , % 5, Capital Outlays 133, , , , , , % 0.00 Total 133, , , , , , % 0.00 Total Revenue Over (Under) Expense (103,906.77) (90,081.86) (164,604.60) 74, (219,472.78) 129, (58.96)% 5, a Insurance claim payment minus $ deductible for 2018 Ford Transit Van totaled.
6 Balance Sheet Governmental Funds as of March 31, 2019 Major Funds General Fund CMC Fund OCLC Fund Capital Projects Fund Non-Major Governmental Funds c Total Assets Cash and Cash Equivalents 4,376, a 205, , , , ,539, Due From Other Funds Grants Receivable Accounts Receivable 20, b , Prepaid 1, , Total Assets 4,399, , , , , ,562, Liabilities Accounts Payable 15, , Grants Payable Due to Other Funds Accrued 43, , , , Total Liabilities 59, , , , Deferred Inflows of Resources Loss Book Funds Other Deferred Inflows Total Deferred Inflows of Resources Fund Balances 4,340, , , , , ,496, Total Liabilities, Deferred Inflows, and Fund Balances 4,399, , , , , ,562, a This balance would fund IHLS General Fund Operations only an estimated 15.4 months based on current FY Approved Expenditure Levels. This balance would fund General and Special Revenue Funds Operations approximately 13.2 months. b RAILS balance due to IHLS for ILDS Services. C Non-Major Governmental Funds represents Roadside Training, SWAYS, and TMQ.
7 Balance Sheet Capital Projects Fund as of March 31, 2019 Unrestricted Reserve Funds Total Assets: Current Assets: Cash and Cash Equivalents 810, , a 898, Total Assets: 810, , , Total Assets and Deferred Outflows of Resources 810, , , Liabilities: Current Liabilities: Accounts Payable Due to Other Funds Total Current Liabilities: Total Liabilities: Net Position: 810, , , Total Net Position: 810, , , Total Liabilities, Deferred Inflows & Net Position 810, , , a Represents the amount voted by the board to reserve based on the insurance claim payment IHLS received for Mine Subsidence.
8 Fund #85 -SHARE Fund ~ Proprietary Fund - IHLS Percentage c Operating Fees for Services and Materials ,226, , , a 1,271, (45,636.00) (3.59)% 1,289, Investment Income 1, , , , , , % 12, Other Revenue , (35,570.26) 47, (47,542.67) (99.28)% 68, Total Operating 2, ,239, , , ,328, (88,390.74) (6.65)% 1,370, Operating Personnel 80, , , , ,115, , % 1,007, Library Materials 5, , , , , , % 79, Vehicle , , % 1, Travel, Meetings & Continuing for Staff and Board Members 3, , , , , , % 20, Public Relations (471.56) (346.59) (69.32)% d Supplies, Postage & Printing , , , , , % 16, Telephone & Telecommunications 1, , , (1,178.34) 16, , % 16, Equipment Rental, Repair and Maintenance , , , , , % 3, Professional Services , , , , , % 18, Contractual Services 1, , , (31,835.90) 216, , % e 235, Depreciation % 95, Professional Membership Dues (199.97) % f Miscellaneous % (18,920.20) Total Operating 94, ,049, ,135, , b 1,513, , % 1,476, Total Operating Revenue Over (Under) (92,133.69) 190, (139,141.71) 329, (185,522.63) 376, (202.68)% (105,966.82) Other Funding Sources Transfers From Other Funds , (225,000.00) 300, (300,000.00) (100.00)% 250, Transfer to Other Funds (106,875.00) 106, (142,500.00) 142, (100.00)% 0.00 Total Other Funding Sources , (118,125.00) 157, (157,500.00) (100.00)% 250, Capital Outlays Capital Outlays - Computers 0.00 (109,681.93) 0.00 (109,681.93) 0.00 (109,681.93) 0.00% (6.52) Total Capital Outlays 0.00 (109,681.93) 0.00 (109,681.93) 0.00 (109,681.93) 0.00% (6.52) Net Pass-Through Reimbursements-Subscriptions , , , % 135, Reimbursements-3M e-books 9, , , , % 83, Reimbursement:Subscriptions 0.00 (137,641.90) 0.00 (137,641.90) 0.00 (137,641.90) 0.00% (136,411.21) Reimbursement:3M e-books (9,127.61) (36,444.43) 0.00 (36,444.43) 0.00 (36,444.43) 0.00% (105,455.87) Total Net Pass-Through 0.00 (758.44) 0.00 (758.44) 0.00 (758.44) 0.00% (23,070.88) Total Revenue Over (Under) Expense (92,133.69) 80, (21,016.71) 101, (28,022.63) 108, (385.65)% 120, a $1,226, represent 96.4% of the projection in the and 99.8% of the $1,226, has been collected. b are below by 7.6%. C The target benchmark of the remaining budget should be 25% for all budget line items except "Personnel" which should be 27% based on total of 26 payrolls for the fiscal year. d Below benchmark target due to printing of SHARE Infographic Handouts for conferences. e Annual software renewals projected in. f Annual renewal of Rotary International which represented 75% of the budget projection.
9 Statement of Net Position SHARE Fund as of March 31, 2019 Unrestricted Reserve Funds Committed Funds Total Assets: Current Assets: Cash and Cash Equivalents 581, a 741, b 112, ,435, Due from Other Funds Accounts Receivable 8, , Prepaid 141, , Net Pension Assets 864, , Total Current Assets: 1,595, , , ,449, Capital Assets: Depreciable Capital Assets 2,932, ,932, Accumulated Depreciation (2,649,214.01) (2,649,214.01) Total Capital Assets: 283, , Total Assets: 1,879, , , ,733, Deferred Outflows of Resources: Deferred Outflows from Pension Contribution Deferred Outflows from Pension Contribution 307, , Total Deferred Outflows of Resources: 307, , Total Assets and Deferred Outflows of Resources 2,187, , , ,040, Liabilities: Current Liabilities: Accounts Payable 13, , Due to Other Funds Accrued 19, , Total Current Liabilities: 33, , Long-Term Liabilities: Compensated Absences Payable 99, , Other Long-Term Liabilities Total Long-Term Liabilities: 99, , Total Liabilities: 133, , Deferred Inflows of Resources: Deferred Inflows of Resources Related to Pension Deferred Inflows of Resources Related to 849, , Total Deferred Inflows of Resources: 849, , Net Position: 1,019, , , ,058, Total Net Position: 1,019, , , ,058, Total Liabilities, Deferred Inflows & Net Position 2,002, , , ,040, a The Unrestricted Funds will fund SHARE Operations approximately 4.2 months based on current FY Operations Budget. b Reflects cash transfer of $142,500 included in from SHARE Unrestricted (Operating Funds) to SHARE Reserves.
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Attachment 5.1 To: From: Date: RE: IHLS Board of Directors Adrienne L. Elam August 28, 2018 IHLS Financial Reports as of July 31, 2018 FY2017-18 System Area & Per Capita Grant (SAPG) Status As of July
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