The Talking Farm Treasurer's Report and Financial Statements (for internal use only) June 30, 2016
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1 Treasurer's Report and Financial Statements (for internal use only) June 30, 2016
2 Table of Contents: Treasurer's Report 1 Page: Financial Statements: Statements of Financial Position 2 Statements of Activities 3 Supplementary Schedules: Monthly Profit and Loss detail 4-6 Actual v Operating Budget 7 Actual v Capital Budget 8 Produce Sales 9
3 TREASURER'S REPORT JUNE 2016 CASH As of June 30, 2016 TTF had $25,637 in cash, of which $6,336 was donor-restricted for raising matching funds (Albers/Kuhn grant). RECEIVABLES Accounts receivable were as follows: June 30, 2016 Type Current 30+ days Total Board members Open pledges $ - $ 1,250 $ 1,250 ETHS Monthly billing 1,128-1,128 Orchard Village Monthly billing 1,200-1,200 YOU Monthly billing Customers Produce sales 1,986-1,986 Allstate Contribution - 1,221 1,221 Donor Silent auction - 1,600 1,600 USDA Grant - 9,800 9,800 Total $ 4,405 $ 13,871 $ 18,276 PAYABLES Accounts payable were as follows: June 30, 2016 Type Current Non-current Total Matt Ryan Debit - exp $ (75) $ - $ (75) Non-profit Risk Services Insurance Emily Oaks Seedling sales Total $ 830 $ - $ 830 ACTUAL V. BUDGET: We are currently at 47% of our annual revenue goal for the year. Expected revenue cycle: a) Produce! May through September b) Contributions! December We are currently at 45% of our annual expense goal for the year, which is right on target. Capital expenditures to date all have been under budget. PRODUCE SALES: See last page of the report for more details. Produce sales through 6/30 were as follows: NICK WYATT TREASURER AUGUST 6, 2016 Year Sales, $ Sales, Lbs ,453 1, ,
4 Statements of Financial Position June 30, 2016 and 2015 ASSETS Cash and Cash Equivalents Cash and equivalents, unrestricted $ 19,301 $ 31,349 Cash and equivalents, donor-restricted 6,336 6,743 Total cash and cash equivalents 25,637 38,092 Current Assets Accounts receivable, net of allowance of $0 in 2016 and ,276 3,253 Prepaid insurance 1,642 2,511 Prepaid other Total current assets 20,296 5,803 Howard Street Farm - Capital Assets Land and improvements 9,985 6,500 Demo garden 16,876 16,876 Fencing and roads 4,137 4,137 Irrigation system 9,357 1,224 Non-permanent structures 12,033 12,033 Processing shed 15,075 - Vehicles 3,000 3,000 Property not yet in service - 8,257 Less: Accumulated depreciation (31,754) (24,107) Total Howard Street Farm capital assets 38,710 27,920 Total assets $ 84,642 $ 71,816 LIABILITIES AND NET ASSETS Current Liabilities Accounts payable $ 830 $ 3,818 Accrued expenses Accrued payroll and related liabilities 1,505 1,017 Conditional contributions received 6,336 - Note payable - Hoop House, due in 12 months 784 1,883 Total current liabilities 10,304 6,717 Long-Term Liabilities Note payable - Hoop House Total long-term liabilities Net Assets Unrestricted net assets 64,538 49,315 Temporarily restricted net assets 9,800 15,000 Total net assets 74,338 64,315 Total liabilities and net assets $ 84,642 $ 71,816 2
5 Statements of Activities Six Months Ended June 30, 2016 and Temporarily Restricted Total Unrestricted Temporarily Restricted Total Unrestricted REVENUES AND SUPPORT Program service fees $ 8,671 $ 8,671 $ - $ 6,523 $ 6,523 $ - Contributions 18,801 18,801-17,337 7,337 10,000 Government grants 9,800-9, Fundraising events 5,405 5,405-3,400 3,400 - Miscellaneous Interest income Net Assets released from restrictions - 5,000 (5,000) Total revenues and support 42,766 37,966 4,800 27,280 17,280 10,000 EXPENSES Program service expenses 10,012 10,012-5,472 5,472 - * Howard Street Farm operating expenses 13,243 13,243-7,957 7,957 - * General and administrative expenses 7,868 7,868-18,830 18,830 - * Fundraising activities expenses 1,505 1,505-1,342 1,342 - * Total expenses 32,628 32,628-33,601 33,601 - Income (loss) to date 10,138 5,338 4,800 (6,322) (16,322) 10,000 SALES ACTIVITIES Produce sales 5,453 5,453-2,746 2,746 - Cost of sales (13,695) (13,695) - (1,904) (1,904) * Net income (loss) from produce sales (8,242) (8,242) Seedling sales 3,918 3,918-3,853 3,853 - Cost of sales (2,268) (2,268) - (1,666) (1,666) - * Net income from seedliong sales 1,650 1,650-2,187 2,187 - Net income (loss) to date 3,545 (1,255) 4,800 (3,292) (13,292) 10,000 Net assets at beginning of year, restated 70,793 65,793 5,000 67,607 62,607 5,000 Net assets at end of period $ 74,338 $ 64,538 $ 9,800 $ 64,315 $ 49,315 $ 15,000 * 2015 Payroll costs were not allocated to various costs centers on monthly basis. 3
6 Income 4000 Program Revenues 4100 Howard Street Farm Jan 2016 Feb 2016 Mar 2016 Apr 2016 May 2016 Jun 2016 Total 4101 Farm Hands Education - Other Total 4100 Howard Street Farm $ 0.00 $ 0.00 $ 0.00 $ $ $ $ E.T.H.S , , , Y.O.U Orchard Village , , Education and Seminars - External Total 4000 Program Revenues $ $ $ $ 1, $ 1, $ 2, $ 8, Contributions - Cash 5001 Individuals - General Individuals - Appeals Individuals - Board Members 3, , Foundations and Other NFPs , , , , , Corporate Contributions , , Total 5000 Contributions - Cash $ 3, $ 1, $ 5, $ 3, $ 1, $ 4, $ 18, Contributions - Materials and Equipment 5104 Government Grants , , Total 5100 Contributions - Materials and Equipment $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 9, $ 0.00 $ 9, Fundraising Activities 5510 Fundraising Events 5511 Ticket Sales , , Silent Auction and Product Sales , , Raffle Sales Total 5510 Fundraising Events $ 0.00 $ 0.00 $ 0.00 $ 5, $ 0.00 $ 0.00 $ 5, Total 5500 Fundraising Activities $ 0.00 $ 0.00 $ 0.00 $ 5, $ 0.00 $ 0.00 $ 5, Product Sales The Talking Farm Profit and Loss January - June, Produce Sales , , , Seedling Sales , , All Other Sales Total 5600 Product Sales $ 0.00 $ 0.00 $ 0.00 $ $ 6, $ 3, $ 9, Interest Income
7 Total Income $ 3, $ 2, $ 6, $ 10, $ 19, $ 9, $ 52, Cost of Goods Sold 6100 Product Sales Expenses 6110 Produce Costs 6111 Allocated Payroll Costs - Produce , , , , Materials and Supplies - Produce , , , Purchases - Seeds , , Produce Sale Costs - Other Water Total 6110 Produce Costs $ $ 1, $ 5, $ 2, $ 1, $ 2, $ 13, Seedling Costs 6121 Allocated Payroll Costs - Seedlings , Seedling Sale Costs - Other Total 6120 Seedling Costs $ $ $ $ $ $ 0.00 $ 2, Total 6100 Product Sales Expenses $ $ 2, $ 5, $ 2, $ 2, $ 2, $ 15, Total Cost of Goods Sold $ $ 2, $ 5, $ 2, $ 2, $ 2, $ 15, Gross Profit $ 2, $ $ $ 8, $ 16, $ 7, $ 36, Expenses 7000 Program Expenses 7100 HSF Expenses 7110 Education 7111 Allocated Payroll Cost 1, , Total 7110 Education $ 1, $ $ $ $ $ $ 4, Total 7100 HSF Expenses $ 1, $ $ $ $ $ $ 4, E.T.H.S. Expenses 7211 Allocated Payroll Costs , Total 7200 E.T.H.S. Expenses $ $ $ $ $ $ $ 4, O.V. Expenses 7411 Allocated Payroll Costs , Total 7400 O.V. Expenses $ 0.00 $ 0.00 $ 0.00 $ $ $ $ 1, Total 7000 Program Expenses $ 1, $ 1, $ 1, $ 1, $ 1, $ 2, $ 10, Howard Street Farm Operating Expenses 7911 Allocated Payroll Costs , , , , Materials and Supplies Auto Continuing Education - Staff Depreciation , Miscellaneous Repairs and Maintenance Soil Expenses ,
8 7965 Utilities Howard Street Woodland Total 7900 Howard Street Farm Operating Expenses $ 1, $ 1, $ 2, $ 3, $ 2, $ 2, $ 13, General and Administrative Expenses 8005 Advertising and Marketing Expenses Bank, CC and Paypal Fees Business Licenses and Filing Fees Insurance , , Office Supplies and Expenses Payroll Expenses 8071 Salaries and Wages 3, , , , , , , Employer FICA Expenses , Employer SUTA Expenses Payroll Processing Fees Allocated Payroll Costs - Out of G&A -2, , , , , , , Total 8070 Payroll Expenses $ 1, $ $ $ $ $ $ 4, Postage Expenses Technology 8093 Supplies and Software Website Total 8090 Technology $ $ $ $ $ $ $ Total 8000 General and Administrative Expenses $ 1, $ 1, $ 1, $ $ 1, $ $ 7, Fundraising Expenses 8510 Fundraising Events Expenses 8513 Rent and Facility Costs Food and Beverage , , Other Expenses Total 8510 Fundraising Events Expenses $ 0.00 $ $ 0.00 $ 1, $ 0.00 $ 0.00 $ 1, Grants and Annual Appeal - Direct 8524 Materials and Supplies - Fundraising Total 8520 Grants and Annual Appeal - Direct $ 0.00 $ 0.00 $ 0.00 $ $ 0.00 $ 0.00 $ Total 8500 Fundraising Expenses $ 0.00 $ $ 0.00 $ 1, $ 0.00 $ 0.00 $ 1, Total Expenses $ 4, $ 4, $ 4, $ 7, $ 6, $ 5, $ 32, Net Operating Income -$ 1, $ 4, $ 3, $ $ 10, $ 2, $ 3, Net Income -$ 1, $ 4, $ 3, $ $ 10, $ 2, $ 3,
9 Actual vs. Operating Budget Through June 30, 2016 OVER % of ACTUAL BUDGET (UNDER) BUDGET REVENUES Education: ETHS 5,088 11,730 (6,642) 43% All other 3,583 5,000 (1,417) 72% 8,671 16,730 Contributions: Individual, general 931 4,500 (3,569) 21% Individual, board 4,500 7,000 (2,500) 64% Individual, appeal ,000 (10,825) 2% Foundations, unrestricted 11,164 20,000 (8,836) 56% Foundations, hoop house 2 9,800 6,500 3, % Foundations, fiels ,800 (8,800) 0% New funding - 10,000 (10,000) 0% Corporate 2,030 1,000 1, % 28,601 68,800 Fundraising events 5,405 6,000 (595) 90% Sales: Produce 5,453 17,500 (12,047) 31% Seedlings 3,918 3, % 9,371 20,500 Misc + interest 89 - TOTAL REVENUES $ 52,137 $ 112,030 $ (59,893) 47% EXPENSES Payroll costs: Matt 20,861 41,580 (20,719) 50% Sussana 5,388 10,334 (4,946) 52% Interns - 5,000 (5,000) 0% 26,250 56,914 Program expenses: Education - 4,000 (4,000) 0% Howard Street Farm costs 2,899 2, % 2,899 6,500 General and administrative: Board expense (500) 0% Insurance 2,740 5,000 (2,260) 55% Technology 676 1,500 (824) 45% Supplies and other 344 1,000 (656) 34% 3,760 8,000 Fundraising events 1,505 5,000 (3,495) 30% Sales: Produce 6,843 7,400 (557) 92% Seedlings 762 2,300 (1,538) 33% Water 500 7,500 (7,000) 7% 8,105 17,200 TOTAL EXPENSES $ 42,518 $ 93,614 $ (51,096) 45% SURPLUS (DEFICIT) TO DATE $ 9,619 $ 18,416 $ (8,797) 52% 7
10 Actual vs. Capital Budget Through June 30, 2016 ACTUAL BUDGET OVER (UNDER) % of BUDGET Debt service $ 784 $ 1,569 $ (784) 50% Drip irrigaton, fields #1-2 1,003 1,776 (773) 56% New soil 1,888 1,890 (2) 100% RPZ back flow, field hydrant, water meter 2,131 3,800 (1,669) 56% Service road - 3,500 (3,500) 0% Water main and water lines 5,000 5, % Hoop House #2-6,500 (6,500) 0% Grading fields # ,000 (5,000) 0% Woodlands 480 1,050 (570) 46% Totals $ 11,287 $ 30,085 $ (18,798) 38% 8
11 Produce Sales Through June 30, 2016 Sales, $ Sales, Lbs January $ - $ 225 $ February March April May 2, June 3,148 2, $ 5,453 $ 2,796 $ 741 1, Distributor $ 3,507 $ 2,510 1, Local Foods 3,507 2,510 1, Restaurant $ 1,946 $ Boltwood Found Peckish Pig Union Local Foods 64% 66% Restaurants 36% 34% 9
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