I. PROGRAM SUMMARY. 01: General Fund $1, $ $ $1, ABERDEEN BOARD OF PARKS & RECREATION MONTHLY TREASURER'S REPORT AUGUST2015

Transcription

1 ABERDEEN BOARD OF PARKS & RECREATION MONTHLY TREASURER'S REPORT AUGUST2015 I. PROGRAM SUMMARY 1-Sep /31 PROGRAM ACCOUNT BALANCE INCOME EXPENSE 01: General Fund $1, $ $ $1, : Golden Age Club 2, , : Ba1Jet/Jazz/I'ap 15, , : Gymnastics 3, , : Soccer 11, , : W eightlifting 6, , II: Basketba1J 5, , : Tae Kwon Do (Golden Dragons) 7, , : Aikido 9, , : Wrestling 4, , : Tennis : Baseba11 4, , : Youth Softba11 9.() : Footba11 14, , , , : North Bay Rugby : North Bay Rugby Youth Pgm 8, OJKl , : Chess Club : Basketba11 Cheerleading : Summer Concerts : Parks/Specia1 Events 16, , : Jean Davis Mernoria1 Fund : Specia1 Projects 12, , : Summer Basketba11 Academy 3, , : Track& Field Team 3, , : Softba1l Co-op : Wardle Soccer Camp & Tourn : Field Hockey : Roller Hockey : Roller Derby (HarfCo Hellions) : Plastic Model Club : Lacrosse 1, , : Liability Insurance $ Holding Acct 4, , : Council $ Holding Acct 14, , : City $ Holding Acct -7, , : Unclaimed Deposits TOTALS $146, ,o , , Aberdeen Parks & R«Website: 1

2 DATE AMOUNI DESCRIPTION II. DEPOSITS BY PROGRAM ** Prowam 01: GENERAL FUND 8/5/2015 $15.99 City$- Postal svc (mon) 8/13/2015 $ City$- Postal refill 8/18/2015 $35.00 City$- IRS 990 website software 8/19/2015 $ City$- IRS 990 return preparation fee ** Subtotal $ **Program 03: GOLDEN AGE CLUB 8/12/2015 $15.00 Dues 8/12/2015 $16.00 Bounty Share 8/12/2015 $74.00 Applebee's fundraiser 8/12/2015 $48.00 Banquet tickets 8/12/2015 $3.75 Greeting card sales 8/18/2015 $ Applebees 8/18/2015 $10.00 Donation (Applebees) 8118/2015 $18.00 Bounty Share 8/18/2015 $11.25 Greeting card sales 8/26/2015 $18.75 Bounty Share 8/26/2015 $18.00 Donations $ **Prowam06: BALLETflAZVTAP 8114/2015 $40.00 Registrations $40.00 **Program 09: SOCCER 8/6/2015 $ Registrations $ ** Program 31: YOUTH SOFTBALL 8/28/2015 $ Mise $ ** Program 40: FOOTBALL 8/12/2015 $50.00 Donations 8112/2015 $ Trunkerfest 8/12/2015 $ Registrations $1, **Program 79: WARDLE SOCCER CAMP&TOURN 8/11/2015 $ Registrations $ ** Prowam 82: ROLLER DERBY (HELLIONS) 8/20/2015 $ Mise $235.00,... ;c:.

3 DATE AMOUNT DESCRIPTION II. DEPOSITS BY PROGRAM **Program 84: LACROSSE 8/13/2015 $ Fundraising $ ** Program 99: CITY $HOlDING ACCT 8/5/2015 -$15.99 TFR City$ to GEN FUND {Postal Svcv) 8/13/2015 -$ TFR City$ to GEN FUND (Postal refill) 8/18/2015 -$35.00 TFR City$ to GEN FUND (IRS 990 software) 8/19/2015 -$ TFR City$ to GEN FUND (IRS preparation fee) ** Subtotal -$ *** Total Deposits $3,

4 Ill. CHECKS BY PROGRAM DATE CHK NR PAYEE AMOUNT DESCRIPTION CLEARED **Program 01: GENERAL FUND 08/19/ Gene A GaU 08/05/2015 VISA Stamps.com 08/13/2015 VISA Stamps.com 08/18/2015 VISA Urban Institute 990 Online $ IRS 990 return preparation fee $15.99 Posta1 svc (mon) $ Postage refill $35.00 IRS 990 software $ /24/ /05/ /13/ /18/2015 ** Program 03: GOLDEN AGE CLUB 08/09/ Jim DeBusk 08/25/ Elizabeth Myers $ Entertainment (08/18/15) $ Petty cash (donuts, etc) $ /18/ /31/2015 ** Program 15: AIKIDO 08/25/ James 0 SheU $90.00 Salary (May) 7 hrs, (Jun) 8 hrs@ $6 $ /31/2015 ** Program 40: FOOTBALL 08/18/ Sanford Fisher 08/18/ Troy Malloy 08/18/ UCYFL 08/19/ AIJ Pro Team Sports $1, Concession start-up $1, Referee fees $ Team entry fees $2, Uniforms $5, /27/ /28/ /25/2015 **Program 49: NORTH BAY RUGBY YOUTH PGM 08/04/ Potomac Society ofrugby Football Refs $ boys+ 2 ea [# ] $ /11/2015 ** Program 98: COUNCIL$ HOLDING ACCT 08/18/ Tom Anderson 08/25/ Protect Youth Sports $ Change Jocks at.ahs $82.50 Background checks $ /31/2015 ***Total Checks $7,563.49

5 IV. TREASURER'S NOTES 1. BUILDING CWSURE: a BACKGROUND: The Harford County Community Services building (also known as the old Elementary School) at 34 N. Philadelphia Blvd. has been the Aberdeen Recreation Council's headquarters for 40 years or so. b. FLOODING: On or about February 17, there was a power failure in the building which caused the heat to shut off and, with the frigid weather we've been experiencing, caused multiple pipes to break and extensive flooding to occur. c. ASSESSMENT: Engineers for the county subsequently inspected the building and determined the resulting damage will be too costly to repair. Consequently, they have permanently closed the building. d. INTERIM MEASURES: The building is now closed Don Ewing has a key if you have an urgent need to get something out of the building. We are still working on long-term storage arrangements e. MAIL FORWARDING: Our mail is currently forwarded to the Aberdeen City office at 60 N. Parke Street; Aberdeen, MD If soliciting donations, please have them sent to your home address. f CHECK REQUESTS: You may mail check requests and invoices to Kenny Wilson, 3 E. Aztec Street, Aberdeen, MD or scanned forms to bvilsan246@;,hol.t.ail.com. g. FOR DEPOSIT ONLY STAMPS: Bank of America wants our account number on the back of each check you deposit We have extra For Deposit Only stamps with this info. Please Kenny Wilson. 2. DEPOSIT SLIPS: a Extra deposit slips? See Tim Getz. b. We will provide a For Deposit Only stamp (with our name and account#) to any program that needs one. Contact Kenny Wilson at or 'kwilson246@hotmailcom. c. Please list checks by name instead of number. d. All programs share the same accowit Be sure to legibly print your Program Name below the Aberdeen Board of Parks and Recreation title bar. Please also jot down what the deposit is for (e.g., Registrations, Pizza FWidraiser, Sponsors, etc.); if multiple sources, please provide a breakdown (e.g., $102 Registrations, $200 FWidmiser). e. The deposit slips have 3 copies. The bank keeps the top (white) one and returns a pink and yellow copy to you. I can view most deposit slips online via our bank but maybe one deposit per month is not viewable due to technical problems.

6 IV. TREASURER'S NOTES (CONT) 3. FY 2014 CITY MONEY STATUS (SECTION VII): AU un-spent allocations were distributed to programs except GENERAL FUND allocations for the Annual Dinner and Postal Services. 4. FY 2015 CITY MONEY REQUESTS (SECTION VIII): Packets were mailed to Program Leaders the first week of Jan FY 2015 City Money Requests were due to me by 03/01/2015. We did not get an increase from the city. The Board did a "scrub" to trim total requests down to $20,000. The FY 2015 City Money budget is shown at Section VIII of this report These allocations became available to you as o 07/01/2015. Kenneth W. Wilson, Treasurer Aberdeen Board of Parks & Recreation Website: 6 7

7 V. FY2015 HOLDING ACCT As Of Assessment = $5 per registrant FY2014 JUL AUG SEP Regs Amount Regs Amount Regs Amount Regs Amount PROGRAM ACCOUNT 01: General Fund 03: Golden Age Club 06: Ballet/Jazz/fap 140 $700 07: Gymnastics 09: Soccer 77 $385 10: w eigbtlifting 11: Basketball 93 $465 14: TaeKwonDo 10 $50 15: Aikido 6 $30 16: Wrestling 50 $250 20: Tennis 40 $200 30: Baseball 142 $710 31: Youth Softball 80 $400 40: Football 180 $900 43: North Bay Rugby 36 $180 48: Martial Arts Unlimited 49: North Bay Rugby Youth Pgm 84 $420 jso: Chess Club 53: Basketball Cheerleading 14 $70 60: Summer Concerts 62: Parks/Special Events 67: SwanFest 68: Jean Davis Memorial Fund 70: Special Projects 71: Summer Basketball Academy : Track & Field Team 0 $0 76: Softball Co-op 79: Wardle Soccer Camp & Tourn 130 $650 80: Field Hockey 14 $70 81: Roller Hockey 0 $0 82: Roller Derby (Harf C-0 Hellions) 13 $65 83: Plastic Model Club 5 $25 98: Council Fund $ HoJding $5,735 $0 0 $0 $0

8 VI. FY 2015 LIABILITY INSURANCE $ HOLDING ACCT As Of 08131/2015 Assessment = $2.50 per registrant FY2014 JUL AUG SEP Regs Amount Regs Amount Regs Amount Regs Amount PROGRAM ACCOUNT 01: General Fund 03: Golden Age Club 55 $ : BalJet/Jazz/Tap 140 $ : Gymnastics 09: Soccer 77 $ : Weightlifting 11: BasketbalJ 93 $ : TaeKwonDo 10 $ : Aikido 6 $ : Wrestling 50 $ : Tennis 40 $ : BasebalJ 142 $ : Youth SoftbalJ 80 $ : Football 180 $ : North Bay Rugby 48: Martial Arts Unlimited 49: North Bay Rugby Youth Pgm 84 $ : Chess Club 53: BasketbalJ Cheerleading 14 $ : Summer Concerts 62: Parks/Special Events 67: SwanFest 68: Jean Davis Memorial Fund 70: Special Projects 71: Summer BasketbalJ Academy 33 $ : Track & Field Team $ : Softball Co-op 79: Wardle Soccer Camp & Tourn 130 $ : Field Hockey 14 $ : Roller Hockey 0 $ : Roller Derby (HatfCo Hellions) 13 $ : Plastic Model Club 5 $ : Liability Insurance Shares $2, $0.00 $0.00 $0.00

9 ~~.l!!~f~iii;~jt\~~iil~-f&*\fi~~h~~~w~'?lf~~~~.li~~~v~iii~li VII. FY 2015 CITY BUDGET STATUS As Of BUDGETED USED BALANCE 01: GENERAL FUND Computer/Office Equipment $ $ $ Fire/Treasurer Bond Premium $ $0.00 $ Volunteer Recognition $1, $0.00 $1, IRS-related expenses $ $ $65.00 Postal svc/biank forms/postage refills $ $ $ Bookkeeping expense ( 12 months x $25) $ $50.00 $ Legal Defense Fund $ $0.00 $ Contingencies $ $0.00 $ SUBTOTAL $3, $ $2, : GOLDEN AGE CLUB HP15 Laptop computer with Touch Smart display $ $0.00 $ Epson EX3220 LCD projector $ $0.00 $ : BALLET Teacher training $ $0.00 $ lpadsllpods $ $0.00 $ Barre cart $ $0.00 $ : SOCCER Nets, whistles, balls, ball bags, needles, etc $1, $0.00 $1, First aid kits, ice packs, shin guards $ $0.00 $ : BASKETBALL Replace old, worn & lost uniforms $1, $0.00 $1, Leadership funds to help with custodial fees $ $0.00 $ Replace First Aid kits, ice packs, etc $ $0.00 $ : TENNIS New tennis balls $50.00 $0.00 $50.00 USTA Clinics (3@$25) for instructors $75.00 $75.00 $ : BASEBALL Catchers gear, baseballs, equip bags, ump equip $1, $0.00 $1, First Aid kits, ice packs, etc $ $0.00 $ : SOFTBALL Fierld equipment - plates, plugs, pitchers mounds $ $0.00 $ Liability insurance $ $0.00 $ st aid ice packs, 1st aid kits $ $0.00 $ : FOOTBALL Replace womlold shoulder pads, medical supplies, $2, $2, $0.00 New helmets $2, $2, $ : NORTH BAY YOUTH RUGBY USA Rugby liability insurance for HS boy & girl teams $1, $0.00 $1, First Aid kit supplies for youth & 2 HS teams $ $0.00 $ : BASKETBALL CHEERLEADING Portable all-in-one PA saystem/speaker $ $0.00 $ : SUMMER CONCERTS Performer fees (10@$300) $3, $3, $0.00 Site Coordinator's salary(10@$45) $ $ $0.00 Banner date change $ $ $ : BASKETBALL ACADEMY Replace worn uniforms (pants & jerseys) $ $0.00 $ Balls, whistles, scorebooks $ $0.00 $ First aid kits $ $0.00 $ TOTAL $20, $8, $11, q