ABERDEEN BOARD OF PARKS & RECREATION MONTHLY TREASURER'S REPORT NOVEMBER 2014 I. PROGRAM SUMMARY

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1 ABERDEEN BOARD OF PARKS & RECREATION MONTHLY TREASURER'S REPORT NOVEMBER 2014 ~~t;\;j;;;ti;;~~'t;i,\i,i'~'$&:krv~f~''""' 3:' :~\'::;~;'~iz;:~~~j4ip'i(1 ''' 6,,.,,,,.,,,,,:,"';;:;;,,,,,.:;,,:,<:,,{~ ''~~Yfi:Jkl\~'f:;,;c;'x :::\~~~~,~~"' 1,.,.,,,,, ''''' I. PROGRAM SUMMARY :t:'''",,,,,,;r,:~:'' ;~:.;:r,,~:a,,~\ei~, 2-Dec-14 11/01 11/30 PROGRAM ACCOUNT BALANCE INCOME EXPENSE BALANCE 01: General Fund $1, $ $ $1, : Golden Age Club 1, , : Ballet/Jazz/Tap 31, , , , : Gymnastics 5, , , : Soccer 7, , , : W eightlifting 6, , : Basketball 2, , , : TaeKwonDo (Golden Dragons) 6, , : Aikido 9, , : Wrestling 5, , , : Tennis : Baseball 6, , : Youth Softball 3, , : Football 8, , , , : North Bay Rugby : Martial Arts Unlimited 10, , : North Bay Rugby Youth Pgm 1, ll, , : Chess Club : Basketball Cheerleading 1, , : Summer Concerts : Parks/Special Events 19, , : SwanFest 2, , : Jean Davis Memorial Fund : Special Projects 2, , : Summer Basketball Academy : AHS Summer Football Camp : Track & Field Team 3, , : Softball Co-op : Zimmerman Lacrosse Camp : Wardle Soccer Camp & Toum : Field Hockey : Roller Hockey : Roller Derby (HarfCo Hellions) : Liability Insurance $ Holding Acct 3, , : Council $ Holding Acct 10, , : City $ Holding Acct 10, , : Unclaimed Deposits TOTALS $165, , , , Aberdeen Parks & Rec Website: iu..p.,,

2 DATE AMOUNT DESCRIPTION ** Program 01: GENERAL FUND 11/5/2014 $15.99 City$- Postal svc (mon) 11130/2014 $0.53 Interest (Harford Natl) **Program 03: GOLDEN AGE CLUB 1116/2014 $16.00 Bounty Share 1116/2014 $28.00 Polo Shirts 11/6/2014 $4.00 Dues 11/6/2014 $ Fundraiser II. DEPOSITS BY PROGRAM **Program 06: BALLET/JAZZ!fAP 11112/2014 -$ TFR Council share to Acct # /2014 -$ TFR Insurance share to Acct #97 11/13/2014 $2, Costumes 11113/2014 $1, Registrations 11/13/2014 $77.00 Recovered bad check 11/18/2014 $28.00 Recovered bad check 11/18/2014 $ Registrations $16.52 $ /18/2014 $27.25 Joe Corbi Pizza Fundraiser 11118/2014 $1, Costumes 11/18/2014 $49.50 Joe Corbi Pizza Fundraiser 11/24/2014 $ Costumes 11124/2014 $ Registrations $4, ** Program 09: SOCCER 11/6/2014 $ Registrations (APG) $ ** Program 11: BASKETBALL 11/3/2014 $ Registrations 11/10/2014 $1, Registrations 11/20/2014 $ Registrations $2, ** Program 15: AIKIDO 11/24/2014 $ Registrations $125.00

3 DATE AMOUNT DESCRIPTION II. DEPOSITS BY PROGRAM ** Program 40: FOOTBALL 11/6/2014 $ Trip donations 11/6/2014 $ Mise 1117/2014 $15.00 Pants Reimbursement 11/7/2014 $ Jersey Sales 11118/2014 $3, Conc~ssion, T -shirts $2, Ohio Trip 11/21/2014 $ Refunds $6, **Program 49: NORTH BAY RUGBY YOUTH PGM 11118/2014 $7, Registrations 11118/2014 $4, Registrations 11/18/2014 -$ Deposit adjustment (missing $410 chk) $11, ** Program 53: BASKETBALL CHEERLEADJNG 1117/2014 $ Registrations $ Registrations 11/21/ / /25/2014 -$ Bad Check (Alexia McMeekin) -$12.00 Bad Chk Svc Chg (A. McMeekin) $ ** Program 67: SW ANFEST 10/27/2014 $ VOID Chk #25560 (Civil Air Patrol) ** Subtotal $ ** Program 70: SPECIAL PROJECTS 1113/2014 $ Returned Tripp line conditioner (Staples.com) $ **Program 97: LIAB INSUR $ HOLDING ACCT 11112/2014 $ TFR Insurance share from BALLET $ ** Program 98: COUNCIL$ HOLDJNG ACCT 11112/2014 $ TFR Council share from BALLET ** Subtotal $ **Program 99: CITY$ HOWJNG ACCT 1115/2014 -$15.99 TFR City$ to GEN FUND (Postal svc) -$15.99 *** Total Deposits $28,121.73

4 Ill. CHECKS BY PROGRAM DATE CHKNR PAYEE AMOUN7 DESCRIPTION DATE CLEARED **Program 01: GENERAL FUND 11/26/ Erie Insurance Group $ Comml Fire Policy [Q ] 12/01/ /05/2014 VISA Stamps. com $15.99 Postal service (monthly) 11105/2014 $ **Program 06: BALLET/JAZZ!fAP 11/05/ Fundraising Manager $8, Joe Corbi Pizza Fundraiser 11/17/ /05/ Isadora Fink $ Salary (15 $10) Oct 11/12/ / Harford County, MD $ Custodian- Barry Dyson (8 10/ /26/ / Isadora Fink $ Salary (Nov) 15 $10 11/26/ Carianne Jones $ Salary (Nov) 11 $13 12/01/ /26/ Kelsey Kearney $ Salary (Nov) 15 $20 12/01/ /26/ Katelynn Mae Selchert $72.00 Salary (Nov) 6 hrs@ $12 11/26/ Lynette Brown $ Salary (Nov) 12 $10 12/01/ /26/ Kalia Wilson $99.00 Salary (Nov) 9 $11 11/26/ SarahJ. Watt $ Salary (Nov) 33 hrs@ $25 12/ /26/ Kelsey Kearney $31.79 Reimbursement for ipod adapter 12/01/ /26/ Sandra Weeks $1, Reimbursement for 9 costwnes 12/01/2014 $11, ** Program 07: GYMNASTICS 11/26/ Kelly J. Zurvalec $ Salary (Nov) 20 hrs@ $17 11/26/ Shaunyetta Mitchell $ Salary (Nov) 20 hrs@ $13 11/26/ Rhonda Schultz $ Salary (Nov) 20 hrs@ $25 11/26/ Lindsey Steckel $ Salary (Nov) 20 hrs@ $20 $1, **Program 09: SOCCER 11/04/ Kenneth W. Wilson $ End of year party 11104/ /05/ Mike Layman $ Referee (4 gms@ $32) 11/10/ /05/ Steve Medinger $96.00 Referee (3 $32) 11113/ /05/ AndyGasdia $ Referee (4 gms@ $25) 11/26/ /05/ Wesley Holmes $75.00 Referee (3 $25) 11/24/2014 ll/05/ Heath Ronsayne $50.00 Referee (2 $25) 11/24/ /05/ Mike Long $50.00 Referee (2 $25) 11/18/ /05/ Rich Marvel $32.00 Referee (1 gm@ $32) 11/05/ Azuwuike Ohuka $ Referee (4 gms@ $25) 11/ /12/ Jessica Davignon $75.00 Referee fees 11/17/ /12/ Scott Ryan $ Referee (7 $40) 11/24/ /12/ Kevin Ryan $ Referee (4 gms@ $40) 11118/2014 $1, ** Program 10: WEIGHTLIFTING 11/05/ Denton Spring Water Co. $18.15 Water (Inv #468064, ll/05/14 for2) 11/12/2014 $18.15 ** Program 11: BASKETBALL 11/26/ Allanah Porter $42.91 Reimbursement for 2 Basketballs 12/01/2014 $42.91

5 DATE CHK NR PAYEE ** Program 15: AlKIOO 11/26/ James 0. Shell **Program 16: WRf:STLING 11/12/ Donald Ewing 11/12/ Donald Ewing Ill. CHECKS BY PROGRAM AMOUNT DESCRIPTION $ $ $ Coaches Jackets $2,53 Ll7 Uniforms $2, DATE_ CLEARED 12/01/2014 Il/17/2014 Il/17/2014 ** Program 40: FOOTBALL 11/12/ Troy Malloy 11/12/ Sanford Fisher 11/12/ Qual Mar LLC 11/12/ Tri-State Trophies 11/12/ Jacinda Lynn Ewing 11/12/ Paul Durbin 11/12/ StacyVaughan 11/12/ Henry Hayden 11112/ I Antione Johnson ll/12/ /19/ /19/ Duvowel Peaker Harford County, MD Harford County, MD ** Program 70: SPECIAL PROJECTS 11/03/2014 VISA Staples.com 11/03/2014 VISA Staples.com Il/03/2014 VISA Stap1es.com ** Program 98: COUNCIL $HOLDING ACCT Il/05/ ProtectYouthSports *** Total Checks $1, Referee fees $1, Concessions ( ) $1, Apparel $1, In-house Trophies $ End of year banquet $ Custodian ( 14 $22) 09/27/14 $ Custodian- Horace Kenley (13 hrs@$22.43) $7, $ Office - Tripp line conditioner+ Cleaning spray $ll6.20 Office- Anti-5tatiemats (2) $ Office- APC UPS + Linksys Router $ $ Background checks (37@ $7.50) $ $26, /2014 Il/13/ /13/2014 ll/17/2014 Il/17/ /01/ /28/ /21/ /26/ /26/ /03/ /03/2(}!4 11/03/ /10/2014

6 IV. BOOKKEEPER'S NOTES 1. DEPOSIT SLIPS: a. Extra deposit slips are kept in the office on the shelf below the mailboxes. b. We will provide a For Deposit Only stamp (with our name and account#) to any program that needs one. If you lose it, a replacement costs $ Contact Kenny Wilson at c. Please list checks by name instead of number. d. All programs share the same account Be sure to legibly print your Program Name below the Aberdeen Board of Parks And Recreation title bar. Please also jot down what the deposit is for (e.g., Registrations, Pizza Fundraiser, Sponsors, etc.); if multiple sources, please provide a breakdown (e.g., $102 Registrations, $200 Fundraiser). e. The deposit slips have 3 copies. The bank keeps the top (white) one and returns a pink and yellow copy to you. Please forward the pink copy to me so I can keep our records up to date. You may leave it in the Deposit Slip docket in the office mailbox (just above the Check Request docket); you may also mail it to me at the office address (Aberdeen Parks & Rec, 34 N. Philadelphia Blvd., Aberdeen, MD ). If you fail to do so, your account may be understated. I can view most deposit slips online via our bank but maybe one deposit per month is not viewable due to technical problems. 2. CHECK REQUESTS: a. Blank check requests are kept in the office on the shelf beneath the mailboxes. Requests under $200 may be approved by your Board liaison; requests over $200 must be approved by the Board (at a monthly meeting or via a phone poll conducted by your liaison) be(ore Parks & Rec funds are obligated. Exceptions: monthly salaries and recurring expenses, then case-by-case basis. b. Please leave the completed request in the Check Request docket of the mailboxes in the office. Alternatively, you may mail them (using the address in 2e above). 3. FY 2015 CITY MONEY REQUESTS: Packets will be mailed to Program Leaders the first week of Jan FY 2015 City Money Requests will be due to me by 03/01/2015. The Board will do an unofficial "scrub" to trim total requests down to $20,000 (the same amount we received this year) but will await word :from the Aberdeen Commissioners on how much we will get next year. These allocations will be for the fiscal year from 07/01/2015 1&06/30/2016. Gene Gall, Bookkeeper Aberdeen Board of Parks & Recreation Website: W\\W.aberdeenpr.com

7 V. FY 2014 COUNCIL$ HOLDING ACCT As Of 11/30/2014 Assessment = $5 per registrant OCT NOV DEC JAN Regs Amount Regs Amount Regs Amount Regs Amount PROGRAM ACCOUNT 01: General Fund 03: Golden Age Club 06: Ballet/Jazz/Tap 140 $700 07: Gymnastics 09: Soccer 10: Weightlifting 11: Basketball 14: TaeKwonDo 15: Aikido 16: Wrestling 20: Tennis 30: Baseball 31: Youth Softball 40: Football 43: North Bay Rugby 48: Martial Arts Unlimited 49: North Bay Rugby Youth Pgm 50: Chess Club 53: Basketball Cheerleading 60: Summer Concerts 62: Parks/Special Events 67: SwanFest 68: Jean Davis Memorial Fund 70: Special Projects 71: Summer Basketball Academy 74: AHS Summer Football Camp 75: Track & Field Team 76: Softball Co-op 77: Harford County Lacrosse 78: Zimmerman Lacrosse Camp 79: Wardel Soccer Camp & Toum 80: Field Hockey 81: Roller Hockey 82: Roller Derby (Harf Co Hellions) 98: Head Tax $ Holding $0 -$700 $0 $0 r;

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9 VII. FY 2014 CITY BUDGET STATUS As Of BUDGETED USED BALANCE 01: GENERAL FUND Computer/Office Equipment $ $ $ Internet- Office PC $ $44.85 $ FirefTreasurer Bond Premium $ $0.00 $ Volunteer Recognition $ $0.00 $ IRS-related expenses $ $ $0.00 Postal svc/biank forms/postage refills $ $ $ Bookkeeping expense (12 months x $25) $ $ $ Legal Defense Fund $ $0.00 $ Contingencies $ $0.00 $ SUBTOTAL $3, $ $2, : BALLET Master classes for instructors $ $0.00 $ I Pads for instructors that don't have one $ $0.00 $ : GYMNASTICS Uability Insurance $1, $0.00 $1, : SOCCER Nets, whistles, balls, ball bags, needles, etc $1, $0.00 $1, First aid kils, ice packs, shin guards $ $0.00 $ : BASKETBALL Replace old, worn & lost uniforms $1, $0.00 $1, Balls, whistles, lanyards, scorebooks, etc $ $0.00 $ First Aid Supplies $ $0.00 $ : TENNIS New tennis balls $50.00 $0.00 $50.00 USTA Clinics (3@$25) for instructors $75.00 $0.00 $ : BASEBALL Catchers gear, baseballs, equip bags, ump equip $1, $ $ First Aid kils, ice packs, etc $ $0.00 $ : SOFTBALL Equipment $ $0.00 $ : FOOTBALL Recertification of 200 helmets $4, $4, $ : NORTH BAY YOUTH RUGBY USA Rugby liability insurance $30) $1, $0.00 $1, First Aid khs (2) $ $16.46 $ : SUMMER CONCERTS Performer fees (10@$300) $3, $3, $0.00 Site Coordinator's salary(1 0@$45) $ $ $0.00 Banner date change $ $ $ : BASKETBALLACADEMY Equipment $ $0.00 $ TOTAL $20, $9, $10,798.15