PROCUREMENT PLAN (Textual Part)

Transcription

1 Public Disclosure Authorized Public Disclosure Authorized Public Disclosure Authorized Public Disclosure Authorized PROCUREMENT PLAN (Textual Part) Project information: COMESA: Great Lakes Trade Facilitation project P151083[country] [Project name] [P-number] Project agency: [insert legal name]comesa Secretariat Date of the Procurement Plan: [insert date]14 June 2016 Period covered by this Procurement Plan: [insert from to period]1 July 2016 December 31, 2017 Preamble In accordance with paragraph 5.9 of the World Bank Procurement Regulations for IPF Borrowers (July 2016) ( Procurement Regulations ) the Bank s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. National Procurement Arrangements: In accordance with paragraph 5.3 of the Procurement Regulations, when approaching the national market (as specified in the Procurement Plan tables in STEP), the country s own procurement procedures may be used. When the Borrower uses its own national open competitive procurement arrangements as set forth in COMESA Procurement Rules of November 2005 (as amended by the Council and 2007)[insert appropriate references to the national procurement legislation], such arrangements shall be subject to paragraph 5.4 of the Procurement Regulations and the following conditions. 1. Rule of origin of the goods: requires that all goods, works and services procured by the COMESA Secretariat shall originate in COMESA and requires tenderers to provide evidence of this through provisions of a certificate of origin duly made out by the competent authority of the supplier s country of origin. Exceptions require written approval by the COMESA Secretary General. Under bank financed activities this will not apply 2. Participation in bidding: Open competition will be the default method of bidding. Restrictions whereby the Secretariat may deny bidders participation based on restriction

2 for bidding to bidders being nationals of any non-member States own or controlled bidders or to bidders who have substantial business activities in the territory of the Member State under whose laws it is constituted will not apply. Neither will restriction based on region. 3. Conditions for Use of Restricted Tendering: The restriction by COMESA under restricts tendering process whereby to only those bidders invited by the Secretariat will not apply under Bank financing; 4. Fraudulent practice: COMESA provisions on Fraud and Corruption will be modified to conform with the Banks definition of fraud and corruption which includes cross debarment 5. Tender Security: Tender security will not be restricted to the use of bid security from commercial banks and or bid bonds from insurance firms. At the option of the COMESA Secretariat, use may be made of Bid securing declaration in lieu of requests for provisions of bid security 6. of consultants: of consultant services based on methods and selection process as contained in the Banks s Guidelines will apply in the selection of consultants services 7. Standard Bidding Documents: COMESA will use where possible the banks Standard Bidding documents in cases where COMESA does not have its own standard bidding documents. Where use is made of COMESA s own Standard Bidding documents, the Bank will review and clear these to ensure they include minimum Banks policy for procurement and selection of consultants. List only the applicable conditions required to ensure consistency with paragraph 5.4 of the Procurement Regulations. If no conditions apply, delete the phrase and the following conditions. When other national procurement arrangements other than national open competitive procurement arrangements are applied by the Borrower, such arrangements shall be subject to paragraph 5.5 of the Procurement Regulations. Leased Assets: as specified under paragraph 5.10 of the Procurement Regulations: Leasing may be used for those contracts identified in the Procurement Plan tables. Otherwise state Not Applicable. Procurement of Second Hand Goods: as specified under paragraph 5.11 of the Procurement Regulations is allowed for those contracts identified in the Procurement Plan tables Otherwise state Not Applicable.

3 Domestic preference as specified under paragraph 5.51 of the Procurement Regulations (Goods and Works). Specify for each Goods: [is not applicable/is applicable for those contracts identified in the Procurement Plan tables]; Works: [is not applicable/is applicable for those contracts identified in the Procurement Plan tables]. Hands-on Expanded Support (HEIS) as specified under paragraphs 3.10 and 3.11 of the Procurement Regulations is Applicable. [Include this sentence only if the Bank has formally agreed to provide the Borrower with HEIS. Otherwise delete] Other Relevant Procurement Information. Provide any other relevant procurement information such as procedures for CDD components, Procurement in Situations of Urgent Need of Assistance or Capacity Constraints etc. Contracts selected on basis of CQS, LCS and FBS may not exceed cost estimate of US$200,000 equivalent. 1. Terms of Reference (TOR): TOR for all consulting assignments (firms and individual consultants) irrespective of selection method or value will be subject to prior review by the Bank. 2. Short list comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than US$100,000 equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Guidelines. In the case of this COMESA implemented project, the national consultants at the option of COMESA may be consultants from one member country or from the entire group of COMESA countries.

4 Page 1 PROCUREMENT PLAN Africa : AFCC2/RI-Great Lakes Trade Facilitation General Information Country: Africa Banks Approval Date of the Original Procurement Plan: Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P GPN Date: Project Name: AFCC2/RI-Great Lakes Trade Facilitation Loan / Credit No:,, IDA / Q9750, Executing Agency(ies): Single Project Unit, Ministry of Trade and Industry, Cellule Infrastructures, Rwanda Civil Aviation Authority, Local Administrative Entities Development Agency, COMESA, UGP Ministry of Commerce WORKS Procurement Prequalification (Y/N) Amount Status Bid Evaluation Report Draft Pre-qualification Prequalification Draft Bidding Document Specific Procurement Bidding Documents as Proposal Submission / and Recommendation Signed Contract Contract Completion Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual RW-SPIU MINICOM-3438-CW- RFB / Construction of Rusizi I Border trade infrastructure and facilities Bids Open - National 800, ZR-CI-5425-CW-RFB / Conception et réalisation des travaux de construction des (a) infrastructures et installations aux postes frontaliers de (i) petite barrière de Goma, (ii) Ruzizi 1, (iii) Kasindi et (iv) Bunagana et (b) deux marchés frontaliers. Bids Open - International Y 21,876, ZR-CI-5426-CW-RFQ / Travaux provisoires au poste frontalier de la petite barrère au Nord Kivu trade infrastructure and facilities 150, ZR-CI-5648-CW-RFQ / Travaux provisoires au poste frontalier de Ruzizi 1 au Sud Kivu trade infrastructure and facilities 150, RW-RCAA-5632-CW-RFB / Supply and Fixing of airport perimeter fence trade infrastructure and facilities Bids Open - International 880, RW-RCAA-5625-CW-RFB / Construction and Commissioning of a Warehouse Facility for Transit Cargo trade infrastructure and facilities Bids Open - National 2,640, RW-LODA-5628-CW-RFB / Rusizi II and Nyamasheke Cross Border Market trade infrastructure and facilities Bids Open - National 4,300, RW-RCAA-3411-CW-RFB / Construction and Commissioning of a Warehouse Facility for Transit Cargo trade infrastructure and facilities Bids Open - International 2,640, Canceled RW-SPIU LODA-3441-CW-RFB / Rusizi II and Nyamasheke Cross Border Market trade infrastructure and facilities Bids Open - International 4,300, Canceled RW-RCAA-3399-CW-RFB / Supply and Fixing of airport perimeter fence trade infrastructure and facilities Bids Open - International 880, Canceled GOODS Procurement Prequalification (Y/N) Amount Status Bid Evaluation Report Draft Pre-qualification Prequalification Draft Bidding Document Specific Procurement Bidding Documents as Proposal Submission / and Recommendation Signed Contract Contract Completion Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual RW-SPIU MINICOM-3446-GO- RFQ / Office equipment(minicom & LODA) Component 4: Open - National 15, ZR-CI-5652-GO-RFQ / Equipement de bureau pour la Coordination Provinciale du Nord Kivu Component 4: 5, ZR-CI-5441-GO-RFQ / Equipement de bureau pour la Coordination Provinciale du Sud Kivu Component 4: 5, ZR-CI-5408-GO-RFQ / 3 véhicules 4x4 (2 pour la Coordination Provinciale du Nord Kivu et 1 pour celle du Sud Kivu) Component 4: 150, ZR-CI-5410-GO-RFQ / Matériels informatique pour le personnel PFCGL de la CI (Goma et Kinshsasa) Component 2: of and Capacity Building to 3, RW-SPIU MINICOM-3443-GO- RFQ / Supply and installation of HappyOrNot software Component 4: 4, RW-RCAA-5621-GO-DIR / Accounting software for RCAA trade infrastructure and facilities Direct Direct 27,

5 Page 2 RW-RCAA-5640-GO-RFB / Supply and installation, Testing and Commissioning of Airport Communication systems (ATS Message Handling System, Connectivity with KIA and Automation of AIM) Bids Open - International 2,043, RW-RCAA-5637-GO-RFB / Supply, installation, Testing and Commissioning of navigational Aids, weather systems, Aeronautical ground lighting and fence lighting at Kamembe international airport Bids Open - International 7,040, RW-RCAA-3387-GO-DIR / Accounting software for RCAA trade infrastructure and facilities Direct Direct 27, Canceled RW-RCAA-3379-GO-RFB / Supply, installation, Testing and Commissioning of navigational Aids, weather systems, Aeronautical ground lighting and fence lighting at Kamembe international airport Bids Open - International 7,040, Canceled RW-RCAA-3416-GO-RFB / Supply and installation, Testing and Commissioning of Airport Communication systems (ATS Message Handling System, Connectivity with KIA and Automation of AIM) Bids Open - International 2,043, Canceled ZM-COMESA GO-RFQ / Procurement of office machines ( Photocopiers) for TIDOs Component 2: of and Capacity Building to 24, ZM-COMESA GO-RFQ / Procurement of Office Furniture for TIDOs and the Regional TIDO Coordinator 14, ZM-COMESA GO-RFQ / Procurement of ICT Equipment for TIDOs and the Regional TIDO 49, ZM-COMESA GO-RFQ / Procurement and Installation of Solar panels x 5 for TIDOs trade infrastructure and facilities 15, ZM-COMESA GO-RFQ / Procurement of Android Tabloids Component 4: 2, ZM-COMESA GO-RFQ / Procurement of Office Equipement ( Lap tops, Desk tops,external Hard drive, Photocopier and Laser printers) for project staff. Component 4: 13, ZM-COMESA GO-RFQ / Procurement of Office furniture for the project staff Component 4: 6, UGP-01-F-17 / Fourniture et installation du logiciel Happy or Not par le Fournisseur MindSource pour le suivi de la qualité des services fournis par les Agences affectées aux frontières et formation des usagers à son utilisation. Direct Direct 20, UGP-02-F-17 / Impression de premiers exemplaires de la charte du commerçant et l'arrêté portant mise en Suvre du RECOS (Régime Commercial Simplifié) traduits en langue locale Component 2: of and Capacity Building to 20, ZR-CI GO-DIR / Fournitures et installation des lampadaires aux zones frontières de la Petite Barrière de Goma et de la Ruzizi 1 avec le Fournisseur GOSHOP Direct Direct 62, Under ZR-CI GO-RFQ / Fourniture et installation des 6 toilettes chimiques, 4 poubelles et 4 bancs de repos dans le cadre d'aménagement provisoire de la zone frontière de la Petite Barrière de Goma trade infrastructure and facilities 20, ZR-CI GO-RFQ / Fourniture et installation des 6 toilettes chimiques, 4 poubelles et 4 bancs de repos dans le cadre d'aménagement provisoire de la zone frontière de la Ruzizi 1 trade infrastructure and facilities 20,

6 Page 3 NON CONSULTING SERVICES Procurement Prequalification (Y/N) Amount Status Bid Evaluation Report Draft Pre-qualification Prequalification Draft Bidding Document Specific Procurement Bidding Documents as Proposal Submission / and Recommendation Signed Contract Contract Completion Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual ZR-CI-5650-NC-RFQ / Impression de premiers exemplaires de la charte du commerçant et l'arrêté portant mise en Suvre du RECOS (Régime Commercial Simplifié) traduits en langue locale Component 2: of and Capacity Building to 80, CONSULTING FIRMS Contract Type Amount Status Combined Evaluation Expression of Interest Short List and Draft Proposals Opening of Technical Evaluation of Technical Terms of Reference Report and Draft Signed Contract Contract Completion Notice Proposals as Issued Proposals / Minutes Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual RW-SPIU MINICOM-3287-CS- QCBS / Hiring a firm to implement Institutional and HR assessment at customs and immigration offices, Change management program and Performance based management incentive mechanism Component 2: of and Capacity Building to Based Under Open - National 751, RW-SPIU MINICOM-3439-CS- QCBS / Review of the design and supervisions services for Rusizi I border post trade infrastructure and facilities Based 0.00 Open - International 300, RW-SPIU MINICOM-3444-CS- QCBS / Hiring consultant firm to cary out policy, procedural reform and Capacity Building program, Establishing JBCs, Simplifying immigration and health related procedures for traders and Training of border traders and officials Component 2: of and Capacity Building to Based Under Open - National 300, ZR-CI-5404-CS-CQS / Traduction, reproduction et diffusion de la charte et du RECOS (Régime Commercial Simplifié) Component 2: of and Capacity Building to Open - National 150, ZR-CI-5645-CS-CQS / Revue organisationnelle de l'administration des services des frontières et proposition d'un plan de renforcement des capacités Open - International 114, ZR-CI-5245-CS-QCBS / Elaboration du programme de gestion du changement Based Open - International 926, ZR-CI-5420-CS-LCS / Audit financier externe des exercices 2016 (y compris le PPF) et 2017 Component 4: Least Cost Open - International 90, ZR-CI-5418-CS-QCBS / Evaluation environnementale et sociale pour les travaux des infrastructures et installations de base du commerce dans les zones frontalières à Mahagi, Kasindi, Bunagana, Goma, Bukavu, Kavumu, Uvira et Kalemie Based Open - International 260, ZR-CI-5417-CS-QCBS / Contrôle et surveillance des travaux de construction (i) des infrastructures et installations aux postes frontaliers de petite barrière, Ruzizi 1, Kasindi et Bunagana et (ii) de deux marchés frontaliers Based 0.00 Open - International 974, ZR-CI-5649-CS-QCBS / Etude de faisabilité de la phase 2 du projet (postes frontaliers de Mahagi et de Kavimvira, ports de Kalundu et de Kalemie et aéroport de Kavumu) Based Open - International 500, Under Review ZR-CI-5427-CS-QCBS / Enquête CAP VIH Sida dans les zones frontalières à Mahagi, Kasindi, Bunagana, Goma, Bukavu, Kavumu, Uvira et Kalemie Based Open - International 300, RW-LODA-5623-CS-QCBS / ESIA, Detail Design, BD Preparation and Supervision services for 2 border markets Based Open - International 700, Under Review RW-RCAA-5631-CS-QCBS / Consultancy firm for designing, preparation of tender documents and supervision services for Upgrade of KAMEMBE International Airport Based Open - International 1,723, Under Review RW-RCAA-3393-CS-QCBS / Consultancy firm for designing, preparation of tender documents and supervision services for Upgrade of KAMEMBE International Airport Based Open - International 1,753, Canceled

7 Page 4 RW-SPIU LODA-3285-CS- QCBS / ESIA, Detail Design, BD Preparation and Supervision services for 2 border markets Based Open - National 700, Canceled RW-SPIU MINICOM-3440-CS- CQS / Hiring six enumerators to conduct Perception survey of the time to cross Component 2: of and Capacity Building to Open - National 180, CS/PRO/GLTFP/JM/01/17 / CONSULTANCY SERVICES FOR THE DEVELOPMENT OF TRAINING MATERIALS FOR TRAINING OF TRAINERS. IDA / Q9750 Component 2: of and Capacity Building to Based Open - International 150, CS/PRO/GLTFP/JM/02/17 / Development of a Communication and Advocasy strategy. Component 4: Open - International 30, ZM-COMESA CS-CQS / Hire a Consulting firm to prepare a communication and advocacy strategy Component 4: 0.00 Under Open - National 30, ZM-COMESA CS-CQS / Hire of Simplified Trade Regime (STR). IC Component 2: of and Capacity Building to Under Open - National 50, ZM-COMESA CS-QCBS / Hire of a consultant to prepare training manuals on STR Rules, Customer Management, Conflict resolution and Gender awareness Component 2: of and Capacity Building to Under Open - International 100, ZR-CI-5416-CS-CQS / Etude environnementale détaillée de la phase 2 du projet (postes frontaliers de Mahagi et de Kavimvira, ports de Kalundu et de Kalemie et aéroport de Kavumu) Open - International 200, INDIVIDUAL CONSULTANTS Contract Type Amount Status Invitation to Draft Negotiated Terms of Reference Identified/Selected Signed Contract Contract Completion Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual RW-SPIU MINICOM-3445-CS- INDV / Hire consultant to develop ICT technology to be used to inform traders about the requirements for cross-border trading, monitor the enforcement of the COMESA Regulations, and address traders complaints (Hotline service operation: reporting services) Component 2: of and Capacity Building to Open 50, Under RW-SPIU MINICOM-3283-CS- CDS / MINEACOM Project Accountant Component 4: Direct Direct 41, Under RW-SPIU MINICOM-3419-CS- INDV / MINEACOM Project Coordinator Component 2: of and Capacity Building to Open 222, RW-SPIU MINICOM-3397-CS- INDV / MINEACOM Environmental & Safeguards specialist Component 2: of and Capacity Building to Direct 77, Under RW-SPIU MINICOM-3415-CS- INDV / MINEACOM Social development specialist Component 2: of and Capacity Building to Open 77, Under RW-SPIU MINICOM-3417-CS- INDV / MINEACOM Internal Auditor Component 2: of and Capacity Building to Open 41, Under RW-SPIU MINICOM-3410-CS- INDV / MINEACOM Trade Specialist Component 2: of and Capacity Building to Direct 77, Under RW-SPIU MINICOM-3398-CS- INDV / MINEACOM Monitoring & Evaluation Specialist Component 2: of and Capacity Building to Direct 77, Under RW-SPIU MINICOM-3290-CS- INDV / MINEACOM Finance Manager Component 4: Direct 110, Under

8 Page 5 RW-SPIU MINICOM-3295-CS- INDV / Hiring a Communication consultant Component 4: Open 63, Under RW-SPIU MINICOM-3442-CS- INDV / Hiring an Individual to carry out preparatory work for Component 3 Open 50, RW-SPIU MINICOM-3793-CS- INDV / MINICOM Procurement Specialist Component 4: Open 77, Under ZR-CI-5415-CS-INDV / Harmonisation de différents textes nationaux sur les normes et les procédures en matière de transport transfrontalier Component 2: of and Capacity Building to Open 52, ZR-CI-5409-CS-INDV / Cartographie et répertoire des associations des commerçants transfrontaliers Component 2: of and Capacity Building to Open 50, ZR-CI-5651-CS-INDV / Elaboration et mise en place d'une Stratégie de communication Component 4: 50, ZR-CI-5403-CS-INDV / Auditeur Interne Senior Component 4: Open 90, ZR-CI-5653-CS-INDV / Chargé de Communication au sein de l'ugp Component 4: Open 50, ZR-CI-5413-CS-INDV / Contrôle et surveillance des travaux des infrastructures provisoires au poste frontaliers de la Petite barrière de Goma trade infrastructure and facilities Open 12, Under ZR-CI-5246-CS-INDV / Contrôle et surveillance des travaux des infrastructures provisoires au poste frontaliers de Ruzizi 1 au Sud Kivu trade infrastructure and facilities Open 12, Under ZR-CI-5428-CS-INDV / Comptable du Projet au sein de la CI Component 4: Open 25, RW-RCAA-5626-CS-CDS / Consultancy for the supervision services of fence construction works at Kamembe Airport trade infrastructure and facilities Direct Direct 30, Under RW-RCAA-5634-CS-INDV / RCAA Project Manager / Civil Engineer trade infrastructure and facilities Open 186, RW-RCAA-5627-CS-INDV / RCAA Airport Ground Lightning Specialist (for 1 year) trade infrastructure and facilities Open 30, RW-RCAA-5620-CS-INDV / RCAA Navigation Expert (for 1 year) trade infrastructure and facilities Open 30, RW-RCAA-3382-CS-INDV / RCAA Project Manager / Civil Engineer Open 186, Canceled RW-RCAA-3420-CS-INDV / RCAA Airport Ground Lightning Specialist (for 1 year) trade infrastructure and facilities Open 30, Canceled RW-RCAA-3418-CS-INDV / RCAA Navigation Expert (for 1 year) trade infrastructure and facilities Open 30, Canceled ZM-COMESA CS-INDV / Recruitment of 20 TIDOS. 2 per boarder Component 4: 100, ZM-COMESA CS-INDV / Project Coordinator Component 4: 90, ZM-COMESA CS-INDV / Procurement Expert Component 4: Open 66, ZM-COMESA CS-INDV / Project Accountant. To report in April Component 4: Open 49, ZM-COMESA CS-INDV / Regional TIDO Coordinator Component 4: Open 36,

9 Page 6 ZM-COMESA CS-INDV / M & E Lead Component 4: Open 33, ZM-COMESA CS-INDV / Recruit- Regional Trade Information Desk Officer Open 36, ZM-COMESA CS-INDV / Recruit - Trade Information Desk Officers (TIDOs) Component 4: Open 87, ZM-COMESA CS-INDV / Project Accountant - Interim Component 4: Direct 2, ZM-COMESA CS-INDV / Hire of a consultant to develop a Mobile App. Component 4: Open 10, UGP-01-C-17 / Harmonisation de différents textes nationaux sur les normes et les procédures en matière de commerce transfrontalier Component 2: of and Capacity Building to Open 53, UGP-02-C-17 / Cartographie et répertoire des associations des commerçants transfrontaliers Component 2: of and Capacity Building to Open 50, UGP-03-C-17 / Mise en place et redynamisation des Comités Transfrontaliers Mixtes et suivi et appui-conseil Component 2: of and Capacity Building to Open 100, Under UGP-06-C-17 / Auditeur Interne Senior Component 4: Open 60, ZM-COMESA CS-INDV / Hire a to develop the GLTFP web based portal ( Platform) as part of COMSTAT. Component 4: Open 50, ZM-COMESA CS-INDV / Engage the existing Web Development of COMESA to develop the project website for small scale Traders Component 4: Direct Direct 24, ZM-COMESA CS-CQS / Hire an Audit Firm to conduct Annual Audit for the year Component 4: Direct Direct 5, ZR-CI-5407-CS-INDV / Conception des infrastructures provisoires aux postes frontaliers de la Petite barrière de Goma au Nord Kivu e à Ruzizi 1 au Sud Kivut trade infrastructure and facilities 12,