Serving the HSC Campus since 1973

Transcription

1 Serving the HSC Campus since 1973 STAFF SENATE MEETING Agenda* Thursday, March 3, :00 a.m. Library Auditorium Speaker: Colin FitzSimons Chief Administrative Officer - Peggy and Charles Stephenson Oklahoma Cancer Center Call to Order Matt Cloud, Chair Identify Quorum and Voting Members Brian Wilburn, Past Chair I. Approval of Minutes - December 2010 and February 2011 Informal Notes II. III. Treasurer s Report - Susanne Bernard, Treasurer Senator Spotlight Lori Bradley, Group VI Senator IV. Committee Reports a. Committee on Committees Report b. Community Outreach Committee c. Employee of the Month d. Employee Recognition Committee e. Special Projects Committee f. Staff Week Committee V. Unfinished Business VI. VII. VIII. New Business Announcements Adjournment

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3 DRAFT THE UNIVERSITY OF OKLAHOMA HEALTH SCIENCES CENTER STAFF SENATE Regular Meeting Wednesday, February 16 th, 2011 BIRD LIBRARY AUDITORIUM GROUP MEMBERS PRESENT MEMBERS ABSENT Ex-Officio Members Kevin Rinaldi, Cynthia Clegg Ken Rowe, Brian Burrough and Provost Designees Executive Committee Whitney Steele, Matt Cloud, Kelli Hayward Susanne Bernard, Brian Wilburn, Melissa Borchardt Guests Kathy Walker, Heather Markgraf Group I Tina Pekas, Michelle Park, Christi Madden, Shirley Williams, Beverly Blanton Group II Group III Group IV Group V Group VI Dawn Horton, Sandy Warner, Leslie Haley, Pat Vinson Anita Bennett Tisha Payne, Crystal Keene, Kelly Thompson Lori Bradley, Leah Lewis, Patsy Kouhdari Paije Fauser, Jennifer Jones Linnea Suffridge Debbie Young, Pam Newell Lisa Suriano, Group VII Bobbie Brewer, Kendra Pace Group VIII Gail Chapman Group IX CeCe Robertson, Cliff Mack, Kimberly Widener Group X James Carr, Sondra Metzger, James Fitzgerald, Heidi Petitt, Dustin Allen Group XI LaShay Gilbert, Brian Phillips Speaker: Mr. Julius Hilburn, Associate Vice President and Chief Human Resources Office, spoke to the Staff Senate on the Proposed Enhancement to Defined Contribution Plan Administration. Copies of his presentation can be requested through Heather Markgraf, the Staff Senate Office. Call to Order: Matt Cloud, Chair, called the meeting to order at 10:00 a.m. and indicated there was no quorum at this meeting. I. There were no Minutes approved at this meeting. There was no meeting in January II. Treasurer s Report presented by Susanne Bernard, Treasurer 1 Staff Senate Informal Notes Draft: Not Yet Approved February 16, 2011

4 DRAFT Revenue Expenses Balance December 1, , Staff Week Clothing Christmas Fundraiser , Inventory Total Revenue Oklahoma Tax Commission (November Sales Tax) Christmas Fundraiser 2010 Ornaments Christmas Fundraiser 2010 Fleece Jackets 4, Staff Senate Notepads Credit Card Fees Total Expenses 5, December 31, , III. Staff Senate Spotlight presented by Tisha Payne, Co-Chair CeCe Robertson, Project Manager for Information Technology is a member of Group IX and is on the Employee of the Month Committee. She is the in the Staff Senate Spotlight for February. CeCe has been with OUHSC for 27 years. She states that the Staff Senate keeps her up-to-date on information surrounding the campus and what is planned for the future. She feels that the Staff Senate needs more volunteers. With more people we can expand our horizons, she states. Employee of the Month presented by Tisha Payne, Co-Chair Adrienne Blalack is the February 2011 Employee of the Month. She is a Sponsored Programs Administrator II for the Office of Research Administration. Her reception is to be held Tuesday, February 22 nd at 3:00 p.m. in the Provost s Conference Room, Robert M. Bird Library. Everyone is welcome to attend. IV. Committee Reports presented by Matt Cloud, Chair, in absence of Kelli Hayward, Chairelect 2 Senate Resignations: Jennifer Getts, Senator, Group V, Whitney Steele, Secretary, Senate Recommendations: Melissa Borchardt, Secretary, Senate Vacancies: Group I 3 Alternates, Group III 2 Senators, ; 1 Senator, ; 2 Alternates, Staff Senate Informal Notes February 16, 2011 Draft: Not Yet Approved

5 DRAFT Group V 4 Senators, ; 1 Senator, ; 3 Alternates, Group VI 2 Senators, ; 3 Alternates, Group VII 1 Senator, ; 1 Alternate, Group VIII 1 Senator, ; 2 Senators, ; 1 Alternate, Group IX 2 Alternates, Group XI 1 Alternate, Committee Resignations: Joyce Andrasz, Community Outreach, Jennifer Getts, Communications Committee, James Carr, Staff Week, Committee Recommendations: Therese Kierl-Allen, Employee of the Month, Amanda Watkins, Community Outreach, Committee Vacancies: Communications Committee, Staff Week, V. Unfinished Business None VI. VII. New Business None Announcements: Whitney Steele has taken Cheryl Williams jobs as the Staff Senate Administrative Coordinator. She is currently working from home and will return to work on March 7 th. Melissa Borchardt took over Whitney s position as Staff Senate Secretary until the end of this year s term. Adjournment The meeting ended at approximately 11:00 a.m. Respectfully submitted, Melissa Borchardt Secretary Handouts: February 2011 Staff Senate Meeting Agenda December 2010 Staff Senate Minutes November 2010 Treasurer Report December 2010 Treasurer Report Staff Senate Spotlight Committee on Committees Report 3 Staff Senate Informal Notes February 16, 2011 Draft: Not Yet Approved

6 Treasurer's Report OUHSC Staff Senate February 3, 2011 Revenue Expenses Balance November 1, , Aprons (Extra order) Christmas Fundraiser , Total Revenue 5, Oklahoma Tax Commission (October Sales Tax) Holiday Party Tree Supplies Total Expenses November 30, ,220.67

7 TREASURER'S REPORT ACCOUNT: ADM003 - AGENC FY2011 YEAR-TO-DATE FINANCIALS Month: November 2010 THE UNIVERSITY OF OKLAHOMA HEALTH SCIENCES CENTER STAFF SENATE Revenue Expenses Revenue Expenses Current Month Current Month Year To Date Year To Date Beginning Balance July 1, 2010 $15, Summer Fundraiser (inc. extra aprons) , (3,106.19) Inventory Sales Payday on Payday (775.58) (775.58) Fall Craft Fair (675.25) 2, (675.25) 1, Fall Fundraiser (3,862.91) 4, (3,914.80) Tree Lighting & Reception 0.00 (163.45) 0.00 (163.45) (163.45) Christmas Fundraiser 5, , , Cupid Express ERC Luncheon Staff Week (43.50) (43.50) Staff Week Clothing (20.65) Spring Craft Fair Spring Fundraiser Sales Tax 0.00 (47.76) 0.00 (771.01) (771.01) Miscellaneous (825.00) (825.00) Encumbered Funds Ending Balance: November 30, 2010 $6, ($4,749.37) $16, ($10,295.43) $21, NET

8 Treasurer's Report OUHSC Staff Senate February 3, 2011 Revenue Expenses Balance December 1, , Staff Week Clothing Christmas Fundraiser , Inventory Total Revenue 1, Oklahoma Tax Commission (November Sales Tax) Christmas Fundraiser Ornaments Christmas Fundraiser Fleece Jackets 4, Staff Senate Notepads Credit Card Fees Total Expenses 5, December 31, ,149.59

9 TREASURER'S REPORT ACCOUNT: ADM003 - AGENC FY2011 YEAR-TO-DATE FINANCIALS Month: December 2010 THE UNIVERSITY OF OKLAHOMA HEALTH SCIENCES CENTER STAFF SENATE Revenue Expenses Revenue Expenses Current Month Current Month Year To Date Year To Date Beginning Balance July 1, 2010 $15, Summer Fundraiser (inc. extra aprons) , (3,106.19) Inventory Sales Payday on Payday (775.58) (775.58) Fall Craft Fair , (675.25) 1, Fall Fundraiser , (3,914.80) Tree Lighting & Reception (163.45) (163.45) Christmas Fundraiser 1, (4,993.39) 6, (4,993.39) 1, Cupid Express ERC Luncheon Staff Week (43.50) (43.50) Staff Week Clothing (20.65) Spring Craft Fair Spring Fundraiser Sales Tax 0.00 (453.69) 0.00 (1,224.70) (1,224.70) Miscellaneous 0.00 (221.00) 0.00 (1,046.00) (1,046.00) Encumbered Funds Ending Balance: December 31, 2010 $1, ($5,668.08) $17, ($15,963.51) $17, NET

10 Senate Resignations Jennifer Getts, Senator, Group V, Whitney Steele, Secretary, Senate Recommendations Melissa Borchardt, Secretary, OUHSC Staff Senate Committee on Committees Report March 3, 2011 Senate Vacancies Group I 3 Alternates, Group III 2 Senators, ; 1 Senators, ; 2 Alternates, Group V 4 Senators, ; 1 Senator, ; 3 Alternates, Group VI 2 Senators, ; 3 Alternates, Group VII 1 Senators, ; 1 Alternate, Group VIII 1 Senator, ; 2 Senators, ; 1 Alternate, Group IX 2 Alternates, Group XI 1 Alternate, Committee Resignations Joyce Andrasz, Community Outreach, Jennifer Getts, Communications Committee, James Carr, Staff Week, Whitney Steele, Staff Week, Whitney Steele, Employee Recognition Committee, Committee Recommendations Therese Kierl-Allen, Employee of the Month, Amanda Watkins, Community Outreach, Committee Vacancies Communications Committee, Staff Week, Staff Week, Employee Recognition Committee,

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12 DRAFT THE UNIVERSITY OF OKLAHOMA HEALTH SCIENCES CENTER STAFF SENATE Regular Meeting Thursday, December 2, 2010 BIRD LIBRARY AUDITORIUM GROUP MEMBERS PRESENT MEMBERS ABSENT Ex-Officio Members and Provost Designees Kevin Rinaldi, Brian Burrough Ken Rowe, Cynthia Clegg, Joie White Executive Committee Kelli Hayward, Whitney Steele, Matt Cloud Susanne Bernard, Brian Wilburn, Cheryl Williams Guests Jennifer Getts, Veleecia Hearne, Courtney Carrer Group I Tina Pekas, Michelle Park, Christi Madden, Shirley Williams, Beverly Blanton Group II Group III Group IV Dawn Horton, Sandy Warner, Leslie Haley, Jennifer Jones Paije Fauser, Pat Vinson Tisha Payne, Crystal Keene, Kelly Linnea Suffridge Thompson Group V Debbie Young, Pam Newell Group VI Lori Bradley, Lisa Suriano, Leah Lewis, Patsy Kouhdari Group VII Bobbie Brewer, Kendra Pace Group VIII Gail Chapman Group IX CeCe Robertson, Kimberly Widener Cliff Mack Group X Sondra Metzger, James Fitzgerald, James Carr Heidi Petitt, Dustin Allen Group XI Brian Phillips LaShay Gilbert Call to Order: Kelli Hayward, Chair-Elect, called the meeting to order at 10:00 a.m. Brian Wilburn, Past Chair, indicated a quorum was present and identified the members who would be voting during the meeting. I. Approval of the November 2010 Minutes - Motion was made by Patsy Kouhdari to accept the November 2010 minutes and was seconded by Debbie Young. Motion passed. II. Treasurer s Report presented by Susanne Bernard, Treasurer Revenue Expenses Balance October 1, , Aprons (Extra order) Staff Senate Minutes Draft: Not Yet Approved December 2, 2010

13 DRAFT Fall Craft Fair Fall Fundraiser (Kooler, Blanket, Cushion) Staff Week 2010 Clothing Summer Fundraiser (Aprons/Bags) Total Revenue Oklahoma Tax Commission (September Sales Tax) Fall Craft Fair 2010 (Tables & Chairs) Fall Fundraiser 2010 Blankets 1, Fall Fundraiser 2010 Cushions Fall Fundraiser 2010 Koolers 1, Credit Card Fees (Fall FR 2010) Total Expenses 4, October 31, , III. IV. Staff Senate Spotlight presented by Tisha Payne, Co-Chair Whitney Steele, Staff Assistant, Office of the Vice President for Administration and Finance, is the December Staff Senate Spotlight. Whitney has been with OUHSC since November She is on her second term as the Staff Senate Secretary. She would like to see the Staff Senate continue to grown. She would also like to see new faces and for staff members to always feel welcome. Committee Reports presented by Kelli Hayward, Chair-Elect There are committee openings and Senate Vacancies. Due to the Christmas Tree Lighting and Reception, all committee reports were printed and given to the Senators. V. Unfinished Business None VI. VII. New Business a. All were in favor to not have the January 2011 meeting. Announcements: Cheryl Williams announced she would be leaving OUHSC. She has been given the opportunity to take her dream job. Her last day on campus will be January 7, She will be greatly missed. Adjournment - A motion was made to adjourn with those seconding the motion standing. Motion passed and meeting adjourned at 10:10 a.m. Next meeting will be Thursday, February 3, 2010, at 10:00 a.m. in the Bird Library Auditorium. Respectfully submitted, Whitney Steele Secretary 2 Staff Senate Minutes December 2, 2010 Draft: Not Yet Approved

14 DRAFT Handouts: December 2010 Agenda November 2010 Staff Senate Minutes October 2010 Treasurer Report Staff Senate Spotlight Committee on Committees Report 3 Staff Senate Minutes December 2, 2010 Draft: Not Yet Approved

15 Treasurer's Report OUHSC Staff Senate December 2, 2010 Revenue Expenses Balance October 1, , Aprons (Extra order) Fall Craft Fair Fall Fundraiser (Kooler, Blanket, Cushion) Spring Craft Fair Staff Week 2010 Clothing Summer Fundraiser (Aprons/Bags) Total Revenue Oklahoma Tax Commission (September Sales Tax) Fall Craft Fair 2010 (Tables & Chairs) Fall Fundraiser Blankets 1, Fall Fundraiser Cushions Fall Fundraiser Koolers 1, Credit Card Fees (Fall FR 2010) Total Expenses 4, October 31, ,897.88

16 TREASURER'S REPORT ACCOUNT: ADM003 - AGENC FY2011 YEAR-TO-DATE FINANCIALS Month: October 2010 THE UNIVERSITY OF OKLAHOMA HEALTH SCIENCES CENTER STAFF SENATE Revenue Expenses Revenue Expenses Current Month Current Month Year To Date Year To Date Beginning Balance July 1, 2010 $15, Summer Fundraiser (inc. extra aprons) , (3,106.19) Inventory Sales Payday on Payday (775.58) (775.58) Fall Craft Fair (675.25) 2, (675.25) 1, Fall Fundraiser (3,862.91) 4, (3,914.80) Tree Lighting & Reception Christmas Fundraiser Cupid Express ERC Luncheon Staff Week (43.50) (43.50) Staff Week Clothing (20.65) Spring Craft Fair Spring Fundraiser Sales Tax 0.00 (325.35) 0.00 (723.25) (723.25) Miscellaneous (825.00) (825.00) Encumbered Funds Ending Balance: October 31, 2010 $ ($4,863.51) $10, ($10,084.22) $15, NET

17 Committee Reports Staff Senate

18 Senate Resignations Jennifer Getts, Senator, Group V, Whitney Steele, Secretary, Senate Recommendations Melissa Borchardt, Secretary, OUHSC Staff Senate Committee on Committees Report February 16, 2011 Senate Vacancies Group I 3 Alternates, Group III 2 Senators, ; 1 Senators, ; 2 Alternates, Group V 4 Senators, ; 1 Senator, ; 3 Alternates, Group VI 2 Senators, ; 3 Alternates, Group VII 1 Senators, ; 1 Alternate, Group VIII 1 Senator, ; 2 Senators, ; 1 Alternate, Group IX 2 Alternates, Group XI 1 Alternate, Committee Resignations Joyce Andrasz, Community Outreach, Jennifer Getts, Communications Committee, James Carr, Staff Week, Committee Recommendations Therese Kierl-Allen, Employee of the Month, Amanda Watkins, Community Outreach, Committee Vacancies Communications Committee, Staff Week,

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20 Treasurer's Report OUHSC Staff Senate March 3, 2011 Revenue Expenses Balance January 1, , Cupid Express , ERC Luncheon Spring Craft Fair Christmas Fundraiser Inventory Total Revenue 2, Oklahoma Tax Commission (December Sales Tax) Cupid Express- OU Tumblers 1, Cupid Express- Balloons ERC Luncheon- Mints Site Support-Christmas Tree in Library Credit Card Fees - Total Expenses 2, January 31, ,560.93

21 TREASURER'S REPORT ACCOUNT: ADM003 - AGENC FY2011 YEAR-TO-DATE FINANCIALS Month: January 2011 THE UNIVERSITY OF OKLAHOMA HEALTH SCIENCES CENTER STAFF SENATE Revenue Expenses Revenue Expenses Current Month Current Month Year To Date Year To Date Beginning Balance July 1, 2010 $15, Summer Fundraiser (inc. extra aprons) , (3,106.19) Inventory Sales Payday on Payday (775.58) (775.58) Fall Craft Fair , (675.25) 1, Fall Fundraiser , (3,914.80) Tree Lighting & Reception (163.45) (163.45) Christmas Fundraiser , (4,993.39) 1, Cupid Express 2, (1,998.14) 2, (1,998.14) ERC Luncheon (161.54) (161.54) (127.54) Staff Week (43.50) (43.50) Staff Week Clothing (20.65) Spring Craft Fair Spring Fundraiser Sales Tax 0.00 (135.73) 0.00 (1,360.43) (1,360.43) Miscellaneous 0.00 (62.25) 0.00 (1,108.25) (1,108.25) Encumbered Funds Ending Balance: January 31, 2011 $2, ($2,357.66) $20, ($18,321.17) $17, NET