University of Minnesota. Capital Appropriations Expenditure Report. January 2016
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1 Capital Appropriations Expenditure Report January
2 Appropriation Status Year Full Allocation % Spent or Encumbered Under Contract % Spent, Encumbered or Otherwise Obligated to Complete a Project Comments 2011 $ 88,833, % 100% 2012 $ 64,060, % 100% 2014 $ 119,367,000 92% 100% 2015 $ 26,529,000 34% 100% Definitions Allocation: The State appropriation for each project. Spent: The amount the University has paid to contractors from signed contracts. Encumbered: This includes: a. Project amount specifically under contract with a general contractor, architect, engineer, or other vendor. b. Internal project where work has begun and/or internal purchase order/work has been completed. Obligated: Funds required to complete the project that are not yet under contract. Note: percentages are rounded. 2
3 HEAPR Spending Status Year HEAPR Allocation % Spent or Encumbered Under Contract % Spent, Encumbered or Otherwise Obligated to Complete a Project 2011 $ 25,000, % 100% Comments 2012 $ 50,000, % 100% 2014 $ 42,500,000 86% 100% Definitions Allocation: The State appropriation for each project. Spent: The amount the University has paid to contractors from signed contracts. Encumbered: This includes: a. Project amount specifically under contract with a general contractor, architect, engineer, or other vendor. b. Internal project where work has begun and/or internal purchase order/work has been completed. Obligated: Funds required to complete the project that are not yet under contract. Note: percentages are rounded. 3
4 2015 State Capital Appropriations: Major Projects MN Poultry Testing Lab-Willmar ,529, , ,456, ,246, ,282, Design Development Vet Isolation Facility ,000, , ,684, ,791, ,208, Schematic Design Subtotal - '15 Appropriations: Major Projects 26,529, , ,140, ,038, ,490, Total State Capital Appropriations 26,529, , ,140, ,038, ,490, State Capital Appropriations: Major Projects Tate Science & Teaching Renovation ,700, ,105, ,594, ,804, ,895, Construction UMC Lysacker Wellness Rec Ctr Addition/Remodel ,000, ,903, ,096, ,806, ,193, Construction UMD Chemical Science & Advanced Mat'ls Building ,500, , , ,075, , Design Development Engineering & Fisheries Lab Fish Lab Renovation ,667, ,412, ,254, ,261, , Construction Bee Lab Facility ,000, , ,688, ,805, , Construction Research Laboratories ,667, ,724, ,942, ,066, , Subtotal - '14 Appropriations: Major Projects 76,867, ,638, ,228, ,753, ,113, State Capital Appropriations: HEAPR Projects Completed Projects 962, , (0.00) 962, TC HEAPR Projects , , , N/A Keller Hall Exterior Building Envelopment Replacement ,358, , ,967, ,228, , Construction Mech Eng Phase II Renewal-Mech/Elec/Plumbing ,800, ,317, ,482, ,154, , Construction FSN Bldg Infrastructure Improvements Study , , , , , Programming Alderman Hall Fire Safety & Ventilation Imprvmnts , , , , , Programming Andrew Boss Lab Fire Sprinklers, Lab Compliance ,200, , ,969, ,036, ,163, Design Development UMD Tweed Museum of Art Mech System Upgrd , , , , Procurement UMD Cina Hall HVAC Systems Upgrade ,920, , ,387, ,920, Construction Page 1 of 7 1/15/2016
5 UMD Coleraine Minerals Lab Water Utility Replacement , , , , , Design Development UMM Blakely Hall Elevator Installation , , , Schematic Design UMM Humanities HVAC Improvements , , , , , Design Development UMM Heating Plant Flue Gas Scrubber Replcmnt , , , , Construction UMC Electrical Infrastrucutre Stabilization ,180, ,764, , ,030, , Construction NWROC Admin Bldg Abatement & Structural Impr , , , , , Construction SROC Agronomy & Soils HVAC Improvements , , , , , Construction Itasca Facility Improvements(Roofs,Pumps,Windows,Floors , , , , , Construction Itasca Water System Upgrades , , , , , Construction Cloquet Forestry Ctr Elec Infrastructure , , , , , Pacloseout Cedar Creek Whip-Poor-Will House Roof, Windows , , , , Construction Subtotal - '14 Appropriations: HEAPR Projects 42,500, ,397, ,102, ,525, ,914, , Total State Capital Appropriations 119,367, ,036, ,330, ,278, ,028, , Page 2 of 7 1/15/2016
6 2012 State Capital Appropriations: Major Projects Combined Heat and Power Plant ,000, ,000, ,000, Construction Itasca New Multi-Purpose Building ,060, ,044, , ,045, , Pacloseout Subtotal - '12 Appropriations: Major Projects 14,060, ,044, , ,045, , State Capital Appropriations: HEAPR Projects Completed Projects 40,864, ,864, ,864, TC HEAPR Projects , , (0.00) , N/A Shevlin Hall Window Replacement , , , , Design Development VCRC Structural & Water Infiltration Assessment , , , , , Design Development Civil Engineering Remediation ,023, ,012, , ,019, , Pacloseout Faye Thompson Center Roof Replacement , , , , (0.00) 45, Pacloseout UMM Blakely Hall Elevator Installatoin , , , , , Schematic Design UMC HEAPR Projects , , , N/A Subtotal - '12 Appropriations: HEAPR Projects 50,000, ,536, , ,752, , , Total State Capital Appropriations 64,060, ,581, , ,798, , , State Capital Appropriations: Major Projects Completed Projects 63,833, ,833, ,833, Subtotal - '11 Appropriations: Major Projects 63,833, ,833, ,833, State Capital Appropriations: HEAPR Projects Completed Projects 24,896, ,896, ,896, (0.00) TC HEAPR Projects , , , N/A KE Dwan Emergency Power/Generator System Upgrade , , , , , Construction Subtotal - '11 Appropriations: HEAPR Projects 25,000, ,916, , ,916, , , Page 3 of 7 1/15/2016
7 Total State Capital Appropriations 88,833, ,749, , ,749, , , Grand Totals 2011 to ,789, ,754, ,034, ,864, ,756, , Page 4 of 7 1/15/2016
8 Notes: 1) Definitions of columns: B. Appropriation Amount: The State appropriation for each project. Although HEAPR funds are appropriated in a block of funds, they are detailed in this report by the University's allocation. C. Spent or Encumbered: This includes three categories. a. Amount the University has paid to contractors from signed contracts. b. Project amount specifically under contract with a general contractor, architect, engineer, or other vendor. c. Internal project where work has begun and/or internal purchase order/work has been completed. D. Obligated: Funds required to complete the project that are not yet under contract. E. Unencumbered: Contingency funds remaining in the project after the construction phase. 2) Definitions of project phases: a. Programming: Defining in detail the scope of the project, describing the facility components required to accommodate the academic/operational program, and establishing the functional and physical relationships of those components. b. Schematic Design Development: Evaluating alternatives for meeting the project program and establishing the general size, shape, and massing of building elements; exterior finishes; and Design Development criteria for structural, mechanical, and electrical systems. c. Design Development: Developing the preliminary Design Development into a detailed Design Development that establishes final floor plans, building elevations, interior and exterior materials, room finishes, building systems, furnishings, and equipment. d. Construction Documents: Preparing detailed drawings and specifications required to obtain bids and to describe and direct the construction work. e. Procurement: Soliciting bids from contractors for completing the work described in the construction documents. f. Construction: Mobilizing of the contractor's equipment, purchasing of building materials, and implementing the work described in the construction documents. g. Substantial Completion: Completing work on the project to a point that the Owner can occupy and use the facility for its intended use. h. Pacloseout: Making final payments to contractors and vendors, closing all contracts, and preparing the final project accounting. Page 5 of 7 1/15/2016
9 Summary of University State Capital Appropriations Total Dollars by Status 2015 Appropriations Major Projects 26,529, , ,140, ,038, ,490, HEAPR Projects Subtotal 26,529, , ,140, ,038, ,490, Appropriations 2012 Appropriations 2011 Appropriations Major Projects 76,867, ,638, ,228, ,753, ,113, HEAPR Projects 42,500, ,397, ,102, ,525, ,914, , Subtotal 119,367, ,036, ,330, ,278, ,028, , Major Projects 14,060, ,044, , ,045, , HEAPR Projects 50,000, ,536, , ,752, , , Subtotal 64,060, ,581, , ,798, , , Major Projects 63,833, ,833, ,833, HEAPR Projects 25,000, ,916, , ,916, , , Subtotal 88,833, ,749, , ,749, , , Grand Total: Appropriations 298,789, ,754, ,034, ,864, ,756, , Major Projects 181,289, ,904, ,384, ,670, ,604, , HEAPR and Converted HEAPR Projects Only 117,500, ,850, ,649, ,194, ,151, , Total Percent by Status 2015 Appropriations Major Projects 26,529, % 66% 0% HEAPR Projects % 0% 0% Subtotal 26,529, % 66% 0% 2014 Appropriations 2012 Appropriations Major Projects 76,867, % 8% 0% HEAPR Projects 42,500, % 14% 0% Subtotal 119,367, % 10% 0% Page 6 of 7 1/15/2016
10 Major Projects 14,060, % 0% 0% HEAPR Projects 50,000, % 1% 0% Subtotal 64,060, % 1% 0% 2011 Appropriations Major Projects 63,833, % 0% 0% HEAPR Projects 25,000, % 0% 0% Subtotal 88,833, % 0% 0% Grand Total: Appropriations 298,789, % 10% 0% Major Projects 181,289, % 13% 0% HEAPR and Converted HEAPR Projects Only 117,500, % 5% 0% Page 7 of 7 1/15/2016
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