CAPITAL PROJECT ALLOTMENTS FOR FISCAL YEAR 2014 / 2015
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1 CAPITAL PROJECT ALLOTMENTS FOR FISCAL YEAR 2014 / 2015 Approp. Project / Original Allotment Project in Index Fund Prog. Org. Index Title Allotment Balance Reserve Prior Biennium Reappropriations - State: (1) K K190 Roof Repairs 171,000 28, K K19S Facilities Repairs 602, , Sub-Total 304, Current Biennium Appropriations - State: S L027 ERI 13/15 456, , S L459 Asbestos 19,304 19, S L269 Minor Works-Telecom 321, , S L335 Minor Works-Telecom 290, , S L186 Roof Repairs 235, , S L077 Facilities Repairs-Stuc 21,022 20, S L078 Facilities Repairs-Motr 184, , S L079 Facilities Repairs-SSS 21,010 21, S L215 Site Repairs 67,000 67, S L364 WATR Center (3) 1,500,000 1,500, S L330 SET Bldg 7,820,000 2,473, ,717, S L291 Fac Maint & Repairs 1,042, , Appropriations - Local: Sub-Total 5,988, ,717, R L270 Minor Works-Telecom 2, , R L362 Maltby Bldg Remodel 1,000, , R L363 Gateway Hall Remodel (2 & 3) 6,000,000 4,130, R L414 Snohomish Hall Remodel 3,000,000 3,000, R K518 ESCO #5 1,972,000 1,503, R L525 ESCO # , R L415 Acquire ELKs Property 2,000,000 2,000, R K473 SET Bldg Pre Design 300, , Sub-Total 12,931, Total 19,224, ,717, Object/Sub-Object Description JE 00 Land JM 00 Art & History Landmarks JF 00 Building JN 00 Relocation Costs JH 00 Improvements Other Than Buildings JZ 00 Other Capital Expenses JJ 00 Grounds Development JA 00 Equipment-Under $5,000 non-capital JK 00 Arch. & Eng. Service JB 00 Software-Under $5,000 JL 00 Capital Planning JC 01 Equipment-Over $5,000 capitalized Footnotes: (1) All the biennium projects with balances were carried-forward, and rounded down. No round-downs occur in midbiennium. (2) The Gateway Hall remodel was approved for an additonal $1.2M. The SBCTC will approve the remaining $2.8M in Sept. Same project number will be used. (3) The Gateway Hall project was approved for an additional $2.8M, which brings the project up to $6M. The WATR Center allotment in reserve was released. (4) Facilities Repairs- SBCTC transferred $77,978 from L077 to L078, and $18,990 from L079 to L078. Posted here on 2/2/15. (5) Project L270 - the LEA for Network 3.0 increased this allocation by $497,800 in May. (6) ESCO #6 project allocation in May. Expect bulk of expenses in 15/16. Includes $220K from COM.
2 CAPITAL PROJECT ALLOTMENT vs EXPENDITURE STATUS REPORT For Fiscal Year 14/15 through May 11th, 2015 Biennium Prior Current Year Current Year Total Balance Allotment DESCRIPTION Allotment Fiscal Year(s) (14/15) (14/15) Expenditures Of Held in Expenditures Expenditures Encumbrances & Encumb. Allotment Reserve Reappropriations 11/13 Roof Repairs 060 K K190 (170,999.85) 142, , , Facility Repairs 060 K K19S (601,999.99) 326, , , ESCO #5 147 R K518 (1,972,000.00) 468, ,144, , ,734, (237,835.38) 0.00 Biennial Appropriations 13/15 ERI 13/ S L027 (456,800.00) 120, , , , (132,488.50) 0.00 Asbestos 060 S L459 (19,304.00) , , Minor Works-Telecom 060 S L269 (321,610.00) 2, , , , S L335 (290,838.00) , , R L270 (500,000.00) , , (201,738.16) 0.00 Roof Repairs 060 S L186 (235,000.00) , , (202,562.73) 0.00 Facilities Repairs-Struct 057 S L077 (21,022.00) , , (910.99) 0.00 Facilities Repairs-Motr 057 S L078 (184,968.00) , , , (18,428.19) 0.00 Facilities Repairs-SSS 057 S L079 (21,010.00) , , (14,620.67) 0.00 Site Repairs 060 S L215 (67,000.00) , , (15,559.09) 0.00 WATR Center 057 S L364 (1,500,000.00) , , , (729,472.62) 0.00 Maltby Remodel 147 R L362 (1,000,000.00) 104, , ,000, Gateway Hall Remodel GWY (121,677.23) 121, , R L363 (6,000,000.00) 1,869, ,519, ,388, (2,611,277.00) 0.00 Snohomish Hall Remodel SNH (13,552.30) 13, , R L414 (3,000,000.00) , , (2,825,645.37) 0.00 ELK Property Acquisition 147 R L415 (2,000,000.00) (2,000,000.00) 0.00 SET Bldg 057 S L330 (3,102,674.00) 629, , , ,631, (1,471,064.41) 4,717, Pre Design fr 12/13: 147 R K473 (299,999.25) 179, , (120,945.00) 100, Facility Maintenance & Repairs 060 S L291 (1,042,800.00) 521, , ,042, GRAND TOTAL (22,943,254.62) 4,499, ,608, ,253, ,360, (10,582,548.11) Footnotes: 1) All state funded capital balances from 12/13 were carriedforward, AND rounded down to the nearest dollar. Gary rounds down after the end of a biennium, not at the end of the first fiscal year. The rounded down amounts from the previous year are shown in colume C as deductions from the original allocation. SET Bldg allotment is $300K, but only $200K was transferred into that account in 12/13. 2) Facilities Repairs- SBCTC transferred $77,978 from L077 to L078, and $18,990 from L079 to L078. Posted here on 2/2/15.
3 RETAINAGE STATUS For Fiscal Year 14/15 Company Bayley Constr. Bayley Constr. Saybr Contractors Saybr Contractors Ameresco, Inc Ameresco, Inc Garland/DBS, Inc Locally Roosendaal-Honcoop Ebenal General Inc. Locally retained Bank Locally retained Locally retained Locally retained Locally retained Locally retained Locally retained Held & Peoples Bank & Horizon Bank Monthly Project Gateway Maltby GWY Kitchen WWY Electrical Gateway ESCO #4 Field Netting Seaview Rood Retainage Snoh - Third Floor MDL Renov Coding ( ZRT) ( ZRT) ( ZRT) ( ZRT) (R L363) (K K19S) ( ) ( ZRT) Total (R L414) ( BC7G) Total Beg. Bal , , , , , , July August September 13, , , (287,185.63) (239,332.83) October 14, , , , November , , , December 10, , , , January 3, , , February , , , March 1, , , April May , , , , June th Mo TOTALS 43, , , , , , , , , Totals By Fund: , Footnotes: 147 1, This amount agrees with the last invoice seen and by fund Escrow accounts at banks have not been set up for the following companies listed below. All locally held retainage is in ZRT-0499 Totals 121, AstroTurf, LLC Garland/DBS, Inc Saybr Contractors Inc. Bayley Ameresco, Inc.
4
5 Equipment / JC, JC80 Reconciliation FY 13/14 Description Purchase Check State Tag Fund Fund Fund Fund Fund Fund Fund Fund Mo. Name Pro-Org Adj. Amount Requisition Number Number July Taricco Corp , MK B , " Dakronics 920-K196 22, SV12131A B , " Dakronics 920-K196 SV12131A B , Aug Perkinelmer , DD DD13001 S/B B , " Products Un , MK B , Sept Miller , MK B , B , Nov Laerdal Med , GD B , Dec Extron Digita , SL B , Jan Proton L363 6, MV B , April Nissan - Cam , RS B , " Nissan - Cam , RS B , April Sharp - LCD , MK B , " Apple Comp 100-4Z22 7, MT B , " Sharp - LCD , MK B , " B , " Kodak Printe , PR B , May Hewlett Pack , TT B , " Hewlett Pack TT B , June Bargreen 011-2W30 5, EZ B , " Moto Electric , RS B , " Laerdal Med 011-2W30 14, GZ B , " Generator G , MK B , " Sewer Snake , RM B , " Morgan Sou , MA B , Total 484, , , , , , , , , ** reconciliation item per OFM JC00, JC80
6 ACCOUNT GROUP 997 RECONCILIATION FOR FISCAL YEAR 13/14 D E S C R I P T I O N LAND B U I L D I N G S I. O. T. B. E Q U I P M E N T L I B R A R Y C.I.P. SUMMARY (2220) (2320) (2420) 2430 * 6591 (2440) FAE-997 Beginning Balances 5,844, ,235, (34,221,548.00) 23,060, (16,905,734.00) 5,678, (2,923,903.00) 1,135, (974,457.00) 279, ,208, Prior Year's Manual Adjustments FMS Fund 997 Balances 5,844, ,235, (34,221,548.00) 23,060, (16,905,734.00) 5,678, (2,923,903.00) 1,135, (974,457.00) 279, ,208, /14 Additions: SET Bldg 629, (629,546.35) Gateway Hall Remodel 1,554, (1,554,032.69) Maltby Bldg Remodel 104, (104,361.83) Snohomish Hall Remodel 13, (13,552.30) 522 Bldg to 997 transfer 1,290, (566,581.00) (723,559.00) Library 28, (28,745.04) Equipment 412, (412,007.18) OFM Capitalization Changes (228,903.00) (432,969.00) , OFM Capitalization Deprec Changes 187, , (461,939.00) 13/14 Disposals: Library (24,580.00) 24, Equipment (8,000.00) 8, Current Net Change to ,061, (378,740.00) (432,969.00) , , , , , ,301, (3,265,871.39) Subtotal Fixed Assets 5,844, ,296, (34,600,288.00) 22,628, (16,631,636.00) 6,082, (2,915,903.00) 1,139, (949,877.00) 2,581, ,474, (beginning bal. plus current change) Depreciation (1) 3,001, (3,001,039.00) 464, (464,852.00) 563, (563,209.00) 44, (44,454.00) 0.00 (4,073,554.00) Final FMS Totals-Fund 997 5,844, ,296, ,001, (37,601,327.00) 22,628, , (17,096,488.00) 6,082, , (3,479,112.00) 1,139, , (994,331.00) 2,581, ,400, Reconcile to FAE: (2) Proprietary Funds-Ending Balance , (132,707.00) 259, (259,878.39) 367, (279,201.26) , Final FAE Totals-All Funds 5,844, ,496, (37,734,034.00) 22,887, (17,356,366.39) 6,450, (3,758,313.26) 1,139, (994,331.00) 2,581, ,556, Reconciliation with all funds: CR2128 FAE/FMS Footnote: All Funds: Ending Cost 157,385, ,399, (1) Only the accumulated depreciation credits are added into the Summary Column (Not the 6591 G/L). OFM Capitalization reconciliation CIP item. 13, (2) The FAE change accidentially removed the CIP beginning of a $3M project. It will show later when project expenses exceed $100K. All Funds: Depr Allow (59,843,046.00) (59,843,045) 97,556, ,556,427.23
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