CAPE FLATTERY SCHOOL DISTRICT # 401 REGULAR SCHOOL BOARD MEETING AGENDA

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Francis Oliver
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2 CAPE FLATTERY SCHOOL DISTRICT # 401 REGULAR SCHOOL BOARD MEETING AGENDA June 28, 2017 Clallam Bay School Library 6:00 p.m. I. Call to Order / Pledge of Allegiance II. Roll Call of Members: Mr. Greg Colfax Mr. Dan Elvrum Mr. John Stubbs Mr. Donald Baker Ms. Tracey Rascon III. Introduction of Visitors and Public Questions and Comments Public questions and comments - The Board of Education encourages participation at public School Board Meetings. Under normal circumstances it is designed to allow everyone to address the Board. The following rules shall apply to protect the public's right to be heard when there are many persons who wish to address the Board of Education: a.) Each speaker shall be allowed a presentation time of not to exceed 5 minutes. b.) There will be a limit of one presentation per person. c.) Organizations or groups shall be represented by one spokesperson. By a major vote of the Board, the rules of the By-laws may be suspended for special reasons at any particular meeting. The Board also reserves the right to adjust the length of time intended for community participation. PUBLIC PRESENTATIONS OF ITEMS TO BE PLACED ON THE AGENDA - INDIVIDUAL BOARD MEMBERS, EMPLOYEES, STUDENTS AND PATRONS MAY HAVE MATTERS DIRECTLY RELATED TO SCHOOL DISTRICT BUSINESS PLACED ON THE AGENDA OF A REGULAR BOARD OF EDUCATION MEETING BY ADDRESSING A WRITTEN REQUEST FOR INCLUSION OF SUCH ITEMS TO THE SUPERINTENDENT, CAPE FLATTERY SCHOOL DISTRICT, BOX 109, SEKIU, WA 98381, NO LATER THAN THE TUESDAY THE WEEK PRECEDING THE MEETING. Any item placed on the Board Agenda by any of the above mentioned persons will be scheduled as information and discussion only. The Board of Education retains the discretion to determine whether or not to move such items for consideration as an item for Board Action in a regular Agenda of any subsequent Board Meeting. In making such a determination, the Board may request a postponement of discussion to permit adequate time for study, analysis, and response by District Staff. The Board may also remove such an item from the Agenda when it appears that no one present at the Board meeting wishes to discuss the matter, or if the topic is more appropriate for discussion in Executive Session. The Board of Education reserves the right to determine when it will consider subjects that are appropriate according to law for discussion in Executive Session. Helpful Explanations of Abbreviations: AMO- Annual Measurable Objectives CPR-Consolidated Program Review ESD-Educational Service District FTE- Full-time Equivalent Student GLE-Grade Level Equivalent IDEA- Individuals with Disabilities Education Act IEP- Individual Education Program NCLB- No Child Left Behind OCR- Office of Civil Rights OSPI- Office of Superintendent of Public Instruction SLP- Student Learning Plans. WEA- Washington Education Association WSIPC- Washington State Information Processing Center WIAA- Washington Interscholastic Athletic Association MSP- Measurements of Student Progress SBAC- Smarter Balanced Exam

3 IV. Adopt Agenda ACTION V. Consent Agenda A) Minutes from May 24, Regular School Board Meeting B) Payroll and Employee Benefits C) General Fund Accounts D) ASB Fund Accounts- E) Transportation Fund Accounts- F) Capital Projects Accounts G) Acceptance of $500 donation from Vernon Soeneke via NB Booster Club H) WIAA Summer Facility Use Request for Clallam Bay I ) Approval of the Superintendent / or Designee to apply for grants ACTION VI. VII. School Program Presentations A) Professional Discussions A) K-3 Class Size report INFORMATION VIII. Old Business A) Budget Hearing HEARING IX. Action Items A) Resolution # Budget Adoption B) Neah Bay Roof Project- Acceptance of Bids ACTION ACTION X. New Business A) BP 4218 Language Access Plan- Emergency Adoption B) ALE End of Year Report ACTION INFORMATION XI. XII. Personnel Considerations A) RESIGNATIONS / LEAVE OF ABSENCE- 1) Diana Leiza CB Retirement 2) Sandy Soeneke NBH Resignation 3) Michael Brunstad NBH Resignation as Athletic Director 4) Austin Tejano NBH Resignation B) NEW PERSONNEL FOR CONSIDERATION 1) Pamela Force NBE Provisional Certificated Teacher (Kindergarten) Individual Reports ( Site/ Student Rep / Board) ACTION ACTION XIII. Executive Session (If necessary to consider employment or dismissal of personnel or to consult with legal counsel to consider acquisition or sale of real estate). XIV. Adjournment The district encourages the participation of all disabled citizens at meetings of the Board. Those wishing to attend the meetings should notify the district at least 48 hours in advance if special accommodations will be necessary for participation in the meeting. Announcements of Board meetings will include a statement of steps to be taken for participation by disabled persons.

9 Cape Flattery School District Budget Proposal School Year Budgeting for Academic Success!

10 What is a Budget Annual financial plan for your school district required by statute in Washington State. Must be formally adopted by the Board of Directors each year. Covers the fiscal year September 1 st - August 31 st.

11 Our budget has (5) funds General Fund Associated Student Body Fund Debt Service Fund Capital Projects Fund Transportation Vehicle Fund

12 Primary areas we worked to protect Class Sizes Certified/Classified Positions Additional support for students not meeting standards Professional Development Technology upgrades/ maintenance Curriculum upgrades Base-line maintenance on facilities Vehicle maintenance

13 Additions Increased Certified Staff Salary- $111,000 Responsibility Contract Days Total Responsibility Contract Days Cost of Living Increase for Certified Staff remains unknown until Legislature votes Increased Classified Staff Salary- $22,500

14 Budgeted Enrollment Neah Bay MS/HS Neah Bay Elementary Budgeted FTE % % % of Enrollment Clallam Bay % Total for District %

15 Projected Grant Revenue Grant Amount Location Award Difference Title 1 175,117 Neah Bay 194,575 (19,458) Title IIA 32,000 District 32,708 (708) Title VII 50,193 Neah Bay 41,000 9,193 Special Ed-P 6,500 District 5,009 1,491 Special Ed 107,500 District 103,378 4,122 LAP 161,867 District 163,549 (1,682) High-Cap 4,693 District 4,870 (177) Small-Rural Achievement *These are projected numbers 16,500 District 16, , ,535 (7,465)

16 Revenues Local Taxes $375,000 Local Revenues $ 98,650 State General Purpose Apportionment $4,410,862 Sped Apportionment 61,965 LEA 700,000 Total State General Purpose $5,646,477

17 Revenues Continues State Special Purpose Special Education 459,030 LAP 161,867 Highly Capable 4,693 Food Services 3,370 Misc. (Misc./National Boards) 13,500 Transportation 214,000 Total State Special Purpose $856,460

18 Revenues Continues Federal General Purpose Impact Aid Basic Ed $1,675,000 Impact Aid Special Ed 35,000 Federal Forest 20,000 In-Lieu of Taxes 600 Total Federal General Purpose $1,730,600

19 Revenues Continued Federal Special Purpose IDEA B Flow Through $114,000 Title 1 175,117 Title Grants under ESEA 48,500 Food Svc 185,000 Commodities 13,000 Title VII 50,193 Capacity for additional Revs/Exps 500,000 Total Fed. Special Purpose $1,085,810

20 Where do our revenues come from? Revenues 11% 4% 1% Local Taxes Local Revenues 18% State General Purpose State Special Purpose 9% 57% Federal General Purpose Federal Special Purpose

21 Expenditures Certified Salaries 3,206,481 3,323,035 Classified Salaries 1,684,309 1,745,326 Benefits 1,921,168 2,024,684 Supplies 642, ,604 Contract Services 1,329,156 1,409,831 Travel 42,010 48,747 Capital Outlay 34,500 15,000 Total Expenditures $9,311,227

22 Where does the $$ go? 0% 0% Expenditures 8% 22% 15% 19% 36% Certified Salary Classified Salary Benefits Supplies Contract Services Travel Capital Outlay

23 MSOC Disclosure MSOC- Materials, Supplies and Operational Costs Revenue Total- $9,319,347 Salaries and Benefits- $7,870,775 Approx. MSOC Revenue- $1,448,572 Expenditure Total- $ 9,311,227 Salaries and Benefits- $7,093,045 Approx. MSOC Expenditures- $ 2,218,182 Difference of $769,610

24 GF Budget Summary for Revenues $9,319,347 Expenditures $9,311,227 Ending Budget Surplus $ 8,120

25 ASB Budget Projected Revenues $311,151 Projected Expenditures $334,342

26 Debt Service Fund Revenues 260,000 Expenditures 257,525 Paid off December 2026

27 Capital Projects Fund Revenue 1,000 Expenditures 550,000

28 Transportation Vehicle Fund Revenues $71,300 Expenditures $140,000

29 Projected General Fund Beginning Fund Balance for Board Policy 10% $ 820,000 Below 10% $ 0 Beginning Fund Balance $ 2,100,000

30 Thank-you

31 CAPE FLATTERY SCHOOL DISTRICT NO BUDGET SUMMARY PAGE GEN CAP PROJ DEBT SVC ASB TRAN VEC FUND FUND FUND FUND FUND REVENUES $ 9,319,347 $ 1,000 $ 260,000 $ 311,151 $ 71,300 EXPENDITURES PAYROLL AND BENEFITS $ 7,093,045 MSOCS $ 2,218,182 $ 550,000 $ 257,525 $ 334,342 $ 140,000 TOTAL EXPENDITURES $ 9,311,227 $ 550,000 $ 257,525 $ 334,342 $ 140,000 NET RESOURCES $ 8,120 $ (549,000) $ 2,475 $ (23,191) $ (68,700) TRANSFERS IN AND (OUT) $ - $ - $ - $ - $ - NET EFFECT ON FUND BALANCE $ 8,120 $ (549,000) $ 2,475 $ (23,191) $ (68,700) EST BEGINNING FUND BALANCE $ 2,100,000 $ 551,000 $ 1,320,000 $ 130,000 $ 140,000 NET EFFECT ON FUND BALANCE $ 8,120 $ (549,000) $ 2,475 $ (23,191) $ (68,700) EST ENDING FUND BALANCE $ 2,108,120 $ 2,000 $ 1,322,475 $ 106,809 $ 71,300 in F195 in F195 in F195 in F195 This page is static and represents the actual budget as adopted in June THIS INFORMATION WAS EFFECTIVE AS OF 5/22/2017

37 REPORT ALEH STATE OF WASHINGTON SUPERINTENDENT OF PUBLIC INSTRUCTION RUN JUN 22, 10:11 Page 1 of 2 ALE ENROLLMENT AS REPORTED IN SAFS APPLICATION FOR SCHOOL YEAR ENDING ALE Head Count Cape Flattery S.D. No. 401 GRADES SEPTEMBER OCTOBER NOVEMBER DECEMBER JANUARY FEBRUARY MARCH APRIL MAY JUNE AVERAGE Kindergarten First Second Third Fourth Fifth Sixth Seventh Eighth Ninth Tenth Eleventh Twelfth Kindergarten Grades Grade Grades Grades Grades ** TOTALS

38 REPORT ALEH STATE OF WASHINGTON SUPERINTENDENT OF PUBLIC INSTRUCTION RUN JUN 22, 10:11 Page 2 of 2 ALE ENROLLMENT AS REPORTED IN SAFS APPLICATION FOR SCHOOL YEAR ENDING 2017 I hereby certify that all students are reported in accordance with enrollment reporting rules and instructions, and that supporting student records are available for audit. District Superintendent or Authorized Official

39 REPORT ALE STATE OF WASHINGTON SUPERINTENDENT OF PUBLIC INSTRUCTION RUN JUN 22, 10:10 Page 1 of 2 ALE ENROLLMENT AS REPORTED IN SAFS APPLICATION FOR SCHOOL YEAR ENDING ALE FTE Cape Flattery S.D. No. 401 GRADES SEPTEMBER OCTOBER NOVEMBER DECEMBER JANUARY FEBRUARY MARCH APRIL MAY JUNE AVERAGE Kindergarten First Second Third Fourth Fifth Sixth Seventh Eighth Ninth Tenth Eleventh Twelfth Kindergarten Grades Grade Grades Grades Grades ** TOTALS

40 REPORT ALE STATE OF WASHINGTON SUPERINTENDENT OF PUBLIC INSTRUCTION RUN JUN 22, 10:10 Page 2 of 2 ALE ENROLLMENT AS REPORTED IN SAFS APPLICATION FOR SCHOOL YEAR ENDING 2017 I hereby certify that all students are reported in accordance with enrollment reporting rules and instructions, and that supporting student records are available for audit. District Superintendent or Authorized Official

45 Neah Bay Elementary Neah Bay Jr./Sr. High Head Ct (+or -) FTE (+ or -) Head Ct (+or -) FTE (+ or -) September September October October November November 174 (2.00) (2.00) December 178 (4.00) (4.32) December January 177 (1.00) (1.00) January February February March March 176 (1.00) (0.60) April 184 (1.00) (1.25) April May May June (0.06) June 175 (2.00) (2.00) Average Average Year-To-Date Add / Los Year-to-Date Add / Loss Clallam Bay District Head Ct (+or -) FTE (+ or -) Head Ct (+or -) FTE (+ or -) September September October October November 129 (1.00) (1.00) November 485 (2.00) (2.50) December December 483 (2.00) (2.32) January January 482 (1.00) (1.00) February 129 (2.00) (3.80) February March (0.80) March April April May 128 (3.00) (2.80) May 490 (2.00) (1.30) June 126 (2.00) (1.63) June 486 (4.00) (3.69) Average Average Year-To-Date Add / Los 2.00 (0.20) Year-To-Date Add / Los

RESOLUTION NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE CORKSCREW FARMS COMMUNITY DEVELOPMENT DISTRICT:

RESOLUTION NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE CORKSCREW FARMS COMMUNITY DEVELOPMENT DISTRICT: RESOLUTION 2017-08 A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE CORKSCREW FARMS COMMUNITY DEVELOPMENT DISTRICT APPROVING PROPOSED BUDGET(S) FOR FISCAL YEAR 2017/2018 AND SETTING A PUBLIC HEARING THEREON