HAPPY N6W Y6ARl. Committee Members: Gregory Pease. Chairman Patrick Grelve. Member. Treasury Jeff Close. Member. OGC. Subcommittee Members ThomosFomn

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1 Committee Members: Gregory Pease. Chairman Patrick Grelve. Member. Treasury Jeff Close. Member. OGC PUBLIC NOTICE AGENDA PROFESSIONAL SERVICES EVALUATION COMMITIEE MEETING Thursday, January 4, 2018, 10:00 a.m. Eighth Floor, Conference Room 851 Jacksonville, FL Subcommittee Members ThomosFomn Steven Long C"C; C'1.atA~ Suh:H:rU11Der" ~(anh:n ITEM# P0717 T!He a Action MOTION Fee 6 Contract Negotiations That the City of JocksonvKle enter Into o controct wlltl Professional Design Services for Various GAi Consultants. Inc. for Professional Design Servk:es for Pedestrian Improvement and Sidewalk Various Pedestrian Improvement and Sidewalk Projects Annual Contract that lncoiporotes the attached Scope ProjectsAnnual Contract of Servk:es Identified os Exhibit 'A' and Contract Fee Department of Public Works Schedule ldentlfled os Exhibit 'B', each project performed under the agreement shall be authorized by on individual Purchase Order wlltl o nottoexceed cost applicable thereto; (Ii) the lntttol period of service wi.1 be from dote of execution of the contract to two (2) years with the option to renew for two additional twoyear periods upon satisfactory performance by the Consultant; and (iii) the maximum indebtedness of the City pursuonl lo tt'l11 agreement Is S Ul All other terms and conditions ore per the RFP and the Cllv's standard contract lanmonne. MEETING ADJOURNED: CON TR EXP OUTCOME HAPPY N6W Y6ARl Dl/D4/ll "5lC AGlNDA

2 Cit of Jacksonville, Florida ~~~~~~~ Lenny Curry, Mayor ONE CITY ONE JACKSONVILLE. Department of Public Works Engineering & Construction Management Division 214 N. Hogan Street, 10\h Floor Jacksonville, FL (904) December 18, 2017 TO: THRU: FROM: SUBJECT: Gregory W. Pease, Chairman Professional Services Evaluation r=.= John P. Pappas, P.ei2l,.. Director Tom Fallin, P. E., Chief..:, Engineering and Construction Management Division ~ /7 ~ J Steven D. Long, Jr., P.E. Chief RightofWay and Stormwater Maintenance Cf"ftMJ ~ ~ h P07 17 Professional Design Services for Various Pedestrian Improvement and Sidewalk Projects Annual Contract The Engineering Division has negotiated with the consultant selected for Professional Design Services for Various Pedestrian Improvement and Sidewalk Projects Annual Contract resulting In the attached Scope of Services, Exhibit A and Contract Fee Schedule, Exhibit B. MBE firms to be utilized to meet the 20% Participation Percentage Plan for this contract are detailed on a separate attachment. Accordingly, this Is to recommend that the City of Jacksonville enter Into a contract with GAi Consultants, Inc. for Professional Design Services for Various Pedestrian Improvement and Sidewalk Projects Annual Contract, that Includes the attached Scope of Services Identified as Exhibit "A" and Fee Schedule Identified as Exhibit "B". Each project performed under this agreement shall be authorized by an Individual Purchase Order with a nottoexceed cost applicable thereto. The maximum indebtedness of the City pursuant to this agreement Is $1,000, The lnhial Period of Service will be for two (2) years with the option to extend such contract for two (2) additional two (2) year periods upon satisfactory perfonnance by the Consultant. All other terms and conditions of the Contract shall be as provided In the Request for Proposals and the Department of Public Works Prototype Agreement for professional services, as applicable. JPP/fw Attachments: Exhibits A & B MBE Participation

3 Scope of Services for P0717 Professional Design Services for Various Pedestrian Improvement and Sidewalk Projects Annual Contract December 11, 2017 Under this contract, GAi Consultants, Inc. (Consultant) may provide Professional Engineering Design Services, and other professional services, which may be needed by the City of Jacksonville (City) from time to time on various pedestrian improvement and sidewalk improvement projects. Services may consist of studies, conceptual designs, final designs, and/or construction administration (including field inspection). Services to be provided by the Consultant may include planning, surveying, engineering (including but not limited to civil, structural, and geotechnical), site and drainage design, and/or other design services as may be required for individual projects. Design services under this contract, although primarily related to sidewalks, crosswalks and pedestrian bridges, may also include other types of work required for the design and construction of the pedestrian improvements. This work could include drainage modifications to ditches and storm drainage systems, bulkheads and other miscellaneous project related services. Consultant's services will result in all required surveys, structural and environmental investigations along with all drawings, specifications, and other documents needed for the City to acquire any necessary land or easements, adjust utilities and make connections thereto, seek bids, obtain permits, and assist in contracting for construction of each project. The Consultant may be required to prepare presentation material illustrating concepts, participate in public meetings to obtain citizens input, and modify each design accordingly. Consultant's services on each project may be in three (3) phases: study/conceptual design, final design, and Construction/Post Design, with separate negotiation and fee for each phase. At the City's option upon completion of each phase, Consultant's services may be extended to include the next phase after negotiation of mutually satisfactory terms. Specific services, schedules, and deliverables will be developed and mutually documented between the Consultant and the City upon a request for proposal for each individual project. Fees for the services rendered shall be in accordance with the attached rate schedules, as may be amended upon contract renewals that may occur per Section 1.3 of the RFQ.

4 Contract Fee Summary for Professional Design Services for Various Pedestrian Improvement and Sidewalk Projects PART I GENERAL 1. Project Prof. Design Svcs. For Various Ped. Improvement 2. Project Number and Sidewalk Projects Annual Contract P Name of Consultant 4. Date of Proposal GAi Consultants, Inc. 12/6/2017 (Rev /17) 5. DIRECT LABOR PART II LABOR RELATED COSTS Hourly Estimated Estimated Rate Hours Cost Project Manager (Responsible Prof.) $ $ 0.00 Project Engineer $ $ 0.00 Engineer Intern $ $ 0.00 Senior Designer $ $ 0.00 Designer/Sr. GADD Technician $ $ 0.00 CADD Technician $ $ 0.00 Clerical $ $ 0.00 Survey Manager (PSM) $ $ 0.00 TOTAL Three Man Survey Crew $ $ 0.00 TOTAL DIRECT LABOR $. 6. OVERHEAD (Combined Fringe Benefits & Administrative) Overhead Rate % $. 7. SUBTOTAL: Labor + Overhead (Items 5 & 6) $ 8. PROFIT: Labor Related Costs (Item 7) x 10% $. SUBTOTAL SALARY RELATED COSTS $. PART Ill OTHER COSTS 9. MISCELLANEOUS DIRECT COSTS 10. SUBCONTRACTS (Lump Sum) MISCELLANEOUS DIRECT COSTS SUBTOTAL $. SUBCONTRACT SUBTOTAL $. PART IV SUMMARY TOTAL LUMP SUM AMOUNT (Items 5, 6, 8, 9 and 10) $

5 Contract Fee Summary for Professional Design Services for Various Pedestrian Improvement and Sidewalk Projects PART I GENERAL.J 1. Project Prof. Design Svcs. For Various Ped. Improvement 2. Project Number and Sidewalk Projects Annual Contract P Name of Consultant 4. Date of Proposal Peters and Yaffee, Inc. 1216/ DIRECT LABOR PART II LABOR RELATED COSTS _, Hourly Estimated Estimated Rate Hours Cost Principal $ $ 0.00 Chief Engineer $ $ 0.00 Senior Engineer $ $ 0.00 Project Engineer $ $ 0.00 Engineer Intern $ $ 0.00 Designer $ $ 0.00 Designer Associate $ $ 0.00 Clerical $ $ $ $ 0.00 TOTAL 0 $ 0.00 TOTAL DIRECT LABOR $ 6. OVERHEAD (Combined Fringe Benefits & Administrative) Overhead Rate % $ 7. SUBTOTAL: Labor + Overhead (Items 5 & 6) $. 8. PROFIT: Labor Related Costs (Item 7) x 10% $. ~ 9. MISCELLANEOUS DIRECT COSTS SUBTOTAL SALARY RELATED COSTS $ PART Ill OTHER COSTS 10. SUBCONTRACTS (Lump Sum) MISCELLANEOUS DIRECT COSTS SUBTOTAL $. SUBCONTRACT SUBTOTAL $. PART IV SUMMARY TOTAL LUMP SUM AMOUNT (Items 5, 6, 8, 9 and 10) $ r; I

6 Contract Fee Summary for Professional Design Services for Various Pedestrian Improvement and Sidewalk Projects < PART I GENERAL.,_ 1. Project Prof. Design Svcs. For Various Ped. Improvement 2. Project Number and Sidewalk Projects Annual Contract P Name of Consultant 4. Date of Proposal Onsite Environmental Consulting, LLC 1216/ DIRECT LABOR PART II LABOR RELATED COSTS Hourly Estimated Estimated Rate Hours Cost Company Principal $ $ 0.00 Senior Project Manager $ $ 0.00 Project Manager $ $ 0.00 Senior Environmental Scientist $ $ 0.00 Environmental Scientist $ $ 0.00 Field Technician $ $ 0.00 Field Assistant $ 9.92 $ 0.00 TOTAL GIS Analyst $ $ 0.00 GIS Technician $ $ 0.00 Administrative/Clerical $ 9.92 $ 0.00 $ 0.00 TOT AL DIRECT LABOR $ 6. OVERHEAD (Combined Fringe Benefits & Administrative) Overhead Rate % $ 7. SUBTOTAL: Labor + Overhead (Items S & 6) $ 8. PROFIT: Labor Related Costs (Item 7) x 10% $ SUBTOTAL SALARY RELATED COSTS $ PART Ill OTHER COSTS 9. MISCELLANEOUS DIRECT COSTS 10. SUBCONTRACTS (Lump Sum) MISCELLANEOUS DIRECT COSTS SUBTOTAL $ SUBCONTRACT SUBTOTAL $ PART IV SUMMARY TOTAL LUMP SUM AMOUNT (Items S, 6, 8, 9 and 10) $

7 Contract Fee Summary for Professional Design Services for Various Pedestrian Improvement and Sidewalk Projects PART I GENERAL 1. Project Prof. Design Svcs. For Various Ped. Improvement 2. Project Number and Sidewalk Projects Annual Contract P Name of Consultant 4. Date of Proposal Meskel & Associates Engineering, PLLC 1217/2017 ' PART II LABOR RELATED COSTS 5. DIRECT LABOR Hourly Estimated Estimated Rate Hours Cost TOTAL Principal $ $ 0.00 Project Manager (Responsible Prof.) $ $ 0.00 Senior Project Engineer $ $ 0.00 Engineer Intern $ $ 0.00 Senior Inspector $ $ 0.00 Field Technician $ $ 0.00 CADD Technician $ $ 0.00 Clerical $ $ 0.00 Senior Driller $ $ 0.00 Drill Helper $ $ $ 0,00 TOTAL DIRECT LABOR $ 6. OVERHEAD (Combined Fringe Benefits & Administrative) Overhead Rate % $ 7. SUBTOTAL: Labor + Overhead (Items 5 & 6) $ 8. PROFIT: Labor Related Costs (Item 7) x 10% $ SUBTOTAL SALARY RELATED COSTS $,_ PART Ill OTHER COST. 9. MISCELLANEOUS DIRECT COSTS J I I MISCELLANEOUS DIRECT COSTS SUBTOTAL $ 10. SUBCONTRACTS (Lump Sum)... SUBCONTRACT SUBTOTAL $ PART IV SUMMARY TOTAL LUMP SUM AMOUNT (Items 5, 6, B, 9 and 10) $

8 Contract Fee Summary for Professional Design Services for Various Pedestrian Improvement and Sidewalk Projects PART I GENERAL 1. Project Prof. Design Svcs. For Various Ped. Improvement 2. Project Number and Sidewalk Projects Annual Contract P Name of Consultant 4. Date of Proposal F.R. Aleman and Associates, Inc. 1216/ DIRECT LABOR PART II LABOR RELATED COSTS Hourly Estimated Estimated Rate Hours Cost Project Manager (Responsible Prof.) $ $ 0.00 Sr. Utility Coordinator $ $ 0.00 Sr. Utility Technician $ $ 0.00 Utility Technician $ $ 0.00 TOTAL Designer/GIS SurveySUE Analyst $ $ 0.00 CADD Technician $ $ 0.00 Clerical $ $ 0.00 TOTAL DIRECT LABOR $. I 6. OVERHEAD (Combined Fringe Benefits & Administrative) Overhead Rate % $. 7. SUBTOTAL: Labor + Overhead (Items 5 & 6) $ 8. PROFIT: Labor Related Costs (Item 7) x 10% $ SUBTOTAL SALARY RELATED COSTS $. PART Ill OTHER SERVICES p/unlts Estimated 9. MISCELLANEOUS DIRECT COSTS Unit Price Units SUE Services Designating (Day) $ 1, $ SUE Services Locating (Day) $ 1, Test Holes (Soft Surface) Min. 5 for (Unit) $ $ mobilization Test Holes (Hard Surface) Min. 5 for (Unit) $ $ mobilization Standard MOT Services (Day) $ $. Advanced MOT Services (Day) $ $ MISCELLANEOUS DIRECT COSTS SUBTOTAL $ 10. SUBCONTRACTS (Lump Sum) SUBCONTRACT SUBTOTAL $ PART IV SUMMARY TOTAL LUMP SUM AMOUNT (Items 5, 6, B, 9 and 10) $ FR Aleman will not provide Surveying Services for this contract.

9 ONE CITY. ONE JACKSONVILLE. City of Jacksonville, Florida Lenny Curry, Mayor Department of Public Works Office of the Director 214 N. Hogan Street, 10 1 h Floor Jacksonville, FL (904) JSEB PARTICIPATION Attachment to Fee & Contract Negotiations or Contract Amendment Title: Date: Professional Design Services for Various Pedestrian Improvement and Sidewalk~rotects Annual Contract RFP ~ /18/17 Company's Name Classification Type of Work Dollar Value (JSEB Subconsultant) (JSEB Status) (Scope of Services) African Civil Engineering 1.) Peters and Vaffee, Inc. American Support Services TBD Environmental 2.) Women Consulting and Onsite Environmental Consultin2, LLC Permitting TBD 3.) Meskel & Associates Engineering, Geotechnical Women PLLC Services TBD 4.) F.R. Aleman & Associates, Inc. Utility Exploration/SUE TBD 5.) I 6,) 7.) 8.) 9.) Check one: This is: Orhdnal Fee Ne2otiation This is: Contract Amendment No. Date of This Document: 12/18/17 x

10 RIC.KSCOTT GO\F.R\OR FDO:TI) ~... Florilla Depart1ne11t of Tra11sportation 605 Suwannee Strl!et Tallahassee. FL June 15, 2017 \llke OE\\ SF.CRF.TAR\" Anoinette Meskel, President MESKEL & ASSOCIATES ENGINEERING, PLLC 8936 Western Way, Suite 12 Jacksonville, Florida Dear Ms. Meskel: The Florida Department of Transportation has reviewed your application for qualification package and determined that the data submitted is adequate to qualify your firm for the following types of work: Group 9 Group Soil Exploration, Material Testing and Foundations Soil Exploration Geotechnical Classification Laboratory Testing Highway Materials Testing Standard Foundation Studies Construction Engineering Inspection Construction Materials Inspection Your overhead audit has been accepted, enabling your firm to compete for Professional Services projects advertised at the unlimited level, with estimated fees of any dollar amount. This status shall be valid until June for contracting purposes. Indirect Cost Home/ Branch Office % Field Office % Facilities Capital Cost of Money 0.322% Overtime Premium Reimbursed Direct Expense 3.11 % (Home) 0.00% (Field)* Published Fee Schedule Yes *Rent and utilities excluded from field office rate. These costs will be directly reimbursed on contracts that require the consultant to provide field office. Should you have any questions, please feel free to contact me by at carliayn.kell@dot.state.fl.us or by phone at Sincerely, ~~ Carliayn Kell Professional Services Qualification Administrator